Preparing The Oral Presentation PreparingTheOralPresentation

MHaikal Satria
ComponentsofaPresentation
Allpresentationsmusthave:
Anintroduction
Abody
A conclusion Aconclusion
OrganizeYourMessageEffectively
Determineyourtopic,andwhatyouwill
cover cover
Brainstormandorganizeallyourideas
Research Makesureyouarewell
informed on your topic informedonyourtopic
Classify and order your ideas Classifyandorderyourideas
Emphasizetheimportantelements
WriteanEffectiveConclusion
Summarizethekeypointsofthepresentation
Summarizehowtoimplementsolutions
Summarizefuturepredictionsbasedonyour
persuasionstrategies
CreatingthePresentation
MakeitBIG
Ifitlookstoo bigonthecomputer,its
theperfectsize
KeepitSIMPLE
Presentthemainideaofeachconcept
Creating the Presentation CreatingthePresentation
Make it CLEAR MakeitCLEAR
Chooseanappropriatefont,fontsize,
andcolor
BeCONSISTENT
Usealogicalsequenceandoneformat
Preparation p
Prepareyourvisualsinadvance
Alwaysmakebackupcopies
Rehearsealot(avoidtheuseofpapersornotecards)
Knowhowtousethetechnicalequipment
Previewtheroom,andselectthelayoutthatisbest
foryourpresentation
HowtoConductYourselfDuringYourPresentation
Bepunctual
Standup,orsitstraight
Keephandsinfrontofyou p y
Maintaineyecontactwiththeaudience
ll id f th onallsidesoftheroom
Startthepresentationwithasmile p
Useaconversationaltone
Dressneatlyandprofessionally
Use Your Voice Effectively UseYourVoiceEffectively
Speakloudenoughtobeheard,andbeconfident
Dontspeakinamonotone
Alternatetherateofyourvoice
Slowdownwhenemphasizingimportantpoints
Pausescanalsobeusedtoaddemphasis
Drinkwatertopreventvoiceproblems
TopTenMistakesMadebyPresenters
Nopreparation
Lackofenthusiasm
Nopresentation
objectives
Noeyecontact
objectives
Mediocrefirst
Lackoffacial
expression
impression
L k d i l
Staysinoneplace
Lackgoodvisuals
Ineffective closing
Noaudience
involvement
Ineffectiveclosing
ThingstoAvoid
CorporalMovement
Swingingandmovingexcessively
Pl i ith h i Playingwithhair
Chewinggum
Clickingthetopofapen
Pl i i h j l Playingwithjewelry
Leaningagainstsomethingforsupport
Things to Avoid ThingstoAvoid
Voice
Speaking
Fillers(repetitive
Speaking
Toofast
Too slow
e s ( epe e
soundsandphrases)
ah
Tooslow
Toolow
ah
um
d
Arrogance
and
Question and Answer Session QuestionandAnswerSession
Knowthebackgroundofyourtopic g y p
/ Findoutifthereareanycurrent/recentstudies
Knowifthereisanyinfluenceorimpacton
society/environment/organization
Knowthesourcesonwhichyourresearchisbased
References
4 Important Design Concepts 4ImportantDesignConcepts
http://www.kumc.edu/SAH/OTEd/jradel/Effective_visuals/10
2.html
PreparingEFLLearnersforOralPresentations
PresentersOnline
http://www.presentersonline.com
EXAMPLE IN DESIGNING EXAMPLEINDESIGNING
PRESENTATION
Logos Logos
We know you had support Weknowyouhadsupport
Dontneedtolistallofthemeveryslide
f fi lid d b i l / h Ifonfirstslide,dontobscuretitle/authors
Maybesaveitforlastslide
16
Outline Outline
Title Slide TitleSlide
Introduction
O li Outline
MyWork
Results
Conclusions Conclusions
17
Outline Slides OutlineSlides
Previous slide didnt help audience Previousslidedidn t help audience
Ifuseoutlineslide,makeitUSEFUL
E (h f ll ) i t d th i t i Everyone(hopefully)introducestheirtopic
Everyoneexplainstheirwork,givesresults
WhatisspecifictoYOURtalk?
Talklengthcorrelatestooutlineneed
Talkis45minutes,maybe!
Talkis5minutesprobablynot.
18
README.TXT README.TXT
Donotattempttoputallthetext,code,orexplanationofwhatyouaretalkingaboutdirectly
onto the slide especially if it consists of full long sentences Or paragraphs Theres no place ontotheslide,especiallyifitconsistsoffull,longsentences.Orparagraphs.There snoplace
forparagraphsonslides.Ifyouhavecompletesentences,youcanprobablytakesomething
out.
Ifyoudothat,youwillhavetoomuchstufftoreadontheslide,whichisntalwaysagood
thing.
Lik h i lid l d ll d ll h ff h lid Likethepreviousslide,peopledonotreallyreadallthestuffontheslides.
Thatswhyitscalledapresentationandnotareadingofyourwork
Practicemakesperfect,whichiswhatgetsyouawayfromhavingtohaveallofyounotesin
textualformonthescreeninfrontofyou.
Utilize the Notes function of PowerPoint have them printed out for your reference UtilizetheNotesfunctionofPowerPoint,havethemprintedoutforyourreference.
Theaudiencedoesntneedtoheartheexactsamethingthatyouarereadingtothem.
Thebulletpointsaresimplytalkingpointsandshouldattempttosummarizethebigideasthatyou
aretryingtoconvey
Ifyouvereachedanythinglessthan18pointfont,forGodssake,please:
f Removesomeofthetext
Splitupthetextandputitonseparateslides
Perhapsyouaretryingtodomuchinthisoneslide?
Readingaslideisannoying.
You should not simply be a texttospeech converter
19
Youshouldnotsimplybeatexttospeechconverter.
Font Size FontSize
You are close to your monitor Youareclosetoyourmonitor
Youraudienceisfarfromthescreen
Tahoma
32 pt
28 pt
TNR
32 pt
28pt
Cour i er
32 pt
28 pt
Comic
32 pt
28 pt
Lucida Sans
32 pt
28 pt 28 pt
24 pt
20 pt
18 pt
28 pt
24 pt
20 pt
18pt
28 pt
24 pt
20 pt
18 pt
28 pt
24 pt
20 pt
18 pt
28 pt
24 pt
20 pt
18 pt 18 pt
16 pt
14 pt
12 pt
10 pt
18 pt
16 pt
14 pt
12 pt
10 pt
18 pt
16 pt
14 pt
12 pt
10 pt
18 pt
16 pt
14 pt
12 pt
10 pt
18 pt
16 pt
14 pt
12 pt
10 pt
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Squint City SquintCity
If you find yourself saying you probably cant Ifyoufindyourselfsaying youprobablycan t
read/seethis,but
Then you probably have a BAD SLIDE! ThenyouprobablyhaveaBADSLIDE!
Thereareexceptions,butveryfew
T t l i f Testonrealscreeninconferenceroom
Notjustyourcomputerscreen15away.
21
Thisisareallylongtitleforthissingle
l d h ld h d slide,Ishouldhavejustsummarized
Hardtoread
l d d h i l Manypeopledontreadthetitleanyway
ShouldhavebeenLongSlideTitles
22
Know Slide Boundaries KnowSlideBoundaries
People cant read text that runs off the side of th Peoplecan treadtextthatrunsoffthesideofth
23
Bullets Arent Everything BulletsAren tEverything
How many Howmany
Levelsof
Hierarchy do Hierarchydo
Youthink
Youneed
* T *Toexpress
Yourpoint?
24
Speelchick Speelchick
How samrt will poeple thikn yuo are? Howsamrtwillpoeplethiknyuoare?
h f Watchfor:
there/their/theyre
too/to/two
its/its
25
Picture This PictureThis
There are exceptions, but in general Thereareexceptions,butingeneral
Donthaveonlytextonmostofyourslides
Trytodrawdiagramswhereverapplicable
(Welldrawn)pictureseasiertounderstand
SystemArchitecture SystemArchitecture System Architecture
TheresaCPU,aRAMandan
FPGAandtheyreallconnected
The FPGA connects to the
System Architecture
CPU
d
a
m
32
TheFPGAconnectstothe
CPUsdatacache
Thebusis32bitswide
Blahblahblahblah
You have to visualize it yourself
FPGA
a
t
a

c
a
c
h
e
m
a
i
n
m
e
m
o
r
y
32
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Youhavetovisualizeityourself
Example Diagrams ExampleDiagrams
wwwwwwwwwww
wwwwwwwwwww wwwwwwwwwww
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wwwwwwwwwwwwww
w
wwwwwwwwwwwwwww
wwwwwwwwww wwwwwwwwww
wwwwwwwwwwwww
wwwwwwwwwwwwww
wwwwwwwwww
wwwwww
wwwwwwwwwwwww
w
w
FPGA
Computeintensive sections on hardware
Source code
FPGA
Compute intensivesectionsonhardware
Hardwarereconfiguredforeach
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Example Diagrams ExampleDiagrams
wwwwwwwwwww
wwwwwwwwwww wwwwwwwwwww
wwwwwwwww
wwwwwwwwwwwwwww
wwwwwwwwww
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w
wwwwwwwwwwwwwww
wwwwwwwwww wwwwwwwwww
wwwwwwwwwwwww
wwwwwwwwwwwwww
wwwwwwwwww
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wwwwwwwwwwwww
w
w
FPGA
Computeintensive sections on hardware
Source code
FPGA
Compute intensivesectionsonhardware
Hardwarereconfiguredforeach
28
You are not Pixar Studios YouarenotPixarStudios
Previousslide(s)usedanimation
Animation
Can
Use it sparingly
Can
Be Very
Distracting
(it can be annoying)
UseonlywhereitisUSEFUL
Know if presentation system will handle
Distracting
Knowifpresentationsystemwillhandle
DifferentversionsofPowerPoint,Macs,etc.
Orusemultipleslidestosafelyanimate
29
Flipbookstyle
Line Em Up Line EmUp
This is a bad drawing Thisisabaddrawing
Putinsomeeffort
FPGA
CPU
30
31
The Art of Suspense TheArtofSuspense
32
The Art of Suspense TheArtofSuspense
Dont Don t
33
The Art of Suspense TheArtofSuspense
Dont Don t
Be
34
The Art of Suspense TheArtofSuspense
Dont Don t
Be
A
Tease
35
Anticipatory Lecturing AnticipatoryLecturing
Dont Be A Tease Don tBeATease
h di hi k h i Lettheaudiencethinkattheirownpace
Itonlyprovidesbenefitiftheresasurprise
result
36
Mommy, my eyes are burning! Mommy,myeyesareburning!
Can you look at this for 45 minutes? Canyoulookatthisfor45minutes?
ColorslookdifferentoneveryLCDprojector
C l l k diff b i Colorslookdifferentbetweentransparencies
andprojector
Sidenote:ifprintingslides,maywantto p g , y
choosewhitebackgroundtosaveink!
37
I See A Ghost ISeeAGhost
More contrast on monitor than projector Morecontrastonmonitorthanprojector
Differentprojectors==differentresults
C l id i h hi Colorstoavoidwithwhiteare:
LightGreen
LightBlue
PaleYellow
Usuallycantreadthis
Your slides should have good contrast
38
Yourslidesshouldhavegoodcontrast
Contrast Guidelines ContrastGuidelines
White background black text is clearest Whitebackground,blacktextisclearest
Canuseother(dark)textcolors
But be careful dont be distracting! Butbecareful don tbedistracting!
Makesuretonotuselightonwhiteorwhite
li ht onlight
Dontusingglaringcolors
Ifnotanartmajor,donthavetogetfancy
39
Keep It Simple KeepItSimple
Do you really need all those equations? Doyoureallyneedallthoseequations?
Thisisveryinstancedependent!
Depends on what youre discussing Dependsonwhatyou rediscussing
Dependsonyouraudience
S ti d th Sometimesyoumayneedthem
Explain thevariablesandwhattheymean
Giveaplaintextdescriptionofit
Ifyoudontneedthem,dontusethem!
40
Use Simple Examples UseSimpleExamples
This isnt one It doesnt help Thisisn tone.Itdoesn thelp.
A
B
D N BB
EE
FF HH a
g
h
l
E
F H
K
R
V
DD
EE
GG
II
JJ
KK
NN
VV
YY
c
h
m
n
o
p
q
C
I
J
K
L
O
Q
X
Y
CC
JJ
KK
LL
NN
OO
PP
QQ TT
ZZ f
h
k
t
G
M
P
Q
S
T
Z
LL
MM RR
SS
UU
WW
XX
d
r
u
w
x
y
z
41
S
U
W
AA
UU
b
e j
s
v
Results
A B C D E
0.78799174 0.87677244 0.99348605 0.23781547 0.24437526
0.24910355 0.79708654 0.39825661 0.4894876 0.22079456
0.65729261 0.46901063 0.36471191 0.04697233 0.63468059
Youhave
0.48205396 0.52657506 0.70503426 0.35280176 0.40935313
0.46328137 0.0774365 0.71517444 0.9394662 0.46843638
0.09762717 0.70884867 0.81407539 0.24571711 0.72497819
0.00773315 0.39906447 0.42344939 0.90776976 0.22209006
0.15857663 0.4181197 0.56488165 0.91405841 0.3578349
0.59242455 0.17894389 0.61926672 0.02978346 0.50789172
lotsofcool
results
0.41285757 0.71470398 0.31906988 0.79658426 0.21587647
0.8855586 0.46534556 0.3701164 0.12452538 0.33415497
0.28231467 0.17509894 0.85801024 0.72984635 0.94731238
0.82370951 0.03235362 0.95622299 0.27726297 0.76619879
0.86245578 0.21094811 0.93272287 0.48265505 0.04960646
0.38953201 0.3665743 0.33754918 0.28178635 0.39637009
Noonecan
readthis
No one can
0.80522838 0.63509032 0.43333321 0.97677807 0.96198172
0.35928212 0.14878634 0.44201417 0.23251612 0.83375154
0.72099806 0.75212293 0.81061259 0.23756284 0.48518996
0.13329065 0.31602317 0.87489249 0.5304632 0.26191565
0.2588109 0.89039838 0.81380512 0.59139955 0.48488759
0.99314419 0.34635186 0.73292414 0.25933239 0.29230491
Noonecan
understandthis
0.88041055 0.11473455 0.01934078 0.15717245 0.93780676
0.72332226 0.80195173 0.1792961 0.07832254 0.41154579
0.95925002 0.41696749 0.24905812 0.2111233 0.00256536
0.00580885 0.65322119 0.49666074 0.91641276 0.40573275
0.26004883 0.3010126 0.45604195 0.99935168 0.91271048
0.1508427 0.84418604 0.96241158 0.05548096 0.94093154
Graphsare
yourfriend
42
0.63750743 0.08979734 0.11100042 0.34646613 0.09994533
0.17176871 0.85518113 0.94522781 0.29368901 0.77444161
0.15186964 0.53105474 0.69991523 0.07876247 0.0023978
0.72306385 0.73755246 0.71402806 0.68090612 0.76015636
0.42140074 0.39036871 0.02247591 0.94725973 0.70692042
Graphs Can Also Be The Enemy GraphsCanAlsoBeTheEnemy
1.2
1
0.6
0.8
Series1
Series2
Series3
0.4
Series4
Series5
0
0.2
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41
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1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41
Pick A Line, Any Line PickALine,AnyLine
1.2
1
1.2
0.6
0.8
Series1
Series2
0.4
Series2
0
0.2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Summary/Conclusion Summary/Conclusion
If your talk is more than 5 minutes, nice to Ifyourtalkismorethan5minutes,niceto
summarizework&results
Bringpeoplebackiftheyzonedout g p p y
Remindthemwhyyouregreat
Givesellingpointshere g p
30xperformanceincreasewithonly10%area
penalty
Describednovelmethodtocreatecleanfuelfrom
usedcatlitter
45
Bad Presentations BadPresentations
Audience wont see your work is great Audiencewon tseeyourworkisgreat
Butwillmakefunofyoufrombackrow
What does that
slide say?
Those are some
NASTY colors
zzz
slide say?
Dunno, Im playing
minesweeper
NASTY colors
Hey it
matches my tie.
Please let it
zzz
be OVER
46
Good Presentations GoodPresentations
Interesting topic, explained at audiences level Interestingtopic,explainedataudience slevel
Slidesareunderstandableandeasytosee
Good presentations reflect well on speaker! Goodpresentationsreflectwellonspeaker!
I understood
this one!
You should
I wonder if this
technique would
work for my problem
Interesting
You should
with a PhD
work for my problem
Lets talk to them
at the break
I never thought
But its outside
my main area Interesting
g
of that!
my main area
47
Presenting the Systems Proposal PresentingtheSystemsProposal
Understandingtheaudience
f l b Howformaltobe
Whattopresent
Whattypeofvisualaidstoinclude
Organizing the systems proposal presentation Organizingthesystemsproposalpresentation
Introduction
Fourtosixmainpointsthatcapsulatetheproposal
Conclusion
Q i Questions
Principlesofdelivery
Projectyourvoiceloudlyenoughsothattheaudiencecanhearyou
Look at each person in the audience as you speak Lookateachpersonintheaudienceasyouspeak
Makevisualslargeenoughsothattheaudiencecanseethem
Usegesturesthatarenaturaltoyourconversationalstyle
Introduceandconcludeyourtalkconfidently
Kendall&Kendall 1048
Summary (Continued) Summary(Continued)
The systems proposal Thesystemsproposal
Identifyingcostsandbenefits
Breakevenanalysis
Cashflowanalysis
Presentvalueanalysis
P i h ff i l Puttingtogetheraneffectivesystemsproposal
Visualconsiderations
O l t ti Oralpresentation
Kendall&Kendall 1049