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DRAFT MINUTES
Exploration and Production Standards Conference on Oilfield Equipment and Materials
API Subcommittee 18 - Quality
Hyatt Regency, San Francisco, CA
Thursday, June 30, 2011
Chair: Mel Wright / Stacey Hagen (Chair-elect)
Vice Chairs: Ted Mitchell, Allan Campbell and Patrick Fallouey


1:00 PM 5:00 PM
Agenda Items are provided below in the approximate order to be addressed.
Breaks are at the chairs discretion

Rick Torgersen opened the meeting with announcements of chair rotations of SC18. Stacey Hagen will
be the chair of SC18 for the next 24 months. Ted Mitchell (Hess) will be the vice chair, with the
expectation of advancing to chair.

1. Meeting Opening/Safety Issues (Stacey Hagen)
No planned alarms were noted. Move straight out the building if there is an emergency.

2. Adoption of the proposed agenda (Stacey Hagen)
Motion-Second-Pass to accept the Agenda.

3. Attendance (Ed Baniak)
a. Attendance Sheets [Attachment 1]
b. Determination of Quorum: 22 of 33 voting members present [quorum established]

4. Adoption of the minutes from Ft. Worth Meeting, January 27, 2011 (Stacey Hagen)
Minutes to be amended to reflect that CSOEM reviewed the SRRR to advance the work on the
development of the proposed Q2 document in July 2010.
Motion-Second-Pass to accept the minutes as amended.

5. Previous (Open) Action Items:

a. ITEM 2009-2 (Stacey Hagen): Identification of processes requiring validation. SC18 Chair
requests update on the status in product subcommittees at the ECS (CSOEM). Item
remains open. No action - item remains open.

b. ITEM 2010-3 (Stacey Hagen): SC18 Chair to bring the issue of welding across
subcommittees and product specifications to the ECS (CSOEM). The intent was to
ensure a minimum welding performance when the product spec was silent on it. This
remains open. It is with the ECS and being worked, item remains open.
Proposal was made to move this action item back to SC18 - to review the product
specifications to look at discrepancies in the welding requirements.

Charge:
To form a task group (TG6) to review all API product specifications to cross-functionally
identify requirements for welding; the purpose to identify welding criteria to be recommended
for use in all product specifications where welding is required
Motion-Section-Pass

The chair of the task group is Bud Weightman. Volunteers should contact the chair for work
on this TG.

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c. ITEM 2011-1 (Stacey Hagen): SC18 chair to bring the TG4 report (See January 2011 minutes
of SC18, Ft. Worth, TX) to the attention of the Monogram Program Board for review and action.
No action - item remains open.

d. ITEM 2011-2 (Gary Devlin): Informal study group to determine feasibility of identifying the
continued compliance of product to its original manufacturing requirements during its life-cycle.
Gary Devlin presented [Attachment 2] the results of the study group what happens to the
product after it is sold and put into service? There is a need for some sort of life-cycle
management of products. Action items closed.

Motion:
To form a task group (TG7) to create a life-cycle management system document for use in
conjunction with products and/or standards used in the oil and gas industry.
Motion-Second-Pass

Gary Devlin is to chair the effort. Volunteers should contact the chair.

6. Product Spec/Subcommittee Liaison Reports
a. Joe Majkrzak (SC5)
5CT is being color coded. There is a need to provide the API auditors with guidance on how
to audit to 5CRA.
b. Mike Briggs (SC6)
A presentation was give to show the updates from SC6 [Attachment 3].
c. Shawn Firenza (SC8)
Task groups are reviewing the processes requiring validation and updating the purchasing
guidelines.
d. Darrell Copsey (SC11)
API 11AX will be balloted for revision at the end of the year. 11B and 11BR are being
revised.
e. Johnna Oakley Smith (SC13)
13B2 published. 13A errata issued. There is a proposal to establish a witnessing program
for 13C screens.
f. David Ott (SC19)
The group is looking at adopting back current ISO standards. The documents are being
color coded.

7. Task Group and Liaison Reports:

a. Task Group 2 (TG2) API Spec Q1/TS 29001 (Ed Durante) Charge: Identify any needed
changes to Spec Q1 and propose the path forward for the document.
Ed Durante gave a presentation [Attachment 4] on the development options for Spec Q1.

Motion:
To develop the next edition of API Spec Q1 independently of ISO TS 29001 while meeting or
exceeding the requirements ISO 9001.
Motion-Second-Passed
Vote Results
2 negative/4 abstentions/16 affirmatives

Motion:
Reconstitute TG2 with a charge of to develop the next edition of API Spec Q1 independently of ISO
TS 29001 while meeting or exceeding the requirements ISO 9001.
Motion-Second-Passed
Vote Results
1 negative/21 affirmatives


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Motion:
Re-engage TG2 with the charge identified above.
Motion-Second-Passed
Austin Freeman is the chair. Volunteers should contact API to get on this TG. SRRR completed
[Attachment 5]

b. Task Group 3 (TG3) Task Group on Recommendations for Improvements to the API Monogram
Program (S. Hagen) Charge: To review issues and develop recommendations for
improvements to the API Monogram program.

Ed Durante is the chair. Volunteers should contact API to get on this TG. The provided a report
on the status of these items [Attachment 6].

i. NWI 3002 [NWI Language Summary: Have a study conducted and recommendations made on the
appropriate licensee classifications which organizations should be qualified per a given
specification, e.g., assembler, steel manufacturer, etc.] Status: To be submitted to ECS (CSOEM)
when completed. Need participation from other specification subcommittees to identify categories. No new
activity on this action. Waiting on feedback from ECS (CSOEM) chairs. Item Remains Open

ii. NWI 3007 [NWI Language Summary: Review Guest / Host licensing currently being offered by API
and provide User input and recommendations to API.] Status: Intent of the original G/H was for a
manufacturer to extend their manufacturing capabilities, but now includes distributor as licensee. Waiting on
feedback from ECS (CSOEM) chairs. Item Remains Open - to refine the language of the proposed
controls.

c. Task Group 5 (TG5) Quality Management System for the Service Sector (Stacey Hagen): Charge:
Oversee the development of Spec Q2 - Quality Management Systems for Service Supply
Organizations for the Petroleum and Natural Gas Industries.
Motion:
To reaffirm the issuance of the ballot for Spec Q2
Motion-Second-Passed

The chair (Stacey Hagen) gave the update [Attachment 7]. Mr. Hagen requested that another
chair be assigned to this task group. The new chair will be assigned by the next SC18 meeting.

8. Monogram Program
a. Report from SC18 Liaison to the API Monogram Operations Board (Stacey Hagen). Areas
addressed:
1. Definition of authorities discussed.
2. How to define the decision making process within the MPB
3. Definition of a manufacturer was discussed. Request that once the definition is set, then it be
published in Spec Q1.

Motion:
Assign to TG3
The development of a definition for Manufacturer to be put into Spec Q1; and
The development of the Self-declaration of Capabilities and Experience of an applicant/licensee in
the Monogram Program for API Spec 6A and API Spec 5CT.
Motion-Second-Passed

4. The MPB identified that the Guest-Host Program was outside the intent of the API Monogram
Program as it does not address commercial arrangements between API Licensees. However;
prior to eliminating the program, the MPB agreed to have a survey of the guest-host program
sent to all Guest-Host licensees to determine the value of the program and what would be the
consequence of ending the program.
5. There is a proposal to include a statement on the monogram license that the right to use the
official API Monogram on manufactured products under the conditions in the official publications,
including requirements pertaining to the facilitys Quality Management Systems, and in
accordance with the provisions of the License Agreement. Final wording will be determined by
the monogram program board.
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b. Monogram Program Status/Update (API Staff): Staff provided a presentation on the status of the
API Monogram program [Attachment 8].
General Program Update (Don Whittaker)
Audit Update (Aaron Duke)
MyCerts Update (Laura Levandoski)

9. New Business
Question was raised if SC18 would also address QHSE overlap issues. No further action was taken.

10. Review of New Action Items

11. Next Meetings:
a. API Winter Standards Conference in Ft. Worth, TX (January 23-27, 2012)
b. API Summer Standards Conference in Westminster, CO (June 11-15, 2012)

12. Meeting Adjourn


New Motions and Action Items - Summary
Motion-Second-Pass
To accept the Agenda

Motion-Second-Pass
To accept the minutes as amended.

Motion-Section-Pass
To form a task group (TG6) to review all API product specifications to cross-functionally identify
requirements for welding; the purpose to identify welding criteria to be recommended for use in all
product specifications where welding is required

Motion-Second-Pass
To form a task group (TG7) to create a life-cycle management system document for use in
conjunction with products and/or standards used in the oil and gas industry.

Motion-Second-Passed
To develop the next edition of API Spec Q1 independently of ISO TS 29001 while meeting or
exceeding the requirements ISO 9001

Motion-Second-Passed
Reconstitute TG2 with a charge of to develop the next edition of API Spec Q1 independently of
ISO TS 29001 while meeting or exceeding the requirements ISO 9001

Motion-Second-Passed
Re-engage TG2 with the charge identified above

Motion-Second-Passed
To reaffirm the issuance of the ballot for Spec Q2

Motion-Second-Passed
Assign to TG3
The development of a definition for Manufacturer to be put into Spec Q1; and
The development of the Self-declaration of Capabilities and Experience of an applicant/licensee
in the Monogram Program for API Spec 6A and API Spec 5CT