Business Blueprint

Business Blueprint
Project: GMC
Created by: MESSAM
Created on: 5/22/2011
Selection Options:
Scope
Structure Elements: Parts of Structure Selected
Only Structure Elements wt! "ocuments
Display Options
Structure Elements: "s#lay $o%cal Com#onents
&eam Mem'er
"ocuments: "ocumentaton &y#e
"ocumentaton (ame
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Signed on Signature: Customer Signature: Consultant
Business Blueprint GMC
Contents
5/22/2011
2
Business Blueprint GMC
GMC-SAP Implementation
1 Business Scenarios
11 !ICO Scenarios
111 Business Processes
"ame: GMC*+usness +lue#rnt* ,nternal
Order*110521-doc
Documentation #ype: +usness +lue#rnt
1111 "e$ general %edger and Pro&it Center Accounting
"ame: GMC*+usness +lue#rnt*or%ansaton
structure . General $ed%er*1
Documentation #ype: +usness +lue#rnt
5/22/2011
/
Business Blueprint GMC
1 1 I I"#'OD(C#IO" "#'OD(C#IO"
OB)*C#I+* O! #,IS '*PO'#
+ased on t!e dscussons0 'usness scenaros wll 'e documented and
need to 'e addressed 'y t!e conf%ured ECC1 system- &!e #ur#ose of t!s
re#ort s to confrm t!e understandn% of t!ese 'usness scenaros0 w!c! wll
form t!e 'ass for system s#ecfcatons- &!s document co2ers only an o2er2ew
of t!e to*'e #rocesses- &!e e3act data on master data felds0 t!er status0
document ty#es0 num'er ran%es used n nd2dual transactons s!all 'e
determned durn% t!e 4eal5aton #!ase-
B(SI"*SS P'OC*SS SCOP*
6nancal Accountn% 76,8 Mana%ement Accountn% 7CO8 6nancal su##ly c!an
Mana%ement 76SCM8 module wll co2er t!e follown% 'usness #rocesses:
Master Data Maintenance in Accounting
General %edger Accounting
Accounts Payable
Accounts 'ecei-able . Collection Management .Credit management
Ban/ Accounting .Cas0 Management
Asset Accounting
Closing Procedures
!inancial In&ormation System in !I
Cost Center Accounting
Pro&it Center Accounting
Internal Order
Pro&itability accounting
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Business Blueprint GMC
1 1 * *2*C(#I+* 2*C(#I+* S S(MMA'3 (MMA'3
G*"*'A%
SAP 6nancal Accountn% Module s!all co2er Gulf Medcal Com#any .
(a%! Medcal com#any 6nance related functons across 2arous 'usness
locatons-
*"#*'P'IS* S#'(C#('*
:arous Sales Enter#rse Elements wll 'e used to ma# 2arous sales and
dstr'uton related or%ansatons of Gulf Medcal Com#any . (a%! Medcal
com#any ;!c! !as nde#endent le%al e3stence n Gulf Medcal Com#any .
(a%! Medcal com#any consdered as a two se#arate com#any codes n SAP0
to #ro2de se#arate fnancal re#ortn% for nternal and e3ternal #ur#oses-
Company Code "ame S0ort "ame
SAP
Code
Gulf Medcal Com#any-
Gulf Medcal
Com#any
GMC
(a%! Medcal Com#any-
(a%! Medcal
Com#any
(MC
Com#any code s t!e central entty n 6, as well t!e !%!est entty n
$o%stcs- &!e le%al com#anes wll 'e ass%ned to one Controlln% Area 710008-
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Business Blueprint GMC
C!art of Accounts are G/$ Account Master 4ecords re<ured n t!e
com#any codes- Postn%s are made to t!ese accounts- &!e len%t! of t!e G$
code wll 'e 1 7numerc8-
Credt Control Area controls t!e credt lmt and credt controls n SAP- At
Gulf Medcal Com#any0 one credt control area wll 'e defned and ass%ned to
t!e Gulf Medcal com#any code0 and one credt control area wll 'e defned for
t!e (a%! medcal com#any-
Currency
Gulf Medcal Com#any And (a%! Medcal Com#any wll use Saud
Ara'an 4yal 7SA48 and Ara' Emrates "r!am 7AE"8 as t!e Com#any code
currency- +ot! Com#anes wll defne =S "ollar0 Euro0 +rts! Pound0 >a#anese
yen 7>P?80 Ara' Emrates "r!am 7AE"8 0 E%y#tan Pound 7EGP80 +a!ran dnar
@ 7 +A" 8 0 Batar ryal 7BA480 $e'anese #ound 7$+P8 0 Saud Ara'an 4yal
7SA48 0 n relaton to t!er com#any codes currency - 6actors for all currency
translatons wll 'e mantaned n t!e system- =sers can also enter a##ro#rate
e3c!an%e rate for con2erson of eac! fore%n currency nto SA4- As default0 t!e
con2erson wll taCe #lace on t!e 'ass of t!e last translaton rate mantaned n
t!e system- 6ore%n Currency translaton rates need to 'e re2sed #erodcally-
Fiscal year
&!e fnancal year of Gulf Medcal Com#any . (a%! Medcal Com#any s
12 normal #erods -e- from >anuary to "ecem'er . 9 s#ecal #erods for fnancal
closn%-
"*4 G*"*'A% %*DG*' A"D P'O!I# C*"#*' ACCO("#I"G :
G/$ accountn% #ro2des a com#re!ens2e #cture for e3ternal accountn% and
accounts- Essentally0 t!e %eneral led%er ser2es as a com#lete record of all
'usness transactons entered nto t!e SAP system- ,t s t!e central5ed0 u#*to*
date reference for t!e rendern% of accounts- Actual nd2dual transactons can
'e c!ecCed at any tme n real*tme #rocessn% 'y ds#layn% t!e or%nal
documents0 lne tems and mont!ly de'ts and credts at 2arous le2els-
+ot! Com#any codes wll =se t!e follown% G/$ account %rou#s:
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Business Blueprint GMC
Account Group !rom #o
Assets 110000 11DDDD
,n2estment 120000 12DDDD
,n2entory 1/0000 1/DDDD
Accounts 4ece2a'le . Ot!er "e't
+alances 190000 15DDDD
Cas! On Aand 110000 11DDDD
+anCs 1E0000 1EDDDD
Accounts . (otes Paya'les 210000 21DDDD
Pro2son 220000 22DDDD
$on% &erm $a'ltes 2/0000 2/DDDD
E<uty /00000 /DDDDD
Consum#ton 7Project Cost
elements8 900000 9DDDDD
Sales 4e2enue 510000 51DDDD
Cost of Sales 110000 11DDDD
,ndrect Cost 120000 12DDDD
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Business Blueprint GMC
Sales . MarCetn% E3#enses 1/0000 1/DDDD
"str'uton E3#enses 190000 19DDDD
General . Admnstrat2e E3# E10000 E1DDDD
Pro2son EFP E20000 E2DDDD
"e#recaton EFP E/0000 E/DDDD
Ot!er ,ncome / E3#ense G10000 G1DDDD
O#enn% +alance Accounts D10000 D1DDDD
Offsettn% Accounts D20000 D2DDDD
Offsettn% cas! and 'anC Accounts D/0000 D/DDDD
G/$ master data controls entern% and #rocessn% of 'usness transacton data n
t!e a##ro#rate account as well as mana%ement of account wt!n a com#any
code- &!e felds t!at must 'e flled /selected w!le creatn% masters are as
follows:
C C(''*"C3 (''*"C37S 7SAO=$" AO=$" +E +E "E6A=$&E" "E6A=$&E" &O &O SA4 SA4 ,( ,( GMC . AE" GMC . AE" ,( ,( (MC8- (MC8-
' '*CO"CI%IA#IO" *CO"CI%IA#IO" A ACCO("# CCO("# !O' !O' A ACCO("# CCO("# # #3P* 3P*
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
% %I"* I"* I#*M I#*M M MA"AG*M*"# A"AG*M*"# I"DICA#O' I"DICA#O'
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Business Blueprint GMC
G*"*'A% %*DG*' #'A"SAC#IO"S P'OC*SSI"G:
&!e system uses t!e document #rnc#le as ts reference for entern% and #ostn%
'usness transactons- Eac! 'usness transacton s stored as a document form
wt!n t!e system tll t s arc!2ed-
&!e follown% common documents wll 'e used wt!n t!e General $ed%er:
Posting area ad5ustment entries . and manual entries &or closing acti-ity
Ban/ing and Cas0 #ransactions
Pro-ision Postings and Ot0er G.% transactions
Inter-company transactions
PARKED DOCUMENTS:
"ocument #arCn% can 'e used to enter and store 7#arC8 ncom#lete
documents n t!e SAP System wt!out carryn% out e3tens2e entry c!ecCs-
ParCed documents can 'e com#leted0 c!ecCed and t!en #osted at a later date-
&!e amounts0 account codes and t!e #ostn% date may 'e c!an%ed 'efore
#ostn%- Aowe2er t!e document date cannot 'e c!an%ed- And wt! #arCed
document we can use a standard worCflow for an a##ro2al cycle EF0 accountant
wll #arC a document0 and t!e mana%er wll a##ro2e t-
RECURRING ENTRIES:
4ecurrn% "ocuments are created for #rocessn% transactons t!at are of routne
and re#ett2e nature- ,n Gulf Medcal com#any . (a%! Medcal com#any 0
entres 6or e3am#le t can 'e used for :
Prepayments
Insurance
INTEREST CALCULATION:
,nterest can 'e calculated on G$ account 'alances n two ways:
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Business Blueprint GMC
Account 'alance nterest calculaton
Calculaton of nterest on arrears
DOCUMENT REVERSALS:
"ocument re2ersal s used to re2erse a %eneral led%er transacton n error0
!owe2er not for an accountn% entry #osted from Asset Accountn% or ot!er
module- A reason code can 'e set and ass%ned to a re2ersal document- &!e
documents0 w!c! !a2e 'een #osted due to error0 s!ould 'e re2ersed n t!e
same #erod 7mont!8 f t!e #ostn% #erod s o#en- ,n case w!ere t!e #erod s not
o#en t!en t !as to 'e #osted to t!e current #erod- GMC and (MC wll use t!e
true re2ersal-
MAI"#*"A"C* O! ACCO("# BA%A"C*
&!e follown% s t!e transacton w!ere automatc clearn% wll 'e utl5ed 'y
GMC/(MC:
Goods recei-ed In-oice recei-ed 6G'I'7: 40en a goods receipt is entered8
it is posted to t0e G'.I' account 40en t0e in-oice is posted to a -endor8 it
is matc0ed $it0 t0e goods receipt and Purc0ase Order8 and an o&&set is
posted to t0e G'I' account #0e clearing process $ill clear t0e o&&setting
open items automatically8 based on a ma9imum o& &our user criteria
,o$ $e $ill clear s0ipper8 Insurance : #ra-el Agencies in-oices Manual or
Automatic;
Manual clearing :
In manual clearing procedure8 $e indi-idually select eac0 open item seen on
t0e screen at a global le-el8 t0at balance to <ero &rom an gi-en G% account
#0e said G% account needs to be de&ined as open item managed account
#0e system mar/s t0e items as cleared and a clearing document number is
generated
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Business Blueprint GMC
ACCRUALS / DEFERRALS ENGINE:
&!e ass%nment of an or%an5atonHs rece#ts and e3#endture to #artcular
#erods0 for #ur#oses of calculatn% t!e net ncome for a s#ecfc #erod- A
dstncton s made 'etween:
Accruals * An accrual s any e3#endture 'efore t!e closn% Cey date t!at
re#resents an e3#ense for any #erod after t!s date-
"eferrals * "eferred ncome s any rece#ts 'efore t!e closn% Cey date
t!at re#resent re2enue for any #erod after t!s date-
Gulf Medcal Com#any and (a%! Medcal Com#any Can use 'ot! for o'ject lCe
rent0 nsurance etc-
G*"*'A% %*DG*' B(SI"*SS P'OC*SS MOD*%
P'OC*SS !%O4:
Postn% General $ed%er Account "ocuments
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Business Blueprint GMC
"s#layn% t!e "ocument >ournal-
"s#layn% G/$ +alances 7$st8-
Carryn% Out 4ecurrn% Entres-
Account Mantenance: Automatc and Manual Clearn%-
=*3 POI"#S:
#ro2des a com#re!ens2e #cture of e3ternal accountn% and accounts
4ecords all 'usness transactons n a software system t!at s fully nte%rated
ensures t!at t!e accountn% data s always com#lete and accurate
Automatc and smultaneous #ostn% of all su' led%er tems n t!e a##ro#rate
%eneral led%er accounts 7reconclaton accounts8
Smultaneous u#datn% of %eneral led%er and cost accountn% areas
4eal*tme e2aluaton of and re#ortn% on current accountn% data
fnancal statements wt! dfferent 2ersons and addtonal analyses
Actual nd2dual transactons can 'e c!ecCed at any tme n real*tme #rocessn%-
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
FB50 G/L Posting in FI
FB03 Disla! "ccounting Documents
FB0# $e%erse Indi%idual Document
F&0' General Posting
F(50 )dit or Par* G/L Document
FBD+ $ecurring Document
FB0' ,hange
FB(0 Post/Delete Par*ed Document
FB(- $e.ect Par*ed Document
FB/# ,ross&,oman!&,ode Transaction /$e%erse
FBL30 Disla!/,hange Line Items
F100 ,entrall!
F25' Balance Interest ,alculation
F2+3 3ithout 1ecification of ,learing ,urrenc!
F2+4 $ecurring )ntries/)5ecute
",",T$))0+ ,reate "ccrual 67.ects
",",",T 1tart Periodic "ccrual $un
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Business Blueprint GMC
ROLES:
Business Role
General Ledger
"ccountant
"ccounting 8anager
1111 Accounts Payable
"ame: GMC*+usness +lue#rnt* Accounts
Paya'le*110521-doc
Documentation #ype: +usness +lue#rnt
ACCO("#S PA3AB%*:
&!e Accounts Paya'le a##lcaton com#onent records and mana%es
accountn% data for all 2endors- ,t s also an nte%ral #art of t!e #urc!asn%
system: "el2eres and n2oces are mana%ed accordn% to 2endors- &!e system
automatcally tr%%ers #ostn%s n res#onse to t!e o#erat2e transactons-
+*"DO' ACCO("# G'O(PS:
&!e account %rou# controls t!e num'er ran%e and t!e feld t!at need to 'e
ca#tured at t!e tme of creaton of master records- ,t determnes w!c! felds
!a2e to 'e or can 'e flled w!en creatn% t!e master record- 6ollown% are t!e
2endor account %rou# created for GMC/(MC Grou# for &rade . ,ndustry-
GMC Suppliers
#rade Suppliers
Sister : A&&iliated Co
GMC Contractors
#rade Contractors
!oreign Suppliers
Sales Sta&& *mployees
"on Sales Sta&& *mployee
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Business Blueprint GMC
C'*A#IO" O! +*"DO' MAS#*':
Creaton of 2endor master s dscussed under t!e follown% !eads:
MM +endor: In respect o& -endor related to procurement o& Material
6Domestic8 Imports7 -endor master creation $ill be done by t0e !inance
Department
!I +endor: Maintain +endor related In&ormation &or !I-+endors &or non-
order related purc0ases
And t0e -endor $ill be created &irst in t0e MM module t0en 0e $ill be created
in t0e !I module
*MP%O3** +*"DO':
Em#loyees Master 4ecords wll also 'e created as :endor Master 4ecords n
SAP- Creaton of new em#loyee master records n t!e #ay roll systems wll
re<ure creatn% a new 2endor master record for suc! em#loyees n SAP- And
t!ey wll 'e created under e3ternal num'er ass%nment to matc! t!e #ersonal
num'er-
6ollown% are t!e 2arous #ayments 'ooCed t!rou%! em#loyee 2endor for
#ayment to em#loyee-
Imp rest Cas0 Ad-ance
Salary Ad-ance 6i& any7
Sta&& %oans Ad-ance 6i& any7
#ra-el Ad-ances 6i& any7
Purc0ase and *9pense Ad-ances
6ollown% are t!e entres for #rocessn% t!e m# rest:
1- ,ssun% an ,m# rest to em#loyee-
DR: Employee- Imp rest ((SP Gl)Y/Z)
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Business Blueprint GMC
CR: Cash

2-Post 2endor n2oces

Dr. Expense
Cr. Venor

/- Clearn% t!e 2endor n2oce a%anst t!e ssued m# rest-

Dr. Venor
Cr. Employee- Imp rest ((SP Gl)Y/Z)

+*"DO' PA3M*"#:
#*'MS O! PA3M*"#
&erms of Payment wll 'e defned 'y t!e Com#any0 w!c! wll 'e u#dated n t!e
:endor Master for eac! 2endor or can 'e entered and c!an%ed n t!e document
at t!e tme of n2oce 'ooCn%- "ue dates wll 'e determne 'y t!e system 'ased
on t!e 'aselne date of t!e document-
"ays "escr#ton
0 ,mmedate
0 Ad2ance
/0 /0 "ays
95 95 "ays
10 10 "ays
D0 D0 "ays
120 120 "ays
150 150 "ays
1G0 1G0 "ays
* $etter of credt
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Business Blueprint GMC
* ,rre2oca'le
Code Description
! Imme"ate
# $%an&e
' () Days
* !+) Days
+ ,) Days
, ') Days
- *+ ays
. !#) Days
( !.) ays
!) Cash on orer
!! Cash on el"%ery
!# +)/ $%an&e 0pon 1rer 2 +)/ 0pon Del"%ery
!' $&&or"n3 to 415 Re36lat"ons
!* $s per o6r Cre"t $3reement
!+
#+/ $%an&e7 #+/ 0pon el"%ery7 +)/ on !)
months
!,
#+/ on orer7#+/ a8ter # months7#+/ a8ter '
months7#+/ a8ter * months
!-
#+/ on orer7#+/ on Del"%ery7#+/ a8ter #
months7#+/ a8ter * months
!. #+/ on orer7 +)/ on Del"%ery7#+/ a8ter ' month
!( 9etter o8 Cre"t
#)
+)/ 6pon 1rer an +)/ as per the a3reement :"th
I4C (!#) Days)
#!
+)/ $%an&e 2 +)/ a8ter ,) ays 8rom ate o8
"n%o"&e
## *) ays
#'
#+/ on 1rer7 #+/ on Del"%ery7 #+/ a8ter one
month7 !+/ a8ter t:o month7 !)/ a8ter ' month o8
el"%ery
#* #+/ on 1rer7 -+/ on Del"%ery
#+
')/ Do:n Payment7 '+/ 0pon Del"%ery7 '+/ $8ter
;:o 4onths
Ven!r A"ance Pay#en$
t!e ad2ance #ayments made to t!e 2endor s!all 'e tracCed as dstnct
from t!e normal #ayments made to t!e 2endor- &!s #rocedure n2ol2es defnn%
of alternat2e reconclaton accounts for 2endorIs down #ayments-
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Business Blueprint GMC
And t!e cycle t wll 'e as s!own 'elow:
1*"own Payment 4e<uest-
2*Post down Payment-
/*Clear down #ayment-
A"ances $! E#%l!yees
Ad2ances to Em#loyee need to 'e se#arately tracCed usn% t!e Accounts
Paya'le su' led%er- 6or t!s #ur#ose em#loyee master wll 'e created as
2endors- &!e follown% ty#es of em#loyee ad2ances wll 'e tracCed se#arately:
Em#loyees Ad2ance 7&em#-8
Em#loyees Ad2ance 7#ermt-8
+*"DO' I"+OIC* P'OC*SSI"G:
&!e 2endor n2oces wll 'e #rocessed at t!e locaton w!ere t!e materal !ad
'een rece2ed-
&!e #rocessn% of domestc and fore%n n2oces s dscussed under t!e
follown% !eads:
Goods 'eceipt: Based on t0e Purc0ase order and t0e >uantity actually
recei-ed8 Goods 'eceipts 6G'7 $ill be done at t0e respecti-e location 8
&ollo$ing is t0e entry made :
Dr. In%entory
Cr. GR/IR (Goos re&e"%e/In%o"&e
re&e"%e )
In-oice +eri&ication: +endor In-oice +eri&ication $ill 0a-e to be done at t0e
concerned location #0is $ill be based on t0e Goods 'eceipt processing
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Business Blueprint GMC
done by t0e purc0ase Department and PO 'aised by t0e purc0ase
Department t0e &ollo$ing entry $ill be as s0o$n as belo$
Dr. GR/IR
Dr. Pr"&e D"88eren&e (I8 $ppl"&a<le)
Cr. Venor
Cr. Cash D"s&o6nt (I8 $ppl"&a<le)
Cr. Pr"&e D"88eren&e (I8 $ppl"&a<le)
Cr. C6stoms /=re"3ht/Clearan&e("n &ase o8
8ore"3n trae )
#0is process in-ol-es posting o& +endor In-oices and t0ereby recording
t0e e9pense and liability in t0e boo/s It is to be used to recogni<e liability
&or transactions $0ic0 are not routed t0roug0 procurement cycle In-oices
are recei-ed &rom t0e +endors li/e %egal &ees in-oice8 consultancy ser-ices
and ot0er miscellaneous !I -endor bills ,o$e-er t0is process can also be
used to boo/ liability &or items procured $it0out purc0ase order and ot0er
miscellaneous purc0ase
Dr. Expense
Cr. Venor
M*#,OD. M*DIA O! PA3M*"# 4I%% B* AS ("D*':
C ? C0ec/
# ? Ban/ #rans&er
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Business Blueprint GMC
Cas0 Deposit
%etter o& Credit 6# Ban/ #rans&er 7
Payment can be done manually or can processes t0ro$ t0e automatic
payment Programmed
PA3M*"# '*%*AS* :
3ou can set a payment bloc/ &or any accounting line items #0is sets o&& a
payment release procedure in $0ic0 indi-idual items can be re-ie$ed by
-arious employees be&ore any payment is made I& t0is procedure is
success&ully completed8 t0e payment bloc/ is canceled and t0e line item
can be paid
#0e payment release procedure uses t0e 4or/&lo$ application component
GMC and "MC $ill use t0e standard $or/&lo$ -ariant 64S1@@@@@AA7 &or t0e
payment release8
PA'#IA% PA3M*"# : '*SID(A% PA3M*"#:
&!ere are nstances of terms of t!e #urc!ase t!at allow #ayment to 'e made to
t!e 2endor n nstalments o2er a #erod of tme- ,n t!ese cases t!e out%on%
#ayments made to t!e 2endor may not settle t!e n2oce n full 'ut only #artally-
Partal Clearn% wll 'e used w!ere a #art #ayment s made for a 2endor
o#en tem- ,f t!e Partal Clearn% s used0 system wll #ost a lne tem n de't for
t!e #ayment made- &!e system !owe2er0 wll not clear t!e n2oce tll t!e entre
n2oce amount s cleared and all suc! lne tems are s!own as o#en tems tll t!e
tme s fully cleared-
4esdual Clearn% s also used for clearn% o#en tems n case of #art
#ayment- "urn% t!e clearn%0 t!e resdual amount -e- t!e 'alance amount needs
to 'e entered a%anst t!e or%nal o#en tem-
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Business Blueprint GMC
"O'MA% PA3M*"#:
Payments wll 'e made to t!e 2endor 'ased on t!e outstandn% n2oce n
t!e 2endor account- System wll ds#lay t!e lst of o#en tems from t!e 2endor
account0 for w!c! t!e #ayments are due- S#ecfc o#en tems can 'e selected
'ased on t!e 2arous #arameter suc! as 'll amount0 due date0 document ref no-
etc- System wll #ass t!e follown% entry on #ostn% t!e #ayment a%anst o#en
tem-
Dr. Venor
Cr. 16t3o"n3 Che&>s
Dr. Venor
Cr. ;rans8er 16t
PA3M*"# P'OG'AM:
&!s scenaro deals wt! #ostn% accountn% data for 2endors n Accounts
Paya'le- 6rom t!ere0 t!e data s sorted 'y 2endor and made a2ala'le to ot!er
areas suc! as t!e #urc!asn% system- ;!en you #ost data n Accounts Paya'le0
t!e system creates a document and #asses t!e data entered to t!e %eneral
led%er- General led%er accounts and 2endor accounts are t!en u#dated
accordn% to t!e transacton concerned 7#aya'le0 down #ayment0 credt memo0
and so on8 2endor #ayment act2tes- All 'usness transactons are #osted to and
mana%ed 'y means of accounts and for t!s a 2endor master records are
created-
,n case of out%on% #ayment wt! automatc #ayment #ro%ram0 system s
determned #arameter n #ayment #ro%ram and #ayment document s %enerated-
Payment #ro%ram controls:
;!at s to 'e #adJ &o do t!s0 users s#ecfy rules accordn% to w!c! t!e
o#en tems to 'e #ad are selected and %rou#ed for #ayment-
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Business Blueprint GMC
;!en #ayment s carred outJ +ascally0 t!e due date of t!e o#en tems
determnes w!en #ayment s carred out-
&o w!om t!e #ayment s madeJ =sers determne t!e #ayee7s8-
Aow t!e #ayment s madeJ =sers determne rules t!at are used to select
a #ayment met!od-
6rom w!o t!e #ayment s made0 you determne rule t!at are used to select
'anC and 'anC account for #ayment-
%*##*' O! C'*DI# SC*"A'IO:
?ou can use t!e $etter of Credt ser2ce to mt%ate t!e fnancal rsCs n2ol2ed n
your nternatonal trade transactons- ?ou can ncor#orate t!s new ser2ce n
your e3#ort transactons to mnm5e rsCs and e3#edte transactons n
nternatonal trade- ?ou can montor del2ery dates and t!e rece#t of documents
for le%al control #ur#oses more effect2ely- &!e follown% features !el# you
mnm5e rsC n m#ort and e3#ort transactons:
?ou can mantan letters of credt t!at you rece2e from 'anCs n t!e letter of
credt master data- ?ou can create t!e follown% ty#es of letter of credt:
4e2oca'le
,rre2oca'le unconfrmed
,rre2oca'le confrmed
IMPO'# I"+O%+I"G A %*##*' O! C'*DI#
---
As an m#orter0 you re<uest a <uotaton from t!e e3#orter for t!e
#roducts you want to #urc!ase- &!s may or may not nclude trans#ortaton and
nsurance costs-
Once you rece2e t!e <uotaton0 you create a #urc!ase order 'ased on
t!e offer you rece2ed from t!e e3#orter-
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Business Blueprint GMC
&!e e3#orter creates a #ro forma n2oce and sends t to you-
?ou o#en a letter of credt wt! t!e o#enn% 'anC n t!e country of
destnaton 7m#ort country8- &!s n2ol2es nformn% t!e o#enn% 'anC of t!e
documents you re<ure from t!e e3#orter- As an m#orter0 you not only need t!e
documents re<ured 'y customs0 'ut also t!e documents t!at are re<ured 'y any
ot!er a%ences re%ulatn% your #roduct-
E&c'an(e ra$e Di))erence
,n case of fore%n currency transactons t!e dfference n t!e n2oce
amount and t!e #ayment amount on account of re2son of e3c!an%e rate0 wll 'e
accounted to t!e e3c!an%e rate %an . $oss account-
Process 6low
Post Accounts Paya'le "ocuments
Manual and automatc clearn% of o#en tems
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Business Blueprint GMC
Post down #ayments usn% t!e #ayment #ro%ram
Post manual and automatc out%on% #ayments-
Key Ponts
;!en #ostn% data n Accounts 4ece2a'le0 t!e system creates a
document and #asses t!e data to t!e %eneral led%er
Proft0 $oss and customer accounts are u#dated accordn% to t!e
transacton concerned customer #ayment act2tes
All 'usness transactons are #osted to accounts
All 'usness transactons are mana%ed 'y means of accounts and for t!s
customer master records are created
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Business Blueprint GMC
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
8I$6 Post Incoming in%oice
FB-0 In%oice / FI
F&49 $e:uest
F&4# Down Pa!ment
F&54 ,learing
F&53 Post 6utGoing Pa!ment
F&5# Post ; Print Forms
F&5< Pa!ment $e:uest
F=+00 Disla! Balances
FBL+0 Disla!/,hange Line Items
F&44 ,lear
F=0+ ,reate
F2+3 "utomatic ,learing
F2-+ Print ,orresondence/ "s er $e:uests
F2+# Balance ,onfirmation/Print Letters
F2-3 Delete $e:uests
13DD Business 3or*lace
ROLES:
Business Role
"P "ccountant
"ccounting 8anager
3arehouse =eeer
Ban* "ccountant
Finance Director
111B Accounts 'ecei-able
"ame: GMC*+usness +lue#rnt* A4*
110521-doc
5/22/2011
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Business Blueprint GMC
Documentation #ype: +usness +lue#rnt
ACCO("#S '*C*I+AB%*:
&!e Accounts 4ece2a'le a##lcaton com#onent records and mana%es
accountn% data of all customers- ,t s also an nte%ral #art of sales mana%ement-
All #ostn%s n Accounts 4ece2a'le are also recorded drectly n t!e
General $ed%er- "fferent General $ed%er accounts are u#dated de#endn% on
t!e transacton n2ol2ed 7for e3am#le0 rece2a'les0 down #ayments etc8-
&!ere are a ran%e of tools a2ala'le for documentn% t!e transactons t!at
occur n Accounts 4ece2a'le0 ncludn% 'alance lsts0 journals0 'alance audt
trals0 and ot!er standard re#orts-
A4 also #ro2des t!e data re<ured for effect2e credt mana%ement0 7as a
result of ts close nte%raton wt! t!e Sales and "str'uton com#onent8-
C(S#OM*' MAS#*' C MAI"#*"A"C*:
&!e customers are classfed nto two cate%ores 'ased on t!e data re<urement
. mantenance:
Customers &or sale o& Products and ser-ices t0e customers $0o buy
products o buy ser-ice &rom Gul& Medical or "ag0i Medical companies $ill
be created in S:D module
Ot0er Customers: #0ese customers $ill be customers &or sale o& !i9ed
Assets8 Sale o& Scrap and ot0er miscellaneous sales
Gulf Medcal com#any . (a%! Medcal com#any wll use t!e follown% account
Grou#s:
+usness
Pr2ate
(GA
4c 4esearc! Central
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Business Blueprint GMC
Go2ernmental Aut!ortes
Mltary
=n2erstes
Ot!er Customers
C(S#OM*' PA3M*"#S . I"+OIC*S:
ADVANCE PA*MENT FROM CUSTOMER:
Ad2ances from customer are accounted n a se#arate %eneral led%er Account
t!rou%! s#ecal G$-
1*"own Payment 4e<uest-
2*Post down Payment-
/*Clear down #ayment-
RISING OF INVOICES:
,n2oces wll 'e %enerated and accounted at t!e #lant le2el from w!ere t!e
#roducts and ser2ces are sold- &!e de't to t!e customer accounts wll drectly
flow from t!e S."/C4M/CS/PS modules0 n accordance wt! t!e customer
account selected at t!e tme of sales order- +alance s!eet account -e- customer
reconclaton account wll 'e decded 'y t!e system automatcally 'ased
reconclaton account mantaned n Customer Master-
SA%*S ACCO("#I"G
All customer transactons or%natn% from S"/C4M/CS/PS0 w!c! !a2e an
accountn% m#lcaton0 are descr'ed 'refly n t!s c!a#ter- &!e accountn%
document wll always 'e %enerated automatcally n t!e system n all cases- (o
se#arate accountn% transacton s necessary-
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Business Blueprint GMC
D*%I+*'3
+ased on t!e customer sales order0 del2ery s created n Sales- &!e last ste# n
s!##n% s #ostn% of %oods ssue0 w!c! results n a materal document and an
accountn% document 'en% created n t!e 'acC%round- A#art from reducton n
t!e <uantty0 t reduces t!e n2entory and de'ts t!e Cost of Goods Sold account-
Dr. Cost o8 Goos sol
Cr. In%entory
I"+OIC*S:
;t! reference to t!e del2ery0 a sales n2oce wll 'e created n S"0 w!c! wll 'e
#osted to 6, as follows:
Dr. C6stomer $&&o6nt
Dr. D"s&o6nts ("8 appl"&a<le)
Cr. Sales Re%en6e $&&o6nt
Cr $&&r6al &omm"ss"ons (Colle&t"on
&omm"ss"on)
&!e customer reconclaton account s der2ed from t!e customer master as
e3#laned n t!e #re2ous c!a#ter-
AD+A"C* I"+OIC*S:
;ll 'e !andled as a Performa n2oce wt! no effect n t!e customer account
'alance0 t wll 'e lCe a dummy n2oce and t!e #ayment for t!s n2oce wll 'e
!andled as a down #ayment0 t!en t!e down #ayment wll 'e cleared a%anst t!e
actual n2oces-
Ad2ance n2oces wll 'e lnCed to t!e actual del2ery and t!e actual n2oce0 to 'e
a'le to Cnow t!e remann% amount from t!ose n2oces0 and a custom5ed re#ort
wll 'e %enerated to s!ow t!e !story for t!em-
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Business Blueprint GMC
POS#I"G A C'*DI# M*MO 4I#, '*!*'*"C* #O #,* I"+OIC*:
Proceed wt! #rocess ste# Postn% a Credt Memo wt! 4eference to t!e
,n2oce n Sales and "str'uton f t!e Sales and "str'uton 7S"8 com#onent
s n sco#e- &!s ensures full nte%raton of t!e sales and dstr'uton and
accountn%/controlln% functonalty-
Postn% of sales returns credt memo from S" wll cause t!e follown% entres:
Dr. Sales Re%en6e
Dr. $&&r6e &omm"ss"on
Cr. C6stomer $&&o6nt
Cr. D"s&o6nt (I8 $ppl"&a<le)
COMMISSIO"S:
Gulf Medcal Com#any . (a%! Medcal Com#any d2des t!e commssons t!ey
%rant to:
Sales Commsson 6or Sales Men
AsteC Commsson
Collecton Commsson
,n t!e 'e%nnn% t!ere wll 'e an accruals #ostn% for t!e frst 11 mont!s0 n t!e
last #ostn% #erod 7128 a Custom5ed 4e#ort wll 'e created to calculate t!e
commssons 2alues and reconcle t!e 2alues wt! sales men remann% 'alances
and t!e 2alue wll 'e transferred to Ar 7Statstcally8 so t!ey can 'e traced on t!e
A4 4e#orts 6!or Sales Commission only7-
5/22/2011
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Business Blueprint GMC
D(""I"G:
Com#lete and contnuous follow*u# of outstandn% de'ts s essental for 'usness
w!ene2er customer #ayments are not mmedately 'ound to t!e del2ery of %oods and
ser2ces or drawn automatcally usn% drect de't-
&!e dunnn% system n SAP ena'les you to trace la'le customers w!o !a2e not #ad
t!er o#en n2oces wt!n a %2en tme s#an- ,t ena'les you to !andle t!e #rocess from0
for e3am#le0 sendn% a remnder to customers of t!er outstandn% #ayments t!rou%! to
referrn% suc! customers to collectons a%ences-
!ollo$ up o& Customer payments certi&icates : MO, %etters &or payments is not
appearing
C'*DI# %IMI#:
GMC0 (MC wll use t!e credt mana%ement com#onent to set t!e desred credt lmt for
t!er customers and t!e customer wll 'e 'locCed automatcally f !e e3ceeded !s credt
lmt amount only0 'ut for 'ad 'e!a2our or somet!n% smlar t!e res#ons'le accountant
wll 'locC t!s customer manually
&!ere wll 'e credt c!ecC0 n <uotatons0 sales order 0 del2ery 0 'lln% -
C(S#OM*' PA3M*"#:
Met!od/ Meda of Payment wll 'e as under:
C ? Incoming C0ec/
# ? Ban/ #rans&er in
Cas0 Deposit
%etter o& Credit 6# Ban/ #rans&er 7.%etter O& Guarantees
C%*A'I"G:
Clearing can be done manually or can be done or t0ro$ t0e automatic clearing
programmed
Automatic Clearing o& Open Items in Customer Accounts:
3ou can periodically clear open customer account items i& credit memos
0a-e been created &or in-oices
Manual Clearing o& Open Items in Customer Accounts:
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Business Blueprint GMC
Clearn% of o#en customer tems- ,f t!e 'alance of t!e tems to 'e cleared s not 00 you
can create a resdual tem0 for e3am#le for o2er#ayments/under#ayments 6,allas
di&&erences7-
ACCO("# '*C*I+AB%*S B(SI"*SS P'OC*SS MOD*%
Process !lo$:
Post do$n payment reDuest
Post do$n payment manually
Post customer in-oice
5/22/2011
/0
Business Blueprint GMC
Post a credit note $it0 in-oice re&erence
Do$n payment clearing manually
Posting payments using t0e payment program
Posting manual payment
Automatic clearing o& open items in customer accounts
Manual clearing o& open items in customer accounts
Dunning
Setting a credit limit
Credit control reporting
=ey Points :
Accounts rece2a'le s also an nte%ral #art of sales mana%ement-
All #ostn%s n accounts rece2a'le are also recorded drectly n t!e %eneral
led%er-
&!e #ayment #ro%ram can carry out drect de'tn% and down #ayments
automatcally-
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
(F0+ Billing Document/,reate
(F++ ,ancel Billing
FB90 In%oice /FI
F&4# F&'' & In%oice & General
FB95 ,redit 8emo
FB)+ Pa!ment "d%ice/,reate
FB)- Delete
F&39 Down Pa!ment/$e:uest
F&'< Down Pa!ment
F&3< ,learing
F&'# Incoming Pa!ments
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Business Blueprint GMC
FB$" $eset ,leared Items
FD+00 Disla! Balances
FBL50 Disla!/,hange Line Items
FB+' ,orresondence/$e:uest
F2-4 8aintain
F2-3 Delete $e:uests
13DD Business 3or*lace
FD0+ ,reate
FD05 Bloc*//n7loc*
F23+ ,redit management info s!stem
ROLES:
Business Role
"$ "ccountant
"ccounting 8anager
3arehouse =eeer
Ban* "ccountant
111E Collections Management
"ame: GMC*+usness +lue#rnt* Collecton
Mana%ement*110521-doc
Documentation #ype: +usness +lue#rnt
CO%%*C#IO" MA"AG*M*"# :
Collectons Mana%ement a##lcaton can #ant an entrely dfferent #cture- SAP
Collectons Mana%ement can maCe your rece2a'les mana%ement effort truly effcent0
m#ro2n% t!e o2erall 2alue of your com#any-
SAP Collectons Mana%ement su##orts collecton s#ecalsts
t!rou%! all ste#s of collectons mana%ement:
Creating a collection $or/ list
Preparing customer contacts
Documenting customer contacts
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Business Blueprint GMC
De&ining Collection Strategies
Monitoring t0e Collection o& 'ecei-ables
111A Ban/ Accounting
"ame: GMC*+usness +lue#rnt* +anC
Accountn%*110521-doc
Documentation #ype: +usness +lue#rnt
BA"= ACCO("#I"G :
CAS, )O('"A%
Gulf Medcal com#any . (a%! Medcal com#any wll use t!e follown% Cas!
>ournals:
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Business Blueprint GMC
Cas0 )ournal Description
1010
Petty Cas!*Aead Offce Man (um'er 1 728
1020
Petty Cas!*Aead Offce Man (um'er 2 728
10/0
Petty Cas!*Aead Offce Man (um'er / 728
1090
Petty Cas!*4yad +ranc! 718
1050
Petty Cas!*ElC!o'ar 7/8
1010
Petty Cas!*A$*Basm 7E8
10E0
Petty Cas!*Madna 798
10G0
Petty Cas!*A'!a 7G8
10D0
Petty Cas!*Batar *B=A4* 758
1100
Petty Cas!*+a!ran*"nar 718
POS# DA#*DC,*C=S C3C%* 6PDC7 :
&!e system #ost t!e follown% entres flows:
!. Checks Generation :
Dr. C6stomer (?otes Re&e"%a<les)
Cr. Che@6es 6ner Colle&t"on
2. Presented To Bank :
Dr. <an> Colle&t"on $/&
Cr. Cont"n3ent 9"a<
3. Cleared At Bank:
5/22/2011
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Business Blueprint GMC
Dr. Aan> B 4a"n $&&o6nt
Cr. Aan> Colle&t"on $/&
Dr. Cont"n3ent 9"a<.
Cr. C6stomer (?otes Re&e"%a<les)
4. Bounced At Bank:
Dr. Cont"n3ent 9"a<"l"ty
Cr. C6stomer (notes Re&e"%a<les)
Dr. Ret6rne Che&>s B(C6stomer)
Cr Aan> Colle&t"on $/&
5. Bounced & Cleared (T.Code FTR03:
Dr C6stomer (4a"n $&&o6nt)
Cr Ret6rne Che&>s B(C6stomer)
,. Gmc / 0mc team will ost the final entr! manuall! to customer account > close the
chec*s under collection account2
Postn% to Customer Account:
Dr. Che@6es 0ner Colle&t"on
Cr. C6stomer
BA"= '*CO"CI%A#IO" :
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Business Blueprint GMC
SAP +A(K 4ECO(C,$,A&,O( P4OCESS:
System #ro2des automatcally as well as manually0 transacton reconclaton faclty for
all rece#ts and #ayment entres n t!e 'anC statement and our 'anC 'ooC-
System #ro2des lst of un*reconcled entres0 for furt!er decson maCn% and matc!n%-
,n GMC/(MC system t!e reconclaton #rocess s Cnown under two met!ods- Manual
and Automatc-
E2ery +anC account wll !a2e 5 General $ed%er Accounts- 6rst wll 'e a Man G$ for
t!e 'anC0 second wll 'e L,ncomn% c!ecCs M for all rece#ts0 t!rd wll 'e LOut%on%
C!ecCsM for all Payments- and fourt! wll 'e L&ransfer ,n M0t!e fft! wll 'e Ltransfer outM
After t!e reconclaton #rocess0 #ayment and rece#t entres n t!e ncomn%0 out%on%
and unreconcled G$ wll 'e transferred n to t!e 'anC Man G$-
&!e 'alances n t!e man 'anC account wll 'e e<ual to t!e 'anC statement amount-
&!e 'anC 'ooC 'alance s!all 'e e<ual to t!e net 'alance of t!e all f2e 'anC G$s #ut
to%et!er-
MA"(A% BA"= '*CO"CI%IA#IO" P'OC*SS C 6"O"-*%*C#'O"IC BA"= S#A#*M*"#7:
,n case of (on*A2ala'lty of 'anC statements n t!e desred electronc formats0 we can
create and u#load +anC statement manually-
E2ery 'anC statements t!at are entered wll 'e #er 'anC account num'er and are
dentfa'le 'y a un<ue num'er and statement date to 'e #ro2ded 'y t!e user-
,n t!e !eader data0 +anC statement o#enn% 'alances and closn% 'alances are
#ro2ded 'efore creatn% t!e 'anC statement- &!s s t!e control c!ecC after entern% all
t!e lnes n t!e 'anC statement-
After #ro2dn% t!e 'anC statement !eader data0 we need to enter or create t!e 'anC
statement n t!e system- &!e 'anC statement data can also 'e co#ed from an e3cel fle
to create t!e 'anC statement n t!e system-
&!e system t!en automatcally maCes t!e #ostn%s to t!e 'anC account0 'anC clearn%
account alon% wt! t!e #ayment clearn%- ;e !a2e two o#tons !ere:
,mmedate #ostn% 7recommended8
Create a 'atc! n#ut sesson0 t!en run t-
&!e #ostn% of t!s statement or after 'atc! n#ut sesson- &!s #rocess creates #ostn%s
n t!e man 'anC account- &!e accountn% entres are #assed as mentoned 'elow-
Dr. 4a"n Aan> $/&
Cr. In&om"n3 Clear"n3 $/&
Dr. 16t3o"n3 Clear"n3 $/&
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Business Blueprint GMC
Cr. 4a"n Aan> $/&
=nmatc!ed entres %enerated 'y t!e system are to 'e matc!ed manually t!rou%!
76E+A(8- $ater on t!ese unmatc!ed entres need to 'e manually transferred to
L=nreconcled AccountM-
*%*C#'O"IC BA"= '*CO"CI%IA#IO" P'OC*SS :
6or t!e #rocess of automatc 'anC reconclaton0 electronc 'anC statement s re<ured
n #re defned format only-
&!s formats can 'e et!er n Lmultcas! formatM or LM&D90
=#loadn% t!e 'anC statements rece2ed from 'anCs n t!e a'o2e mentoned format
usn% transacton code 66)5-
After t!e u#loadn% of t!s statement0 t!e #rocess creates #ostn%s n t!e man 'anC
account- &!e accountn% entres are #assed as mentoned a'o2e-
&!e un*reconcled tems reman as o#en tems n Lunreconcled accountM w!c! can 'e
reconcled manually-
CAS, MA"AG*M*"# :
&!e cas! #oston o2er2ew #ro2des nformaton on t!e current fnancal
state of t!e 'anC accounts- ,t s t!e startn% #ont for cas! concentraton0 n w!c!
t!e 'alances from 2arous 'anC accounts are concentrated n one tar%et account0
taCn% mnmum 'alnces and #ayment o#tm5aton nto consderaton-And t
conatan two areas 0 Ca! Poston for t!e actual 'alances n t!e 'anCs
$<udty 6orcast - &!e l<udty forecast0 !owe2er0 re#roduces t!e l<udty
trend n t!e su'led%er accounts $Ce t!e cas! #oston0 t!e l<udty forecast can
'e as detaled as you re<ure-
5/22/2011
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Business Blueprint GMC
*

TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
FF-9 Ban* 1tatement/8anual )ntr!
FF?5 Imort
F)BP Post
FB,@ ,ash @ournal
FT$0' Bill 6f e5change List
FT$03 Bill 6f e5change transactions
F++0 "utomatic Pa!ment
F#$)L $elease Pa!ment $e:uests
FI0+ Ban* 8aster $ecord/,reate
FF?+ Interest ,alculation
1?B'0?##000+
53
)nter ,urrenc! )5change $ates using a 3or*list
ROLES:
Business Role
" "ccountant
"ccounting 8anager
5/22/2011
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Business Blueprint GMC
Treasurer
Ban* "ccountant
111F !i9ed Asset Accounting
"ame: GMC*+usness +lue#rnt* +anC
Accountn%*110521-doc
Documentation #ype: +usness +lue#rnt
ASS*# ACCO("#I"G :
63ed assets are #rocured and retaned wt! an ntenton of 'en% used for t!e
#ur#ose of #ro2dn% ser2ces and s not sold n t!e normal course of 'usness-
Gross 'ooC 2alue of a f3ed asset s ts !storcal cost or ot!er amount su'sttuted
for !storcal cost n t!e 'ooCs of account of fnancal statements- ;!en t!s
amount s s!own net of accumulated de#recaton0 t s termed as net 'ooC 2alue-
&!e 63ed Assets Su' Module wt!n t!e 6, Module of SAP offers t!e functonalty
of mantann% detals of f3ed assets owned/leased 'y t!e com#any0 #rocess
de#recaton on t!e assets0 #erform assets related transactons and re#ort on t!e
assets-
Asset accountn% n2ol2es t!e settn%*u# of t!e or%ansaton le2el settn%s-
D*P'*CIA#IO" A'*A:
A "e#recaton Area n SAP wll re#resent a set of Asset :alues t!at an
enter#rse wll lCe to mantan for a s#ecfc #ur#ose-
"o Dep Area Dep Area Description
1 +ooC de#recaton 01 Post assets n G$ real*tme
ASS*# C%ASS :
Asset class s used for classfyn% f3ed assets accordn% to 'usness and le%al
re<urements- 6ollown% asset classes are created for GMC/(MC:
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Asset Classes
Class G 'ang Boo/ Dep %i&e
Class
G
Description
100000 * 1DDDDD 0-0N 63ed Per- 1010 $and
200000 * 2DDDDD 1-0N 63ed Per- 2010 +uldn%
/00000 * /DDDDD 20-0N 63ed Per- 2020 :e!cles
900000 * 9DDDDD 10-0N 63ed Per- /010 Mac!nery0 E<u#ment . tools
500000 * 5DDDDD 10-0N 63ed Per- /020 6urnture0 Offce E<u#ment
500000 * 5DDDDD 20-0N 63ed Per- /0/0 63tures . 6ttn%s
100000 * 1DDDDD //-/N 63ed Per- 9010 Com#uters
900000 * 9DDDDD 10-0N 63ed Per- 5010 Ar Condtonn% E<u#ments
E00000 * EDDDDD 10-0N 63ed Per- 1010 Ot!er Asstes
G00000 * GDDDDD ** 63ed Per- $:A $ow :alue Assets
D00000 * DDDDDD 0-0N 63ed Per- G;$ Goodwll
D00000 * DDDDDD 5-0N 63ed Per- =S6 =sufruct
Business Blueprint GMC
ASS*# #'A"SAC#IO"S
AC>(ISI#IO" O! A" ASS*# 1:
1- AC>(ISI#IO" !'OM P('C,AS* 4I#, +*"DO'
All Asset #urc!ases wll 'e routed t!rou%! Materals Mana%ement route 'y
ssun% necessary Purc!ase order- &!e transacton s smlar to t!e ot!er Materal
Purc!ases- ,n GMC/(MC t!e $o%stc de#artment wll #rocess t!e Asset 4ece#t
t!rou%! t!e MM module- Most of Assets Sales wll 'e !andled t!rou%! MM
module-
at t!e tme of asset rece#t:
Dr. $sset
Cr. GR/IR Clear"n3 $&&o6nt.
At t!e tme of rece2n% t!e n2oce:
Dr. GR/IR Clear"n3 $&&o6nt
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Business Blueprint GMC
Cr. Venor
1- AC>(ISI#IO" 4I#, A(#OMA#IC O!!S*##I"G *"#'3
Asset Purc!ases wt! ,nte%raton wt! Accounts Paya'le module only one ste#:
Dr. $ssets
Cr. Venor

B- I"#'ACOMPA"3 #'A"S!*'S:
&!ere are 'ascally t!ree reasons w!y you m%!t need to carry out an
ntracom#any transfer wt!n a com#any code- One reason s f c!an%es are
made to or%an5atonal structures 7reclassfcaton of asset classes0 c!an%es to
#roft centers0 and so on8- Second0 an ntracom#any transfer m%!t 'e necessary
f account ass%nments are ncorrect 7for e3am#le0 ncorrect asset class8- &!e
t!rd reason s f a mana%ed asset under constructon s com#leted for summary
settlement-
,ntracom#any transfers from one f3ed asset to anot!er wt!n t!e same com#any
code can 'e carred out n one ste#- Automatc ntracom#any transfers are only
#oss'le0 !owe2er0 f no 2alues from t!e sendn% asset are lost and e2ery area of
t!e tar%et asset s su##led wt! 2alues-
E-ASS*# ("D*' CO"S#('C#IO":
An nternal order wll 'e created for eac! nternal #roject for GMC/(MC 0and all
t!e e3#enses t!at wll 'e #ad wll 'e ass%ned to t!s nternal order 0 t!en all t!e
amount on t!e nternal wll 'e transferred to asset under constructon
#erodcally 0 untll t!e asset wll 'e fully ca#tal5ed 0 t!e asset under consturcton
wll 'e settled to t!e fnal asset 7Com#lete asset8
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Business Blueprint GMC
A-ASS*# SA%*:
&!e sale of asset s addressed n t!e follown% scenaros:
Sale.'etirement o& asset C $it0 re-enue $it0 customer
Sale.'etirement o& asset C $it0 re-enue $it0out customer
Sale.'etirement o& asset C Scrap $it0out re-enue
D*P'*CIA#IO" P'OC*SSI"G :
Ordnary de#recaton wll 'e #ro2ded on assets #urc!ased n Stra%!t $ne
met!od of de#recaton- "e#recaton s c!ar%ed on t!e asset e2ery year untl
100N de#recaton s ac!e2edO
D*MO .#OO%S I#*MS:
"emo and tools tems wll 'e !andled as an n2entory materal -
C%OSI"G AC#I+I#3
&!e closn% act2tes wt!n Asset Accountn% wll co2er t!e follown% act2tes:
P0ysical -eri&ication o& Assets
!iscal 3ear c0ange
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Business Blueprint GMC
ASS*# ACCO("#I"G B(SI"*SS P'OC*SS MOD*% :
1: ASS*# #'A"SAC#IO"S:
'&"sset ac:uisitions:
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Business Blueprint GMC
B: Asset 'etirement:
E- Asset under Construction:
Period *nd Closing:
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Business Blueprint GMC
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
"10+ ,reate/"sset
"30+0 "sset )5lorer
F)BP )5ternal "c:uisition/3ith (endor
"I"B ,aitaliAe "sset u2 ,onst/Distri7ute
"IB/ 1ettle
"B/80 Transfer within ,oman! ,ode
"BT+0 Intercoman! "sset Transfer
F&<' $etirement w/$e%enue/ 3ith ,ustomer
"B"60 "sset 1ale 3ithout ,ustomer
"B"(0 "sset $etirement 7! 1craing
"F"B Dereciation $un/e5cute
"$'<0 $e%aluation for the Balance 1heet
"@$3 Fiscal Bear ,hange
"B1T' Bear&)nd ,losing/"ccount $econciliation
"@"B )5ecute
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ROLES:
Business Role
"sset "ccountant
"ccounting 8anager
3arehouse =eeer
111H !inancial Closing
"ame: GMC*+usness +lue#rnt* 6nancal
Closn%-110521-doc
Documentation #ype: +usness +lue#rnt
!I"A"CIA% C%OSI"G:
ACC'(A%S A"D '*+*'SA% O! ACC'(A%S:
GMC /(MC s!all maCe all necessary #ro2son for ncome and e3#ense at
t!e mont!/year end as #er t!er re<urements- At t!e tme of maCn% t!e
#ro2sons for accruals0 t!e date of re2ersal s also to 'e mentoned- &!s wll
facltate auto re2ersal of t!ese entres at t!e %2en date-
Calculaton of ;orC n Process 7;,P8:
4esults analyss s used to e2aluate t!e #ro%ress of #rojects on t!e 'ass of #lanned
and actual re2enues and costs-
Actual Settlement Project:
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Business Blueprint GMC
&!e #roject must 'e settled to t!e corres#ondn% rece2er notced n t!e settlement rule
of t!e #roject master data- Poss'le rece2ers are an asset n t!e asset mana%ement or
a #rofta'lty se%ment n t!e Profta'lty Analyss-
C%OSI"G COMP%*#*D P'O)*C#S 6B(SI"*SS +I*47:
Once you !a2e 2ewed t!e #roject #ostn%s and t!e #roject !as 'een com#leted from
'ot! a lo%stc and an accountn% #ont of 2ew you com#lete t!e #roject 'y settn% t!e
#roject status to LcloseM- &!s #re2ents furt!er c!an%es to t!e #roject-
RUNNING PROFITA+ILIT* REPORT:
&o analy5e your #rofta'lty data n drlldown re#ortn%0 t!ere s a set of re#orts defned
n t!e system-
POSTING PERIOD:
Postn% #erod for t!e new mont! need to 'e o#ened- &!e four e3tra #erods are
s#ecal #erods #ro2ded n t!e system for accountn% year*end closn% and
adjustment entres-
+ALANCE CARR* FOR,ARD:
&!e system carres forward account 'alances from t!e closed fscal year
to t!e new fscal year- &!e 'alances are not carry*forward automatcally 'y t!e
system0 e2en f you !a2e already #osted data n t!e new fscal year-
&!e customer and 2endor accounts0 and t!e 'alance s!eet accounts are
carred forward 'y t!emsel2es- &!e ncome statement accounts are carred
forward nto one or more retaned earnn%s accounts- &!e 'alances are carryn%
forward to t!e su'se<uent year- E2en f t!e closn% 'alances %et c!an%ed for t!e
#re2ous year0 t!e system u#dates t!e current year 'alances automatcally- &!e
fnal 'alance carred forward #ro%rams wll 'e made after t!e accounts are
fnal5ed-
MO"#, *"D C%OSI"G AC#I+I#I*S:
A4EA &ASK (O&ES
A4 Payroll Postn%
MM Mantan G4/,4 Clearn%
Account
Contnuous
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Business Blueprint GMC
G$ Accruals/"eferrals E2ery Perod
6, 4ecurrn% Entres E2ery Perod
S" Goods ,ssues/,n2oces :erfy t!at all #ostn%s for t!e #erod
!a2e 'een %enerated
6, O#en (ew Perod
AA * "e#recaton Calculaton
A4/AP Close Old Perod After #rmary #ostn%s com#lete
6, Prelmnary Close Old Perod After #rmary #ostn%s com#lete
6, 6ore%n Currency 4e2aluaton
CO ;P Calculaton
CO 4e2enue 4eco%nton
!I"A"CIA% P%A""I"G .!I"A"CIA% S#A#*M*"#:
A new Plannn% $ay out wll 'e created for GMC/(MC to #lan all t!e tems n t!e
6nancal statements 7+alance S!eet 0 ,ncome Statement 8 and t can 'e co#ed from
t!e Actual Amounts-
6or t!e fnancal statement0 for GMC/(MC fnancal statement 2ersons wll 'e created
one for audtors0 one for 'usness owners and mana%ers-
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Business Blueprint GMC
P*'IOD *"D C%OSI"G B(SI"*SS P'OC*SS MOD*%:
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
,@## 1ettlement/ & Indi%idual Processing
F"GL?F,?("
L
Foreign ,urrenc! (aluation
F2#+ $e%erse "ccrual/Deferral Document
F2+< G$/I$ ,learing
F"GLG(T$ Balance ,arr!forward C0ewD
1?"L$?#9003
-4'
6en and ,lose Posting Periods
F209 Balance ,arr!forward
"@$3 Fiscal Bear ,hange
"B1T' Bear&)nd ,losing/"ccount $econciliation
"@"B )5ecute
=)30 ,oa $eorts
F1)50 Planning/)nter data
F20+ Financial 1tatement
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Business Blueprint GMC
ROLES:
Business Role
"sset "ccountant
"ccounting 8anager
3arehouse =eeer
"P "ccountant
"$ "ccountant
Finance Director
Pro.ect 8anager
,ost "ccountant
111I Controlling
"ame: GMC*+usness +lue#rnt* Controlln%*
110521-doc
Documentation #ype: +usness +lue#rnt
CO"#'O%%I"G MOD(%*:
&!e #ur#ose of t!e Controlln% 7CO8 module n SAP s to #ro2de or%an5atons wt! a
met!od of slcn% and dcn% data to 2ew costs from an nternal mana%ement
#ers#ect2e and #ro2de a 2ew of #rofta'lty 'eyond t!at of 'asc fnancal re#ortn%-
&!s allows t!e or%an5aton to create nformaton n a manner t!at s talored to t!er
s#ecfc 'usness measurements needs- Controlln% allows an or%an5aton to:
1*Plan and tracC o2er!ead costs wt!n t!e com#anyHs s#ecfc or%an5atonal structure-
2*&racC costs related to s#ecfc #rojects or e2ents and et!er ca#tal5e t!ose costs or
c!ar%e t!em to a##ro#rate de#artments u#on com#leton-
/*4e#ort #rofta'lty 'y #roduct lne0 d2son0 or ot!er nternal measurement-
9*4e#ort sales and %ross #rofta'lty 'y e3ternal measures suc! as marCet se%ments or
customer %rou#s-
(a%! Grou#0 Controlln% Or%ansaton structure wll 'e as s!own 'elow:
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Business Blueprint GMC
One controlln% are wll 'e created and t!e two com#any codes GMC/(MC wll 'e
ass%ned to t:
111J Cost Center Acounting
"ame: GMC*+usness +lue#rnt* Cost Center
Accountn%*110521-doc
Documentation #ype: +usness +lue#rnt
COS# C*"#'* ACCO("#I"G:
&!e Cost Centre Accountn% com#onent tracCs w!ere costs occur n t!e
or%an5aton- &!e cost centre s an or%an5atonal unt n a controlln% area- Cost
centres can 'e defned for eac! low*le2el or%an5atonal unt t!at !as
res#ons'lty for mana%n% costs- As costs are ncurred0 t!ey are ass%ned or
#osted to t!e a##ro#rate cost centre- &!ese costs could nclude #ayroll costs0
rent and utlty costs0 or any ot!er costs ass%na'le to a %2en cost centre-
Gulf Medcal Com#any wll !a2e t!e follown% Cost Centres:
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Business Blueprint GMC
E 1*6nance "2sons
E 6nance 710108
E Customer relatons!# 71020
E
E 2,& 710/08
E /*O#eratons "2son
E O#eratons 71090
E Personal Admn 710508
E 9*Sales and marCetn% 710108
E 5*A4 710E08
E 1*4e%ons 7Pones8
E K!o'ar 710G08
E Batar 710D08
E +a!ran 711008
E 4yad! 711108
E Bassm 711208
E >edda! 711/08
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Business Blueprint GMC
E A'!a 711908
E A'!a 711508
4e%ons are:
(a%! Medcal Com#any ;ll !as t!e follown% Cost centres:
1*6nance "2sons
E 6nance 720108
E Customer relatons!# 720208
E 2*,& 720/08
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Business Blueprint GMC
E /*O#eratons "2son
E O#eratons 72090
E Personal Admn 720508
E 9*Sales and marCetn% 720108
E 5*A4 720E08
E 1*4e%ons 7Pones8
E "u'a 720G08
E A'u "!a' 720D08
1111@ Pro&it Center Accounting
"ame: GMC*+usness +lue#rnt* Proft Center
Accountn%*110521-doc
Documentation #ype: +usness +lue#rnt
P'O!I# C*"#'* ACCO("#I"G:
Proft Center Accountn% #ro2des 2s'lty of an or%an5atonIs #roft and losses 'y #roft
center- &!e met!ods w!c! can 'e utl5ed for EC*PCA 7Proft Center Accountn%8 are
#erod accountn% or 'y t!e cost*of*sales a##roac!-
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Business Blueprint GMC
Proft Centres for GMC wll 'e t!e D "2sons as s!owed 'elow
E 1* Projects Plannn% . "e2elo#ment 710108
E 2* Cardo :ascular Solutons 710208
E /@ (eurolo%cal Solutons 710/08
E 9* G,0 4e!a'0 Sur%ery . S!ocCwa2e a##lcatons 710908
E 5* Aead . (ecC 710508
E 1* (ew &ec!nolo%es . Ser2ce 710108
E E* Anest!esa . Crtcal Care 710E08
E G* Mnmally ,n2as2e Sur%ery "2son 710G08
E <& 86F 6utsource C+0<0D
Proft Centers for (MC wll 'e as s!owed 'elow:
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Business Blueprint GMC
O'D*' MA"AG*M*"#
An ,nternal Order s an e3tremely fle3'le CO tool t!at can 'e used for a wde
2arety of #ur#oses to tracC costs wt!n a controlln% area- ,nternal orders
#ro2de ca#a'ltes for #lannn%0 montorn%0 and allocaton of costs-
+ud%etn% can 'e done for t!e o2erall Perod 7no of years8 or for t!e fscal year-*
,f t!e 'ud%et s to 'e entered for eac! <uarter0 t!e Qsu##lementI functon needs to
'e used to release t!e addtonal 'ud%et e2ery <uarter-
,nternal order needs to 'e created for t!e follown% scenaros:
Costs are 'ud%eted for eac! e2ent / act2ty0 and a2ala'lty c!ecC s
act2e- Act2e a2ala'lty control means t!at t!e system #re2ents t!e #ostn% of
transactons t!at e3ceed t!e 'ud%et-
D5N ;arnn%
100N Error messa%e
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Business Blueprint GMC
Gulf Medcal com#any . (a%! Medcal com#any wll use nternal orders
for marCetn% cam#a%ns 6or Asset =nder Conustrcton0Sales act2ty E3#enses 0
and for t!e 'ud%et for t!e Sales Act2ty 0 and as #er t!e 'usness re<urements-
11111 Pro&itability analysis
"ame: GMC*+usness +lue#rnt*Profta'lty
Analyss*110521-doc
Documentation #ype: +usness +lue#rnt
P'O!I#ABI%I#3 A"A%3SIS:
Profta'lty Analyss ena'les you to e2aluate marCet se%ments0 w!c! can 'e
classfed accordn% to 2arous c!aracterstcs0 Gulf Medcal Com#any . (a%!
Medcal Com#any wll use t!e follown% c!aracterstcs:
Product-
"ate of "el2ery-
Materal Grou# 7Products8-
Sales Offce-
Customer-
Customer %rou#-
Sales "stct 74e%ons8-
"str'uton C!annel-
"2son-
. wll use t!e follown% :alue felds:
4e2enue-
Cost of Sales-
"scounts-
Commsson-
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Business Blueprint GMC
ASS*SSM*"# A"D A%%OCA#IO" C3C%*:
Assessment and allocaton wll 'e created as #er GMC/(MC
re<urements0 suc! as t!e reallocaton at t!e year end closn% for all t!e cost n
t!e cost centers to t!e #roft centers-
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
=10+ ,ost ,enter /,reate
=L0+ "cti%it! T!e/,reate
=)5+ Profit ,enter//,reate
=60+ internal 6rder /,reate
=6'' Budgeting /Internal 6rder
=P'- "cti%it! 6utut/Prices
=PG' ,ost ,enter Budgets
=B++0 8anual $eosting of ,osts
=)/5 Transfer ,ost ,enter ,osts/Process ,osts/"ssessment
ROLES:
Business Role
"ccounting 8anager
Finance Director
,ost "ccountant
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Business Blueprint GMC
!'IC* 6!orms8 'eports8 Inter&ace8 con-ersion8 *n0ancement7 :
!or GMC belo$ are t0e &orms t0at $ill be created :
S$AA Che@6e (1r"3"nal)
$?A Che@6e (1r"3"nal)
S=A Che@6e (1r"3"nal)
5s<& D6<a" Che@6e (1r"3"nal)
Payment Vo6&her
Sh"pper E"t 9"st
4"s& In%o"&es l"st
;"&>ets In%o"&es
$&&o6nts Paya<le Co6rnal Vo6&her
Re&e"pt Vo6&her
$nother Re&e"pt Vo6&her
G4C sales $&t"%"ty
C6stomer <alan&e &on8"rm"at"on
Venor Aalan&eCon8"rm"at"on
And +elow are t!e custmo5ed re#orts t!at wll also 'e created for GMC :
Aan>"n3 =a&"l"ty Report
Sales Comm"ss"on Report
$3"n3 Report
C6stmo"De &6stomer <alan&e
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