State Govt Guidelines (2nd Tier)

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Comprehensive Guidelines for Quality Monitoring under Second Tier

of Quality Control Mechanism for the State Government Funded
Projects/GOI schemes/Projects (other than PMGSY works) under
execution by Panchayati Raj department.

ANNEXURE-1

1. Introduction: Ensuring the quality of road/bridge works is the
responsibility of the Government of Andhra Pradesh who are
implementing various programmes/projects, a two tier quality control
mechanism is envisaged. The first tier is in-house quality control by the
executive agencies (PIU, PRI, PR) and the contractor as per the
agreement conditions and its primary function is to ensure quality
control through enforcement of technical standards. Under the second
tier of the quality control mechanism, periodic inspections are required
to be carried out by the EEs/ DyEEs of V&QC wing and its main
function is to monitor the quality and effectiveness of the enforcement
process. In view of ensuring further uniformity in reporting and better
monitoring of the performance of second tier of quality monitoring, it has
now been decided to prescribe detailed guidelines and reporting formats
for this tier.
The functions of Second Tier Quality Control Mechanism:
Checks to ensure that the first tier is properly operational.
Independent quality tests to verify that the quality control system is
achieving its intended objectives.
Detection of systemic flaws in the quality control process and action
to improve the process.
Independent supervision of deterrent and punitive measures in respect
of the First Tier and the contractor.

For the time being, these guidelines are being restricted to the works of
value Rs. 50.00 Lakhs and above. These guidelines are not applicable for
PMGSY works.

2. Organizing the Inspections under the Second Tier of Quality
Mechanism:

a) The second tier of quality management will function from In-house QC
wing of the State Government. This tier is headed by Chief Engineer, V&QC,
Hyderabad at the state level and (7) E.Es each having 34 districts jurisdiction
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and (45) Dy EEs (2 in each district). The CE V&QC shall take the following
action for organizing inspections under this tier:

i) If road work involving earthwork in cutting or/and embankment,
construction of sub-grade, construction of granular sub-base and construction
of flexible/semi-rigid/rigid pavement, the stages of inspection shall be:
Stage-I: When the sub-grade and granular sub-base work is in progress.
Stage-II: When the granular sub-base work is completed and WBM/WMM
material collection is in progress.
Stage-III: When the base-course (WBM/WMM) is completed.
Stage-IV: When the bituminous surface/CC/Semi-rigid road work is in
progress or completed.

ii) In case of bridge/Vented Causeways of all spans, it is required to
inspect at four stages:
Stage-I : When the foundation work is in progress or completed.
Stage-II: When the execution of piers construction is in progress or
completed.(sub-structure) and the approaches work are under
progress/completed.
Stage-III: When the Superstructure work is in progress or completed is
completed and the approaches are under progress/completed.

iii) In case of Culvert upto 6 m span, the inspection shall be at two stages.
Stage-I : when foundations & piers work is completed.
Stage- II : when deck slab in progress/laid including railings.

(b) The S.Es of concerned district should draw up monthly schedule of
inspections to be carried out by EEs/Dy.EEs of V&QC duly specifying the
name of the road, name of mandal and number of inspections already done
along with grades awarded and the road requiring inspection, one month in
advance to CE V&QC. They should furnish their requisitions through E-mail to
the CE,VQC and concerned EE VQC. (Format relating to request of SEs for
inspections by VQC is enclosed at Annexure-4).

(c) The C.E V&QC shall ensure inspection of road works by the
EE/Dy.EE (V&QC) strictly as per provisions of these guidelines. The
EEs/Dy.EEs(V&QC) shall carry out inspections as per these guidelines and
additional guidelines, if any, issued by the State. The observations shall be
recorded and reported by the EE/Dy.EE (V&QC) in manner and in the formats
prescribed under various Stages of Inspection.

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3. Inspection of Works by EE/DyEE (V&QC)

a) The inspection of by EE/Dy.EE(V&QC) shall be more thorough covering all
aspects of construction.
b) At the time of inspection of EE/Dy.EE (V&QC), the PIU/PRI/PR shall
provide basic information about the work in Part I of Formats-I & 2. Item-
wise requirements for monitoring the quality of road works by
EE/Dy.EE(V&QC) are given in subsequent paragraphs. Accordingly, the
EE/Dy.EE(V&QC) shall monitor the quality through observations and record
their observations in Part II of Formats-I & 2.

c) Apart from above the inspection report shall cover the following aspects:
I) Design of pavement and CD works.
II) Provision made in the estimates.
III) Management of contract, deployment of qualified staff by the
contractor and establishment of Quality Control Laboratory by the
contractor.
IV) Work programme and progress of work.
V) Execution Methodology and adherence to specifications.
VI) Arrangement at quality testing laboratories.
VII) Record of tests- quality control Registers and their upto date
maintenance.
VIII) Accuracy of Quality Tests, Issuance of non-conformance reports
(NCR) and action of contractors on NCRs.
IX) Inspection by Departmental officers/External Agencies and
compliance of the instructions.
X) Provision and execution of CD works and side drains.
XI) Road furniture, Logo, Sign boards.
XII) Timely payments to the contractor.
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XIII) Other issues including the Technical Knowledge of the staff of the
executing agency and the contractor.
4 Grading of Works:

a) Upon inspection of Road/bridge work, the quality of every item and sub item
of work would be evaluated by the EE/Dy.EE(V&QC) on the basis of methods
of observations prescribed. The grading of work would be done with an
intention to quantify the observations showing level of satisfaction in relation to
prescribed specifications of the work/item under observation. The grading
would be recorded in every item and abstracted at appropriate space provided in
Part II of Annexure I.

b) The objective of the grading is to indicate to the PIU/PRI/PR that whether the
material or workmanship is acceptable, or unacceptable. If the item is
unacceptable, the improvement could be done by either replacement of the
entire material/portion of work or by rectification in workmanship or material.
Therefore, based on the type of item and method of observation, each item/ sub-
item of work would be graded in any of the categories indicated as Satisfactory
(S), satisfactory but requires improvement (SRI) or Unsatisfactory(U) as
prescribed.

c) Based on grading, the PIU/PRI/PR shall take action for rectification of defect
by replacement ,therefore, it is very important to record the defect as well as the
suggestive method by which the rectification could be done. The EE/Dy.EE
(V&QC) shall record, in the space provided in Part II observation sheet, the
grade as well as clear and express reasons for grading the item of work as SRI
or U along with his suggestions for improvement. The reasons and suggestions
shall be recorded clearly in such a way that there are no ambiguities or
contradictions with observations in other items.

5. Observations by EE/Dy.EE(V&QC): The detailed method of making
observations and grading of item/sub-item of works is given in paragraphs
below.

I) Setting Out and Working Drawing: For systematic execution of work,
appropriate setting out and availability of proper working drawing is to be
ensured by PIU/PRI/PR. The EE/DyEE (V&QC) is required to see as to
whether, appropriate setting out as required for the item of work ongoing at the
time of inspection of EE/DyEE (V&QC) is in place or not. The following
aspects need to be seen:

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(a) Bench Marks: As per specifications, the contractor is required to establish
at least (4) reference bench marks per kilometer as also at or near all CD works.
The levels of these reference bench marks are required to be approved by the
engineer. The EE/DyEE(V&QC) is required to see as to whether, these bench
marks exist and up-to-dated records of bench marks including approved
adjustment have been maintained.
(b) Centre Line: Centre line of the carriageway is required to be accurately
established by the contractor and referenced through marker pegs and chainage
board appropriately placed at defined intervals. The EE/Dy.EE(V&QC) shall
check these markings.
(c) Working Drawing: At every work site, clear working drawing having
pre-commencement levels and levels of various items of work to be achieved
after completion is required to be made available to the contractor. The
EE/Dy.EE (V&QC) is expected to check the working drawing in reference to
the level of execution at the time of inspection.

Frequency: At all stages of inspection, the EE/Dy.EE(V&QC)shall check the
above aspects and record his observations.

Grading: If the PIU/PRI/PR has not established Bench Marks or Center Line or
not
provided proper Working Drawing, U grade would be awarded. If the above
items have been carried out partially, SRI grade would be awarded,
otherwise, if all the items have been properly executed, S grade would be
awarded.

II) Site Clearance and Grubbing: As per specifications, clearing and grubbing
is required to be performed by the PIU/PRI/PR. The EE/Dy.EE(V&QC) is
expected to see as to whether clearance and grubbing as provided in the
DPR/estimate is being carried out and disposal of material as provided in the
specifications is being done. In case of up-gradation, scarifying the existing
work may be involved. The EE/Dy.EE(V&QC) is required to see that scarifying
activity is carried out as per specifications and proper provision for reuse of the
salvageable material has been made.

Frequency: In Stage-I of inspection, the EE/Dy.EE(V&QC)shall check the
above aspect and record his observations. In case, the above item is partly
executed after first stage inspection of the EE/Dy.EE(V&QC), the observations
in the subsequent stages would be made by the EE/Dy.EE(V&QC).

Grading: If the PIU/PRI/PR has carried out clearing and grubbing properly
and has
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appropriately reused the salvageable material, S grade would be awarded. If
the above items have been carried out partially, SRI grade would be awarded,
otherwise, if the above items have not been properly executed, U grade would
be awarded.

III) Quality Control Arrangements and Attention to Quality: As per the
contract, the contractor is required to establish the field laboratory for
conducting mandatory quality control tests for material and workmanship. The
EE/DyEE (V&QC) is expected to check whether the requisite equipments for
the testing of various item(s) of works ongoing at the time of inspection are
there in the laboratory or not. This is also required to be seen that whether
equipments are being used to actually testing material and workmanship and
clear observations on this aspect are to be recorded. EE/DyEE(V&QC) is
required to list out various items of works and quantities executed. Based on the
prescription about mandatory tests, the EE/DyEE (V&QC) shall also list out
various tests and their numbers for each item of work executed by the
PIU/PRI/PR. It is mandatory to maintain the Quality Control Register Part-I &
II. In case of ongoing works the EE/DyEE(V&QC) is expected to see, as to
whether, appropriate entries in the abstract of Quality Control Register have
been made, whether, test results for all the items of work executed upto the time
of inspection are available in the Quality Control Register (Part-I). In Quality
Control Register (Part-II) it is required to be seen that whether record of non-
conformance is being maintained and whether appropriate non-conformance
report have been issued.

Frequency: At all stages of inspection, the EE/DyEE(V&QC)shall check the
above aspects and record his observations.

Grading: If field laboratory with sufficient equipments has been established and
equipments are being used, record of tests is properly maintained and
monitored through Quality Control Register Part I and II, all the tests as per
prescribed frequency have been carried out S grade would be awarded. If, any
of the above items have been partly attended SRI grade would be awarded and
if, any of these items have not been attended by PIU/PRI/PR U grade would
be awarded.

IV) Geometrics: Under this item, the observations about road land width, road
way width, carriage way width are required to be made and reported at various
stages of construction at selected Reaches. Geometrical features such as camber,
super elevation, horizontal curves, requisite transition curves and extra
widening are required to be provided right from the levels of the sub-grade up to
construction of bituminous layer. However, the observations about these
geometric elements shall be recorded by the EE/DyEE(V&QC) in each stage of
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inspection. If, it is felt that the provisions about camber, super-elevation, extra
widening etc. has not been made in DPR/Estimate but are required as per field
conditions, in such cases, clear observations should be made in the space
provided under General Observations at the end of reporting format.

Frequency: At all stages of inspection, the EE/Dy.EE(V&QC)shall check the
above aspect at a frequency of 2 per km except for super-elevation and extra
widening at curves, which would be checked on at least 1 curve in each km and
record his observations.

Grading: If the all the items of geometrics have been executed properly as
provided in DPR/estimate, S grade would be awarded otherwise U grade
would be awarded.

V) Earthwork: The road may be in either cutting (or) in embankment (or)
there may be a combination of cutting and embankment in the same road. The
observations about the quality are to be made for all the above types of works.

(a) Earthwork in Embankment and Sub-grade: For embankments and
sub-grade, the following parameters are critical to quality of material and
workmanship:
Quality of Soil used in embankment or sub-grade (Soil Classification,)
Compaction of embankment or sub-grade.
Side slopes and profile upon completion.

The EE/DyEE(V&QC) would be required to ascertain conformance of
above parameters with the specifications. Appropriate hand-feel test for soil
classification and test for field density at various levels of embankment are
expected while the work is ongoing. These observations can also be made by
digging appropriate pit in cases where embankment has been completed and the
work of sub-base and base-course is ongoing. The EE/DyEE(V&QC) is
expected to make the above observations while the work in this item is ongoing.
If, execution of this item has been completed and somehow the sufficient
observations had not been made during the execution of this item, the
EE/DyEE(V&QC) shall make observations about this item by digging pit after
completion of embankment.

Frequency: The EE/DyEE(V&QC) shall perform the tests as given below:

TYPE FREQUENCY
Visual Classification of
Soil at Sub-grade
In stage-I, minimum (1) test for earthwork in
each half km (irrespective of the executed
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quantity)
Degree of Compaction of
sub-grade
In stage-I, minimum (1) test for each half km
length or part thereof (irrespective of the
executed quantity)
Side Slopes Profile Minimum (1)per half km in stage III/IV
Grading:
Material If suitable soil has been used, S grade would be awarded otherwise
U grade would be awarded.
Compaction If degree of compaction is within the prescribed limits S grade
would be awarded otherwise U grade would be awarded.
Side Slopes In case work is nearing completion or has been completed and if
side slopes and profile is as per provisions S grade would be awarded
otherwise U grade would be awarded.

(b) Earthwork in Cutting: The roads in hilly areas and rolling terrain may
have earthwork in cutting. The following parameters are Critical to quality of
earthwork in cutting:
Longitudinal gradient and
Slopes of cutting and stability.
Adequacy of slope protection
In case of only formation cutting, dressing and traffic worthiness of
completed
formation.

The EE/DyEE(V&QC) is expected to make clear observations on the basis of
actual recording of levels in the stretches fairly representative of the overall
quality.

TYPE FREQUENCY
Stability and
workmanship of
Slope of Cuttings
At all stages of inspection in case of work of formation
cutting- Minimum two critical locations with maximum
height in each KM stretch of road (irrespective of the
executed quantity).
In case of hill road having formation cutting and
pavement work, the above observation would be made
at those stages of inspection when formation cutting
work is ongoing.
Adequacy of slope
protection If
formation cutting is
complete, dressing
and traffic
At stage III and stage IV - minimum two critical
locations with maximum height in each KM stretch of
road (irrespective of the executed quantity).

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worthiness of
formation
Recording of
Longitudinal Levels

At all stages of inspection in case of work of formation
cutting-In a critical and fairly representative stretch of
200 meters in each KM (irrespective of the executed
quantity).
In case of hill road having formation cutting and
pavement work, the above observation would be made
at those stages of inspection when formation cutting
work is ongoing.

Grading: If the longitudinal gradient and slope of cutting is as per provisions
having adequate stability, S grade would be awarded, if improvement is
possible with respect to slope and stability of cuts, SRI grade would be
awarded, otherwise U grade would be awarded.

VI) Sub-Base Course and Shoulders: Specifications provide for course graded
granular sub-base for rural roads. Recently, gravel sub-base has also been
allowed. For monitoring the quality of GSB, the following quality parameters
are critical:
The conformance of the material to grading requirements and also to ensure
that soil fraction passing through 75 micron sieve is not more than the
prescribed percentage.
Plasticity characteristics of the fraction passing through 425 micron sieve are
well within the prescribed limits.
Compaction.
Thickness of compacted layer.
The EE/DyEE (V&QC) is expected to carry out actual field tests for all the
above items for samples fairly representative of overall quality of the item.

TEST FREQUENCY
Gradation Test for
GSB and Shoulder
material.
In stage-I, minimum 1 test for every half KM
(irrespective of the executed quantity).
Test for Liquid
Limit and Plasticity
Index
In stage-I, minimum 1 test for every half KM
(irrespective of the executed quantity).
Degree of
Compaction
In stage-II, minimum 1 test for every half KM length or
part thereof (irrespective of the executed quantity).
Thickness of
compacted layer
In stage-II, minimum 1 test for every half KM length or
part thereof (irrespective of the executed quantity).

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Grading for GSB: Material If suitable GSB material has been used, S grade
would be awarded otherwise U grade would be awarded.
Compaction and Thickness of Layer If degree of compaction is within the
prescribed limits and thickness of the layer is as provided in DPR/estimate, S
grade would be awarded, otherwise U grade would be awarded.

VII) Base Course: In rural roads, generally base course of Water Bound
Macadam(WBM) or Wet Mix Macadam(WMM) is being constructed. In
WBM/WMM layer, the following items are critical to quality:
Gradation of course aggregates.
Gradation of fine aggregates (filler material and binding material).
Quantity of fine aggregates.
Adequacy of compaction.
Surface evenness.
To ensure the conformance of course or fine aggregate to gradation
requirements, EE/DyEE (V&QC) is expected to carry out sieve analysis.
In case crushable aggregate has been used as filler material, the plasticity
characteristics are critical; therefore, EE/DyEE (V&QC) is expected to test PI
and LL.
There is prescribed method under the specifications for spreading the
course aggregate, dry rolling followed by application of fine aggregates and to
be continued with dry rolling. This operation is further followed by wet rolling.
However, it has been observed that in many cases course aggregates and fine
aggregates are haphazardly mixed and spread without any control over the
quantity of fine aggregates etc and rolled unsystematically. There is an urgent
need to check this practice of substandard construction of WBM. While the
work of WBM is ongoing, the EE/DyEE (V&QC) is expected to check the
process of construction meticulously and report.
In case WBM has been completed, it is still possible to fairly judge the
levels of compaction. To ascertain that prescribed dry rolling and wet rolling
has been carried out for achieving appropriate compaction, it is necessary to
carry out volumetric analysis by excavating pit of specific size. The material in
each layer of WBM is required to be carefully taken out of the pit and after
necessary screening to separate out course and fine aggregates, the proportion of
fine aggregates by volume of course aggregates should be calculated. If proper
dry rolling and wet rolling is done, the WBM would appear solid compacted
and the percentage of fine aggregates would generally not be more than 25% of
volume of course aggregates. Appropriate allowance for crushing under the
wheels of the roller may also be made depending on the aggregate impact value
of the course aggregates. If volume of fine aggregate is more, it is obvious that
specified rolling has not been carried out. To confirm the levels of compaction,
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the pit should be re-filled with only the course aggregates and it should be seen
that sufficient loose course aggregate should still remain balance after filling up
the pit.
In case of WMM, the procedures adopted at para 406 of section 400 of
MORD specifications shall apply.The most important factor is that during
mixing, the water in the wet mix should not vary from the Optimum value after
taking into consideration the evaporation losses at the time of compaction.The
speed of the roller should not exceed 5 KM/hour. Rolling shall be continued till
the density achieved is at least 100 percent of the maximum dry density for the
material as determined by the method outlined in IS:2720(Part 7). After
completion, the surface of any finished layer shall be well-closed, free from
movement under compaction equipment or any compaction planes, ridges,
cracks and loose material.

Frequency: The EE/DyEE(V&QC) shall record observations as given below:

Test Frequency
Gradation Test for each layer
of WBM/WMM

In Stage-II or III, minimum (1) test for every
half KM for gradation of course aggregate
and fine aggregate separately (irrespective
of the executed quantity).
Test for Liquid Limit and
Plasticity Index in case fine
aggregates are crushable
type.(WBM/WMM)
In Stage-II or III, minimum (1) test for every
half KM (irrespective of the executed
quantity).
Aggregate Impact Value of
course aggregate material.
(WBM/WMM)
In Stage-II , minimum (1) test for every half
KM (irrespective of the executed quantity)
Volumetric Analysis for
assessment of compaction of
(WBM/WMM)
In Stage- III, minimum (1) test per every half
KM. (irrespective of the executed quantity)
Surface Evenness using
Straight edge (WBM/WMM)
In Stage-III , minimum (2) tests per every half
KM. (irrespective of the executed quantity)

Thickness of compacted
layer

In Stage-III, minimum 1 test per every half
KM. (Average of left, right and centre for
each test)

Grading for WBM: Material If material of course aggregate and fine
aggregate confirms to grading requirements and in case of use of crushable
aggregate, it confirms to plasticity requirements, S grade would be awarded
otherwise U grade would be awarded.
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Compaction, Surface evenness and Thickness of Layer If by volumetric
analysis, the proportion of fine aggregates to course aggregates is within the
prescribed limits, the compaction of WBM/WMM layer is proper, thickness of
the layer is as provided in DPR/estimate and surface evenness is within the
prescribed limits, S grade would be awarded otherwise U grade would be
awarded. If during construction the process of construction of WBM with
appropriate dry-rolling and wet-rolling is not being properly observed, the
quality would be graded U irrespective of any other observations or grading
for this item.

VIII). Bituminous Construction: Generally under BT, the work of 20 mm pre-
mix carpet followed by pre-mix/liquid seal coat is taken up over primed and
tack coated WBM base-course. In some cases, construction of bituminous
macadam or modified penetration macadam is also taken up. Mix-seal surfacing
is also being constructed in some parts of the country. The requirements of
quality monitoring for various components of the bituminous construction are
given below:

(a) Preparation of Surface for Bituminous Construction: It is extremely
important to properly brush off loose material and fine aggregates generally
available on the surface of WBM/WMM, however, it has been observed that
cleaning of WBM/WMM surfaces does not receive proper attention of the staff
of PIU/PRI/PR. The PIU/PRI/PR. is expected to check this aspect meticulously.
Even in cases where the bituminous construction has been completed, it is
possible to fairly assess this aspect by carefully removing the bituminous layer
and observing the availability of loose material between the WBM/WMM layer
and bituminous layer.

(b) Priming Coat and Tack Coat: Application of priming coat over the non-
bituminous base-course by slow setting emulsion is prescribed in the
Specifications. Application of tack coat by rapid setting emulsion or even by
viscosity grade straight-run bitumen is also prescribed. Application of adequate
quantities of bituminous material is to be ensured for both of these items and
can be checked by conducting simple tests of the rate of spread. In addition, a
uniform unbroken spread of emulsion/straight-run bitumen has to be ensured for
both the above items and can only be ensured through its application by
mechanical spraying rather than spray by a perforated cane. Quality of emulsion
with respect to proportion of water and bituminous material is critical in
application of prime coat. The temperature at the time of application of straight-
run bitumen is critical to the quality of tack coat. The PIU/PRI/PR staff is
expected to make clear observations about these aspects. The EE/Dy.EE VQC
shall conduct random inspections and make their observations on these aspects.

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Frequency: If the work of prime coat and tack coat is ongoing the
EE/Dy.EE(V&QC) shall carry out one test for rate of spread of binder. If the
work in bituminous surface has been completed, the EE/Dy.EE(V&QC) shall
carry out assessment of level of cleaning by removing bituminous layer at least
at one spot in every 500 meters of the road.
Grading: If the inspection is carried out during the execution of the above
items, the quality grading of S would be given if surface of base course has
been properly cleaned and priming coat or tack coat using prescribed emulsion/
viscosity grade bitumen in prescribed quality and quantity has been laid.
Otherwise U grade would be given., In case, when the work is complete and
upon removal of the bituminous layer if loose material is observed between the
WBM layer and bituminous layer, U grade would be given.

(c) 20 mm Thick Pre-mix Carpet/BM/MSS and Seal Coat: The following are
critical to quality of bituminous layers:
Gradation of aggregate
Quantity of Binder
Mixing and laying temperature
Compacted thickness
Surface Evenness
The above aspects can be easily monitored when the work in this item is
ongoing. While the work is ongoing, the assessment of quantity of binder may
be made easily. The PIU/PRI/PR staff is expected to make clear observations
about these aspects. However, when the work is complete, the
EE/Dy/EE(V&QC) shall carry out bitumen extraction test and while
interpreting the results, possible presence of binder used for tack coat should be
appropriately accounted for.

Test Frequency
In PMC/BM/MPM/Seal Coat, gradation Test
for Course Aggregate (if the work in the item
is ongoing)/visual observation in case of
completed item of work
In Stage- IV, minimum (1) test
on the day of inspection.

In PMC/BM/MPM, thickness of compacted
layer and Bitumen Extraction Test

In Stage-IV, (1) test per every
half KM for Bitumen extraction
and (1) test per every half KM
for thickness of layer.(The
average of left, right and centre
should be taken for each test )
Surface Evenness using straight edge In Stage-IV, (2) tests per every
half KM.

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Frequency: The EE/DyEE(V&QC) shall record observations as given below:
Grading: Grade S would be given if the relevant item confirms to prescribed
values. Otherwise, U grade would be given.

IX). Shoulders: For shoulders, appropriate material, as provided in the DPR, is
to be used and construction of the shoulder has to take place simultaneously
with construction of other layers of pavements. For monitoring the quality of
shoulders the following quality parameters are critical:
Quality of material.
Compaction.
Simultaneous construction and compaction of shoulder with other layers of
pavement.
The EE/Dy.EE(V&QC) is expected to carry out actual field tests for all the
above items for samples fairly representative of overall quality of the item.

Test Frequency
Quality of Material

In Stage-I,II and III minimum 1 test for every half
KM (irrespective of the executed quantity).
Degree of Compaction In Stage-II,III and IV minimum 1 test for every
half KM length or part thereof (irrespective of
the executed quantity).
Thickness of compacted
layer
In Stage-II ,III and IV minimum 1 test per every
half KM

Frequency: The EE/DyEE(V&QC)shall record observations as given below:
Test Frequency

Grading for Shoulder: Material If material as provided in the DPR has
been used, S grade would be awarded otherwise U grade would be awarded.
Compaction, Thickness of layer and Simultaneous Construction with
Sub-base and Base Course If degree of compaction is within the
prescribed limits and thickness of the layer is as provided in DPR and
shoulder is being constructed, simultaneously with sub-base or base course,
S grade would be awarded otherwise U grade would be awarded.

X) Cross Drainage Works: There are a variety of CD works, taken up under
various roads. Quality monitoring requirements for some common types of CD
works are given below:

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(a) Hume Pipe Culverts and Vented Cause-way: The following aspects are
critical for quality of hume pipe culverts:
Adequacy of provision for face/main walls, wings and return walls has been
made as per site conditions (whether these walls provided with appropriate
design in appropriate length etc).
Quality of material and workmanship of face/main walls, wing and return
walls.
Quality of hume-pipes
Adequacy of cushion over hume-pipes.
In case of vented cause-ways, quality and workmanship of surfacing over
vented cause-way (generally, CC Pavement is constructed and quality
monitoring as covered under CC Pavement would apply to this item also).
While the work is ongoing the EE/Dy.EE(V&QC) shall check all the above
aspects and report. In case of completed hume-pipe culverts also the above
aspects can be checked and reported. In case of cause-ways, it is important to
check, as to whether; main walls have been appropriately keyed on the banks of
the drain taking them well beyond HFL to avoid out-flanking in high floods.
The EE/Dy.EE(V&QC) shall make observations on all the above aspects
during his inspection and report.

(b) Simply Supported Slab Culvert or Cement Concrete Box Culverts:
Quality monitoring aspects for such works would be decided on case-to-case
basis.

Grading: If quality of material and workmanship is as per provisions grade S
would be given. Otherwise U would be given.

XI) Side Drains and Catch Water Drains: For ensuring appropriate surface
drainage, provision of side drains and if required, catch water drains followed
by integration of these drains to across drain is critical. In case of hill roads,
provision of side drains along with catch-pits of appropriate size at appropriate
locations followed by provision of appropriate cross drainage work is critical.
The EE/Dy.EE(V&QC) at all stages of inspection is expected to make clear
observations about the aspects given above. He should clearly mention the
adequacy of the size of the side drain and shall observe clearly, whether, the
longitudinal gradient of the side drains is adequate for ensuring disposal of
water.

Grading: If quality of material and workmanship is as per provisions grade
S would be given. Otherwise U would be given.

16

XII) Cement Concrete/ Semi Rigid Pavement and Associated Pucca Side
Drains: In case of cement concrete and other semi rigid pavements, the
following are critical to quality:
Quality of cement concrete.
Workmanship of cement concrete
Joints
Thickness
Size and Shape of associated pucca side drains and their adequacy
Quality and Workmanship of material used in pucca side drains
Longitudinal levels of pucca side drains, their integration to cross drains or
appropriateness of the provisions for disposal.
Cross drainage works
While the work is ongoing, the EE/Dy.EE(V&QC) is expected to
verify all the above items, however, while the work is complete, measurements
about the thickness of CC Pavement, Surface conditions such as cracking etc
may visually be seen, the register of cube test may be verified and based on
visual observations, comments on quality of material and workmanship may be
made. The aspects of size and shape of associated pucca side drains and their
adequacy, Quality and Workmanship of material used in pucca side drains and
Longitudinal levels of pucca side drains, their integration to cross drains or
appropriateness of the provisions for disposal may be observed and recorded
even if the work is complete. The EE/Dy.EE (V&QC) shall make observations
about the above aspects during his inspection and report.


XIII) Road Furniture and Markings: Some funding agencies insist that
every work is to be provided with Citizen Information Board and main board
even before the actual grounding of the work. Logo boards and other road
furniture are to be provided at appropriate time. The EE/Dy.EE(V&QC) shall
check, as to whether, all Informatory Boards, as prescribed under the
programme have been provided on the site and report. The EE/Dy.EE(V&QC)
shall also check and report the quality of material and workmanship of road
furniture and markings.


6) Observations on action regarding issues mentioned in earlier inspection
reports of EE/DyEE(V&QC) or Third party Quality Monitors :

17

If the work being inspected by the EE/DyEE(V&QC) was earlier inspected by
other EE/DyEE(V&QC)/others, the EE/DyEE(V&QC) shall make item and
sub-item wise observations on the action by the PIU/PRI/PR regarding issues
mentioned in reports of earlier inspections by EE/DyEE(V&QC) (or) any third
party Quality Monitor and record these observations in the relevant item of
work. In case, the EE/DyEE(V&QC) is verifying the Action Taken Report of
PIU/PRI/PR on the observations of other EE/Dy.EE(V&QC) (or) any third
party Quality Monitor, the EE/Dy.EE (V&QC) shall make his observations
about verification in the separate sheet.

7) Sub-item/Item wise Grading and Overall Grading of Work:
The sub-item wise grading of every item of work would be entered in the table
at para 16 of Reporting Format 1 Part II and the item grading would be the
lowest of the grading of sub-items within that item. The overall Item Grading
would be calculated in the following manner.
If, any of the items in item no. 5, 6, 7 and 8 are graded as U, overall grading of
the work shall be U i.e. Unsatisfactory.
If, all the items given in above four items are S but grading in any of other
items is U or RI, the overall grading of work shall be S-RI i.e. Satisfactory
but Requiring Improvement.
If grading of all items is S, the overall grading of work shall be S i.e.
Satisfactory.
Item No. Sub Item for Observation Awardable Grades
Item No 1 Setting Out and Working Drawing (S SRI--U)
Item No 2 Site Clearance and Grubbing (SSRI--U)
Item No 3 Quality Arrangements (SSRI--U)
Item No 4 Geometrics (SU)
Item No 5 A Earth Work and Sub-grade in Embankment/ Cutting (S--U)
Item No 5 B Earth Work in Cutting in Hilly/ Rolling Terrain (S--U)
Item No 6 Sub-Base (S--U)
Item No 7 Base Course Water Bound Macadam (SU)
Item No 8 Bituminous Layer Premix Carpet (PMC)/ Surface Dressing( SU)
Item No 9 Shoulders (SSRIU)
Item No.10 CD Works Causeways of all spans and Culverts. (SSRIU)
Item No 11 Side Drain and Catch Water Drain (SSRIU)
Item No 12 CC/ Semi Rigid Pavements and Associated Pukka Drains (SU)
Item No 13 Road Furniture and Markings (SU)
Overall Grading (Web Generated) (SSRIU)

8) Submission of Hardcopy of Reports by EE/DyEE(V&QC): The EE/DyEE
(V&QC) is expected to fill up the majority of observations in the prescribed
formats during the inspection itself, however, in some items, in which the test
results may take some time, the observations may be filled up latest by the next
18

day. Immediately upon completion of the inspection but in all cases before the
EE/DyEE(V&QC) leaves the district where he/she has performed inspection,
he/she shall deliver the inspection report to the concerned PIU/PRI/PR and send
a copy to CE V&QC.

9) Action on EE/DyEE(V&QC) Observations and Grade Improvement:
Upon receipt of the inspection reports and observations of EE/DyEE(V&QC),
the PIU/PRI/PR shall initiate action (if required) for rectification of defects (if
any) pointed out in the observations. This shall be ensured by the PIU/PRI/PR
that an Action Taken Report (ATR) on the unsatisfactory U grade awarded, is
furnished to the CE V&QC within 30 days of inspection. The CE V&QC shall
scrutinize the ATRs with reference to the observations of EE/DyEE (V&QC) in
the inspection report. The CE V&QC shall make his observations on the ATRs
and communicate them to PIU/PRI/PR for necessary action. The process of
verification of Action Taken Reports in the second tier would be carried out in
the following manner:

(a) Every work is to be inspected minimum of 4 stages ( depending upon No. of
items) during its execution, therefore, if there are any adverse observations
unsatisfactory about quality, the PIU/PRI/PR is required to rectify and report
to SE concerned. The SE should satisfy himself about rectification of work,
before forwarding to CE V&QC, however, the physical verification of the
action taken should be done by EE/DyEE(VQC) or CE V&QC in their next
inspection.

(b) Quality grading of work in the last inspection of EE/DyEE(V&QC) would
be considered and effect of earlier quality grading would not be taken into
account subject to condition that if in earlier inspections, the work has been
graded as SRI and the action for rectification is taken by the PIU/PRI/PR
followed by verification of action taken report by the EE/DyEE(V&QC).

(c) If work is observed Unsatisfactory upon completion, the work would be
treated as non-rectifiable and difficult to re-grade the work as Satisfactory,
unless detailed justification by SE concerned is furnished supported by test
reports and reasons for such defective work, would not be able to accept the
work and the PIU/PRI/PR would be required to carry out rectification and get
the work re-inspected.
In view of the above, the improvement in quality grades awarded under
second tier of quality mechanism would not be required.
10) Monetary Limit and No. of inspections by EE/Dy.EE V&QC:

In partial fulfilment of the instructions laid down in the Circular Memos No.
QC9/DEE3/V&QC/Circulars/08, Dt. 25/04/2008 & 20/01/2009,
19

A) The EE V&QC has to follow the procedure as under :

i) Invariably at least one time inspection of the works costing Rs.
50.00 Lakhs and above.
ii) Random verification of the inspection reports given by the Dy.EE,
V&QC as and when necessary, for works costing Rs. 50.00 Lakhs
and above excepting BT Layer(which should be inspected by the
EE VQC only) for which the inspection report given by the Dy.EE,
V&QC previously and to report as per his observations and to
follow the Government circular regarding the variation between two
inspection reports
iii) Mandatory Inspection of BT surface work costing Rs.50.00 Lakhs
and above.

B) The DyEE (V&QC) has to inspect & finalise all the works costing
Rs. 50.00 Lakhs and above, compulsorily in four stages (except BT work),if
CC/semi-rigid road work are also included in the estimate.

11) Selection and Performance Evaluation of EE/DyEE(V&QC): It is
important to structure second tier quality monitoring in such a way that actual
field realities are brought out, however, it is more important to ensure that the
monitoring of EE/DyEE(V&QC) is correct and they carry out inspections
properly and report truthfully. Therefore, it has been decided to evaluate the
performance of EE/DyEE(V&QC) by adopting a scoring mechanism half
yearly. About 5-10% of the inspection reports (or) 10 Inspection Reports
whichever is higher will be evaluated by the evaluation committee members
who may be the retired Engineer-in-Chiefs/Chief Engineers or
Professors/Deputies of Osmania, JNTU, NIT Warangal etc., or both. The
procedure regarding evaluation of EE/Dy.EE VQC is enclosed at Annexure

12) Tolerance limits/Rejections:

The Engineer-in-Chief, PR Hyderabad (Sri D. Bhaskara Rao) vide U.O
Note No.C.IV(1)/4084/2000 Dated 03/10/2000, has issued certain instructions
to follow the guidelines in respect of Limits, Tolerances and Rejections as
under:
a) Govt. Memo. No. 42243/Estt.1(1)/99-2 Dt. 9.2.2000 of PR & RD Dept.
b) Cir. Memo. No. 7440/TEC/TA.15/AE.4/96-97 Dt. 24/01/2000 of ENC
R&B
c) Cir. Memo. No. 711/QC/D2/99, Dt. 15/04/99 of ENC R&B.

20

Further, the Govt. vide Memo No:15320/Vig-1/2005-1 dt:12/05/2006
of Panchayati Raj and Rural Development (VIG.1) department, issued
guidelines/recommendations on rejections/tolerance limits stating that
volumetric evaluation is inevitable in view of the huge number of works taken
up at different levels and different magnitudes (Gram Panchayats, Mandals,
Zillaparishads, Marketing, M.P Lads, Constituency development funds,) besides
grants under FFWP,EAS, Employment generative schemes, Implementation of
Government and Government of India schemes etc.,

The guidelines/recommendations issued in the reference cited will apply.
The EE/DyEE(VQC) shall take action accordingly and propose
recoveries/rejections as per procedure.

13) Responsibility for Lapses:

As per para -3(B)(d) of Memo No:15320/Vig-1/2005-1 dt:12/05/2006,
the Panchayati Raj and Rural Development (VIG.1) department, the
EE/DyEE/AEE/AE(VQC) are to be held responsible, if the average deficiencies
pointed by them as per the quality control checks conducted are 50% higher
than the deficiencies pointed out by other inspecting agencies like Vigilance
and Enforcement department etc., in the works which were already inspected
and passed by EE/Dy.EE(V&QC).

The recommendations in respect of responsibility for lapses given in
the above reference will apply.

21

Annexure-I Format 1 (Part I)

(Format for information to EE/DyEE(V&QC)/ ------------ for Inspection of
Road Work including CD works)

PART I Work Information (To be filled-up by PI U/PRI /PR)
Whether Work is Ongoing /Completed
1.0 GENERAL:
1.1 Date of Inspection Time:
1.2 Name of EE/DyEE
VQC

1.3 District/ Mandal
1.4 Name of Road
1.5 Package No.
1.6 Flexible pavement in
Km
CC/other pavement in Mts Total in Km/Mts.

1.7 A/S Ref. No. Amount
1.8 T/S Ref. No. Amount
1.9 New connectivity/Up-gradation/Renewal
1.10 Whether Plain/Rolling/Hilly Terrain

2.0 CONTRACT DETAILS
2.1 Name of Contractor/Agency
2.2 Agreement Value in Rs
2.3 Date of work order
2.4 Date of start of work
2.5 Stipulated date of completion
2.6 Actual date of completion (if completed)
2.7 Mobilisation Advance Amount Rs...........Lakhs Date
2.8 Machinery Advance Amount Rs...........Lakhs Date
2.9 Whether Sub-Contracting Permitted Yes No
2.10 Name of Sub-Contractor
2.11 Details of Items & Quantities Sub- Contracted
22

2.12 Name & Title of Contractors Technical Personnel
Sl.
No
Name and Title Working
since date
Qualification &
Experience

3.0 In case of Entrustment to Village Committees/Others

3.1 Name & Title of Committee
3.2 Authority to Entrust on nomination
3.3 Value of Work in Rs Lakhs
3.4 Value of Material Component in Rs Lakhs
3.5 Value of Labour Component in Rs. Lakhs
3.6 Date of start of work
3.7 Stipulated date of completion
3.8 Actual date of completion

4.0 Dates of Approval of Work Programme:

Programme Date of
Submission
Date of
Approval
Remarks
Work Programme
First Revision
Secong Revision
Third Revision
......................
23

5. PHYSICAL PROGRESS: (I n case of Ongoing works only) Construction
Programme and Physical Progress:
Item Give
Completed
%
Dates for
completion
as per
approved
programme

Start Date

Completion
Date
Delay in
Months

Preparatory
Work
Due
Actual
Earth Work Due
Actual
CD Works Due
Actual
Sub base incl.
Shoulders
Due
Actual
Base Course
(Non Bitu.)
including
shoulders
Due
Actual
Base
/Wearing
Course(Bitu.)
including
shoulders
Due
Actual
CC Pavement Due
Actual
Catch water/
side drains
Due
Actual
Road
furniture,
markings and
Logo Board
etc.,
Due
Actual

24

6.0 CONTRACT MANAGEMENT INFORMATION

6.1 Delays:

6.1.1 Information regarding achievement of milestones by the contractor:

a) % of work completed upto 1/4 period allowed for completion:........%
b) % of work completed upto 1/2 period allowed for completion:........%
c) % of work completed upto 3/4 period allowed for completion:........%

6.2.2 Whether delay is because of the contractor Yes/No
( If yes, give details of the action taken by the EE,PIU/PRI/PR.)

Sl NO. Details of delay Action Taken by EE ( give details of
notices to Contractor and details of
penalty amount imposed/with held

6.2.3 Whether any delay because of the Employer Yes/No

(If yes give details)

notices from Contractor etc.)

25

6.2.4 Whether any delay because of the other reasons Yes/No

(If yes give details)

notices etc.,)

7. QUALITY CONTROL TESTS:

7.1. What is the % of the tests conducted in presence of/by AEE/AE level
officer:.............%
7.2. What is the % of the tests conducted in presence of/by Dy.EE level
officer: .............%
7.3. What is the % of the tests conducted in presence of/by EE level
officer:.............%

26

8. INSPECTIONS:

8.1 Whether site order book maintained: YES/NO

8.2 Inspection by Senior Level (i.e., SE or CE)

Date of
Visit

Inspected by

Observations Action Taken by
EE,PIU/PRI/PR with Date

Name and Signature of EE, PIU/PRI/PR, Date:

27

8.3 Whether the EE/DyEE VQC or Officer of the State Quality Control
has inspected the work. YES/NO

(Give details of the observations made by SQM and the compliance carried
out by EE/PIU/PRI/PR)

Date of
Visit

Inspected by

Observations Action Taken by
EE,PIU/PRI/PR with Date

28

9.0 Quality Control Monitoring

Indicate the Number of letters/notices sent to the contractor for bad quality of
material/workmanship not meeting with the requirement. Its follow up action at
PIU/PRI/PR Level or higher Level for rectification or rejection of works,
reduction in rate and/or other administrative action initiated/taken.

10.0 OTHER ISSUES (If required, the head of PIU/PRI/PR may bring other
important issues to the notice of the EE/Dy.EE VQC, for advice/clarification)

29

ANNEXURE 1- Format 1 (Part 2)

Part II Observations of EE/DyEE(V&QC) for Ongoing/Completed Work
(To be filled-up by EE/DyEE(VQC), use additional sheets, if required.)

1. SETTING OUT AND WORKING DRAWING: For all stages of work

Sl.N
o
Whether
Bench
marks @
4 per km
establishe
d
(Y/N)
Exact
Location
s of
the
Bench
Marks

Whether Center Line of
Carriage Way
accurately
established and
referenced with Marker
Pegs and Chainage
Boards (Y/N)

Whether properly
prepared Working
Drawing for the work
under progress is
available (Y/N)

Grading: Grade: S /SRI/ U, If this item is graded SRI/U, write clear reasons
and suggestions for improvement:

2. SITE CLEARANCE AND GRUBBING: For Stage I of Work

Sl
.N
o
Whether Clearing and
Grubbing being done
as per DPR/Estimate
and Material obtained
is being disposed off
properly (Y/N)

Whether the material
Available from
scarifying existing
work or clearing
operations can be
salvaged and reused
(Y/N)

Name the reusable material
obtainable from clearance
or Scarification and indicate
approximate quantity and
its re-use by the
PIU/PRI/PR.

Grading: Grade: S /SRI/ U, If this item is graded SRI/U, write clear reasons
and suggestions for improvement:

30

3. QUALITY ARRANGEMENTS AND ATTENTION TO QUALITY
(For all stages of work)
A) Observations about Field Laboratory:

Sl.
No.
Whether
Field
laboratory
Established
(Y/N)
List the equipments available.

Whether adequate
Equipments as per
requirement of work
are available and are
being used.(Y/N)

31

B) Observations about Mandatory Tests :
Detail out the quantities of various items of works and list the tests required.
(Refer to abstract of QC Register Part-I)

Sl.
No
Item of
Work
Executed

Quan-
tity
Name of Test

No. of
Tests
Requi
-red

No. of Tests
Conducted by
contractor
/PIU/PRI/PR

Based on executed
quantities whether all
mandatory test
conducted.
Whether QC Register
Part I maintained as
per provisions.

Whether QC Register
Part II maintained and
test results monitored
as per provisions
Yes Partly No Yes Partly No Yes Partly No

Grading: Grade: S/ SRI/ U If this item is graded SRI/U, write clear reasons and
suggestions for improvement:

32

4. GEOMETRICS: The EE/Dy.EE(V&QC) should take at-least two
measurements in 1 Km length and if it is found that the roadway and
carriageway is inadequate EE/Dy.EE(V&QC) may take more observations:

A) Observations Road way width, Carriage way and Camber.

Ref.
RD
Roadway
Width
(m)

Carriage
way
Width
(m)

Camber
in %

Ref.
RD

Roadway
Width
(m)

Carriage
way
Width
(m)

Camber
in %

Grade awarded (S/U )

Grade: S/U If this item is graded U, write clear reasons and suggestions for
improvement:

B) Observations Super-elevation and Extra Widening at curves.

Ref.
RD

Super
Elevation

Extra
Widening
provided
(Y/N)

Ref.
RD
Super
Elevation

Extra
Widening
provided (Y/N)

Grade awarded(S/U )

improvement:

33

OBSERVATIONS REGARDING THE QUALITY OF ITEMS OF
WORK:

5A). Earthwork in plain Terrain:

i)Observations on Quality of Material. (Enclose test reports)
Sl.No Location (RD) On Visual Classification
identify the Group
Symbol and write

Quality of material is
acceptable. (Y/N)
For Embankment Construction:

For Sub-Grade Construction:

improvement:

ii)Observation on Workmanship (Enclose test reports)
34

Sl.
No
Location
(RD)

MDD
kN/m3
(As per
record)

Field
Moisture
Content

Degree of Compaction
Degree of
Compaction
Dry Density
kN/m3

Compaction
adequate.
(Y/N)
For Embankment Construction:

For Sub-Grade Construction:

improvement:

iii)Observation on Side slopes and profile:

Sl.No Location (RD) Whether Side Slopes
Satisfactory (Y/N)

Whether profile is
Satisfactory (Y/N)

35

5B) Observations - Earth work in Hilly/Rolling terrain or high
Embankments:

Sl.No Location
(RD)

Cut Slopes &
Profile,
whether appears to
be
stable. (Y/N)

Adequate
slope
protection
works
executed.
(Y/N)
Formation is properly
dressed and traffic
worthy. (Y/N)

ii) Observations Longitudinal Gradient in case of road in hilly/rolling
terrain:

Ref.
Between
RD&
RD

Longitudinal
Gradient

S/U

Ref.
Between
RD&
RD

Longitudinal
Gradient

S/U

Grade: S /U If this item is graded U, write clear reasons and suggestions for
improvement:

36

6). Sub-Base:
Observations - Quality of Material and Workmanship
(Enclose test reports)

Sl.
No
Location
(RD)
Con-
firms
to
Grad-
ing.
(Y/N)
Suitable
from
plasticity
angle.
(Y/N)

Whet-
her
Comp-
action
is ade-
quate.
(Y/N)
Observed
Thickness
of Layer
(in mm)

Prescribed
Thickness
provided
(Y/N)

improvement:

7). Base Course:
Observations-A) Quality of Material and Workmanship of
WBM/WMM (Enclose test reports)
Location
(RD)
Whether weight
of each layer in
Kgs within
permissible limits
(S)/Rejected(U)

Whether thickness
of each layer in
mm within
permissible limits
(S)/Rejected(U)

Whether gradation of
coarse aggregate
within permissible
limits(S)/Rejected(U)

37

B)OTHER QUALITY PARAMETERS:
Location
(RD)

Filler material is
non-plastic to
desired extent (Y/N)
Volume of Filler
material as a percent of
course aggregate
Whether
compaction is
adequate (Y/N)

Observations - Surface evenness: Surface evenness in about 200 m critical
representative length of completed WBM/WMM:

improvement:

8) Bituminous Course: Premix Carpet/Surface Dressing/ BM/
MPM/MSS etc including Seal Coat:
A) Observations during random inspections:

i) Observations-Quality of Material and Workmanship of BT Layer
(in case of ongoing works): (Enclose test reports)

Observations about level of cleanliness of WBM/WMM surface prior to
application of bituminous layer. (if work is ongoing observe the surface. If BT
layer laid, Assess by carefully removing the BT layer.):

38

Observations about Quality of Prime Coat and Tack Coat with respect to
quality of material and workmanship - Visual Observation - if work is
ongoing:

ii)In case of PMC/BM/MPM/MSS/ Seal Coat (In case of ongoing work)

Sl.
No
Location
(RD)

Whether
Course
Aggregate
confirms
to
grading.
(Y/N)

Whether
the
binder is of
approved
grade.
(Y/N)

Write
Mixing
Temperature
and whether
it is in
permissible
limits.(Y/N)

Write
Laying
Temperature
and whether
it is in
permissible
limits.(Y/N)

improvement:

B)Observations during mandatory inspections:
i)Observations - Workmanship of BT layer PMC/BM/MPM/MSS (in case
of BT completed): Enclose test reports.
Sl.
No
Location
(RD)
Whether %
BT content
within
permissible
limits (S)/
Rejected(U)
Whether %
BT weight
within
permissible
limits (S)/
Rejected(U)
Whether %
BT Thickness
within
permissible
limits (S)/
Rejected(U)
Whether
surface
regularity
within
permissible
limits (Y/N)

39

improvement:

9). Observations - Quality of Shoulders: (Enclose test reports )

Sl.
N
o
Reach of
Observa-tion

Thick-
ness of
layer
(in mm)
Whether
quality of
the material
is
acceptable.
(Y/N)

Whether
quality
of compaction
workman-ship
is acceptable.
(Y/N)
Whether
Shoulders
being constructed
simultaneously
with sub-base and
base course (Y/N)

Grade: S/SRI/U If this item is graded SRI/U, write clear reasons and

10) Cross Drainage Works: Observations - Quality of CDs:

Sl.
No
RD at which
CD is located

Type of CD Whether
quality of the
material is
acceptable.
(Y/N)
Whether
quality of
workmanship
is acceptable.
(Y/N)
40

Grade: S/SRI/U If this item is graded SRI/U, write clear reasons and

Also comment on adequacy of cushion over Hume pipes and any other
observations:

11) Side Drains and Catch Water Drains:Observations:

Sl.
No
Reference of
RDs where
side drain
constructed
RD at which
observation
made
Whether
general quality
of the side
drain/catch
water drain is
acceptable.(Y/N)
Whether
side drains
are
integrated
to cross
drains(Y/N)

Grade: S/SRI/U If this item is graded SRI/U,write clear reasons
and suggestions for improvement

41

12). CC/ Semi-Rigid (SR) Pavements and Associated Pucca Side
Drains: ( Enclose test reports )

Sl.
No
Reference
of
Thickness
RDs,
CC/SR
Pavements
provided.

RD at
which
observa-
tion
made.

Thickness

General
quality of
material is
acceptable.
(Y/N)
General
quality of
workmans
hip
acceptable
(Y/N)

Thick-
ness
in mm

Accept-
able
(Y/N)

Comments about adequacy of face/main walls, wings and retaining walls:

improvement:

42

13). Road Furniture and Markings

Observations - Quality Road Furniture and Markings:

13.1.1. Logo Boards Fixed: Yes/No
13.1.2. 200m. Stones fixed: Yes/No
13.1.3. 1 Km. Stone fixed: Yes/No
13.1.4. Guard Stones fixed on Curves: Yes/No
13.1.5. Mandatory and Cautionary Signage Yes/No

improvement:

14. General Observations of EE/DyEE(V&QC), (including the observations
made during the interaction with PIU/PRI/PR staff and Contractors/
Consultants Engineers):

14.1. Observations about deficiency in project preparation (Give detailed
observations about deficiencies in general and items which have been left but
are required as per site conditions):

14.2. Whether the work has been completed/is in progress as per work
programme or the delay has occurred. If delay has occurred, whether the
liquidated damages have been withhold or recovered:

14.3. Whether the work has been completed within the sanctioned cost, if not,
what is the action taken by the PIU/PRI/PR (in case of complete works):

43

14.4. Observations about the action taken by the PIU/PRI/PR on the
observations of
inspecting officers including EE/DyEE(V&QC) and Third Party Quality
Monitors (Clearly offer comments about the action taken on the observations of
Departmental Officers, EE/DyEE(V&QC) and Third Party Quality Monitors.)

14.5. Comments about difference in observations made by EE/DyEE(V&QC) in
earlier inspections, the EE/DyEE(VQC) shall study the earlier inspection reports
of EE/DyEE(V&QC) and Third Party Quality Monitors, if any and offer his
clear comments about the differences in observations,if any).

15. Other observations, if any:

44

16. Quality Grading of items and sub-items of work: The grading of
every sub-item and item of work is given below.

Sl.
No
Sub-Item for Observation Stage of Work Award-able
Grades

Awar
ded
Grad
es
1 2 3 4 5

Item 1 Setting Out and Working Drawing
a) Bench Mark and Centre
Line
All Stages S/SRI/U
b) Availability of Working
Drawing
All Stages S/SRI/U
Item grade S/SRI/U

Item 2 Site Clearance and Grubbing
a) Site Clearance and
Grubbing
Stage-I S/SRI/U
b) Re-use of Salvageable
Material
Stage-I S/SRI/U
Item grade S/SRI/U

Item 3Quality Arrangements
a) Quality Arrangements All stages S/SRI/U
b) Number of Mandatory
Tests as per prescribed
frequency
All stages S/SRI/U
c) Maintenance of QC
Registers
All stages S/SRI/U
Item grade S/SRI/U

Item 4---Geometrics
a) Road way width

minimum 1 per half Km
in every Inspection
S/U
b) Carriageway width

minimum 1 per half Km
in every Inspection
S/U
c) Camber Minimum (2) per km S/U
d) Super-elevation & Extra
Widening at Curves
Minimum (1) curve in
each km
S/U
Item grade S/U
45

Item 5A - Earth Work and Sub-grade in Embankment/ Cutting
a) Quality of Material for
Embankment/Sub-grade
In Stage-I, minimum (1)
per half Km
S/U
b) Compaction

In Stage-I, minimum (1)
per half km
S/U
c) Side Slopes and Profile Minimum (1) per half Km S/U
Item grade S/U

Item 5B - Earth Work in Cutting in Hilly/ Rolling Terrain
a) Stability and
Workmanship of Cut
Slopes

Stage I and II, at 2 critical
locations with maximum
height of cutting in each km
S/U
b) Adequacy of slope
protection in general
All Stages S/U
c) Upon completion of
formation cutting,
dressing, traffic
worthiness

At Stage II, at 2 critical
locations with maximum
height of cutting in each km

S/U
d) Longitudinal Gradient

Stage I/II (1 critical and
fairly representative stretch
of 200m in each Km)
S/U
Item grade S/U

Item 6 - Sub-Base
a) Quality of Material (Grain
size)
Stage I , minimum (I)
per half KM
S/U
b) Quality of Material
(Plasticity)
Stage I ,minimum (I)
per half KM
S/U
c) Compaction Stage II , minimum I
per KM
S/U
d) Total thickness of layer Stage II , minimum
(1) per half KM
S/U
Item Grade S/U

Item 7 - Base Course Water Bound Macadam
a) Grain Size of Course
Aggregate
In Stage II,
minimum I test per
S/U
46

half KM.
b) Test for Liquid Limit and
aggregates are crushable type
In Stage II,
minimum 1 test per
half KM
S/U
c) Volumetric Analysis for
assessment of compaction of
WBM/WMM
In Stage III,
minimum 1 test per
half KM
S/U
d) Surface Evenness using
straight edge in completed
WBM/WMM
In Stage III,
minimum 1 test
per half KM
S/U
e) Thickness of every layer of
WBM
In Stage III,
minimum 1 test
per half KM
S/U
Item grade S/U

Item 8 Bituminous Layer Premix Carpet (PMC)/ Surface
Dressing (SD)
A) Random inspections of EE/DyEE VQC when work is on-going stage.
a) Level of cleanliness of
WBM surface prior to
application of bituminous
layer
In Stage III, minimum
1test per every half KM
S/U
b) Quality of Prime Coat/
Tack Coat with respect to
quality of material and
workmanship

In Stage IV, minimum
1 observation on the day
of inspection
S/U
c) Gradation Test for
Course Aggregate

In Stage IV, (minimum
1 test per every half
KM)
S/U
d) Grade of bitumen and
temperature at the time of
mixing and laying.

In Stage IV (Minimum
1 test on the day of
inspection)
S/U
B) Mandatory inspections of EE when work is completed.
e) Bitumen Extraction Test, In Stage IV (minimum 1
test per every half Km)
S/U

f) Thickness of layer In Stage IV (minimum 1
test per half Km)
S/U
g) Surface Evenness in case
of completed BT work
In Stage IV (minimum 1
test per half Km)
S/U
47

Item grade S/U

Item 9--Shoulders
a) Quality of material for
shoulders,
In Stages I,II,III
(minimum I test per half
KM)
S/SRI/U
b) Degree of compaction , In Stage II,II,IV
(minimum 1 test per
half Km)
S/SRI/U
c) Thickness of layer In Stage II,II,IV
(minimum 1 test per
half KM)
S/SRI/U
Item grade S/SRI/U

Item 10 Cross Drainage Works Causeways of all spans and
Culverts upto 6 m.span
a) Quality of Material
Concrete, Stone/ brick
masonry, Hume pipes
including size etc.
All stages S/SRI/U
b) Quality of Workmanship
such as positioning of
pipes, wing walls,
cushion over H Pipes etc.
All stages S/SRI/U
Item grade S/SRI/U

Item 11 - Side Drain and Catch Water Drain
a) General quality of Side
Drains/Catch Water
Drains and their
integration with CDs.
All stages S/SRI/U

Item grade S/SRI/U

Item 12 - CC/ Semi Rigid Pavements and Associated Pukka
Drains
a) Quality of Material
Concrete,Stone/ Concrete
Block Pavement etc.

minimum I per 100 m.
length of pavement.

S/U
b) Strength of CC in minimum I per 100 m. S/U
48

Concrete Pavement/
Concrete Block
Pavement
length of pavement

c) Quality of Workmanship
Wearing surface
texture, Adequacy of
setting of concrete,
Joints, Edges etc
minimum I observation
per 100 m. Length of
Pavement
S/U
d) Thickness of Layer

minimum I observation
per 100 m. Length of
Pavement
S/U
Item grade S/U

13 - Road Furniture and Markings
a) Caution boards, Sign
boards, KM/HM stones
etc., its quality
Stage-IV S/U
b) Guard stones
Item grade S/U

Overall Grading of Work: The overall grading calculated on the basis of item
and sub-item wise grading is given below :

Item No Item/sub-item for observation Grade
awarded
Item No.1 Setting Out and Working Drawing

Item No.2 Site Clearance and Grubbing

Item No.3 Quality Arrangements

Item No.4 Geometrics

Item No.5a Earth Work and Sub-grade in Embankment/
Cutting

Item No.5b Earth Work in Cutting in Hilly/ Rolling Terrain

Item No.6 Sub-Base

Item No.7 Base Course Water Bound Macadam

49

Item No.8 Bituminous Layer Premix Carpet (PMC)/
Surface Dressing (SD)

Item No.9 Shoulders

Item No.10 Cross Drainage Works Causeways of all
spans and Culverts upto 6 m. span.

Item No.11 Side Drain and Catch Water Drain

Item No.12 CC/ Semi Rigid Pavements and Associated
Pukka Drains

Item No.13 Road Furniture and Markings

Signature:
Name:
Date: ...

50

Annexure-1 Format 2 (Part I)

PANCHAYAT RAJ ENGINEERING DEPARTMENT
FORMAT FOR INSPECTION OF BRIDGE WORK UNDER GOI/ STATE
FUNDED SCHEMES OTHER THAN PMGSY
Part 1 Work Information (to be filled by PIU/ PRI/PR
GENERAL:
1.1 Date of Inspection :
1.2 Name of E.E/ DY.EE,V&QC
1.3 State: ________ District : __________________Block_____________________
1.4 Name of the Road : From ____________________ to____________________
1.5 Package No. _____________________ Through Road No. __________
1.6 Location of Bridge :
1.7 Estimated Cost Rs. : ________________________________
1.8 Date of Start
1.9 Date of Completion as per Agreement
1.10 Actual date of Completion( if work is completed)

2. PROGRESS
(In case of ongoing works only) Construction programme & Physical progress
Item % of
Progress
Date of
Starting as
per
programme
Date of
completion as
per programme
Actual
Completion
Date
Delay in
months
Lay out
Foundation

Sub-Structure

Supper
structure

Protection Work

RD

51

Approaches

3. PARTICULARS OF THE BRIDGE:
3.1 Type of the bridge :
3.2 Type of foundation :
3.3 No. of Spans / Spans length :
3.4 Width of Bridge :
3.5 R.T.L :
3.6 HFL /OFL :
3.7 Bed level (Lowest) :
3.8 Catchment area ____, Cross Section of Drain at HFL ____, Design discharge__
3.9 Type of river protection works if any : _________________________
3.10 Type of Substructure : _________________________
3.11 Type of Bearing : _________________________
3.12 Type of Superstructure : _________________________
3.13 Type of Returns : _________________________
3.14 Whether approaches are in cutting or filling : _________________________
3.15 Whether Bench Mark and alignment are established
near the bridge site (give location and RL) : _________________________
3.16 Type of Railing (Steel/RCC/Others) : _________________________
3.17 Type of Wearing coat : _________________________

High level Submersible
Open Raft well Pile
Spans of . m. c/c
hhhj.mmmm..

5.50 m. 7.50 m.

52

4. QUALITY CONTROL :
4.1 Location of Field Laboratory : _________________________
4.2 Q.C. Test Records maintained by
(Name) : _________________________
4.3 Abstract of Q.C. Records maintained by
(Name) : _________________________
4.4 Quality of Concrete executed : _________________________
4.5 No. of cube tests done : _________________________

5. Inspection by E.E/ DY.EE, V&QC and action taken

Date
Place : Name & Signature of PIU/ PRI/ PR
_________

Sr.
No
Date of
Visit
Inspected by (Name) Deficiencies
observed
Action taken by PIU/ PRI/ PR
with date
1
2
3
4
53

Annexure-1 Format 2 Part 2
PACKAGE NO ____________

PART II (to be filled by E.E/ DY. EE, V&QC)

1. QUALITY ARRANGEMENTS AND ATTENTION TO QUALITY - For on-going work

Observations about Field Laboratory :

Whether Field
Laboratory
Established
(Y/N )
List the equipments available in field laboratory
Including first Aid-Box
Whether adequate
equipments as per
requirement of work
are available and
are being used
(Y/N)

Observations about Mandatory Tests The quantities of various items of works and list
the tests required. (Refer to abstract of QC
Register Part-I)
Sr.
No.
Item of work executed Quantity Name of Test No of tests
required
No. of tests conducted
by PIU / PRI/ PR/
Contractor

54

Based on executed quantities,
whether all mandatory tests
conducted
Whether QC Register Part-I
maintained as per provision
Whether QC Register Part-II
maintained and test results
monitored as per provisions
Yes Partly No Yes Partly No Yes Partly

No

Grading:
S SRI U
If this item is graded SRI/U, write clear
reasons and suggestions for improvement
:

55

2. FOUNDATION (Stage I)
a) Ongoing (Work in progress)
L
o
c
a
t
i
o
n

A
v
a
i
l
a
b
i
l
i
t
y

o
f

f
i
e
l
d

d
r
a
w
i
n
g

G
r
a
d
e

o
f

c
o
n
c
r
e
t
e

W
h
e
t
h
e
r

m
i
x

d
e
s
i
g
n

e
n
c
l
o
s
e
d

o
r

n
o
t

P
a
s
s
e
d

b
y

c
o
m
p
e
t
e
n
t

a
u
t
h
o
r
i
t
y

Q
u
a
l
i
t
y

o
f

C
e
m
e
n
t

Q
u
a
l
i
t
y

O
f

c
o
a
r
s
e

a
g
g
r
e
g
a
t
e

Q
u
a
l
i
t
y

O
f

f
i
n
e

a
g
g
r
e
g
a
t
e

Q
u
a
l
i
t
y

o
f

S
t
e
e
l

F
o
r
m

w
o
r
k

a
r
r
a
n
g
e
m
e
n
t

1 2 3 4 5 6 7 8 9 10

W
h
e
t
h
e
r

r
e
i
n
f
o
r
c
e
m
e
n
t

c
h
e
c
k
e
d

b
y

c
o
m
p
e
t
e
n
t

a
u
t
h
o
r
i
t
y

W
o
r
k
a
b
i
l
i
t
y

O
f

C
o
n
c
r
e
t
e

C
o
m
p
a
c
t
i
o
n

a
r
r
a
n
g
e
m
e
n
t

T
h
i
c
k
n
e
s
s

c
o
m
p
a
r
e
d

t
o

d
e
s
i
g
n

C
u
r
i
n
g

a
r
r
a
n
g
e
m
e
n
t
s

G
r
a
d
e

a
w
a
r
d
e
d

11 12 13 14 15 16

56

Grading:
S SRI U
reasons and suggestions for improvement :

b) Completed work
Location Grade of
concrete
Compressive
strength of
Concrete cube
as per QC
Register
Surface
acceptability
Workman
ship
Quality
assessment by
personal
judgment
Grade
awarded
1 2 3 4 5 6 7

57

Grade:
S SRI U
If this item is graded SRI/U, write
clear reasons and suggestions for
improvement :

3. SUBSTRUCTURE (Stage II)
L
o
c
a
t
i
o
n

I
t
e
m

o
f

w
o
r
k

M
i
x

d
e
s
i
g
n

/

G
r
a
d
e

o
f

C
o
n
c
r
e
t
e

Quality of material Workmanship
A
r
r
a
n
g
e
m
e
n
t

o
f

w
e
e
p

h
o
l
e
s

R
u
b
b
l
e

f
i
l
l
i
n
g

b
e
h
i
n
d

a
b
u
t
m
e
n
t

a
n
d

r
e
t
u
r
n

G
r
a
d
e

a
w
a
r
d
e
d

C
e
m
e
n
t

C
o
u
r
s
e

A
g
g
r
e
g
a
t
e

F
i
n
e

A
g
g
r
e
g
a
t
e

r
e
i
n
f
o
r
c
e
m
e
n
t

S
h
u
t
t
e
r
i
n
g

W
o
r
k
a
b
i
l
i
t
y

o
f

C
.
C
.

C
o
m
p
a
c
t
i
o
n

L
a
y
i
n
g

o
f

r
e
i
n
f
o
r
c
e
m
e
n
t

1
2 3 4 5 6 7 8 9 10 11 12 13 14

58

Grading:
S SRI U
reasons and suggestions for
improvement :

b) Completed work
Location Item of
work
Grade of
concrete
Compressive
strength of
Concrete
cube
Surface
acceptability
Size &
Shape
as per
design
Weep holes
Adequacy
(For
abutment
and return)
Riding
returns
Grade
awarded
1 2 3 4 5 6 7 8 9

59

Grading:
S SRI U
:

4. SUPERSTRUCTURE (Stage III)

L
o
c
a
t
i
o
n

I
t
e
m

o
f

w
o
r
k

M
i
x

d
e
s
i
g
n
/

G
r
a
d
e

o
f

C
o
n
c
r
e
t
e

Quality of material Workmanship
C
a
m
b
e
r

G
r
a
d
e

a
w
a
r
d
e
d

C
e
m
e
n
t

C
.
A
.

F
.
A
.

R
e
i
n
f
o
r
c
e
m
e
n
t

V
e
r
i
f
i
c
a
t
i
o
n

o
f

p
r
o
p
e
r
t
i
e
s

o
f

l
o
t

w
i
t
h

s
t
a
n
d
a
r
d

n
o
r
m
s

S
h
u
t
t
e
r
i
n
g

W
o
r
k
a
b
i
l
i
t
y

o
f

C
.
C
.

C
o
m
p
a
c
t
i
o
n

R
e
i
n
f
o
r
c
e
m
e
n
t

c
h
e
c
k
i
n
g

w
i
t
h

d
r
a
w
i
n
g

1 2 3 4 5 6 7 8 9 10 11 12 13

60

Grading:
S SRI U
reasons and suggestions for
improvement :

b) Completed work
L
o
c
a
t
i
o
n

I
t
e
m

o
f

w
o
r
k

M
i
x

d
e
s
i
g
n

/

G
r
a
d
e

o
f

C
o
n
c
r
e
t
e

C
o
m
p
r
e
s
s
i
v
e

s
t
r
e
n
g
t
h

o
f

c
o
n
c
r
e
t
e

c
u
b
e

S
u
r
f
a
c
e

a
c
c
e
p
t
a
b
i
l
i
t
y

S
i
z
e

&

S
h
a
p
e

a
s

p
e
r

d
e
s
i
g
n

C
a
m
b
e
r

B
e
a
r
i
n
g

K
r
e
b
s

W
e
a
r
i
n
g

c
o
a
t

R
a
i
l
i
n
g

E
x
p
.

J
o
i
n
t
s

A
p
p
r
o
a
c
h

s
l
a
b

S
t
o
p
p
e
r

P
r
o
t
e
c
t
i
o
n

w
o
r
k

G
r
a
d
e

a
w
a
r
d
e
d

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Grading:
S SRI U
:

61

5. Contraction joint according to IS Code
(i) Type ____
(ii) Spacing Y/ N
(iii) Cross Section Y /N

6. Results of load test according to IS Y / N
If yes, comment required & copy of test result shall be enclosed.
7. APPROACHES (Stage II & III)
7.1 Embankment
Location Suitability of soil Compaction Side slopes Shoulders Grade
1 2 3 4 5 6

Grading:
S SRI U
:

62

7.2 Sub Base (G.S.B.)
Location Suitability of
Material
Thickness as compared to
design
Compaction Grade
1 2 3 4 5

Grading:
S SRI U
:

63

7.3 Base Course (Non Bituminous (WBM) and Bituminous (MPM)
Material
Thickness as compared to
design
Compaction Grade
1 2 3 4 5

Grading:
S SRI U
improvement :

7.4 Wearing Course
Material
Thickness as
compared to design
Surface
regularity
Camber Grade
1 2 3 4 5 6

64

Grading:
S SRI U
improvement :

8 ROAD FURNITURE AND MARKINGS :
Observations: : Quality of Road Furniture and Markings : (All stages)

Main Information Board Fixed : Yes No

Citizen Information Board Fixed
:
Yes No

65

Grade:
S U
If this item is graded as U, write clear reasons and suggestions
for improvement :

Observations: : Quality of Road Furniture and Markings : (Stage III)
8.1 Logo Boards fixed : Yes No

8.2 Guard stones fixed on approaches
:
Yes No

8.3 Mandatory and caution signage : Yes No

Grade :
S U
If this item is graded as U, write clear reasons and
suggestions for improvement :

66

9 Whether the work has been completed / is in progress as per work programme or
the delay has occurred. If delay has occurred, whether the liquidated damages
have been withheld or recovered

10
Whether the work has been completed within the sanctioned cost, if not, what is
the action taken by the PIU/PRI/ PR (in case of completed works);

11

Observations about the action taken by the PIU/ PRI/ PR on the observations of
67

inspecting officers including E.Es/ Dy.EEs, V&QC. (Clearly offer comments about the
action taken on the observations of Departmental. Officers).

68

12 Comments about difference in observations made by E.Es/ Dy.EEs, V&QC in
earlier inspections (the E.Es/ Dy.EEs, V&QC shall study the earlier inspection reports
of E.Es/ Dy.EE, V&QC, if any and offer his clear comments about the differences in
observations, if any.)

13 Other Observations, if any:

(1).

(2).

(3).

(4).

14. Overall Grading of works: The overall grading calculated on the basis of item
and sub-item wise grading is given below. The overall grading shall be U if any of the
69

grading of item no 2,3 or 4 is U. Overall grading shall be SRI if item no. 2,3,4 are
graded as S and any of the item no. 1,5,6 are graded as U or SRI. If all the items are
graded as S, the overall grading will be S.
Item No. Sub Item for observation Awarded Grade
Item No. 1 Quality arrangements S / SRI / U
Item No. 2 Foundation S / SRI / U
Item No. 3 Sub structure S / SRI / U
Item No. 4 Super structure S / SRI / U
Item No. 5 Approaches S / SRI / U
Item No. 6 Road furniture & marking S / SRI / U
Overall grading S / SRI / U

Signature of E.E/ Dy.EE, V&QC

Date . Name .

ANNEXURE--2
70

Guidelines for Performance Evaluation of the EE/Dy.EE VQC
1. Background: Ensuring that the quality of the road works is the responsibility
of the State Government, who is implementing the Programme, a two-tier
Quality Control mechanism is stipulated. At the Second tier of the Quality
Control structure, periodic inspections of works should be carried out by EEs/
Dy. EEs, V&QC. These officers are expected to carry out regular inspections and
also get samples of material used tested in laboratories of the State
Government as well as, in certain cases, independent laboratories, say
established/ renowned engineering colleges or any laboratories notified by the
State Government.
The main function of the 2nd tier of independent quality management is to
improve the quality and effectiveness of the enforcement process. This
includes
i) Checks to ensure that the 1st tier is properly functional
(ii) Independent quality tests to verify that the quality control system is
achieving its intended objective
(iii) Detection of systemic flaws in the quality control process and action to
improve the process
(iv) Independent supervision of deterrent and punitive measures in respect
of the 1st tier and the Contractor.
Further, in order to be able to take an independent, impartial and
dispassionate view of quality control, it is essential that the 2nd tier should
have no stake in the outcome. In other words it should have nothing to do with
the day-today or supervisory management or administration of contracts so
that issues of legal action against the contractor, disciplinary proceeding
against PIU officials, accountability to audit etc. do not colour its judgment or
actions. Under the second tier of quality mechanism, detailed guidelines for
monitoring of quality of the road works have also been prescribed. The
method of inspection of works, making observations and reporting has been
standardized with a view to minimize subjectivity in reporting. As per the
guidelines, the EE/DY EE V&QC also has to upload the abstracts of the quality
71

grading for each item of work along with requisite number of digital
photographs in web site.
2. Performance Review: As above, the Second tier of quality mechanism is an
important aspect of the State Government projects/Schemes and the
performance of EEs/ Dy. EEs V&QC is critical for the programme, therefore, the
performance of EEs/ Dy.EEs V&QC needs to be evaluated by the State on
regular basis. Assessment in respect of the following aspects is required to be
covered during the performance evaluation:
a. Whether the EE/DY. EE V&QC has carried out inspection as per the
guidelines prescribed under the 2nd tier;
b. Whether there is any lack of application of mind by EE/DY EE V&QC in
recording observations;
c. Whether there is a tendency to avoid desirable technical observations;
d. Whether the EE/DY. EE V&QC has left inspection format incomplete without
any reason;
e. Whether the EE/DY. EE V&QC has filled up formats mechanically without
appropriate testing or observations in a professional manner.
f. Whether the EE/DY. EE V&QC has uploaded the quality grading abstracts and
the requisite number of photographs in web site.
3. Independent Committee: The review of reports of EE/DY. EE V&QCs shall be
carried out by an independent Performance Evaluation Committee constituted
by the department. The Evaluation Committee may consist of the following:
a. One Professor/ Deputy from any University in A.P Member
b. One Retired Engineer not below the level of CE Member
c. CE V&QC - Convener
The performance evaluation of EE/DY EE V&QC shall be based on review of 5-
10% of the inspection reports or number, say 10, whichever is more, for
inspection conducted in last one year/ six months just preceding the month of
review.
72

4. System for Performance Evaluation of the EE/Dy.EE VQC:
The evaluation of every item and sub-item of inspection shall be carried out
and the observations of the performance evaluator shall be quantified in terms
of marks. Item and sub-item wise maximum marks shall be as per enclosed
marking format (Evaluation Sheet). The marks obtained shall be filled up by
the evaluator in the prescribed column. Based on the provision of specific item
or sub-item of work, total maximum marks will not remain same in all cases
and will vary depending upon the stage of the road work at which EE/DY EE
V&QC has visited. Therefore, instead of absolute totals, a percentage will be
taken for the evaluation.
Marking Methodology for Performance Evaluation of EE/DY. EE V&QCs:
Marking shall be done in the following manner given below. For easy
understanding, guidelines for Quality Monitoring under Second Tier of Quality
Mechanism including formats are attached for ready reference.
4.1 Setting out and Working Drawing: The EE/DY. EE V&QC is required to
make observations on the basis of establishment of bench mark and center
line and availability of drawings. Maximum marks would be 4 as detailed in
performance evaluation sheet.
4.2 Site Clearance and grubbing: The EE/DY. EE V&QC is required to make
observations on the basis of site clearance and use of salvageable martial.
Maximum marks would be 2 as detailed in performance evaluation sheet.
4.3 Observations on Quality Arrangements: The observations of EE/DY EE
V&QC on establishment of field laboratory, availability of equipments and use
of equipments may be evaluated. For these items 3 marks are prescribed. The
observation regarding mandatory tests, QC Register may be evaluated for
these items 2 marks are prescribed. The results are required to be compared
with the test results by the PIU in QC Register. It should be seen whether the
EE/DY.EE V&QC has made efforts to verify these results and 1 mark is
prescribed for this item.
4.4 Observations on Geometrics: In case of ongoing/ completed works, the
EE/DY EE V&QC is supposed to measure the width of road way and carriage
way, super elevation and extra widening at curves at a defined chainage and is
73

required to offer the comments about the adequacy for which 6 marks are
prescribed.
4.5 Observation on Quality of Items of Work: The EE/DY EE V&QC is required
to make observations on the basis of detailed test in respect of all the items of
construction. He is required to get test pits dug to facilitate observations. Sub-
item wise marking will be done in the following manner:
(i) Earth work: Maximum marks 10. The marking will depend on the quality of
observations made by EE/DY.EE V&QC in case of three sub-items detailed in
performance evaluation sheet for item 5A or four sub-items for item 5B.
(ii) Sub-Base: Maximum marks 10. The marking will depend on the quality of
observations made by EE/DY.EE V&QC in case of four sub-items detailed in
(iii) Base Course: Maximum marks 10. The marking will depend on the quality
of observations made by EE/DY.EE V&QC in case of five sub-items detailed in
(iv) Bituminous Course: Maximum marks 10 for Bituminous Courses.. In case
of on-going works, grading of aggregate, binder and temperatures are to be
observed by EE/DY.EE V&QC. In case of completed work, the thickness and
surface evenness is to be observed by EE/DY.EE V&QC.
(v) The marking will depend on the quality of observations made by EE/DY EE
V&QC as detailed in performance evaluation sheet.
(vi) Shoulders: Maximum marks 5. The marking will depend on the quality of
observations made by EE/DY.EE V&QC in case of three sub-items detailed in
(vii) Causeways/Bridges of all spans/CD Works: Maximum marks 21. The
EE/DY EE V&QC has to see adequacy of CDs and its quality. The marking will
depend on the quality of observations by EE/Dy.EE V&QC with respect to
location, type and quality of CDs.
(viii) Side Drains and Catch Water Drains: Maximum marks 4. The EE/DY.EE
V&QC has to see adequacy of drains and its quality. The marking will depend
on the quality of observations made by EE/DY.EE V&QC.
74

(ix) CC Pavement and Drains: Maximum marks 10. The EE/DY.EE V&QC has to
see the quality of CC pavement / semi-rigid pavements etc. and drains
including their integration with CDs. The marking will depend on the quality of
observations by EE/DY EE V&QC as detailed in performance evaluation sheet.
(x) Road Furniture and Markings: Maximum mark 4. The EE/DY EE V&QC has
to see the fixing of furniture and the quality. The marking will depend on the
quality of observations by EE/DY.EE V&QC.
4.6 Inspection of roads under Maintenance: The State may also depute
EE/DY.EE V&QCs to access maintenance activities being carried out in the
completed road works. The EE/DY.EE V&QC is expected to clearly point out the
defects noticed in road during his inspection and shall also report the current
Pavement Condition Index (PCI) of the road.
4.7 Special Conditions:
a. Marking in case of Contradictory Remarks: If EE/Dy.EE V&QC has made such
a remark in any item which is contradictory to remarks made in earlier part of
the report, zero mark will be awarded in the item or sub-item where this
remark has been given. Zero mark will also be awarded for that item or sub-
item for which the earlier observations have been later contradicted.
b. Marks for not recording any observations: If the EE/DY.EE V&QC has not
recorded any observations without giving reasons, Zero mark shall be awarded
in that particular item/sub-item.
c. Marks in case of Incorrect Grading: If observations made for any item does
not commensurate to the grading awarded to that item, zero mark would be
awarded to the corresponding item.
d. Marking in case of wrong Overall grading: If the calculation of overall
grading in the hard copy of the EE/DY.EE V&QC report is not as per guidelines,
it would be a fair indicator of the care and sincerity of EE/DY.EE V&QC. No
marking would be done in such a case and word wrong overall grading would
be written on evaluation sheet.
4.8 Performance Ratings and Summarization:
75

Performance rating of the EE/DY.EE V&QC would depend on the average of
marks obtained in all the evaluated reports. The summary sheet shall be filled
up by the evaluator on the basis of average of observations in all the evaluated
reports.

PERFORMANCE EVALUATION SHEET (FORMAT-3A)

Name of the EE/DyEE(V&QC) :
76

(if name coding not done)
Code of EE/DyEE(V&QC) :
Name of Work :
Work Ongoing (or) Completed :
District :
Date of EE/DyEE(V&QC) Visited :

Sl.N
o
Item Sub Item Stage of
Work
Max.
Marks
Marks
wherever
Applicable
Marks
Obtained
1
Setting out and
working Drawing
Bench Mark and Centre line All Stages 1
Availability of working drawing All Stages 3
Total 4
2
Site clearance and
grubbing
Site Clearance and Grubbing Stage I 1
Re-use of salvageable Material Stage I 1
Total 2
3
Quality
arangements
Field Lab All Stages 3
No. of mandatory Test as per
prescribed Frequency
All Stages 2
Maintenance of QC Registers All Stages 1
Total 6
4 Geometrics
Road way width
2 per km in
every
inspection
1
Carriageway width
2 per km in
every
inspection
1
Camber 2 per km 2
Super-elevation & Extra
Widening at curves
1 curve in
each
km
2
Total
6
5A
Earthwork and
Sub-Grade in
Embankment /
Cutting
Quality of material for
embankment/ sub-grade
In Stage-1, 2
per
km / In
Stage-II or III,
1 per km
2
Compaction
In Stage-1, 2
per
km / In
Stage-II or III,
6
77

2 per km.
Side slope and Profile
2 per km in
Stage III
2
Total 10
Sl.N
o
Work
Max.
Marks
Marks
wherever
Applicable
Marks
Obtain
ed

Stability and workmanship of
cut slopes.
Stage I & II,at
2 critical
location with
maximum
height of
cutting in
each KM
2
Adequacy of Slope Protection
All Stages - in
general
1
5B

Earth work in
cutting in hilly
/rolling terrain

Upon completion of formation
cutting, dressing, traffic
worthiness
All Stage I/II,
at 2 critical
locations
with
maximum
height of
cutting
in each km
2
Longitudinal Gradient
Stage I/II, 1
critical and
fairly
representati
ve stretch of
200mm on
each
5
Total 10
Grain Size
In Stage-I ,
2 per Km
2
Plasticity
In Stage I ,
2 per km
2
6 Sub-base Compaction
In Stage-II ,
2 per Km
4
Total Thickness of Layers 2 per km 2
Total 10
7
Base Course-Water
Bound Macadam
Grain Size of Course Aggregate
In Stage-II
2 per Km
2
78

/Wet Mix Macadam
Test for Liquid Limit and
aggregates are crushable type
In Stage-II ,
2 per km
2
Volumetric Analysis for
assessment of Compaction of
WBM/Density of compacted
layer in case of WMM
In Stage-II ,
2 per Km.
2
Surface Evenness for
WBM/WMM using straight
edge
In Stage-III, 2
tests per km
1
Thickness of every layer of
WBM/WMM
In Stage-III, 2
per km
3
Total 10
8
Bituminous Layer -
Premix Carpet
(PMC/surface
Dressing SD)
Level and Cleanliness of
WBM/WMM surface prior to
application of bituminous
2 per Km 1
Quality of Prime Coat and Tack
Coat with respect of quality of
material
1
observation
on the day of
inspection
1
Gradation Test for Course
Aggregate (if the work in the
item is in progress)
1 test on the
day of
inspection
2
Grade of bitumen and
temperature at the time of
mixing and laying (if the work
in the item is in progress)
1 test on the
day of
inspection
2
Bitumen Extraction Test, if
PMC is complete
2 tests per
Km
1
Thickness of Layer 2 per Km 2
Surface evaluation in case of
completed BT Work
2 per Km 1
Total 10

Quality of material In stage-I ,
2 tests per
KM
1
9 Shoulders
Degree of compaction In stage-II ,
2 tests per
KM
2

Thickness of layer In stage-II or
III, 2 tests
per KM
2

Total 5
79

Sl.N
o
Work
Max.
Marks
Marks
wherever
Applicable
Marks
Obtain
ed

Causeways/Bridges
of all spans,
Verification of SBC of soil
under all piers
Stage - I 1
Checking of Pre-Measurements
of steel for foundations, piers &
deck slab etc.,
All stages

2

Verification of make & quality
of bearings used for bridges
Stage-II/I11 1
10
Quality and workmanship of
Piers and abutments.
All stages 4

Quality and workmanship of
deckslab, joints, railings, weep
holes etc.,
Stage-III 4

Necessity of Protection works,
adequacy of slopes, Ventage
clearances etc.,
Stage-III
S
1

Abutments and
culverts
Quality of material for
embankment/ sub-grade
concrete, stone/ Brick
Masonry, Hume pipes
including size etc.
All stages 4

Quality of workmanship

such as positioning of

pipes, wing walls,
All stages 4

cushion over H pipes

Total 21

General quality of side

11 Side drain and
drains/Catch water
All stages 4
catch water Drain
Drains and their

integration with CDS.

Total 4

CC/Semi-road
Pavement
Associated Pukka
Drains
Quality of Material, concrete,
Stone/ concrete block
pavement
I per 100 m
length of
pavement.
2
12
Strength of CC in concrete
pavement/concrete block
pavement
I per 100 m
length of
pavement.
2

Quality of workmanship,
wearing surface texture.
Adequacy of setting of
concrete, joints, Edges etc
3

Thickness of layer I per 100 m
length of
pavement.
3
Total 10
80

13
Road Furniture and
Markings
Cautionary boards, Signage
boards, HM/KM Stones etc.,
Stage-IV 2
Guard Stones at Curves
Stage-IV 2
Total 4

Whether the inspection

14 Entry in Web site
has been entered in
All 5
web site.

Total
5

Whether 10 photographs

per inspection are

uploaded by VQC
All 2
Number of official
photographs
Whether loaded

uploaded on web
site
photographs reflect the

15 and quality
quality of works
All 4
inference available
inspected by VQC

through them official properly.
Whether observations
of VQC official are
commensurate to All 4
quality of works seen in
photographs.
Total 10

Marks obtained to marks applicable = %
Signature of Evaluator :

Name of
Evaluator :

Date:

SUMMARY OF PERFORMANCE (FORMAT- 3B)
1 Whether inspections performed generally as per guidelines:
81

Yes No

2 General observations about application of mind in recording observation:
(Correlation in observations and grading)

Item Observations
Quality Arrangement
Quality of Work
Earth Work
Sub-base
Base-Course
Bituminous Course
CD/Drainage/CC Pavement etc.
Furniture and Signage

3 Whether EE/DY EE V&QC has left portions of inspection format blank without recording any reasons:

Yes No
4 Whether tendency to avoid desirable technicality noticed:

Yes No

5 Whether EE/DY EE V&QC has made contradictory remarks:

Yes No

6 Whether EE/DY EE V&QC could provide guidance to the PIU through his observations:

Yes No

7 Whether the EE/DY EE V&QC has reported the maintenance aspect of completed road works in the
comprehensive manner:

Yes No

Name of Evaluator:

Signature of Evaluator

FORMAT-3C
EE/DY EE V&QC EE/DY EE V&QC EE/DY EE V&QC
82

Securing Mark less than
50% ( To be
discontinued)
Securing Mark between
50% to 75% ( May be
continued but placed
under observation )
Securing Mark grater
than 75% would be
continued
Name of
EE/
DY EE
V&QC
Code % of
Marks
(average
of all
reports)
Name of
EE/
DY EE
V&QC
Code % of
Marks
(average
of all
reports)
Name of
EE/
DY EE
V&QC
Code % of
Marks
(average
of all
reports)

FORMAT-4
FORMAT FOR REQUISITION OF QC INSPECTIONS
Name of District: Name of PR/PRI/PIU Division:
83

SL.
NO
Name of Work and
package Number.
Name of
Grant
Est. Cost
(RS In
Lakhs)
Present Stage of work Q Cl
Inspection
needed in the
month of

Signature of Superintending Engineer
COMPREHENSIVE GUIDELINES ON SECOND TIER QUALITY CONTROL
MECHANISM FOR THE WORKS SANCTIONED UNDER DIFFERENT
GRANTS/LOANS ( OTHER THAN PMGSY)
84

INDEX
Sl
No.
Subject PAGE No.
From To
1. Introduction and Guidelines of 2
nd
Tier quality
control mechanism(Annexure -1 )
1 20
2. Formats for inspection of ROAD works
including CD works/Culverts --- Format 1
(Parts 1 & 2)

21 49
3. Formats for inspection of BRIDGES---- Format 2
(Parts 1 & 2)

50 69
4. Guidelines for performance evaluation of the
EE./DyEE VQC (Annexure -2 )
70 75
5 Performance evaluation sheets (Formats 3A,
3B & 3C )
76 82
6 Format of requisition by S.Es for inspections
under 2
nd
tier QC mechanism (Format4)
83 83

State Govt Guidelines (2nd Tier)

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Comprehensive Guidelines for Quality Monitoring under Second Tier

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