We, the Okkodo High School Ambassador Clubs purpose is to provide the students of Okkodo High School and visitors of our island and school an opportunity to become familiar and experience Guams culture, customs and lifestyles, and to practice the different languages (Chamorro, Japanese, Filipino, and others) outside the classroom setting, and the language, customs and culture of the location the organization will be visiting.
Article I Objectives
The Okkodo High School Ambassador Clubs objectives are to:
1. Gain a better understanding and appreciation of Guams language and culture. 2. Encourage students to be open-minded of the cultural/ethnic differences evident on Guam and that of the country they are visiting. 3. To promote Guams culture and island to other countries when visited. 4. Promote of Guams beautification projects and awareness of environmental issues. 5. Increase members involvement in school, academics, community services, and other school activities as well as positive behavior.
Article II Membership Requirements
1. Must be currently enrolled in Okkodo High School. 2. Must have a cumulative GPA of 70% to become a member. If a member fails to maintain the grade requirement, that member will be put on probation until the next grade check. 3. As members of this prestigious club, one should be a good role model within the school and must not bring upon themselves any disciplinary referrals, NCs, or suspensions within the current and previous school year. 4. Attendance of club meetings and events and behavior (responsibility of his/her actions) must be of good status 5. Members must be active participants in the clubs activities, fundraisers and meetings. 6. Membership is not permissible to past members who have been dismissed from the organization. 7. All members; grades 10-12 th will be eligible for full membership status. However, students in the 9 th grade may apply for Junior AC membership. And with this membership their primary focus is on community service, school beautification projects, and academic encouragement. Membership Process
1. All returnees and interested students must attend a meeting to receive club applications forms to apply or for renewal. 2. Returnees and interested members will have at least one week prior for the completion of all applications forms. 3. Meeting will be held to distribute interview slips for applicants and returnees who have applied. 4. New members must demonstrate qualities of a student role model and must abide to the rules and requirements created by the Ambassador Clubs current officers, former officers, and advisors. New members will be put on a probation period until all requirements and expectations are met. Requirements and Expectations GPA As a member on probation status, members must not receive any grade lower than a 70% in all of his/her classes. Members must also have no dramatic decrease to their individual class grades. This is to assure that membership in the organization does not conflict with the students academic performance. Strikes/demerits
If the member receives any strikes or demerits during his/her probation period, full membership will no longer be permissible. Even a .5 (point five) demerit will result in dismissal from the organization. Attitude A positive attitude is required of all new and former applicants. If a new applicant demonstrates a negative attitude towards other members of the club or events of the organization, the member will be dismissed with the agreement of the current members, officers, and advisors. Teacher Recommendation New members on probation will be requested to submit a letter of recommendation from a current or former teacher of Okkodo High School. Officers and advisors will also be interviewing one or two former and/or current teacher of the applicant to prove the students mannerism during class. Participation Members in probation are still required to attend events and fundraisers held by the Ambassador Club. Failure to do so may result in dismissal if done excessively. Note that probation periods vary for each new member. New members will only be relieved of their probation status until all requirements have been fulfilled.
5. Letters will be sent out by club officers to inform all interested students if they met the club qualifications to be a member of the organization.
***Note: If a member misses an event without a valid excuse and/or fails to give in his or her progress report or report card then they will be administered a strike. If a member receives 3 strikes, the member is automatically removed from the club.
Article III Rules:
1. All meetings and events/fundraisers are to be attended. A 24-hour notice is required prior to an even that is going to be missed. In order to be excused from the event, the notice must be approved by the officers and an advisor. No more than four functions can be missed in a semester. 2. Members should always uphold a respectful stature towards others, the environment, and with themselves. Failure to do so may lead to possible removal from the club. 3. Members can be removed from the club any time there is major disciplinary action held against them or if club attendance for meetings and/or functions is in poor standing. 4. A report card and progress report must be submitted every quarter to validate GPA requirement. Progress report grades are to be logged in as well. 5. Be environmentally educated and pro active towards the environment. 6. Members are required to have a positive attitude while in the club. 7. Members must also meet all sales goals for fundraisers, depending on the type of fundraiser (Ex: Pre-sales of tickets or grams). Each goal not met constitutes a half demerit.
Article IV Officers
Officers will be determined by qualification requirements and an interview session with the main advisor. Officers chosen must be a current member, or a well-seasoned previous member, in order to qualify. Officers to be elected will include a President, Vice President, Treasurer, Secretary, Historian, and Public Relations Officer. The Ethics Committee may remove officers if they fail to comply with the rules stated above.
1. President a. Schedule and conduct meetings b. Coordinating the officers and organization c. Works cooperatively d. Takes responsibility honorably e. Maintains order of members during meetings
2. Vice President a. Help the President in scheduling and conducting meetings b. Substitutes any officers when they are absent c. Works cooperatively and honorable
3. Secretary a. Takes minutes during meetings b. Responsible for reviewing minutes and updates, which are informed during meetings c. Keeping records of meetings in chronological order d. Responsible for all club correspondence e. Responsible for recording members overall attendance
4. Treasurer a. Responsible for all funds incoming and outgoing b. Must attend financial board meetings and report financial matters c. Informs organization of balance d. Records all debit, credit, and check payments
5. Public Relations Officer a. Distributes announcements b. Collaborates with other officers on planning activities c. Liaison between club and nonschool groups d. Must be aware of all activities and fundraisers
6. Historian a. Takes pictures at events b. Compiles a scrapbook of events held by the organization c. Reminds members of events and important dates
7. Sergeant At Arms a. Enforces the rules of the organization b. Maintains order during meetings c. Serves as MC during events d. Keeps records of strikes issued to members of the organization
Article V. Meetings
Executive meetings will be placed on Mondays and regular club meetings will be held on Thursdays every week during the first half of lunch (meetings may be cancelled or rescheduled at any time). The meetings will take place in the main advisors room or a room chosen by the advisors, council, and approved by SBA. The organization will follow the Roberts Rule of Order in a proper manner.
Article VI Advisors
1. Club officers would search for prospective advisors. 2. Advisors will serve as moderators during meeting and at club events/fundraisers. 3. At least one advisor must be present for all club activities and meetings 4. Advisors are responsible for all students in the organization.
Article VII Amending the constitution
Changes in the constitution can be brought up by members and would require a majority vote to bring the issue up to the Ethics Committee. The Ethics Committee will be the decision making body that determines the fate in question. This committee will compromise the advisor(s) of the organization, the officers and an unbiased member of the school community. This constitution is subject to change with the approval of the Ethics Committee.
Ambassador Club Ratification
We, the Ambassador Club of Okkodo High School, approve of this constitution. We will clearly ensure that our members will appreciate the island of Guams culture, language, and customs. In addition, increase our students participation in school activities, academics, and good citizenship in our island community. Our club members will both enjoy and appreciate the activities and involvement in the community. We will tackle any fundraiser to achieve our met goals and standards for the organization. We will both challenge and increase students enthusiasm for island activities and school activities. The Ambassador Club will procure that our members will appreciate different culture customs and the promotion of peace. We accept responsibility for any failed task given or goals reached out to achieve.
____________________________ ____________________________ President: Edgar James Reyes Vice- President: David De Leon
____________________________ ____________________________ Vice- President: Nicholas Kakas Treasurer: Jhezaryn Azicate
____________________________ ____________________________ Historian: Reynaldo Santos Sergeant at Arms: Keith Cruz
____________________________ Main Advisor: Ceria Santos
Approved by Administration: ____________________________________ Patricia Taitano, Ed..D Assistant Principal
Ambassador Club Budget Proposal School Year 2013-2014
Student Exchanges
The Ambassador Club hosts many Student exchanges in the school year. Funds that will be appropriated for this event will cover the costs of canopy rental, school to school gifts, luncheon and beverage payments for the participating students in the exchange, materials (rope, tape, posters, paint, balls, cooking ingredients, name tags, printer ink, paper, prizes for games, projector light bulb(s), plaques, certificates, trash bags, cleaning supplies, and other items necessary to hold the activities.
An average cost of each exchange to hold is about:
Food plate and drink (per person) $6 Canopy rental (one 20x20 canopy) $120 Bag of trash bags & gloves $5 Big Mac game w/prizes (50 people per game) $20 Coconut candy activity (50 people per session) $20 Coconut relay w/ prizes (50 people per game) $15 Shell crafting activity (50 people per session) $40 School to school gift $30 Name tags (100 people) $30 Signs, posters, and pamphlets $20 $306
** Note: Activities per exchange may change from the sample above. But each activity roughly costs $30 per 50 participants.
Annual Club Trip
The proposed budget for the Ambassadors annual trip is $5000 per person. This budget includes the round trip airfare, hotel accommodations, attractions, transportation, and for some of the meals. An estimate of 25 members will be participating in this trip, expenses will cost up to $125,000. There will be continuous fundraisers to achieve our goal. If however, in the event the member is a graduating senior and has acquired funds for the annual trip and is unable to participate in the annual trip this school year, proceeds accumulated shall be rolled over for the succeeding school years Ambassador Club funds and may be used for further expenses which may occur that school year. This decision will be by majority vote of the club, should there be a graduating senior that is unable to attend the annual trip.
If there are members who would still be enrolled in Okkodo and they are unable to attend the trip this school year, their accumulated funds will be rolled over to the next school year and years thereafter to achieve their goal of attending the annual trip. Rolling over the funds that were rightfully earned by a member was voted on by the majority to secure the hard earned efforts of a member so that they will be given that right and opportunity to go on the clubs annual trip.
End of the Year Banquet
A budget of $40 per person has been agreed upon to set aside for the end of the year banquet. The cost per person entails their payment for the meal at the banquet, decorations, certificates, or plaque, and souvenir. The total for 30 people at the end of the year banquet is $ 1,200. Budget for banquet is subject to change according to the membership count.
Tassels
Our goal is to purchase 20 tassels depending on the membership of the senior class within the club .The merchandise will be awarded to Ambassador Club members for their hard work and commitment. The tassels are estimated to cost $30.00, which sums up to $600.00.
Club T-shirts Our goal is to purchase 25 t-shirts depending on the membership of the club and organization. The shirts will be given to members of Ambassador Club to signify their membership. The shirts are estimated to cost $25.00 per person, totaling up to $625.00 in expenses.
Charter Fee and Seed funds Our goal also consists of raising enough to pay the charter fees for the following years and years to come. As well as to have money to start out the club in beginning of year as it is difficult to raise our estimated goal within one school year. The amount of the seed money will vary depending on our clubs ending balance.
Estimated total Annual Goal of the Ambassador Club: $130,000.00
***Note: The amount estimated above is based on a membership of 25 people. As the school year commences the membership count may increase or decrease. Therefore, if there is an increase of members then this budget will then be amended to accommodate those extra members.
Listed below are various tentative activities Ambassador Club is considering each month of the school year 2012-2013. These fundraisers and activities are some ideas the club is starting in order to obtain the set goal of $130,000.00 to get the opportunity to have our annual trip, have an awards banquet, and purchase tassels, sashes, and medallions for the club members.
Activities Description Car Wash Ambassador Club is considering holding carwashes every month or during weekends. Food Plates Ambassador Club plans on selling food plates to teachers once every month. The members will have at least 2 (two) weeks to sell their food plates in order to meet their set goals. Grams Ambassador Club plans to sell grams every holiday; such as Halloween, Christmas, Valentines Day, and etc. Movie Day Ambassador Club is considering having a movie day at Micronesia Mall Tango Theaters. This event requires selling movie tickets with a meal package to any potential customer. Canopy Rental The Ambassador Club will be renting out canopies to other organizations. Canopy prices will range from: 20x20 $30 20x30 $50 In & out of school clean-ups Ambassador Club plans on having coastal clean-ups every other month. This event helps in the beautification of our island and school to promote service-based activities to students. After school sales Ambassador Club will sell food after school. Snacks and drinks following the nutritional guidelines will be sold to raise funds for our annual club trip and other needed goals. Carnivals The Ambassador Club will participate in carnivals held by the school. Snacks, food, beverages, and games to be used as fundraising means to help us raise funds to reach the clubs goal. Community Service Ambassador club will hold many community service events such as clean ups, hold a dinner/light snack gathering with entertainment with Guma Trankilidat, may volunteer with organizations such as Gain/Red Cross/etc, work with the islands leaders in their proposed beautification projects, volunteer at a soup kitchen, participate in Salvation Armys bell ringing event, and any other event that deals with helping out (that fits the guidelines set in our constitution). Clothing Ambassador Club is considering selling clothing apparel to students, faculty and staff. Such as t-shirts, hoodies, crewnecks and sweaters This fundraiser will help raise funds for the clubs annual trip and promote school spirit. Pageants Ambassador Club will hold various pageants during the school year such as Mr. and Mrs. Sakura (Cherry Blossom) to help reach funds for the clubs annual trip.