PDP Sessions Sample Paperwork

A Information Sheet
B Pre-Session Form
C Session Record
D Session Report
E Evalation Form !for se after session"
F Sample Follow-p Email !for se after # $ weeks"
% Follow-p Evalation Form !for se after # &$ months"
Please note' (hese e)amples of sample paperwork !A-%" can *e reprodced and sed as the+
stand or can *e adapted as appropriate to the conte)t, (he+ are inclded as illstrations to -ive as
fll an insi-ht as possi*le into the PDP process and are not intended to *e definitive, Feel free to
se them as a startin- point if creatin- +or own versions, .e wold /st ask that however +o se
them0 +o credit literatretrainin- as follows' 1(his form draws on ori-inal materials devised *+
2de Pa-e for the hand*ook Professional Development Planning !literatretrainin-0 3445" which is
availa*le to download from www,literatretrainin-,com,6
(he+ have *een e)tracted from'
Professional Development Planning
a -ide to spportin- the professional development plannin- of writers and literatre professionals
*+ 2de Pa-e
ISB7 85$-4-899#3$9-4-:
; literatretrainin-
First p*lished A-st 3445
Reprinted A-st 344$
literatretrainin-
P< Bo) 3=989
>eith E?# 5@A
4&=& 99= 33&4
www,literatretrainin-,com
A Sample Information Sheet
Getting to where you want to be:
One-to-one professional development planning sessions
In association with [name of agency]
Date:
enue:
.old +o like the opportnit+ to reflect on +or career as a writerBnew writin- and literatre
professional and the direction that +o wold like to take it in0 with the aid of a skilled professional
development -ideC
.e are offerin- Dinsert relevant info here - sch as0 si) >ondon writers at an+ sta-e in their career0
writin- in all -enresE the opportnit+ to take part in a one-to-one professional development plannin-
session or-anised *+ Dthe a-enc+E,
!hat is it all about"
.hen did +o last spend an hor with someone completel+ impartial0 focsin- solel+ on +o0 +or
career and +or own professional developmentC A one-to-one professional development plannin-
session offers +o /st this,
(he aim of the session is to -ive +o the opportnit+ to think in *road0 holistic terms a*ot +or
creative and professional development, Drin- the session +o6ll have the opportnit+ to'
Discss what +o6d like to achieve and when
E)plore what motivates +o
>ook at e)istin- skillsBstren-ths and identif+ areas +o wish to develop
Consider resorces that cold help +o to achieve +or -oals
Identif+ possi*le o*stacles and e)plore strate-ies to overcome them
Be-in to create a plan of action to achieve +or -oals
(he session is desi-ned to ena*le +o to plan for +or ftre development and therefore isn6t
a*ot -ivin- +o critical feed*ack on +or writin- or providin- +o with specific information and
advice a*ot a-ents0 p*lishers etc !altho-h +o are likel+ to *e si-nposted towards relevant
information and advice sorces as a reslt of a session",
Before the session0 +o will *e asked to complete and retrn a short preparator+ Festionnaire,
(his can help to kick-start the process and allow +o to *e-in thinkin- a*ot an+ particlar
creativeBprofessional development areas that +o6re crrentl+ interested in and wold like to
investi-ate frther, (his Festionnaire is entirel+ confidential and will *e seen onl+ *+ the -ide,
#he guide
Dinsert *io-raphical informationE
$eedbac% from writers who&ve ta%en part in previous professional development planning
sessions run by literaturetraining
It was really good to get an outsiders take on things. Its given me lots of food for thought.
Very useful indeed. Helped me to get a feel for the bigger picture and the kinds of practical steps I
could take.
ell!prepared and focused. It felt good to have an hour devoted to forward planning for me.
Its very hard to find someone who can listen and assess and guide about career"creative
development and this was a great opportunity.
#ade me ask myself some searching $uestions
'ow to apply
(here are Dnm*er ofE sessions availa*le, (hese are free of char-e, If +o wold like to appl+ for a
session0 please send +or cv0 to-ether with a *rief letter otlinin- wh+ +o wold like to have a
session and what +o wold e)pect to -et from it0 and indicatin- +or preferred da+ and session
times !please -ive first and second choice of time"0 to' Dthe a-enc+E
(pplication deadline:
.e6ll -et *ack in toch the followin- week to let +o know if +o have *een allocated a session, If
+o have an+ Feries0 please contact DnameE,
(his form can *e reprodced or sed as sorce material see note a*ot credits,
B Sample Pre-Session Form
7ame'
G& ?ow wold +o descri*e +or practiceBwhat +o doC
G3 .hat wold +o sa+ are the ke+ milestones of +or professional /orne+ so farC
G= .hat skills and stren-ths do +o alread+ haveC !(hink of previos achievements0 e)perience"
G: ?ow wold +o like +or careerBwork to developC !@o mi-ht like to think in terms of three
+ears in the ftre"
G9 Is there an+thin- stoppin- +o from achievin- +or -oalsC !(hink in terms of +or e)perience0
skills0 time0 ener-+0 confidence etc"
G# .hat t+pes of e)ternal spport B resorces mi-ht help +o to reach +or -oalsC !e,-, contacts0
information0 finance0 facilities etc"
G5 Are there an+ specific professional development areas that crrentl+ interest +o that +o
wold like to investi-ate frtherC Please -ive *rief details,
(his form can *e reprodced or sed as sorce material see note a*ot credits.
C
Sample Session Record !for completion within B after a
session"
)onfidential
One to One PDP *ession at [name of agency]
7ame' Date'
He+ areaBs of practice'
Isses covered'
(hree-@ear %oalBs'
Ob+ectives !Prioritise and list p
to : - inclde tar-et dates for
achievement"
(ctions towards ob+ectives !inclde timescale to
complete actions"
&" a"
*"
c" etc
3" a"
*"
c" etc
=" a"
*"
c" etc
:" a"
*"
c" etc
Spport B resorce needs'
(his form can *e reprodced or sed as sorce material see note a*ot credits.
D Sample Session Report
)onfidential
,ame: Date:
-ey area.s of practice: .riter !pla+s0 short and lon- fiction0 articles"I ?EBFE drama lectrerI
theatre director
Issues covered: Secrin- more time and ener-+ to devote to writin- and developin- a career as a
writer
#hree /ear Goal.s: (o *e a p*lishedBprodced0 and eventall+ fll-time0 writer
Ob+ectives
0Prioritise and list up to 12
(ctions to achieve ob+ectives
&" Jake chan-es to crrent
/o* sitation so have more
time and ener-+ to write
a" E)plore possi*ilit+ of redcin- crrent /o* to for
da+s a week
*" Heep watchin- *rief on possi*le /o* options e,-,
other /o*s in ?EBFE0 theatre !edcation etc"0 literatre
development
3" Kse short stories as a
wa+s of raisin- profile as a
writer
a" Research ma-aLines0 competitions etc and send ot
e)istin- five stories !one a month"
*" .rite new stories
=" .rite a fll-len-th sta-e
pla+ in &3 &$ months
a" Seek workshopBcorse to help kickstart writin-
process
*" Seek opportnities for readin-s of allBpart of pla+
c" >ook for networkin- opportnities e- writers6 da+s
:" ?ave a finished draft of a
novel read+ to send ot to
a-ents in three +ears6 time
a" Research workshopsBcorses takin- place either at
weekends or in the smmer in the Soth or >ondon or
frther afield
*upport . resource needs:
Indstr+ contacts
Feed*ack on writin-
.ritin- workshops
Fndin-
(his form can *e reprodced or sed as sorce material see note a*ot credits.
E Sample Evalation Form !for se after the session"
%efore the &ession
G& Do +o think that Dname of serviceE was an appropriate description of this sessionC
G3 .ere +o clear what to e)pect from the information +o received prior to the sessionC
G= Did +o find it helpfl to complete the preparator+ FestionnaireC
G: a" .ere the arran-ements for the session satisfactor+C *" .as the room appropriateC
'he &ession
G9 ?ow sefl did +o find the sessionC
!9 M ver+ sefl0 & M not sefl" 9 : = 3 &
G# Please e)plain in what wa+s +o fond it sefl or not sefl,
G5 .as there an+thin- the session did not cover that +o e)pected it wold0 or that +o feel
wold have *een sefl to +oC
G$ ?ow effective was the -ide in helpin- +o to reflect on how *est +o can
move forward professionall+ to achieve +or -oalsC
Ner+ Effective Effective Gite Effective 7ot Ner+ Effective
G8 .hat actions do +o feel that +o can now take as a reslt of takin- part in the sessionC
G&4 .as it helpfl to complete a record of the session with the -ideC !or have a written record
sent on after the sessionC as appropriate"
G&& !If relevant" Do +o think that the information resorces sheet -iven ot at the end of the
session will *e seflC
G&3 If +o were provided with information drin- or after the session0 was it seflBrelevantC
G&= .old +o recommend a session of this kind to other writers B literatre professionalsC
G&: An+ frther commentsC
(his form can *e reprodced or sed as sorce material see note a*ot credits.
F Sample Follow-p Email !for se after # $ weeks"
3esponse 4 0at 5 - 6 wee%s2
As I mentioned when we met in DdateE I6m /st -ettin- in toch with all those who had a PDP
session to act as a -entle memor+ /o--er, I hope that +o fond the session sefl, It6s *een
arond ei-ht weeks since we met and I trst that thin-s have *een proceedin- favora*l+ for +o
over these weeks, So O how are +o doin- in relation to an+ actionsBdevelopments that were
discssedBrecorded in +or reportC An+ movementsC An+ set*acksC
(op priorit+
DInsert Festion!s" here relatin- to their session reportE
Please note that +o do not need to answer these Festions !or even repl+", (he e)ercise is reall+
/st a*ot +o reflectin- *ack and askin- +orself these Festions - other thin-s ma+ have
occrred or +o mi-ht have moved on in different wa+s, And if +o haven6t +et taken specific
actions on the areas +o mentioned0 don6t waste an+ ener-+ on -ilt for not havin- done so +et
+o will have had +or reasons,
Best wishes
3esponse 7 0$ollowing reply to 5 - 6 wee% email follow-up2
(hanks for +or prompt repl+, %ood to hear from +o, (hat all sonds reall+ positive and all -ood
news a*ot Dinsert specificsE et al, I trst that all contines in the same vein, <nwards and
pwardsP
.ith ver+ *est wishes
(his form can *e reprodced or sed as sorce material see note a*ot credits.
% Sample Follow-Kp Evalation Form !for se # &$
months after session"
DateBlocation of session' (to be filled in before form is sent out)
7ame !optional"' OOOOOOOOOOOOOOOOOOOOOOOOOO
G& ?ow mch impact0 if an+0 do +o feel that the session has had on +or movin- forward
professionall+C
!9 M a lot0 & M not mch" 9 : = 3 &
G3 Can +o sa+ a little a*ot what kind of impact0 whether positive or ne-ative, And if +o rated
the session as havin- had little impact0 can +o s--est an+ reasons for thisC
G= .hat wold +o sa+ that +o -ained from takin- part in the sessionC
!Please tick as many of the following statements that apply*
A vala*le opportnit+ to spend some time reflectin- on m+ work and what I want to achieve
%reater clarit+ a*ot the directionBs I want to take with m+ work and m+ priorities
Increased sense of self-confidence and *elief in m+ work
An o*/ective perspective on m+ sitation
A clearer nderstandin- of the o*stacles that do or cold -et in the wa+ of m+ -oals and the
strate-ies I cold se to -et arond them
?elp with identif+in- who andBor what resorces cold spport me
Information a*ot resorces that I didnQt know a*ot *efore
Fresh wa+s of thinkin- a*ot how I cold move forward professionall+
Ideas for small0 practical steps to achieve m+ -oals that I can take strai-htawa+
(he empowerin- realisation that I alread+ know man+ of the answers alread+
A more proactive approach to takin- m+ work forward
G: Do +o have an+ other commentsC
G9 ?ow sefl was the written record of the sessionC
!9 M ver+ sefl0 & M not sefl" 9 : = 3 &
G# ?ave +o taken an+ actions relatin- to +or professional development as a reslt of the
sessionC
@es 7o If +es0 please -ive frther details0 if possi*le'
G5 @o shold have received a follow-p email a*ot si) weeks after the session,
A" .as this follow-p seflC @es 7o
B" .as si) weeks a*ot the ri-ht timeC @es 7o An+ frther commentsC
G$ Do +o have an+ s--estions for improvements to this ))) serviceC
G8 Are there an+ crrent professional development matters that we can help +o withC
@es 7o If +es0 please -ive details
G&4 An+ frther commentsC
(his form can *e reprodced or sed as sorce material see note a*ot credits.