Procedures for Copyright Compliance

The Georgia Board of Education requires that each school system comply with the Federal
Copyright Law (94-553). It is the intention of the Jackson County Board of Education to adhere
to this law and policies governing fair use of materials for the classroom. Media specialists
play an important role in helping teachers and administrators follow copyright guidelines when
duplicating print, audiovisual media, or computer software within their building. It is the
responsibility of the media specialist to inform the faculty of the copyright law and guidelines. It
is the responsibility of the faculty to abide by this law and these guidelines. A summary of
copyright guidelines for situations commonly encountered in schools is provided below. For
more information you may wish to visit the United States Copyright Office on line at
http://www.copyright.gov .

Copyright Clearance Form

A copyright clearance form should be completed to request authorization to duplicate and/or use
copyrighted material. The superintendent will appoint an individual who is responsible for
providing copyright information and managing copyright question and clearance on a
systemwide
basis. The media specialist will serve in this capacity at the building level. (Appendix D)

Audio Visuals (Videos, DVDs, etc.)

Jackson County policy states that any audio visual (av) materials shown for classroom purposes
must be included in the teachers lesson plans with objectives for showing the materials. AV
materials brought in from outside sources must be approved in advance of showing. (See
Supplementary Materials policy.)
According to widely accepted copyright guidelines, programs (including news broadcasts) aired
on regular television may be recorded and can be shown for up to 10 days after the broadcast.
They may be kept for an additional 45 days for evaluation purposes. Recordings of TV
broadcasts from educational television may be made and used for educational purposes for a
maximum of seven days. AV materials may be rented provided use takes place in areas
designated for classroom instruction and are used as part of the instructional program. AV
materials must be used in face-to-face instruction and may not be shown for a reward or simply
to enrich students (unless public performance rights have been purchased). Students in the
classroom cannot be excluded from watching the av materials as a punishment. The av material
must be a legal copy. It is illegal to copy programs transmitted via subscription television cable
services or pay programs via satellite such as HBO or Showtime.

Audio

Teachers may copy portions of recordings for academic purposes other than performances and
use them with students. Multimedia guidelines suggest limiting the portion used to 10 percent
and no more than 30 seconds.


Multimedia

Authoring for curriculum-based projects may include material from CDs, books, the Internet,
and other sources. The resulting projects cannot be distributed outside the classroom community,
although they can be shared with family members.

Literary Works

A teacher may make single copies of the following if they are to be used in the classroom or for
research: a chapter from a book: an article from a periodical or newspaper; a short story, short
essay or short poem; a chart, diagram, drawing, cartoon, or picture from a book, newspaper, or
periodical. All printed copying must bear an appropriate reference.
An educator may not copy in order to replace or substitute for anthologies, compilations, or
collective works.

Consumable Materials

Educators may not copy from consumable works such as workbooks, exercises, standardized
tests, or answer sheet.

Sheet Music

Emergency copies of sheet music may be made for an immediate performance if additional
copies have been ordered, but are not available. Any such copy must include a copyright notice.
The emergency copies must be destroyed upon arrival of the purchased copies.

Internet

Taking text and graphics off the Web and using them in projects is acceptable, but posting them
back online is not. Posting on an Intranet is permissible since it is viewed as remaining inside the
classroom community.

Computer Software

It is illegal to load the contents of one disk into multiple computers without a license: to load the
contents of one disk into the local network without a license; to make or use illegal copies of
copyrighted programs on school equipment; or to allow any student to illegally duplicate
computer software.
(Remember, any material not part of the school collection must be approved using the
Supplementary Materials form. Additional information on copyright and supplemental materials
use is available in the Media Center.)