Proposal: Creating a Budget Sean Ruteshouser

For Student organizations Manual.

Executive Summary:
This organization does not have any set guidelines or instructions for creating budgets. I plan to
create a manual for creating a semester budget for this student organization. With new officers
every semester the turn over rate for your treasurer position is high meaning new treasurers with
little accounting experience are constantly having to learn how to create the semesters budget.
With this manual future treasurers can accurately create the budget for the upcoming semester,
have a quick reference source and be more effective in managing cash flows.
I can complete the rough draft of the manual by April 14
th
and have the final product ready by
April 23
rd
. The project would cost you $1029.60 but the manual will not cost your organization a
dime since I am donating my time and using student resources to complete the project.
Problem:
This student organization holds officer elections each semester; this often results in a large
turnover for treasurers. There is not a set guideline to creating a budget for a nonprofit student
organizations. Often times students with little to no accounting experience are thrown into
creating semester budgets without set instructions. Without a proper budget a non-profit
organization may not realize how to maximize cash flows and could be losing money in the
process.
Proposed Solution:
I propose creating a reference manual with all the necessary steps for accurately and efficiently
creating a semester budget; this manual could benefit all nonprofit student organization within
our University. I plan on making three copies of the manual in case they lost over time. The
manual will provide newly elected officers with instructions for:
Organizing cash flows.
Using Excel to create a semester budget.
Step by step guide to preparing each part of a Cash Budget.
I will write a manual for creating a student organizations semester budget using the accounting
experience Ive gained from my major, while consulting with a certified public accountant
(CPA) to assure the information provided is %100 accurate. The budget manual will include the
follow sections:



Finding the Beginning Balance
Where to begin with the Budget
Creating a Merchandise Budget
Budgeting merchandise production.
Scheduling Expected Cash Collections.
Creating an Expected Member Reimbursement Budget
Budgeting the cost of reimbursements to members for travel and housing using the
upcoming semesters Schedule.
Creating the Events Budget
How to create officers events budget using receipts and financial records of past
semesters and quotes for upcoming events.
Creating the Semesters Cash Budget
This section will include instructions on preparing these parts of the Cash Budget:
Beginning cash balance
Adding collections from customers
Total Cash available
Subtracting events and reimbursement payments
The Excess (or deficiency) of cash at the end of the semester
Ending cash balance
I can complete the training reference manual within the next week. By April 14
th
I will have the
manual completed and send it to a certified public accountant to check for errors. After any
errors have been identified I will begin revising and editing for a final copy of the manual, which
will be completed on April 23
rd
.
Qualifications:
I am the current Vice President of Finance for my professional business fraternity, during my
time in this position I gained experience with creating income statements, balance sheets and
budgets for a non-profit student organization. As part of my major I have taken two accounting
courses; both of which involved hours of practice with creating various financial reports
including budgets.



Budget:
ITEMS Time and Supplies Cost (dollars)
Creating the Manual 120 hours @ $7.25 per hour $870.00
Binding Costs Black metal spiral bindings $15.00
Laminating Costs 60 pages @ $2.00 a page $120.00
Tab Inserts 3 packets @ $1 a packet for
five tab insert pages.
$3.00
Copying Costs 60 pages @ $.36 a page $21.6
Total Cost $1,029.60

I will be donating my time and utilizing student resources; this will bring your cost down to
$0.00.
Conclusion
I look forward to creating this manual; it will provide your student organization with the
appropriate instructions for creating a budget for each semester. This manual will aim to improve
cash flows and minimize cost for your student organization. I look forward to the possibility of
working with you and writing this manual to aid future semesters. If you have any questions or
concerns please contact me at:
Sean Ruteshouser
Cell: (713) 545-4554
Email: seanruteshouser@my.unt.edu