Minutes of meeting on space allocation and setting up of Irrigation offices of

State of Telangana and state of Andhra Pradesh in various buildings located

in different places of Hyderabad on 20-05-2014 in the chamber of Engineer-in
Chief (Admn).
Officers present:
(1) Sri L. Narayan Reddy Engineer-in-Chief (Admn).
(2) Sri M. Venkateshwara Rao Engineer-in-Chief(ISPP) and
(3) All Chief Engineers / Unit officers.

Welcoming all the CEs/Unite heads of Irrigation Offices located in Hyderabad city to the
meeting to finalise the office space allocation to the Irrigation offices of the state of Telangana and
state of Andhra Pradesh in Jalasoudha Building, Ground water Department New Building, Hydrology
Project Circle building, BRKR Bhavan, Gagan Vihar and Manoranjan Building in MJ Road and take the
following decisions.

(1) Once office space allocation is finalised, it is decided to start shifting all the offices to their
respective new locations from 26
th
of this month.

(2) It is decided that every office should make their own arrangements to shift their offices. All
the expenses have to be incurred from their own contingencies.

(3) All the unit officers shall mobilise sufficient man power and should engage proper
transportation arrangements on their own to shift the office files any other important
material without any problems.

(4) Every officer shall prepare their office name boards and sign boards ready to put them at
their respective offices by June first.

(5) In Jalasoudha building the furniture is customised Modular Furniture. Hence it is not possible
to change its position or location. Hence all unit heads are requested to accommodate their
offices accordingly.

(6) Ground water building is a new building and chambers, rooms and cubical are ready but
there is no furniture, A.Cs, fans and other comforts. The offices which are allotted space
here have to bring their own furniture and other items on their own.







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(7) It is already instructed to keep all the unwanted T&P in PWD work shop, mint compound.
It is noted with displeasure that some of the officers have not yet vacated the rooms
occupied by their offices. One huge shed is kept ready there and all the offices located in
Jalasoudha and other buildings are once again requested to make arrangements to shift
their unwanted material there before 26-05-2014. This should be treated very urgent as
some of the rooms in Jalasoudha building which are allotted for different offices in
basement and other floors are presently being used as store rooms for unwanted material
by various offices.

(8) Similarly lot of furniture is being kept in the corridors of the Jalasoudha Building by various
offices. It is already instructed to shift such kind of furniture and any other items
immediately to the mint compound.

(9) All the unit officers whose offices allotted space in new Ground water building has to take
the responsibility of maintaining the building like taking care of security, sweeping and other
issues.

(10) Superintending Engineer, Hydrology project circle shall take the responsibility to complete
all the works in New Ground Water Building like Electricity, Drainage, Water etc., in all
respects and make building fit for occupation by 25
th
of May 2014.

(11) Project Director/NSP is proposed to be accommodated in the 3
rd
floor of BRKR Bhavan. It is
proposed to locate all technical officers of state of Andhra Pradesh in the 3
rd
and 4
th
floors of
Jalasoudha for better interaction. As Project Director, NSP is a liaison office, the same is
located independently at BRKR Bhavan which is easily accessible to the secretariat and
sufficient space is not available in Jalasoudha Building.

(12) Presently the NSP PPMU is located in 4
th
floor of Jalasoudha in about 4600 Sft space. Now
NSP PPMU is requesting about 4500 Sft space in Jalasoudha for NSP PPMU of Telangana
State. Right now space is not available in Jalasoudha to accommodate NSP PPMU for
Telangana State.

(13) It is decided to install separate meters for Andhra Pradesh state and Telangana state offices
in Jalasoudha. The cost of electricity bill will be shared in proportion to calculated KW usage
till installation of separate meters.

(14) Parking will be shared by both Telangana and Andhra Pradesh states as first come First
Served basis.




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(15) Water charges, Electricity charges for lifts, Common lights, security and other maintenance
will be shared in proportion to floor area by Andhra Pradesh and Telangana States.

(16) It is decided to shift all unused vehicles parked in Jalasoudha to work shop. It is already
instructed to remove all the unused vehicles parked in the cellar portion of Jalasoudha.

(17) The existing baby care centre will take care the needs of the staff of both the states.

(18) All other common amenities of JSB will be shared on the basis of floor usage area of the
respective states.

(19) List of offices of AP state and Telangana state are proposed in Annexure I and Annexure II
respectively.

(20) These allotments are tentative and subject to final approval of Government.

(21) Layout of Andhra Pradesh and Telangana State offices are marked on plans and displayed
on the notice boards of stilt floor of Jalasoudha Building, Erramanzil Hydrabad.


Sd/- Sri. L. Narayan Reddy 23.05.2014
Engineer-in-Chief (AW) I & CADD.,
Errummanzil Hyderabad.



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