First Assignment

Job analysis International Business University of Scandinavia Mohamed Essam Mohamed

Date : 16/9/2013,Cairo,Egypt

Public 4, HRM

First Assignment

Job analysis
[Abstract] My Company TRUSTCAMP is a manufacturer of Caravans and prefabricated buildings. My position in the company is Operation manager; I'll make Job analysis and then write a new Job description and explain what is new on the Job description. In the introduction will explain some definitions of Job analysis and its purpose.

Introduction
Job analysis definitions: ''A process used to identify the important tasks of a job and the essential competencies an individual should possess to satisfactorily perform the job.'' (State of Colorado, 2002, http://www.colorado.gov/dpa/dhr/select/docs/jobanal.pdf). "A wide variety of systematic procedures for examining, documenting, and drawing inferences about work activities, worker attributes, and work context." (Sackett & Laczo, 2003, p. 21). methods for learning about the tasks involved in doing a job and/or the knowledge, skills, abilities and other characteristics (KSAOs) that a worker needs to have to do the job (or, to do it well), and the context in which a job is performed. The purposes of job analysis: Clarity about jobs data for job descriptions data reviewing employees performance with the standard level of performance data for determining the training needs for employees who are lacking certain skills data for setting up the compensation packages Because of constant changing tasks and requirements it is important to carry out a job analysis and not just copy previous job descriptions. Collection of Data: Data can be collected from:- Subject Matter Experts (SMEs)- Clients or customerThe Job Analyst- Written Sources of Information Data can be collected by:Interviewing Individuals or Group Interviews-Questionnaires: Structured or Open-Ended -Diaries: The job incumbents keep records of what they do during their working day-Video or audio recording. Physiological recording (for job analyses focused on the physical nature of the job)-Reviewing records and literature-Doing the Job.

JOB ANALYSIS
Job Title:Operation Manager Title of Supervisor General Manager Department:Operation Hours/week:48 hours Job Status :Full Time /permanent Job Location:Factory & sites

Understanding the Job

JOB DUTIES Responsibility level KASO's Requirement Structural design basics-pricing and cost calculation-CAD skillsMs office & Ms Excel skills-read, write, understand in Arabic and English- ability to set to a desk & computer for eight hours. Structural design basics-business and technical writing skillsCommunication skills business and technical writing skills-Communication skills HSE knowledge and practicesPersonals management skillsProject management skillsCommunication skills-logistics Experience-ability to stand and work for 12 hours in sites. business and technical writing skills-Communication skills

Pricing and quotations

Initiate and influence

2 3

Technical clarification for customer and production Issues work order for production Supervise product installation and delivery includes logistics. Operations status reporting to general Manager

Enable

Apply

Initiate and influence

Apply

Identifying examples of performance behavior

1 2 3 4 Respond to RFQ within two working days Manage site installation with zero accident level. Handle customer objection to insure good customer relationship.

Selecting the critical/essential competencies and identify target level of performance

Competences /Knowledge Structural design basics pricing and cost calculation CAD skills Ms office & Ms Excel skills read, write, speak and understanding in Arabic and English business and technical writing skills Communication skills HSE knowledge and practices Personals management skills logistics Experience Project management skills Critical/ Essential

Less Not Important/ important applicabl significant /learn in e a job

Target level (1 to 5)
5 5 3 4 4 3 3 5 4 3 3

Experience, Education and or/training required

Related Experience required Simple structural design Less than 6 months Up to one year Up to 3 year Up to 5 year 6 or more years

Cost estimate experience

Handling small to medium scale projects Educational required:Bachelor degree in mechanical production engineering or-Civil engineering.

Additional educational advantages: Master of business administration MBA

Additional training required:HSE training-HUTE training

Identifying additional and special considerations

Advantages License :Driving license-HUTE license Professional Designation :Mechanical Engineer/Civil Engineer Physical requirement:Can stand works in open dessert sites and offshore sites for 12 hours-pass medical examination

Occupational Certificates : Project Management professional (PMP) Other:Male-free military status-free criminal record

Job Description:Job Description-TRUSTCAMP Operational Manager Title: Operation Manager. Description:

The operation Manager is the key player in prefabricated buildings industry, and is responsible for managing quotations, factory orders, handling delivery, installation and logistics of products. This role is pivotal for connecting several departments to insure end user satisfaction. Interactions with sales manager, production manager, logistics department and customer, report his activities to general manger.

Responsibilities & duties:

Provide Pricing and quotations for sales manger after receiving RFQ. Provide Technical clarification for customer and production department. Issues work order for production upon customer purchase order. Supervise and mange product installation and delivery includes logistics. Issues Operations status report to general Manager.

Position requirements:
Formal Educational & certification Bachelor degree in mechanical production engineering or-Civil engineering. Project Management professional (PMP). MBA is an advantage. HSE certificate is an advantage. Driving license is an advantage. HUTE license is an advantage. Knowledge & Experiences 8-10 years experience as senior project engineer, with solid cost estimate experience. Solid understanding of Simple structural design. Solid CAD knowledge (AutoCAD 2D). MS-Office (Word-Excel) knowledge. Familiar with logistics activities and terms. Strong written and verbal communication skills in Arabic & English. Ability to handle clients professionally during all interfaces. Work Status: Full Time Working Conditions:
Work is performed in factory office and Customers site (Desert-offshore-remote areas).

Reporting to: General Manager. Next promotion Level: General Manager

6 As I'm one of the owners in my company and I'm working as operation manager After I made the job analysis I found new issues to add to the job description incase I need to recruit an employee to do my current job, some of the new outcomes or changes in my job description are: It indicates the working conditions in remote sites and offshore. Stating MBA as an advantage. Indicating the Job prospect.

The part concerning the job prospect or job profile is mentioned when it's stating the next promotion level as to be General Manager. The job prospect here is very useful for my case only, as I can be promoted to general manager position and this can be allowed for me only as I'm one of the owners, but this can't be allowed for other employees. This part especially can be used by HR department in any other companies when they manipulate between job descriptions and job profiles, as we learned in this course that the job description is an internal document of the company and you can't build a legal position on this type of document, on the other hand the job profile can be used as internal and external document, you can build a legal position on it demanding your legal rights on a job or rise. So in my case I'll use job profile document to clearly indicate all my rights against other partners, but in case of hiring an employee I'll use the job description document to protect my company policy in keeping the top management level in the hand of its owners. Actually this type of information I gained from this course was very useful and essential for my business.