MEETING AGENDA

KEADUE WWTP UPGRADE WORKS

KMCF ENGINEERING DUBLIN ROAD ATHLONE

2014

NO. 1 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Project Scope Statement 2. Activity List Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Stakeholder Management Plan Mouhanad Cherbatji (Implementation Manager) 1. Statement of Work

SCHEDULE REVIEW Mark OReilly At this stage, all the works are in the initial phases. RISK MANAGEMENT

45 minutes

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Inadequate project scoping Changes to brief and or scope of works

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Activities Attributes (22/1/2014) 2. Project Charter (30/1/2014) Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure (27/1/2014)

NO. 2 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mark OReilly (Project Manager) 1. Activities Attributes 2. Project Charter 3. Project Scope Statement 4. Activity List Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Stakeholder Management Plan Mouhanad Cherbatji (Implementation Manager) 1. Statement of Work Mark OReilly 45 minutes New works commencing and only one works from last week activity still in progress.

SCHEDULE REVIEW

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Estimating and /or scheduling errors

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan (31/1/2014)

Mouhanad Cherbatji (Implementation Manager) 1. Milestone List (30/1/2014)

NO. 3 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mouhanad Cherbatji (Implementation Manager) 1. Milestone List Mark OReilly (Project Manager) 1. Project Charter 2. Activities Attributes Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure 2. Human Resources Management Plan Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Stakeholder Management Plan Mark OReilly 45 minutes Some activities are continuation from the last week work.

SCHEDULE REVIEW

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Estimating and /or scheduling errors

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting:

Mouhanad Cherbatji (Implementation Manager) 1. Earned Value Management System (14/2/2014) Mark OReilly (Project Manager) 1. Automated Delay and Extension of Time Programme (14/2/2014)

Kenneth Geelan (Design Engineer) 1. Feasibility Study Report (24/2/2014) 2. Initial Design of Traditional WWTP System (14/2/2014)

NO. 4 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan 2. Work Breakdown Structure Mouhanad Cherbatji (Implementation Manager) 1. Milestone List 2. Earned Value Management System Mark OReilly (Project Manager) 1. Automated Delay and Extension of Time Programme 2. Project Charter Kenneth Geelan (Design Engineer) 1. Feasibility Study Report 2. Initial Design of Traditional WWTP System Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes

SCHEDULE REVIEW

Mark OReilly 45 minutes More new project management works are assigned. Design components are about to start.

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Estimating and /or scheduling errors Unforeseen agreements required Incompetent staff assigned to project Lack of Experts staff Changes to brief and or scope of works
5

Insufficient design analysis and data NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System (28/2/2014) Mark OReilly (Project Manager) 1. Automated Report Generator (28/2/2014) Kenneth Geelan (Design Engineer) 1. Initial Design of Package WWTP System (21/2/2014)

NO. 5 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System 2. Earned Value Management System 3. Milestone List Mark OReilly (Project Manager) 1. Automated Report Generator 2. Automated Delay and Extension of Time Programme Kenneth Geelan (Design Engineer) 1. Initial Design of Package WWTP System 2. Feasibility Study Report 3. Initial Design of Traditional WWTP System Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan

SCHEDULE REVIEW

Mark OReilly 45 minutes Progress of design work and start to focus on monitoring elements.

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Estimating and /or scheduling errors Unforeseen agreements required Incompetent staff assigned to project Lack of Experts staff

Changes to brief and or scope of works Insufficient design analysis and data Lack of coordination and communication

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Comparison of Units (28/2/2014) Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option (1/3/2014) Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis (28/2/2014)

NO. 6 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes Mark OReilly (Project Manager) 1. Comparison of Units 2. Automated Report Generator 3. Automated Delay and Extension of Time Programme Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option 2. Initial Design of Package WWTP System 3. Feasibility Study Report 4. Initial Design of Traditional WWTP System Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System 2. Earned Value Management System

SCHEDULE REVIEW

Mark OReilly 45 minutes Selection on the best treatment system and carry out the cost benefit analysis on selection item.

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Unforeseen agreements required Incompetent staff assigned to project
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Lack of Experts staff Insufficient design analysis and data Lack of coordination and communication

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Pipeline Design (5/3/2014) 2. Pump Design (7/3/2014) 3. Development of Site Layout (15/3/2014) Farah Liyana Azman (Research and Development Manager) 1. Design of Upgrade/Reinstatement of Reed Beds (7/3/2014)

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NO. 7 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Design of Upgrade/Reinstatement of Reed Beds Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option 2. Pipeline Design 3. Pump Design 4. Development of Site Layout Mark OReilly (Project Manager) 1. Comparison of Units Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis

SCHEDULE REVIEW

Mark OReilly 45 minutes Continue on design calculation on the opted treatment system.

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Unforeseen agreements required Incompetent staff assigned to project Lack of Experts staff Insufficient design analysis and data Lack of coordination and communication Estimating and /or scheduling errors Hydraulic features

11

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Overall Design of Chosen WWTP (14/3/2014) Farah Liyana Azman (Research and Development Manager) 1. Bill of Quantities (21/3/2014)

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NO. 8 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Bill of Quantities 4. Design of Upgrade/Reinstatement of Reed Beds Kenneth Geelan (Design Engineer) 1. Development of Site Layout 2. Overall Design of Chosen WWTP 3. Identification of Most Attractive Option 4. Pipeline Design 5. Pump Design Mark OReilly Conduct the Bill of Quantities.

SCHEDULE REVIEW

45 minutes

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Incompetent staff assigned to project Lack of Experts staff Insufficient design analysis and data Lack of coordination and communication Estimating and /or scheduling errors Incomplete / Inadequate quantity estimates Inaccurate assumptions during the design phase

13

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Construction Schedule (28/3/2014)

NO. 9 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Bill of Quantities Kenneth Geelan (Design Engineer) 1. Construction Schedule 2. Development of Site Layout 3. Overall Design of Chosen WWTP 4. Identification of Most Attractive Option

SCHEDULE REVIEW

Mark OReilly 45 minutes Continuation of the previous week works. Construction schedule is about to start.

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Incompetent staff assigned to project Lack of Experts staff Insufficient design analysis and data Lack of coordination and communication Estimating and /or scheduling errors Incomplete / Inadequate quantity estimates
14

Inaccurate assumptions during the design phase

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Works Schedule (28/3/2014) Mouhanad Cherbatji (Implementation Manager) 1. Risk Register (28/3/2014)

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NO. 10 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3. Bill of Quantities Kenneth Geelan (Design Engineer) 1. Construction Schedule 2. Works Schedule Mouhanad Cherbatji (Implementation Manager) 1. Risk Register

SCHEDULE REVIEW Mark OReilly 45 minutes Risk register and works schedule are about to begin. The construction schedule is in progress. RISK MANAGEMENT
Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Incompetent staff assigned to project Lack of Experts staff Lack of coordination and communication Estimating and /or scheduling errors Approval and decision processes cause delays Unforeseen agreements required

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets (11/4/2014)

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Cathal Fitzpatrick (Design Engineer) 1. Development of User Manual (5/4/2014)

NO. 11 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets Cathal Fitzpatrick (Design Engineer) 1. Development of User Manual Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes Kenneth Geelan (Design Engineer) 1. Construction Schedule 2. Works Schedule Mouhanad Cherbatji (Implementation Manager) 1. Risk Register Mark OReilly 45 minutes All the design calculation will be combined in a single spreadsheet.

SCHEDULE REVIEW

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Lack of Experts staff Lack of coordination and communication

17

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Creation of Inter-Programme Links (MS Word - Project etc.) (11/4/2014) Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report (11/4/2014) 2. Lesson Learned (11/4/2014) 3. Post Project Review (11/4/2014)

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NO. 12 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets 2. Creation of Inter-Programme Links (MS Word - Project etc.) Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report 2. Lesson Learned 3. Post Project Review 4. Development of User Manual Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes Mark OReilly 45 minutes All the works are at final stage. Re-checking the project management documents and design calculations have to be done.

SCHEDULE REVIEW

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Lack of Experts staff Lack of coordination and communication

NEW ACTION ITEMS

Mark OReilly 5 minutes Below are list of the new action items assigned to the various team members over the course of upcoming meeting: As a group 1. Final Handover of Programme (28/4/2014)

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NO. 13 - MEETING OBJECTIVES

The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW

Mark OReilly 15 minutes Below are list of the action items assigned to the various team members over the course of previous meeting and this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets 2. Creation of Inter-Programme Links (MS Word - Project etc.) Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report 2. Lesson Learned 3. Post Project Review Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda 2. Meeting Minutes As a group 1. Final Handover of Programme and Presentation Mark OReilly 45 minutes All the works are at completed stage. Re-checking the project management documents and design calculations have to be done.

SCHEDULE REVIEW

RISK MANAGEMENT

Mouhanad Cherbatji 10 minutes Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects Lack of Experts staff Lack of coordination and communication

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