Sap Fi Notes Project

SAP FI NOTES
SAP FI NOTES
INDEX
PARTICULARS Page No.
Introduction 3
Enterprise Structure
Chart of Accounts
Accounts groups customization
Open and Close Posting Periods
11
15
19
2
Sales !a" Procedures
!olerance #roups
3$
3$
#eneral %edger Accounts &#% Accounts'
1()egati*e Postings
2( Creation of #% +asters
3( Par,ed document
-1
-1
-3
5-
.oreign Currenc/ !ransaction &.C!'
0e*ersal of 0e*ersed document
+ass 0e*ersal
1alance Interest calculation
Accounts Principles
2
2
2
92
Accounts Pa/a3le &AP' 99
4ouse 1an,
%in, 3et5een sundr/ creditors and Ad*ance to *endors
Purchase In*oice Posting
!erm of Pa/ments6+a"imum Cash discount
Automatic pa/ment Program&APP'
Chec, printing
Credit +emo
17$
115
11$
119
122
137
132
Accounts 0ecei*a3le &A0'
Sales In*oice Posting
Incoming pa/ment
%in, 3et5een sundr/ de3tors and ad*ance from
customers
Ad*ance 0eceipt posting
13-
135
1-2
1--
1--
1ill of 8iscounting &1ill of E"change'
1( 8efine dunning areas
1-2
15$
Sales !a" 1$2
Asset Accounting &AA'
1(Chart of 8epreciation
2( Asset Classes
3( Asset Sale 9!ransfer9Scrapping
17
12
1$
19992719272
0eports
1(Chart of Accounts %ist
2(!rail 3alance 9 %edger 9:endors %ist
3( 8ata !a,eo*er
-(;p loading of master in SAP &%S+<'
5(1alances uploading
27-
27-
275927$
279
212
21
1an, 0econciliation Statement &10S' 222
1(4ouse 1an,
2(Chec, %ots
3(Sales and Purchase In*oices posting
231
232
2-1
Cash =ournal &C=' 2-5
<ithholding !a"&!8S9!CS'
1(+aintain Calendar
2(<ithholding ta" codes
3(Create 0emittance Challan
-(Print !8S Certificate
5(>uaterl/ 0eturn
2-2
2-9
25-
2$-
2$5
2$$
INTRODUCTION
SAP stands for S/stem Application and Products in data Processing
FI stands for Financials
CO stands for Controlling
:ersion ? ECC6
ECC stands for E0P Central Component
SAP 5as released in 192 @ It head Auarters in #erman/
<hat is E0PB
E0P stands for Enterprise 0esource planningC it is integrated all functions in one s/stem(
Organization
D
666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666
D D D D
Purchase 8ept( Store 8ept( Production 8ept( Accounts 8ept(
<ill ha*e no of departments in organization( E0P integrate all the functions into one s/stem(
It 5ill facilitate free flo5 of data among the departments(
Advantages:
Once stores person updates in the s/stem @ It can 3e shared 3/ account person(
)o mismatch in reporting @ 8ata Source is onl/ one once updation(
Store 8epartment at .actor/? <here the material is recei*ed are updates his records send the
3ill to account person(
Accounts department at Cit/ office ? Pass an entr/ in the 3oo,s
Disadvantages:
8uplicate Eo3
!ime gap(
E0P Pac,ages?
SAPC OracleC .inancialsC Peoples softC 1AA) C =(8(Ed5ards
1926 SAP 091 @ 0eal time data processing
19276SAP @ 092 Included no(of countires and no(of currencies
1997 @ SAP 0936 093 stands for
8ata Structure
1(Application Ser*er
2(8ata 3ased ser*er
3(Presentation
1999 @ +/ SAP(com @ <e3 3aed
277- @ )et 5ea*er @ Integrates informationC people and process(
Areas to 3e co*ered under .I 9CO
.I?
#eneral %edger accounting
Accounts pa/a3le
Accounts recei*a3le
Asset accounting
CO?
Cost element accounting
Cost center accounting
Internal orders
Profit center accounting
Product costing
Profita3ilit/ anal/sis
Integration of?
+aterial +anagement +odule to .inancials &++ to .I'
Sale F 8istri3ution module to .inancial module integrate &S8 to .I'
8ata ta,e o*er&.rom )on6SAP to SAP'
Closing procedure
0eports?
In all the module s/stems gi*es around 2777 reports
Gou can attachH the reports to fa*orites
Some important reports /ou can attach the reports on des, top(
Cross compan/ code transactions?
India *ersion? !8S C E"cise and sales ta"
Companies Act?195$? as per Schedule :I 1alance sheet and Profit F %oss A9c
<hat are difference 3et5een SAP EE -( and ECC $(7B
SAP EE 4.7 SAP ECC 6.
Stands for Enterprise Edition Stands for Enterprise Central Compound
)o )et5are concept &Offline' )et5are concept &Online'
Segment 5ise report is not possi3le Is it possi3le
Onl/ one currenc/ +ultiple ledgers in currencies
8ocument splitting
.oreign currenc/ re*aluation 3ased on
accounting principles
0ole of .I 9CO Consultant
ProEect +anger
Senior Consultant
=unior consultant &Each proEect 3 to $ mem3ers'
Support Consultant &Eg(I1+C Accenture'
Core !eam +em3ers
End ;ser
4o5 to Open SAP
Open? 8ou3le lic, on SAP %ogon Icon
8ou3le Clic, ECC $ Ser*er
.irst Screen?
.irst .ield ? Client ?2 Clients
8e*elopment client
Production client
In the implementation SAP
Consultants
Compan/ staff &Core !eam +em3ers'
!he consultant the/ do the customization in de*elopment client
!he compan/ staff 5ill do the testing(
!he customization 5ill 3e transferred to client through transport reAuests(
In the production client /ou enter da/ to da/ transaction(
Some companies the/ 5ill gi*e 3 clients?
8e*elopment client
!esting client
Production client
Client? 27797779217 @ Gou can cop/ and gi*e an/ num3er
;ser? Cost of pac,age 5ill depend on the no(of users licenses(
177 users license @used 3/ 1777 emplo/ees
It fi"es the responsi3ilit/ on emplo/ee(

;ser I8? SAP user? Gou can use small or capital letters &ItIs not case sensiti*e'
Pass5ord? !he length of pass5ord @ +in3 @ +a" 2
&it can 3e numericC Alpha )umeric C Alpha3etsC and Special characters('
Pass5ord is not case sensiti*e
)ot possi3le to change pass5ord more than once in a da/
%atest 5 pass5ords can not 3e used
Pass5ord can not 3e restored
+one/ is the pass5ord(
<hat is clientB
Ara*ind #roup <ipro
&Ara*ind Industries %td' &Consluting .irm'
&Ara*ind Steel %td'
!o Purchase Sap Pac,age .rom Sap India 1angalore <ipro <ill Customize&+ap' Ara*ind
0eAuirement In SAP
ARA!IND "IPRO
ProEect +anager ProEect manager
Core team accounts manager .I Consultant
Cost accountant CO Consultant
Purchase +anager ++ Consultant
Sales +anager S8 Consultant
It staff A1AP programmer
1ASIS Administrator
Ara*ind ?Core !eam As is ProcessJ<hat Is 0eAuested .rom SAP
<ipro ?!o 1e Process <hat Should 1e 8one In SAP
8e*elopment Production
Client Client
<ipro Customization 6 !ransport 0eAuest
Ara*ind Core !eam 6 !esting
After testing 3/ Ara*ind core team customization 5ill 3e transported to production client
through transport reAuest
Production client is li*e client 5here 5e enter da/ to da/ transactions
If the consultant do customization once again in production clientC if the/ commit an/ mista,e
all the postings 5ill go 5rong 5here as de*elopment client customization is tested
customization 3/ the Ara*ind core team and corrected 3/ <ipro team(
<e 5ill not get an/ mista,es in the de*elopment client customization(
In li*e en*ironment 5e should ha*e minimum 2 clients some companies the/ ,eep 3 clients
8e*elopment Client !esting Aualit/ Client Production Client
<ipro Customization !ransport 0eAuest 6K
Ara*ind Core !eam 6K !esting
L<hen SAP is purchased from SAP India 5e get clients li,e 777C771C7$ and 277L 1asis
consultant copies 777 client and gi*e the num3er reAuired 3/ Ara*ind care team
Client ?277 &8e*elopment Client'
;ser ? Cost of pac,age 5ill 3e 3ased on num3er of user licenses
;ser Id Creation Is !he =o3 of 1ASIS Administrator
A' Cost .actor
1' ;ser Id .i"es 0esponsi3ilit/ on Emplo/ee
SAP ;ser? It Is )ot Case sensiti*e &Capital %etters Or Small %etters'
Pass5ord? Pass5ord Is Case Sensiti*e &.rom Ecc 5 On5ards'
%ength of Pass5ord? +inimum $ +a"imum -7
L<e can use alpha3etsC )umericalC alphanumericC special characters6li,eL
)ot possi3le to change pass5ord more than once in a da/(
S/stem 5ill not permit to use latest pre*ious 5 pass5ords
E#? 1(79(2772 A1C123
5(79(2772 MGNA1C
12(79(2772 A1C123 s/stem 5ill not permit
Pass5ord can not 3e restored
1ASIS Administrator deletes old pass5ord and gi*es a ne5 pass5ord ? oracle
%anguage ? -1 %anguages
If 5e do not specif/ an/ language it ta,es English 3/ default or 5e can use E) for English
If 5e user id ? !he menu 5ill 3e in #erman
Client? 277
;ser? SAP;SE0
Pass5ord? oracle
Press enter
)o5 open SAP
Select and choose the radio 3utton depend on necessit/(

Emplo/ee1 Emplo/ee2
1st 0adio 3utton Can not 5or, Can 5or,
2nd 0adio 3utton <or, Can 5or,
3rd 0adio 3utton Can 5or, Can not 5or,
In training institutes 5e ha*e to select 2nd radio 3utton
Enter
1st ra5 is called menu 3ar
+enu Edit C.a*orites CE"tras
2nd ra5 is called standard tool 3ar
3rd ro5 is called in title 3ar
-th is called application tool 3ar
5th F last is called status 3ar
!he second ro5 the tic, is called enterC 3eside tic, 3o" is called is command field(L
One emplo/ee can 5or, in num3er of sessions &5indo5s' at a time 6the ma"imum is $
sessions
#o$ to %&eate a ne$ session'
Path: From the menu bar - Select system- Create session
To move from one session to another session (alt+tab)
#o$ to end session'
Path :From the menu bar - select system- End session
To vie$ $(i%( ve&sion $e a&e )sing'
Path : From menu bar - Select system- Status-Sap system data
#o$ to )se t&ansa%tion %odes *T+C,'
<e 5ant posting of transaction(
option61 option62
#o through the path and post ;se transaction code in command field
the transaction and press enter
Pat(? Accounting 66K .inancial accounting 5e can create our o5n transaction
6K #eneral ledger66KPosting 6K#eneral posting codes the/ should start 5ith G or N
!o go 3ac, to SAP eas/ access screen?
;se? 9n in command field and press enter(
.or Posting !ransaction?
8ocument &:oucher' entr/ Account displa/ &.S17)'
&.672'
After posting 5e 5ant to *ie5 the ledger(
a' ;se?9n &changing' in command field and enter 6 to 3ac, to sap eas/ access screen
3' ;se .S17) in command field and press enter6 to go to account displa/
Instead
use?9).S17) in command field and press enter change session 5ith ne5 transaction code(
use 9O.S17) in command field and press enter6 create session 5ith ne5 transaction code(
(9) for change
(9O for create
#o$ to a%tivate t&ansa%tion %odes in sa- .en)'
Path :From the menu bar - select extras - Settings - Display technical names- Enter
4O< !O SE! A S!A0! !0A)SC!IO)B
!o ma,e one screen as 3eginning screen
Path: From menu bar select extras - set start transactions (transaction code is F-02
Enter
#i*e a message transaction .672 set as start transaction
4O< !O C%OSE SAPB
Path: From the menu bar select system - log o!! - select "yes# button !or the message to
logo!!
Select /es 3utton to log off
4O< !O ;)%OCO !4E !0A)SAC!IO) CO8EB
At the time of customization 6screen 5ill come 5ith displa/ mode not enter mode
Path:$ools-%dministrator- &onitor-'oc( entries (tr)code is S&*2
Select list 3utton6 +essage 6 )o loc, entries found
Path: From the menu bar select loc( entry- Delete all-select# yes# button !or the
message
8elete all loc, entries 6 Enter(
Organization structure?
SAP
6666666666
D D
#roup Compan/
D D
Compan/ Compan/ code
D D
;nits 1usinesses Area
Creation o! Pro+ect: Group --> Companies Units
,n S%P - .roup is called as company
Company is called as company code
/nit is called as 0usiness area
A0A:I)8 #0O;P&A:#'
D
6666666666666666666666666666666666666666666666666666666666666666666666666666666666
D D D
Ara*ind +ills %td&A+%' Ara*ind Steels %td&AS%' Ara*ind Industries ltd&AI%'
D D D D D D
4G8 1#% 4G8 1#% 4G8 1#%
.I consultant 5ill do customization at compan/ code le*el 6compan/ or group is onl/ for
information(
<e do customization for Ara*ind +ills %td after 5ords 5e cop/ customization including
accounts to other compan/ codes in one step and ma,e modifications 5here e*er reAuired(
ENTERPRISE STRUCTURE
DEFINE CO/PAN0:
Path: $ools - Customi1ing -,&. (implementation guide - Execute pro+ect (trns)code
SP23
SP0O stands for SAP ProEect Reference O3Eect
Select SAP reference I+# 3utton ? !his is called customization area or configuration area or
implementation area
Path:SP23- Enterprise structure - De!inition - Financial accounting - De!ine company
( $r code is 34*5
It 5e select I+# acti*it/ documentation 3utton? It gi*es description part a3out compan/
!o select I+# acti*it/ 3utton? !o do customization
Select I+# acti*it/ 3utton
Select ne5 entries 3utton
Compan/ ? A:#
Compan/ name ?Ara*ind group
name of compan/2 ?3lan,
street ?Ameerpet
postal code ?57773-
countr/ ?.or countr/ select dropdo5n&pull do5n' 3uttonC select in for indiaL
%anguage ,e/ ?select drop do5n 3utton select E) for English
Currenc/ ?.or currenc/ select drop do5n 3utton here 212(
Select I)0 for Indian rupees
Select sa*e 3utton or CtrlPs
8e*elopment client production client
D
consultant 6 Customization !ransport reAuestQ
1/ default it gi*es the latest reAuest 5e ha*e to create our o5n reAuest and after5ards to
transport to production client
.or each step 5e need not create separate reAuest(
.or 1asic settings ?1
st
reAuest
.or #eneral ledger ?2
nd
reAuest
.or Account pa/a3le ?3
rd
reAuest
.or Accounts recei*a3le ?-th reAuest
.or Asset accounting ?5
th
reAuest
.or Controlling ?$th reAuest
Select create reAuest 3utton &.2'
#i*e the short description ?.I 3asic settings for Ara*ind +ills %td
Press enter
Press enter once again to sa*e in the reAuest( <e get a message data 5as sa*ed? 8ata 5as
sa*ed in t5o places?1(8e*elopment client 277 2( In !ransport reAuest
1.DEFINE CO/PAN0 CODE: * T& %ode is OX1,
Path: $ools - Customi1ing - ,&.- executi6e pro+ect (SP23
Select sap reference 3utton I+#
SP0O 6 path upto select sap reference I+# 3utton is same(
SP0O )o SP0O
Consultant Eo3 End user Eo3
)ote the path SP0O
Path: Enterprise structure - De!inition- !inancial accounting - edit7 copy7 delete7 chec(
company code
Edit compan/ code data
#i*e compan/ code ?A+%
Cit/ ?4/dera3ad
Countr/ ?I)
Currenc/ ?I)0
%anguage ?E)
Select sa*e 3utton or CtrlPS
!itle ?Select compan/
)ame ?Ara*ind mills ltd
Street ?Ameerpet
Post code ?57773-
Cit/ ?4/dera3ad
Countr/ ?I)
Press enter
!o select our reAuest num3er select dropdo5n 3utton 3eside reAuest num3er(
<e can see here num3er of reAuests(
Select reAuest num3er 3/ seeing the description(
Press enter to sa*e in the reAuest(
8escription can 3e same should 3e different
2.ASSI3N CO/PAN0 CODE TO CO/PNA0
Path: SP23 - Enterprise structure - %ssignment - Financial accounting - %ssign
company code to company ( $r code is 34*8
Select position 3utton gi*e the compan/ code A+% enter
.or compan/ A+% assign compan/ A:#
Select sa*e 3utton or CrtlPS
Select dropdo5n 3eside reAuest num3er
Select /our reAuest num3er
Press enter to sa*e in the reAuest
4.De4ine 5)siness A&eas
path: SP23- Enterprise structure- De!inition -!inancial accounting- de!ine business
area ( $r code is 3409
1usiness area? A+%4
8escription ?4/dera3ad A+%
1angalore 3usiness area lin, this num3er
Select sa*e 3utton or C trlPs
Press enter to sa*e in /our reAuest
RAssignment of 3usiness areas to compan/ code is not reAuired
Ara*ind #roup
D
Ara*ind +ills %td Ara*ind Steels %td Ara*ind Industries ltd
D D D
4G8 1#% 4G8 1#% 4G8 1#%
A+% accounts person AS% accounts person
At the time of posting
Compan/ code ? A+% AS%
1usiness area ? 4G8 4G8
R <ithout gi*ing compan/ code 5e can not pass to 3usiness area
At the time of reAuest generation?
Compan/ code A+% AS%
1usiness area 4G8 4G8
<e get 4G8 data of compan/ 4G8 data of compan/
Code A+% onl/ code AS% onl/
Some 3usiness area can 3e used 3/ num3er of compan/ codes in the client assignment of
3usiness area to compan/ code is not reAuired(
4G8 incharge for A+%C AS% and AI% in the report
Compan/ code A+% PAS%PAI%
1usiness area 4G8
4/dera3ad data for all compan/ codes 5e ha*e 4/dera3ad 3usiness area separatel/ for each
compan/ code(
4G8 4/dera3ad 3usiness area
A+% accounts person
Compan/ code ?A+% AS%
1usiness area ?4G894G81 4G8194G82
!here 5ill 3e a mi"up
C#ART OF ACCOUNTS:
Compan/ Codes? A+% AS% AI%
Option61
5hen 5e 5ant to compare or consolidate
5e can ha*e same set of accounts
&chart of accounts' 6i(e(C
Accounts coding 5ill 3e same(
Con*e/ance account no( -77777 -77777 -77777
Option62
Each compan/ code has their on
set of accounts con*e/ance account no( -77777 -77777 -77777
Compare or consolidate 3/ using group -77777 377777 277777
Chart of Accounts
5hen 5e create con*e/ance account no
5e use 2 num3ers
Compan/ code no( -77777 377777 177777
#roup no( 177777 177777 177777
<e are comparing or consolidating 3/ using group account num3er(
Companies follo5ing option1
Chart of Accounts name
8escription of chart of accounts
+aintenance language English
%ength of account num3er most 17 digits &5e are using $ digits'
CREATION OF C#ART OF ACCOUNTS,
path: SP23 - Financial accounting- .eneral ledger accounting - .' accounts - &aster
Data-Preparation - Edit chart o! accounts list ($2)C3DE)30*9
!he other 5a/ to gi*e transaction code is from the menu 3ar 6K Select s/stem 6 Status
Select ne5 entries 3utton(
Chat of accounts ?A+%
8escription ?Chart of Accounts for Ara*ind group
+aintenance language ?English
%ength of #% account no( ?$ &min $ ma" 17'
Controlling integration ?select manual creation of cost elements
#roup chart of accounts ?1lan,
;nder status deselect 3loc,ed chec, 3o" &do not select 3loc,ed chec, 3o"'
Select /our reAuest and press enter to sa*e in /our reAuest
Controlling integration? select manual creation of cost elements(
.I &.inancials' CO &Controlling'
e"penditure
<hen 5e past to e"penditure accounts in .I it updatesC CO automaticall/ pro*ided( <e create
e"penditure accounts as cost elements(
All e"penditure accounts need not 3e cost elements e"penditure accounts li,e interestC
8epreciationC )on6operating e"penses 65ill not 3e consolidated for costing 6the/ are
de3ata3le(
Cost elements creation
+anual Automatic
<hen 5e select manualC 5hen e"penditure account is created and posted in .IC 5e 5ant that
e"penditure to update co6create that e"penditure account as CO element( If 5e do not 5ant to
update co6records that e"penditure create e"penditure account onl/ and not to create as cost
element 6here 5e ha*e fle"i3ilit/( If 5e choose automaticC 5hen 5e create an e"penditure
account automaticall/ cost element 5ill 3e created( <hen 5e post to that e"penditure account
in .IC automaticall/ CO records 5ill 3e updated6no fle"i3ilit/(
;)8E0 S!A!;S 8ES%EC! 1%OCOE8 C4ECO 1OM?
Accounts creation is at end user areaC users at the time of postingC the/ 5ill not chec, 5hether
account is there as not the/ create ne5 account and post accounts(
<e 5ill ha*e num3er of duplicate accounts in SAP once 5e create an account and past
transaction6I! can not 3e deleted
In li*e en*ironment after up leading accounts 6 select 3loc,ed chec, 3o"( )o 3od/ can create
an/ account 5hether original account or duplicate account( <hen there is a necessit/ to
create a ne5 account an authorized person sa/ accounts manager deselects the 3loc,ed
chec, 3o"C create the account and after5ards select 3loc,ed chec, 3o"(
<e ha*e to create the accounts no5( <e are deselecting the 3loc,ed chec, 3o"(
ASSI3N CO/PAN0 CODE TO C#ART OF ACCOUNTS
path: SP23- Financial accounting - .eneral ledger accounting- .' %ccounting- &aster
data-Preparation-%ssign company code to chart o! accounts) ($r)code 3082
Select position 3utton
#i*e the compan/ code ? A+%
Enter
.or compan/ code A+% assign chart of accounts A+%
Press enter to sa*e in /our reAuest(
Accounts groups
177777 EAuit/ share capital
177771 Cash account
177772 Preference share capital
177773 S1I current Account
<e ha*e created 1777 accounts
<e 5ant to *ie5 current assets 3alance or transaction(
<e can not get directl/65e ha*e to *erif/ each and e*er/ account and add the respecti*e
accounts6 in this e"ample account no(177771 and 177773
<e are preparing 3alance sheet on lia3ilities 5e ha*e items li,e share capitalC 0eser*es F
surplus6<e ha*e to *erif/ each and e*er/ account and assign to the respecti*e items6it ta,es
so much time to assign accounts(
!o get account 3alances directl/ or to assign accounts easil/ SAP has gi*en account groups(
Chart of accounts A+%
D
Accounts groups Share capital &177777 6 177799'
D D
Accounts Current assets &2777776277799'
<hen 5e create the accountsC 5e create 5ithin the range( Cash account 5ill 3e created 5ithin
the range of 2777776277799(L
EAuit/ share capital 5ill 3e created 5ithin the range of 1777776177799(
<hen 5e 5ant to see current assets 3alances65e gi*e current assets or at the time of crating
3alance sheet for Share capital65e gi*e the range 1777776177799
<hile crating account groups 5e ta,e clientSs 3alance sheet and crate the groups6after
implementation also 5e 5ants to see the 5a/ he used to get(
<4I%E C0EA!I)# !4E ACCO;)!S #0O;PS?
1 Series for lia3ilities
2(Series for assets
3(Series for income
-(Series for e"penditure
<e ha*e 1777 accounts the user at the time of posting to e"penditure account he need not
see all accounts he gi*es - onl/ e"penditure accounts 5ill appear(
CUSTO/I6ATION *TR.CODE.O5D4,
path: SP23-Financial accounting-.eneral ledger accounting- .' accounts-master
data-preparations-De!ine account group
select ne5 entries 3utton
C(a&t o4
a%%o)nt
s
A%%o)nt
g&o)-
Na.e F&o.
a%%o)nt
To
a%%o)nt
A+% SCP% Share Capital 177777 177799
A+% 0SP% 0eser*es F Surplus 177177 177199
A+% AC8) Accumulated depreciation 177277 177299
A+% SC%) Secured %oans 177377 177399
A+% ;)S% ;nsecured loan 177-77 177-99
A+% C%P% Current %ia3ilities and
Pro*isions
177577 177599
A+% .AS! .i"ed Assets 277777 277799
A+% CAS! Current Assets loans F
Ad*ances
277177 277199
A+% SA%E Sales 377777 377799
A+% O!4E0 Other Income 377177 377199
A+% I)C0 Increase 9 8ecrease in
stoc,s
377277 377299
A+% 0+C% 0a5 material consumption -77777 -77799
A+% P0S) Personnel cost -77177 -77199
A+% +.0# +anufacturing E"penses -77277 -77299
A+% A8+) Administration E"penses -77377 -77399
A+% I)!0 Interest -77-77 -77-99
A+% 8EP0 8epreciation -77577 -77599
Select sa*e 3utton on CrtlPS
Select /our reAuest and press enter and sa*e in /our reAuest
$ digits
1777777 177799 share capital 177761799 17777777761777777799
0eser*es F Surplus
Accumulated 8epreciation
;nsecured loans
Current %ia3ilities F Pro*ision
.i"ed Assets
After5ards 5e reAuire lia3ilities account groups 5ith 1 series @17 account groups(
4o5 man/ groups 5e can crate 5ith 1sries ( a*aila3le accounts &199961599'T-77 accounts(
)e5 account groups 5ith 1series 5e can create -779177T- groups (
)o5 5e ha*e to go for @5 series (
!he user at the time of posting first the 5ill gi*e 1R
If the account is not there then he 5ill chec, 5ith 5R
"(en $e )se 6 digits:
After5ards 5e reAuire lia3ilities account groups 5ith 1 series to 17 account groups( 4o5 man/
groups 5e can create 5ith 1 series a*aila3le accounts &1999996177599T99-77' accounts(
.or each account group 5e are assigning 177 accounts ne5 account groups 5ith 1 series( <e
can create 99-779177T9-- accounts groups( 59$9929 digits(
0etained earnings accounts?
In the /ear end? P F % account 3alances transfer to surplus in P F % A9c 0eser*es F Surplus
&1771776177199' 1alance Sheet A9c 3alances @carr/ for5ard to ne"t /ear as opening 3alance(
!his is reAuired in the /ear end and not during the implementation( SAP has made mandator/
this step during the implementation( If the consultant does not do this stepC 5e 5ill ha*e
pro3lems in the /ear end(
!hough accounts are not /et created assign on account for retained earnings account
purpose( <e can specif/ retained earnings account an/ account num3er 5hich is 5ith in range
1771776177199(
#enerall/ 5e specif/ the first account i(e(177177 as 0etained earnings account and 5hen 5e
start creating the accounts the first account to 3e created is 177177 surplus in P F % Account(
Path: SP23 - Financial accounting - .eneral ledger accounting - .' %ccounts -
&aster Data - Preparations - De!ine retained earnings account)
#i*e /ou chart of accounts A+% enter( !he transaction code is O572 (
Account assignment
P F % Statement t/pe UMI
Account 177177
<e get a 5arning message account 177177 not created in chart of accounts A+%(
Ignore the 5arning the message press enter( Press enter once again to sa*e in the reAuest(
Accounts creation is at end user area and the transaction code is FS
P F % t/pe Account )o(
-77377 0ent Account
P F % A9c M 177177
1alance Sheet A9c(
In the /ear end the 3alance 5ill go to account no(177177
177777 EAuit/ share capital
P F % A9c
1alance Sheet A9c( Select
In the /ear end the 3alance 5ill go to the same account as opening 3alance 1 and 2 series for
1alance Sheet Accounts 3 and - series for P F % Accounts(
)et operating profit &operating income @ operating e"penses(
)et non6operating profit &non6operating income non operating e"penses'
-77377 0ent account P F % Account )o(
!/pe
Select M 177177 )et operating profit
P F % Statement A9c t/pe M G 177171 )et non operating profit
1alance Sheet A9c( Profit
In the /ear end the 3alance 5ill go to account no(177177
377177 profit or sale of shares(
P F % A9c(
PF % Statement A9c( t/pe G
In the /ear end the 3alance 5ill go to account no(177171(
.iscal /ear .iscal /ear *ariant
Indian companies periods April to +arch P- special periods :3
;S Companies =an to 8ec(P- Special Periods O-
=ul/ to =uneP- Special periods :$
Oct( to SepP- special periods :9
April 277 @ +arch 2772 Accounting /ear 277672(
In SAP 5e 5ill call it as fiscal /ear 277(
=ul/ 2776=une 2772 .iscal /ear 277
Oct(277 @Sep(2772 .iscal /ear 2772
277 2772 .iscal /ear
April 2776+arch 2772 9 3 277
=ul/ 2776=une 2772 $ $ 277
Octo3er 2776Septem3er 2772 3 9 2772
It is a3o*e $ months in ne"t /ear ta,e ne"t /ear other5ise same /ear(
April 277 +arch 2772 .iscal /ear 277
1 12 13 1- 15 1$
&)ormal periods' &Special periods'
.or /ear end adEustment purpose SAP has gi*en special periods (
Special periods are part of +arch
+arch 5ill ha*e total 5 periods 1noraml period - special periods(
!o get the profita3ilit/ and different stages SAP has gi*en special periods(
"(8 s-e%ia9 -e&iods a&e &e:)i&ed:
27
th
+arch 2772 5e ha*e declared profita3ilit/ upto .e3ruar/ 2772 to the management
profita3ilit/ figures should not 3e changed(
;sers should 3e allo5ed to post transactions onl/ for +arch 2772(
April 2776+arch 2772 .iscal /ear 277(
Open periods +arch 27726+arch 2772
.or posting 12C277 6 12C277
)o user can post transaction 3efore +arch 2772 and after +arch 2772(
37(73(2772 April 2776 +arch 2772 .iscal /ear 277
April 27726 +arch 2779 .iscal /ear 2772(
Open periods +arch 27726+arch 2779
12C277 612C2772
1597-92772 accounts dept( finalized profita3ilit/ for the /ear ended 3197392772
+anagement adEustment entries
Entr/ 8ate 7597592772
Periods date 3197392772 to update last /ear ledger(
<e get profita3ilit/ finalized 3/ management audits 3/ Auditors(
2797592772 )o(of ratification entries
Entr/ 8ate 2297592772
Posting date 3197392772 to update last /ear ledger(
<e get profita3ilit/ finalized 3/ auditors( !o da/ 5e 5ant to see profita3ilit/ finalized 3/
accounts department ( 5e can not got +arch 2772 includes normal entries (
+anagement adEustments and auditors rectification entries(
Auditor is as,ing to sho5 rectification entries list 5e can not get the list separatel/(
!o get profita3ilit/ separatel/ or to get the rectification entries list separatel/ SAP has gi*en
special periods(
;sage of special periods is optional(
Special periods can come in the same month or different months(
4ere stage means department profita3ilit/C +anagement profita3ilit/ and Auditors profita3ilit/ @
the state can come in the same month or different months(
Accounts 8ept( profita3ilit/ April 2772
+anagement adEustments and
Auditors rectification entries +a/ 2772
4o5 special periods 5ill 3e used?
April 2776+arch 2772 .iscal /ear 277
27
th
+arch 2772 open periods for posting +arch 27726+arch 2772
12C277V(12C277
)o user can post transactions
3efore +arch 2772 and after +arch 2772(
April 2776+arch 2772 .(G 277
April 27726+arch 2779 .(G(2772
1597-92772 accounts dep( finalized profita3ilit/ for the /ear end 3197392772 +anagement
adEustment entries(
7597592772 +arch 2772VV((+arch 2779
Open periods 13C277VVV12C2772
Entr/ date ?7597592772
Posting date ?3197392772 to update last /ear ledger period 13
<e get profita3ilit/ finalized 3/ +anagement audit 3/ a auditors(
2297592772 no(of rectification entries(
Open periods +arch 2772 V( +arch 2779
1-C277 VV 12C2772
Entr/ date ?2297592772
Posting date ?3197392772 to update last /ear ledger
Periods 1-
<e get profita3ilit/ finalized 3/ auditors(
Accounts dep( Profita3ilit/ ? 1612
+anagement Profita3ilit/ 1613
Auditors finalized profita3ilit/ 161-
%ist of auditors rectification entries 1-61-
SAP ,no5n onl/ calendar /ear periods @5e ha*e to con*ert calendar /ear periods to our
accounting /ear periods(
+onth 8a/s Periods Gear shift
=anuar/ 1 31 17 61
.e3ruar/ 2 29 11 61
+arch 3 31 12 61
April - 37 1 7
+a/ 5 31 2 7
=une $ 37 3 7
=ul/ 31 - 7
August 2 31 5 7
Septem3er 9 37 $ 7
Octo3er 17 31 7
)o*em3er 11 37 2 7
8ecem3er 12 31 9 7
April 2772
April 2772 @ +arch 2779 .(G(2772
In 5hich /ear it is coming 2772
As 5hich /ear 5e are calling in SAP 2772
Gear shift 7
=anuar/ 2779
In 5hich /ear it is coming 2779
As 5hich /ear 5e are calling in SAP 2772
Gear shift 61
Posting 7597192779 update 2772
%edger not 2779 ledger
Oct(27726Sep 2779 .(G(2779
+onth 8a/s Periods Gear shift Octo3er 2772
1 31 - 7 In 5hich /ear it is coming as 5hich 2772
2 29 5 7 /ear 5e are calling in SAP 2779
3 31 $ 7 /ear shift P1
- 37 7
5 31 2 7 =anuar/ 2779
$ 37 9 7 in 5hich /ear it is coming 2779
31 17 7 as 5hich /ear 5e are calling
2 31 11 7 in SAP 2772
9 37 12 7 /ear shift P1
17 31 1 7
11 37 2 7 posting 7591792772 update 2779 ledger
12 31 3 7 not 2772 ledger
Path : SP23 - Financial accounting - Financial accounting .lobal settings - Fiscal year
- &aintain !iscal year 6ariant (&aintain shortened !iscal year ($rs)code is 302:
Select position 3utton fiscal *ariant :3
Enter
Select fiscal *ariant :3
8ou3le clic, on periods folder
Select 3ac, arro5
.: ? 11
8escription April to +arch - Special periods
8o not select /ear depend chec, 3o"
If 5e select /ear depend chec, 3o" @ 5hen 5e sa*e it 5ill as, for /ear @ 5hen 5e gi*e /ear
2772 @ !he con*ersion is applica3le onl/ for the /ear each /ear 5e ha*e to create the
con*ersion(
If 5e deselect /ear dependent chec, 3o" @ !he con*ersion is common for all /ears(
8eselect calendar /ear chec, 3o"
If 5e select calendar /ear chec, 3o" @ It ta,es
+onth 1 &=an'5ill 3e as period 1
+onth -&April ' 5il 3e as period -
<here as 5e reAuire month -&April' should 3e as period 1 so deselect calendar /ear chec,
3o"(
)o( of posting periods ?12
)o(of special periods ?-
Select /our reAuest press enter and press enter sa*e in /our reAuest(
Select .iscal /ear *ariant ?11
8ou3le clic, on periods folder(
.irst column +onth
Second column 8a/
!hird column Period
%ast column Gear shift
+onth 8a/ Period Gear Shift
1 31 17 61
2 29 11 61
3 31 12 61
- 37 1 7
5 31 2 7
$ 37 3 7
31 - 7
2 31 5 7
9 37 $ 7
17 31 7
11 37 2 7
12 31 9 7
sa*e
Assign compan/ code to a .iscal /ear *ariant
Path: SP23 - Financial accounting - .lobal settings - Fiscal year - %ssign company
code to a Fiscal year 6ariant ($r)code is 309;
#i*e /our compan/ code?A+%
Enter
.or compan/ code?A+%
Assign fiscal *ariant ?:3
Select sa*e 3utton
Ignore the 5arning message press enter and press enter to sa*e in the reAuest(
OPEN AND CLOSE POSTIN3 PERIODS
.iscal /ear ? April 2772 @ +arch 2779 @ .(G 2772
August 2772 @ +arch 2779
5C2772 @ 12C2772
Open means? from August 2772
Close means? to +arch 2779
Compan/ codes ? A+% AS% AI%
All compan/ codes
.allo5 the same
Open and close periods
Option 1
8efine posting periods
:ariant VVVVV M
Assign posting period
:ariant to compan/ codes
MVVV(A+%
MVVV(AS%
MVVV(AI%
8efine open and close periods for *ariant M
.or MC5 2772 @ 12C2772
Option62
Each compan/ code
ha*ing separate open
And close posting period *ariant M G N
Assign posting period *ariant to compan/ codes
M to A+% G to AS% N to AI%
Period for *ariant
=ul/ 27726+arch 2779 April 2772 to +arch 2779 Sep( 2772 to Sep( 2772
.or M .or G .or N
7-C2772 12C2772 7$C2772
In this step 5e are defining 5hich periods are open for posting(
De4ine va&iants 4o& o-en -osting -e&iods:
Path : SP23 - Financial accounting global setting - Document - posting periods-De!ine
6ariants !or open posting periods
:ariant )ame
A+% posting period *ariant for A+%
CtrlPSC press enter in sa*e
Assign -osting -e&iod va&iant to %o.-an8 %ode:
Path : SP23-Financial %ccounting- Financial accounting global settings- Document -
posting periods - assign posting period 6ariant company code)
#i*e the compan/ code A+%
.or compan/ code A+% assign *ariant A+% select sa*e 3utton or CtrlPS
De4ine o-en and %9osed -osting -e&iods 4o& va&iant::
Path: SP23 - Financial accounting .lobal settings - Document - Posting periods-
open and close posting periods)
Select ne5 entries 3utton(
:are ? Select A+%
Account t/pe &A'? Select P &*alid for all accounts t/pe'
.rom Account 1lan,
!o account 1lan,
.rom period one &1' 1
Gear 2772
!o period 12
Gear &.iscal /ear' 2772
.rom period2 13
Gear 2772
!o period 1$
Gear 2772
Second column is option &from period 2'
Authorization group &Au(#r'? 1lan,
Select /our reAuest and press enter to sa*e in /our reAuest(
A)t(o&i;ation 3&o)-:
!his screen is reAuired e*er/ month in production client no3od/ 5ill ha*e access for
customization areas(
!he same screen is gi*en at user le*el 5hen it is a*aila3le at user le*elC the users 5ill misuse(
SAP has gi*en authorization group(
1ASIS Administrator gi*es authorization group sa/ M and M 5ill 3e assigned to user I8s
manager accounts and deput/ manager accounts(
<hen 5e open the s/stem 5ith the a3o*e user I8s then onl/ 5e can change the periods at the
user le*el(
Posting -e&iods ent&8 at end )se& a&ea:
Path: %ccounting -Financial accounting -.eneral 'edger - En6ironment -Current
settings-open and close posting periods ( $ransaction code :S<%'2<=;0098>2
Posting period *ariant? A+%
Enter
Do%).ent t8-e and no. &anges
In normal accountingC account person onl/ 5ill pass all the entries( 4e 5ill get *oucher noIs
continuousl/( In SAP *oucher 5e call it as document(
.I Accounts Person ++ Stores Person S8 Sales Person
+aterial 0eceipt 1
Pa/ment 2
Sales 3
0eceipt -
!o get document num3er seriall/ SAP has gi*en document t/pe
8oc(t/pe SA 0E 0:
)o(0ange 71 72 73
)o(0ange inter*al 16177777 1777716277777 2777716377777
<e are getting the document noIs continuousl/ 3/ seeing the document num3er 5e can tell
5here it is generated(
In a /ear 177777 *ouchers are consumed s/stem gi*es a message 5e gi*e a*aila3le num3ers
3777716-77777
Path:SP23-Financial accounting-Financial accounting .lobal settings -Document -
Document ?eader-De!ine Document $ypes ($r)code:30%;
8ocument t/pe select ? SA
#% Account document
Enter
Select t/pe ?SA
Select details 3utton &CtrlPShiftP.2'
)um3er range ?71
Select num3er range information 3utton
Select change inter*als 3utton &W'
Select inter*al 3utton
)o(range ?71
Gear ?2772
.rom num3er ?1
!o )um3er ?177777
Current num3er ?7
8eselect e"ternal&E"t' chec, 3o"
If 5e select e"ternal chec, 3o"C 5e ha*e to gi*e at the time of posting 5hat should 3e the
document num3er(
Select press enter(
Ignore 5arning message press enter
)um3er range inter*al canIt 3e transported to production client @ 5hat e*er num3er for
de*elopment client for testing(
Consultant is an outsider @ he does not ,no5 ho5 man/ document num3ers are
reAuired for each area(
All the departments 5ant to ha*e 1X177777 5hich is not possi3le( In li*e
en*ironmentC 3efore going li*e all the department heads sit together and decide
for production client(
<hat should 3e .I document num3er
<hat should 3e ++ document num3er
<hat should 3e S8 document num3er(
SAP ha*e gi*en t5o options(
Opetion1? Gear specific Option 2? Common to all /ears
716277616177777 577777 577771 7169999616177777
7162772616177777 3777 3771 53777653771653772
1
st
Entr/
8ate?2-(79(2772 9999 means an/ /ear
Posting date?2-(79(2772 in 2
nd
option 5e donIt ,no5 ho5 man/
2
nd
Entr/
Entr/ date?29(79(2772 8ocuments 5e ha*e posted for each /ear
Posting date?31(73(2772
)ote? companies follo5 1
st
option(
Fie9d stat)s va&iant and 4ie9d stat)s g&o)-s
At the time of posting on screen 5e get around 7 fields( .ields are Aualit/C te"t &)arration'C
3usiness areaC *alue date
8e3it 7 .iled
Credit 7 .iled
666666
1-7 .iled
TTTT
If 5e start filling up all the fields it ta,es so much time to post one document(
SAP has gi*en a facilit/ to ma,e an/ filed as
1( Suppress 2( 0eAuired 3( Optional
1( Suppress? !he filed 5ill not 3e *isi3le on screen a the time of posting(
2( 0eAuired? <e ha*e to enter *alues to the field compulsor/( !he field *alue 5ill appear
5ith Auestion mar, or tic, mar,65ithout entering the *alues 5e can not go to ne"t
screen(
3( Optional? !he field 5ill 3e *isi3le on screen our choice to enter *alues or not the fields
selection is not common to all accounts( It depends on the account 5hat 5e are using(
In case of sales account Auantit/ filed is reAuired( In case of repairs account Auantit/
filed is not reAuiredC 5e ha*e 1777 accounts @ 5e ha*e to create 1777 scenarios( In
stead of creation of 1777 scenarios SAP ha*e gi*en field status groups(
.iled status #roup Suppress reAuired optional
0epairs A9c #eneral
EAuit/ share capital
Sales A9c materials Auantit/ select
Purchase A9c
Cash A9c 1an, Accounts
1an, A9c cost Accouts
<hen 5e create accounts 5e ha*e to assign field status group(
.or filed status group 5e is field is suspected and 5hich filed is optional(
At the time of posting 3/ the user6he gi*es the account num3er the screen 5ill appear
3ased on the fields selection to the field status group 5hich is assigned in account
num3er(
.iled status groups are created under field status *ariant and field status *ariant is
assigned to compan/ code 9 codes(
After5ards?
Cash account 8r
!o EAuit/ share capital
1an, accounts
D
:alue date te"t 1usiness area
D
0eAuired Entr/
#eneral
Y
!e"t 1usiness area
D
0eAuired entr/
Screen la/out at the time of posting
Path:SP23- Financial accounting - Financial global settings - Document -'ine item-
Controls- De!ine !iled status 6ariants
Select field status *ariant 1777 that is I8ES group
Select cop/ as 3utton &.$'
Change filed status *ariant &.S!:' to A+%
Change field status name to field status :A0 for A+%
Press enter
Select cop/ all 3utton
<e get a message num3er of dependent entries copies -
Enter
Select /our reAuest and press enter to sa*e in /our reAuest(
Select field status *ariant ? A+%
8ou3le clic, on field status groups folder
8ou3le clic, field status on #771 that general &5ithCte"tC allocation'
8ou3le clic, on #eneral data
!e"t ma,e it reAuired entr/ filed
Select ne"t group 3utton
Select ne"t page or page do5n 3utton t5o times(
1usiness areas ma,e it as reAuired entr/ field
Sa*e
8ou3le clic, on field status group #775
!hat is 1an, A9c o3ligator/ *alue date
!e"t ma,e it as reAuired entr/ field
Select ne"t group 3utton
Select ne"t page or page do5n 3utton t5o times(
1usiness area ma,e it as reAuired entr/ field(
Select ne"t group 3utton t5o timesC
:alue date ma,e it as reAuired entr/ filed(
Sa*e(
:alue date& Effecti*e date'?
!erm loan from I81I ?27(79(2772
8eposit 3/ us in our 3an, ?22(79(2772
8ocument date ?22(79(2772
Posting date ?22(79(2772
In SAP 5e ha*e interest calculationsC Interest calculations in our 3oo, from 22(79(2772 5here
as I81I calculates from 27(79(2772( !here 5ill 3e mismatch(
Interest calculations?
:alue date ?0eAuired entr/ filed
:alue date? 27(79(2772 field is modifia3le after posting (
In our 3oo,s also interest 5ill 3e calculated from 27(79(2772
:alue date ?31(72(2772
8OC F POS
Assign %o.-an8 %ode to 4ie9d stat)s va&iant :
Path: SP23-Financial accounting-Financial accounting .lobal settings-Document -
'ine time-Controls-%ssign company code to !ield status 6ariants)
#i*e the compan/ code ?A+%
Enter
.or compan/ code ?A+%
Assign field status *ariant ?A+%
SALES TAX PROCEDURE
#eneral ledgerC Accounts pa/a3leC Accounts recei*a3le and Assets accounting
1asic
E"cise
:A! 9CS!
!o do normal posting alsoC sales ta" procedure is reAuired(
Create procedure
Create ta" codes
Create accounts
8esign accounts
Assign for countr/ in6ta" ;S & Sales ta" ;SA'
!a" I) &sales ta" India' !emporar/ assignment
.or our compan/ an/ code? Countr/ I)
)ote the path this one
SP23-Financial accounting -Financial accounting global settings-$ax on sales @
Purchases - 0asic settings - %ssign country calculation procedure
#i*e the countr/ I) for India
Enter
.or countr/ I) assign procedure !a";S
Sales !a" @ ;SA
TOLERANCE 3ROUPS:
!his is t5o t/pes
1(#% Accounts 2(Emplo/ee
a' 0eceipts 9 Pa/ment transactions
3' +andator/ area
0etained area called open item management(
!his is used for *endorsC customers and 3alance sheet accounts 5here clearing is reAuired(
Outstanding e"penses A9c
Salaries 577777
1an, 15777 0ent 15777
<ages 177777
If 5e see the account in the month end or /ear end65e 5ill ha*e no of credits and no( of de3its(
<e donIt ,no5 5hich item is pending and ho5 much is pending(
As per SAP open item management @At the time of ma,ing pa/ment @S/stem 5ill as against
5hich pro*ision 5e are ma,ing the pa/ment( <hen 5e specif/ the pa/ment is 3eing made
against rent pro*ision( It clears the transaction(
!he ad*antage is 5e can see the account in 3 5a/s(
If 5e select open items pa/a3le Eg(Salaries and <ages(
If 5e select cleared items ?paid Eg(0ent and 3an,
If 5e select all items? Pa/a3le P paid
!he same 5a/ 5e use for *endors and customers and also(
:endors M A9c
1an, @ .or 1 177 1 1777
1an, @.or 2 277 2 2777
1an,6.or3 377 3 3777
1an, for - -77 - -777
1an, for 5 577 5 5777
1ill 5ise out standings 5e can see for *endor(
<e can ha*e tolerances &pa/ment differences'( It can 3e amount tolerance or percentage
tolerance or 3oth it can 3e de3it amount or credit amount(
Outstanding e"penses A9c
Salaries 577777
0ent 15777
1an, 15777 <ages 177777
1an, 177777 Commission 177775
!here is difference of 0s(5 in the account for commission 5hich need not 3e paid(
<e can difference tolerances(
!olerance
#roup Amount percentage
A 177
1 5Z
<e ha*e to assign tolerance group in account @in outstanding e"penses A9c 5e ha*e
assigned tolerance group A
At the time of ma,ing pa/ment s/stem chec,s
Pro*ision 177775
Pa/ment 177777
8ifference 5
If the difference of 0s(5 is 5ithin tolerance group amount( i(e(177 s/stem 5ill clear the
pro*ision and transfer to sundr/ 3alances 5ritten off account at time of ma,ing
pa/ment(
8isad*antages?
!olerance group is gi*en at account le*el and not at the transaction le*el(
Outstanding e"penses A9c(
8iff to gi*e
Salaries 577777 277
1an, 15777 0ent 15777 15
<ages 177777 577
1an, 177777 Commission 177775 177
!here is not fle"i3ilit/ amount percentage tolerance group(
A 177
1 5Z
C 7
Outstanding E"penses A9c(
Salaries 577777
1an, 15777 0ent 15777
<ages 177777
If 5e gi*e tolerance group A in outstanding e"penses account if the difference is less than
tolerance group amount and transferring sundr/ 3alances 5ritten of account automaticall/(
<hen 5e gi*e tolerance group C instead of A in outstanding e"penses account(
Outstanding e"penses A9c(
1an, 177777 Salaries 577777
1an, 15777 0ent 15777
Pro*ision 177775
Pa/ment 177777
66666666666
8ifference 5
TTTTTTT
)ot pa/a3le pa/a3le
!ransfer 5 )o5 0s(177777 as part pa/ment
!o sundr/ 3alances off a9c and clear the transaction(
!his is mandator/ area(
!olerance #roup Amount Percentage
A 177
1 5Z
1an, C 7
Instead of crating group C 6 ,eep the filed 3lan, and gi*e amount zero(
<hile creating 1777 #% accountsC :endor accounts and customer accounts(
Oeep tolerance group field 3lan,C s/stem e"pects 5e ha*e created 3lan,
!olerance group and alread/ assigned(
.or our compan/ code? 5e are creating 3an, tolerance group 5it amount zero so that no need
to assign(
!olerance group 5hile creating the accounts(
Path :SP23 - Financial accounting - .eneral 'eger %ccounting -0usiness
transactions-open item clearing -clearing di!!erence- De!ine tolerance groups !or .@'
%ccounts
Compan/ code ? A+%
!olerance group ?1lan,
8escription ?!olerance group for A+%
8e3it posting ?7
Credit posting ?7
8e3it percentage ?7
Credit percentage ?7
Sa*e
Select /our reAuest and press enter and sa*e in /our reAuest(
!olerance group for emplo/ees(
;ser 5ise upper limits for posting
!olerance #roup A 1 C
177777 177777 17777777 Amount per document
177777 177777 17777777 Amount per open item
account item
7 5 17 Cash 8iscount
7 7 7 Pa/ment 8ifferenced
<e ha*e 1777 users distance @ 5e ha*e to create 1777 scenarios &short cut method'
Accounts 8ept?
Cit/ office cashier
.actor/ cashier
1ranch cashier
Account 1 A
Account 2
8eput/ +anager Accounts 1
+anager Accounts
8#+ Accounts C
In li*e en*ironment 9 training institutes
SAP ;ser A+% A 1lan,
SAP ;ser MGN ;se onl/ A
SP user A1C ;se onl/ A
Path: SP23-Financial %ccounting -.eneral 'edger %ccounting -0usiness transactions
- 3pen ,tem clearing - Clearing di!!erences - De!ine tolerance groups !or employees)
#roup ? 1lan,
Compan/ code ? A+%
;pper limits for posting
Amount per document &+a"imum Amount 9999999999'
Amount per open item account item 9999999999 cash discount per line item 17
Permitted pa/ment difference ? 1lan,
Sa*e
ENTER 3LO5AL PARA/ETERS:
Path :SP23-Financial accounting -Financial accounting global settings-Company code-
Enter global parameters
Enter
Select compan/ code ?A+%
Select details 3utton &.2'
Select 3usiness area financial statements chec, 3o"
Select propose fiscal chec, 3o"
Select define default *alue date chec, 3o"
Select negati*e posting permitted chec, 3o"
Select addition data 3utton
Compan/ code ? A+%
1usiness Area ? 4G8 1#%
1usiness place ?Cit/ factor/ Cit/ office .actor/
Permanent Account )o( &PA)' @ At compan/
Code le*el&.orm -9A' 17 8igits Alpha numeric code
!a" 8eduction at Source )o &In SAP !8S )o( 9 !A)' .orm -91 617 8igits alpha numeric code
At compan/ code le*el 9 3usiness area le*el 9 at 3usiness place le*el
&#I0 )o(? #eneral Identification )um3er'
!8S )o(A1C8E 35-$)
PA) )O(111115$2)
Select 3ac, arro5C then
Sa*e
Negative -ostings:
In case of re*ersals if 5e select negati*e postings chec, 3o" it reduces from the same side(
In SAPC 5hen 5e post a 5rong entr/C 5e canIt change the document( <e ha*e to go for
re*ersal or pass rectification entr/(
EAuit/ share capital receipt?
Cash account 8r -77777
!o EAuit/ share capital -77777 8oc()o(1
Preference share capital receipt?
Cash account 8r 177777
!o EAuit/ share capital 177777 8oc )o(2
0e*ersal
3( EAuit/ Share capital 8r 177777
!o Cash account 177777 8oc()o(3
-(Cash Account 8r 177777
!o Preference share Capital 177777 8oc )o(-
0ectification
3( EAuit/ share capital 8r 177777
!o Preference Share capital 177777 8oc()o(3
Account )o(177777 %edger summar/
Compan/ code A+%
.iscal /ear 2772
Period 8e3it Amount Credit Amount 1alance Cumulati*e 1alance
1
2
3
-
5
$ 177777 577777 -77777 Cr -77777 Cr
6177777
1 2 3
Cash flo5 statement 0e*ersal 5ithout
selecting negati*e
postings
0e*ersal 3/
selecting negati*e
postings
0ectifications
Opening cash and
3an, 3alances
Add? Inflo5s EAuit/
share capital
Preference share
capital
%ess?Out flo5s
EAuit/ share capital

Closing Cash and
3an, 3alances
7
577777
177777
177777
57777
5rong
7
577777
177777
577777
correct
7
577777
577777
<rong
To %(e%< t&ans-o&t &e:)est::
Path: $ools - %0%P Aor( bench-36er6ieA-$ransport 3rgani1ation ($r)Code :SE0:
Enter
Select find reAuest &CtrlP.'
E"ecute
.ind compan/ code &CtrlP.'
8ou3le clic, on define compan/ code
3ENERAL LED3ER /ASTERS CREATIONS
1 2 3
C(a&t o4 A%%o)nts 9eve9 Co.-an8 %ode
9eve9
Cent&a998
1 #% Account )um3er Account currenc/
Chart of accounts
fields
2 Compan/ code Onl/ 3alances in
local currenc/
3 Account group !olerance group P
-( <hether it s P F % Account %ine item displa/ Compan/ code fields
5 <hether it is a 1alance Sheet A9c Open item
+anagement
$( 8escription
Short te"t @ +a" 27
%ong te"t @+a"27
Sort ,e/
.ield status group
Accounts to 3e created?
Surplus in P F % Account @ 0eser*es F Surplus
EAuit/ share capital @ Share capital
Cash account @current assetsC loans F ad*ances
!o chec, accounts groups for gi*ing account num3ers(
Path: SP23 - Financial %ccounting - .eneral ledger accounting - .' %ccounts -
&aster Data- Preparations- De!ine %ccount group ($r)Code:30D>
#i*e /our chart of accounts A+%
Enter
0eser*es F Surplus 1771776177199
Share capital 1777776177799
Cash account6current assets 2771776277199
!o chec, account6#roup for gi*ing account num3ers(
Creation of #eneral
CREATION OF 3ENRAL
Path : %ccounting-Financial accounting -.eneral 'edger-&aster records -.'
%ccounts-,ndi6idual Processing -Centrally ($r) Code is FS00
#i*e the #% account 177177
Compan/ code A+%
.rom the menu select 6K #% Account create
%ccount group: select reser6es B surplus
Select 3alance sheet account radio 3utton
Short te"t? surplus in P F % Account
#% Account %arge te"t? Surplus in profit F %oss Account
Select control data ta3
Select onl/ 3alances in local currenc/ in chec, 3o"
<e ha*e
!olerance group? 1lan,
Select line item displa/ chec, 3o"
Short ,e/ select 771 posting data
Select create 9 3an, 9 interest
.ield status group #771 #eneral &5ith te"tC allocation'
Sa*e
#% Account ?177777
Compan/ code ? A+%
Select 5ith template 3utton
#% Account ?177177 &Surplus in P F % Account'
Compan/ code ? A+%
Enter
1/ mista,e sa*e 3utton
Gour can not sa*e
Change account group to Share capital
Select 3alance sheet a9c radio 3utton
Change short te"t to eAuit/ Share capital
Change #% account long te"t to EAuit/ share capital
Other filed common select sa*e 3utton
#% Account 277177
Compan/ code ?A+%
#i*e the #% Account 177177 surplus in P F % account
Compan/ code ? A+%
Enter
Change account group to current assetsC loans F ad*ances
Change short te"t to Cash account
Select 3alance sheet a9c radio 3utton
Change #% account long te"t to Cash account
Select create 9 3an, 9 interest ta3
Change filed status group to #775 3an, accounts &O3ligator/ *alue date'
Select rele*ant cash flo5 chec, 3o"C
!o *ie5 the accounts created
Select drop do5n 3utton 3eside #% account
+atch Code?
Enter
Short te"t ? At the time of entr/
#% account long te"t ? At the time of #eneral ledger displa/
Posting o4 t&ansa%tions
Path: %ccounting - Financial %ccounting -.eneral ledger -posting -.eneral posting
($r)Code is F-02
Posting transaction ?179792772
8ocument date ? In case of purchases document date 5ill 3e part/ 3ill date6 5e can
enter manuall/ 37(79(2772 or select .-6 It gi*es calendar and select .62 @ It selects toda/Is
date (
Posting date ? %edger updation 5ill 3e 3ased on posting date period 5ill appeal
automaticall/ 3ased on
Posting date ? 37(79(2772
0eference ?Part/ 3ill )o(
8oc )o ?1
)ormal cases
8ocument date &.-' ?37(79(2772
Posting date? 5ill come automaticall/ this is ser*er date(
!/pe ?SA
Compan/ code ?A+%
Currenc/ ? I)0
S/stem does not ,no5 de3its and credits to differentiate 3et5een de3it and credit SAP
4as gi*en posting ,e/s
Posting ,e/ -7 #% account 8e3it
Positing ,e/ 57 #% Account Credit
Posting ,e/? Select -7
Account select the drop do5n 3utton
#% long te"t ?RCashR
Compan/ code ? A+%
#% Account ? NR
Enter
Select account )o(277177
Enter
277177 Cash account @ .iled status #0P6#775
!e"t 1usiness Area :alue date 0eAuired
In enter glo3al parameters select define default *alue date
chec, 3o"
Amount ?-77777
1usiness area ?A+%4
!e"t ? EAuit/ share capital receipt
Posting ,e/ ? Select 57
Account select drop do5n 3utton
#i*e the compan/ code A+% and press enter
Select account ?177777 EAuit/ share capital
Press enter
Amount enter ?R&star'
)ote? R &star' +eans de3its and credits eAual
Cash A9c 8r 577777
!o EAuit/ 377777
!o Preference R
1usiness area ?A+%4
!e"t Enter ? P
U P U&plus' mean copies the last line item narration in the same document(
Salaries A9c 8r 177777
&Salaries pro*ision for Sep('
<ages A9c 8r
&<ages pro*ision for Sep('
!o outstanding E"p
<e can not use R
Press enter
.rom the menu select document simulate &Shift P.9'
In one document 5e can ha*e 999 line items(
8e3it 5ill 3e posted 5ithout an/ assign and credit amount 5ill 3e posted 5ith minus sign(
Select sa*e 3utton or CtrPS
<e get a message document 1 5as posted in compan/ code?A+%
4o5 to *ie5 the last posted document 1(
.rom the menu select document displa/(
Select displa/ document header 3utton or &.5'
Dis-9a8 do%).ent
Path: %ccounting - Financial accounting - .eneral ledger-Document -Display
($r)Code:F009
Select document list 3utton
8ocument t/pe ?SA
Select e"ecuti*e 3utton &.2'
!o *ie5 last one 5ee, posted document 2-97992772 to 191792772
Select e"ecute 3utton
!o *ie5 self &documents posted 3/ us'
Select o5n documents onl/ chec, 3o"
!o *ie5 documents posted 3/ a specific user
.rom the menu select @K Edit @K 8/namic @K Selections &Shift P.-'
;ser name ?SAP;SE0
Select e"ecute &.2' 3utton
8ou3le clic, on document no(1
C(ange do%).ent :
Path: %ccounting - Financial %ccounting -.eneral ledger-Document -Change ($r)code
is F002
8ocument )o( ?1
Compan/ code ?A+%
.iscal /ear ?2772
Enter
8ou3le clic, on first line item cash account
<e can change onl/ *alue date filed assignment filed and te"t filed(
A%%o)nt dis-9a8:
Path: %ccounting - Financial %ccounting -.eneral ledger - %ccount - Display balances
( $r)code is FS*0C
!o *ie5 more than one account transactions select multiple selection 3utton 3eside #%
Account no(
<e 5ant to *ie5 random account num3ers transactions(
Press select single *alue ta3(
#i*e the account no(177177
277177
Select cop/ 3utton
!o *ie5 continuous account num3ers transactions
Press select inter*als ta3
%o5 limit ?177777
;pper limit ?177799
Select cop/ 3utton
Account no(177757
!o e"clude an account from the range
Select e"clude single *alue ta3
Singe *alue ? 177757
Select cop/ 3utton
!o e"clude a range of accounts ?select e"clude inter*als ta3
%o5 limit ?177757
;pper limit ?177759
Select cop/ 3utton
!o *ie5 onl/ one account
Select drop do5n 3utton 3eside #% Account
Enter
Select account no(177777 EAuit/ share capital
Compan/ code ?A+%
.iscal /ear ?2772
1usiness area ?A+%4
Select e"ecute &.2' 3utton
8ou3le lic, on cumulate 3alance amount
8ou3le clic, on document )o(1
Select call up document o*er*ie5 3utton &.9'
Select 3ac, arro5 &.3'
8ocument )um3er Posting date !e"t Amount
177777
277777
377777
66666666666
!otal Amount $77777
TTTTTT
<e can create our o5n line la/out
#o$ to %&eate o)& o$n 9ine 9a8o)t:
Select change la/out 3utton &CtrlP.2'
Select the filed 5hich are not reAuired
Select right arro5 or hide selected fields 3utton
.rom hidden fields column
Select posting date
Select left arro5 sho5 select fields 3utton change column positions
Column Pos %ength
8ocument )o( 1 17
Amount in local currenc/ - 27
!e"t 3 35
Posting date 2 17
Change te"t length 35 characters for amount in local currenc/ select total chec, 3o"
Select cop/ 3utton
#o$ save t(e 9a8o)t:
Select sa*e la/out 3utton &CtrlPS'
Option 1 Option 2
Common to ;ser specific
All
A' 8eselect user specific Chec, 3o" A' Select user specific chec, 3o"
1' <e ha*e to sa*e 5ith an/ num3er or name 1' 5e can sa*e 5ill an/ num3er or
)ame
%a/out ? 9 A+%
8eselect user @ specific chec, 3o"
8escription ? Standard la/out for A+%
Select sa*e 3utton
Select 3ac, arro5 t5o times
E"ecute
8ou3le clic, cumulate 3alance amount
#o$ to %(oose o)& 9a8o)t:
Press select la/out 3utton &CtrlPS'
Select ? A+%
#o$ to .a<e de4a)9t 9ine 9a8o)t:
.rom the menu select settings @ la/out 6 Administration
Oeep the cursor on 9A+%
Select define default setting 3utton
Sa*e
Select 3ac, arro5 three times
#i*e the account no(277177 cash account
E"ecute &.2'
8ou3le clic, on cumulati*e 3alance amount
#o9d Do%).ent:
It is a temporar/ document
!his is user for adEustment purpose or at the time of posting 5e do not ,no5 either de3it or
credit(
!his document can 3e deleted there is no trac,ing for this document(
%oans to 8irectors
Create as hold document an once he gi*es mone/ 3ac, delete the document(
Pa/ment to a part/ @purpose of pa/ment 5e donIt ,no5
Cash 3alance T Account 3alance P9 4old documents
4old documents 5ill not update records
Steps?
0un a program called [0.!+1%;\ for con*ersion of hold documents
Creation of hold documents
8elete 9 complete hold documents
1( R)n a -&og&a. %a99ed =RFT/5LU> 4o& %onve&sion o4 (o9d do%).ents
Path : $ools - %0%P Dor(bench- De6elopment -%0%P Editor (SE9=
Program ? gi*e the program name ?0.!+1%;\
Select no( termination for read error chec, 3o"
E"ecute
2( C&eation o4 (o9d do%).ents
;se the transaction code &.672'
8ocument date ? !oda/ date
!/pe ?SA
Compan/ code? A+%
Posting ,e/ ?57
Account no( ?277177 &cash account'
Enter
#i*e the amount ? 5777
1usiness area ?A+%4
!e"t ?Amount paid to +r(M
.rom the menu select document hold
!em parr/ document )o( ?A+%
Select hold document 3utton
<e get a message document A+% 5as held
Second
.672
#i*e the document date? !oda/ date
!/pe ?SA
Compan/ code ?A+%
Posting ,e/ ? -7
Account 277177 &Cash account'
Enter
#i*e the amount 27777
1usiness area ?A+%4
!e"t ? 4old document testing
Posting ,e/? ? 57
Account no(? 177777 &EAuit/ share capital'
Enter
Amount enter ?R &Star'
1usiness area ? A+%4
!e"t ?P
.rom the menu select 8ocument @K 4old
#i*e the temporar/ document no( 123-5$ &gi*e an/ num3er'
Select hold document 3utton
De9ete + Co.-9ete (o9d do%).ent *F?1,
;se the transaction code f672
.rom the menu select
Path :Document - .et held document -Select document list button
Oeep the cursor on document num3er 123-5$
Select delete 3utton
select /es 3utton
select 3ac, arro5 &.3'
select document list 3utton
Oeep the cursor on document no( ?A+%
select choose 3utton
#i*e posting ,e/ ?-7
Account no( ?177777 EAuit/ share
Enter
Amount Enter ?R&Star'
1usiness Area ? A+%4
!e"t ?P
.rom the menu select document @Simulate and sa*e
Pa&< Do%).ents :
!his is used for appro*als Cashier
Enter the document he 5ill
par, in the s/stem
Informs to S0 person
appro*al
S0 person he can ma,e changes
to the document form amount 9
8ate 9 head of account 3efore
release
Accounts 5ill not 3e
updated
And release document
Account 5ill not 3e updated Once he release the document
5ill 3e posted and updates
records
Ste-s:
1( Posting of pac,ed document 3/ cashier
2( Informed to Sr( person for release @1e cashier
3( 8ispla/ pac,ed document and change date and amount
-( After changeC inform to Cashier a3out appro*al
5( 8ispla/ changes to pac,ed document
Posting o4 Pa%<ed Do%).ent
Path : %ccounting - Financial accounting - .eneral 'edger- Posting-.eneral
document par(ing (F-85
#i*e the document date ? !oda/ date
8ocument t/pe ? SA
Compan/ code ? A+%
Posting ,e/ ?-7
Account ?277177 &Cash account'
Enter
Amount ?9999
!e"t ? par, document testing
Posting ,e/? ?57
Account ?177777 &EAuit/ share capital'
Enter
Amount enter ? R&Star'
1usiness area ?A+%4
!e"t ? P
From the menu select - Document - Par( document
In4o&.ed to Senio& Pe&son 4o& &e9ease
From the menu select system -Eshort message
#i*e the title ? Please release 8oc()o(3
0eceipt user id of Senior person &sap user'
0ecipient t/pe ? Select SAP logon name
Select e"press mail chec, 3o" &Screen do5n right side'
Select send 3utton &ShiftP.2'
From the menu select system > Create session
Dis-9a8 -a%<ed do%).ent and %(ange date and a.o)nt
Path :%ccounting -Financial accounting - .eneral ledger-Document - par(ed
documents- post @ delete (F0F0
Enter 3/ user I8 ?Cashier
E"ecute &.2'
!o change the date
Select document header 3utton
Change document date and posting date to 5(17(2772
Select 3ac, arro5
Select fast data enter 3utton
Change amount $777 8e3it
$777 Credit
Select 3ac, arro5
.rom the menu select document post
Inform to cashier a3out appro*al
.rom the menu select @S/stem @KShort message(
!itle document no(3 released
0ecipient ;ser Id of Cashier
0ecipient t/pe
Select SAP logon name
Select e"press mail chec, 3o"
Select send 3utton &left side upper'
From the menu select system > Create session
4 .Dis-9a8 %(anges to -a%<ed do%).ent
Path: %ccounting -Financial accounting - .eneral ledger-Document - Par(ed
Documents-Display changes (F0F5
Compan/ code ? A+%
8ocument )o ?3
.iscal /ear ?2772
Enter
Select all changes 3utton
Sa.-9e do%).ent:
!his is used for month end pro*isions
Salaries A9c 8r( 177777
0ent 8r 57777
<ages 8r 577777
!o outstanding $57777
Create a sample document and store in the s/stem e*er/ month 3/ coping sample document
num3er and 3/ changing date and amount 5e an post the pro*isions 5e 5ill not forget an/
pro*isions(
Ste-s:
Create 3#% masters
Salaries A9c Personnel cost
0ent A9c Administration
Outstanding e"penses @ Current lia3ilities F Pro*ision
8ifference no(range inter*al for no(range M2
Creation of sample document
posting of transaction 3/ cop/ing sample document
!o chec, account groups for gi*ing account num3ers( !he transaction code is O18-
#i*e the chart of accounts ? A+%
Enter
!he personnel cost is -771776-77199
Administration range -773776-77399
Current lia3ilities F Pro*ision range is 1775776177599
C&eation o4 3L .aste&s *FS,
#i*e the #% Account -77177
Compan/ code ?A+%
#i*e the #% Account 177777 &EAuit/ share capital '
Compan/ code ?A+%
Enter
Change account group to personnel cost &Staff cost'
Select P F % statement radio 3utton
Change short te"t to Salaries A9c
Change long te"t to Salaries A9c
Other fields are common
Select sa*e 3utton or CtrPS
#% A9c )o? (-77377
Compan/ code ?A+%
#i*e the #% account ?-77177 salaries
Compan/ code ?A+%
Enter
Change account group to Administration
Change short te"t to 0ent account
Change long te"t to 0ent account
#% Account ?177577
Compan/ code ?A+%
#i*e the #% account ?177777 &EAuit/ share capital'
Compan/ code ? A+%
Enter
Change account group to Current lia3ilit/ F Pro*isions(
Change short te"t to Outstanding e"press
Change #% Account Outstanding e"press
Select open item management chec( box
Sa*e
De4ine no. &ange inte&va9 4o& no. &ange X1:
Path: SP23 - Financial accounting -Financial accounting global settings - Document -
Document number ranges- ($r)Code is F0C*
Select change inter*als 3utton
)o( range ?M2
Gear ?2772
.rom num3er ?577771
!o num3er ?577177
Enter F Sa*e
Ignore the message press enter
C&eation o4 sa.-9e do%).ent
Path: %ccounting - Financial accounting - .eneral ledger - Posting - 2e!erence
documents - Sample document (F-0*
!/pe ?SA
Compan/ code ?A+%
Posting ,e/ ?-7
Accounting ?-77177 &salaries a9c'
Enter
Ignore the 5arning message Cpress enter
Amount ?577777
!e"t ? Salaries pro*ision for the month
Posting ,e/? ?-7
Account ?-77377 &0ent account'
Enter
Account ?5777
!e"t ? 0ent pro*ision for the month
Posting ,e/? ?57
Account no( ?177577 &out standing e"p'
Enter
Amount enter ? R
1usiness area ?A+%4
!e"t ? Pro*ision for the month
<e get a message document 577771 5as stored in compan/ code ? A+%
Posting o4 t&ansa%tion @8 %o-ing sa.-9e do%).ent : F?1,
.rom the menu select document post 5ith reference(
#i*e the document no( ?577771
Compan/ code ?A+%
.iscal /ear ?2772
Select displa/ line items chec, 3o"
Enter
Change the document date ?31(17(2772
Enter
Ignore the 5arning message press enter
Change the amount to $77777
!e"t ?Add Octo3er &Salaries for the month of Octo3er'
Amount ?7
Enter
%ine item ha*ing zero 5ill not update records
Ignore the 5arning message
Amount enter ?R&star '
.or te"t ? Add Octo3er
.rom the menu select document simulate
/ont( end -&ovisions:
Option 1? Option 2
Accrual 9 8eferral document Open item management
Option 1? Accrual 8eferral document
31(17(2772 Salar/ pro*ision
Salaries 8r 177777
!o out standing 177777
71(11(2772 re*ersal ne"t month 1
st

Outstanding 8r 177777
!o Salaries 177777
75(11(2772 Pa/ment of salaries
Salaries 8r 175777
!o 1an, 175777
Salaries A9c
177777
75(11(2772 175777 71(11(2772 177777

Outstanding E"penses A9c
31(17(2772 177777
71(11(2772 177777
Profita3ilit/ effect??
.or Octo3er 177777
.or )o*em3er 3ecause Octo3er 5777
Option 2? open item management
Salaries pro*ision
Salaries 8r 177777
!o out standing 177777
75(11(2772 Salaries pa/ment
Out standing 8r 177777
Salaries 8r 5777
!o 1an, 175777
Salaries A9c
177777
5777
Outstanding E"penses A9c
177777
7191192772 177777
Profita3ilit/ effect
.or Octo3er 177777
.or )o*( 3ecause of Octo3er salaries 5777
Companies follo5 1
st
option &other than /ear end'
In case of option 2 @ the person 5ho ma,es the pro*ision is accountant and the person 5ho is
ma,ing the pa/ment and clearing is Cashier 6 Cashier has to trac, the pro*ision and clear
against the pro*ision(
Option 1? Accrual 9 8eferral document ?
Steps
1(Creation of re*ersal reason and re*ersal reason should allo5 us to re*erse on an/ da/(
2( Enter accrual 9 8eferral documents
A' 0ent Pro*ision 72(17(2772
1' Salar/ pro*ision 31(17(2772
3(0e*ersal of accrual 9 deferral documents in one step
1( C&eation o4 &eve&sa9 &eason and &eve&sa9 &eason s(o)9d an8 da8.
Path : SP23- Financial accounting -.eneral ledger accounting-0usiness transactions -
%d+ustment posting @ 2e6ersal - De!ine reason !or re6ersal
0eason ?11
!e"t ? 0eal 9 8eferral 0e*ersal reason for A+%
Select neg( posting chec, 3o"
Select alternati*e position date chec, 3o"
Sa*e in /our reAuest
If 5e do not select alternati*e posting date chec, 3o"
31(17(2772
Salaries 8r
!o out standing
S/stem 5ill allo5 /ou to re*erses onl/ 31(17(2772
<e 5ant to re*erse ne"t month 1
st
select alternati*e posting date chec, 3o"
Rent -&ovision:
Path : %ccounting - Financial %ccounting - .eneral ledger -Periodic processing -
Closing - Faluate- Enter %ccrual @ De!erral Document ($r)Code is F0S*
!/pe ?SA
Compan/ code ? A+%
0e*ersal reason ? Select 11
0e*ersal date ?1(11(2772 &ne"t months'
Posting ,e/ ?-7
Amount ?-77377 &0ent A9c'
Enter
Amount ?57777
1usiness area ?A+%4
!e"t ? 0ent pro*ision for Octo3er
Posting ,e/ ?57
Account no( ?177577 &out standing e"p'
Enter
Amount ? R&star'
!e"t ?P
.rom the menu select document @KSimulate and sa*e
Sa9a&ies -&ovision:
!r(Code is .1S1
8ocument date ?3117(2772
!/pe ?SA
Compan/ code ?A+%
0e*ersal reason ?11
0e*ersal date ?71(11(2772
Posting ,e/ ?-7
Account ?-77177 &Salaries A9c'
Enter
#i*e the amount 177777
1usiness area A+%4
!e"t ?Salaries pro*ision for the month of Octo3er
Posting ,e/ 57
Account ?177577 &outstanding e"p('
Enter
Amount ? R
1usiness area ?A+%4
!e"t ?P
.rom the menu select document @K Simulate and sa*e
Reve&sa9 a%%&)a9 + De4e&&a9 do%).ent :
Path : %ccounting - Financial %ccounting - .eneral 'edger - Periodic processing -
Closing -Faluate - 2e6erse accrual @ De!erral Document ($r)Code is F)=*
0e*erse posting date ?71(11(2772
Select te"t run chec, 3o"
E"ecute &.2'
Select re*ersal documents 3utton
Select 3ac, arro5
OPTION 1 : O-en Ite. /anage.ent
!his is used *endors customers 9 1alance Sheet items 5here clearing is reAuired( <e ha*e to
select open item management chec, 3o"
<hile crating the #% accounts
Out standing E"penses
Salaries A9c 577777
<agers A9c 377777
1an, 25777 0ent a9c 25777
<e can see the account in 3 5a/s
Open items? Pa/a3le @ Salaries and 5ages
cleared items ? Paid rent and 3an,
All items ? Pa/a3le P paid
3( Scenarios
1
st
Scenario 2
nd
Scenario 3
rd
Scenario
.ull Clearing Partial clearing 0esidual items method
Pro*isional and pa/ment @
Same amounts
A' Rent P&ovision A*T&ansa%tion %ode F?1,
8ocument 8ate F posting date ?13(17(2772
!/pe ? SA
Compan/ code ? A+%
Posting ,e/ ?-7
Account no( ?-77377 &0ent A9c('
Enter
#i*e the amount ?15777
1usiness area ?A+%4
!e"t ? 0ent pro*ision
Posting ,e/ ?57
Account no( ?177577 &outstanding e"p'
Enter
Amount ?R &enter star'
1usiness area ?A+%4
!e"t ?P
.rom the menu select 8ocument @K Simulate and sa*e
5, #o$ to vie$ o-en ite. .anaged a%%o)nt t&ansa%tions:
Path : %ccounting - Financial %ccounting - .eneral 'edger- %ccount - Display @
Change line items (Tr. Coe is F0'9C
#i*e the #% Account ?177577 &outstanding e"p'
Compan/ code ? A+%
Select open items radio 3utton
Select normal items chec, 3o"
E"ecute &.2'
OUT 3ON3 PA0/ENT "IT# CLEARIN3:
Path : %ccounting - Financial %ccounting - .eneral 'edger - Posting - 3ut going
payments (F-0;
#i*e the document date ? !oda/Is date
!/pe ? SA
Compan/ code ? A+%
Clearing te"t ? outgoing pa/ment
Account ;nder 3an, data ?277177 &Cash A9c('
1usiness Area ?A+%4
Amount ? 15777
!e"t ? Outgoing pa/ment
Account under open item selection ?177577 &out standing e"penses'
Amount t/pe ? S&S is default' &S? Stands for #% Accounts'
Select process open items 3utton
Reve&sed do%).ents $i99 not a--ea& 4o& %9ea&ing:
8ou3le clic, on pa/a3le amount 15777
8ocument @ K Simulate and sa*e
#o and see open item account transactions !r(Code is .1%3)
#i*e the #% Account no ?(177577 &outstand e"penses'
Compan/ code ?A+%
Select cleared items radio 3utton
Clearing data ? !oda/Is date
E"ecute &.2'
Select 3ac, arro5
Select open item radio 3utton
E"ecute
&6R6 !his s/m3ol is open item&document no( 3elo5''
2
nd
Scenario 3
rd
Scenario
Partial Clearing 0esidual items method
<hen 5e ma,e part pa/ment 5e can use either partial clearing or residual items method(
Out standing e"p( Outstanding E"p(
OI OI
0ent -7777 Cr 0ent 37777 22777 Cr
Cash 5777 8r
6666666 6666666
35777 Cr 22777 Cr
TTTTT TTTTTTT
CI ?
0ent 37777 Cr
0ent 37777 Cr
66666666666666
7
TTTTT
A' 0ent Pro*ision A' 0ent Pro*ision
0ent 8r -7777 0ent A9c 8r 37777
!o Outstanding -7777 Outstanding 37777
1' Part pa/ment 1' Pa/ment 0s(2777
Out standing 8r 5777 Outstanding 8r 37777 cleared
!o Cash 5777 !o Cash 2777
!o Outstanding 22777
0esidual? 1alance pa/a3le
)ote ? OI means Open Items
CI +eans Cleared Items
Companies follo5 1
st
method
"e test (o$ to vie$ @i99 $ise o)tstanding:
Rent P&ovision F?1
!/pe ? SA
Compan/ code ? A+%
0eference ?3-5$
Posting ,e/ ?-7
Account )o( ?-77377 &0ent a9c'
Enter
Amount ? -7777
1usiness Area ? A+%4
Posting ,e/ ? 57
Account )o( ?177577 &Outstanding e"p('
Enter
Amount ? R &enter star'
!e"t ?P
.rom the menu select 8ocument @Simulate and sa*e
O)t going -a8.ent )sing -a&tia9 %9ea&ing .et(od: * T&. Code F?7,
8ocument 8ate ? !oda/Is 8ate
!/pe ? SA
Compan/ code ? A+%
0eference ? 3-5$
Clearing te"t ?Outgoing pa/ment
Account under 3an, data? 277177 &Cash a9c'
Account ? 5777
Account under open item selections 177577 &outstanding e"p'
Oeep the cursor on the amount filed of line item against 5hich 5e 5ant to adEust(
Select partial pa/ment ta3
Creates pa/ment amount column
8ou3le clic, amount -7777
8ou3le clic, on pa/ment amount -7777
.rom the menu select 8ocument @ KSimulate
#i*es a message correct the mar,ed %ine items
8ou3le clic, on 3lue font line items
!e"t enter ?P
Select sa*e 3utton or Ctrl PS
3o and see o-en ite. a%%o)nt t&ansa%tions
$he $ransaction is code is F0'9C
#i*e the #% account ?177577 &outstanding E"p('
Compan/ code ? A+%
Select open items radio 3utton(
!o *ie5 3ill 5ise outstanding
Select change la/out 3utton &CtrlP.2'
.rom the hidden fields column
Select reference field
Select amount in local currenc/ under column contain(
Select left arro5 or sho5 selected fields 3utton
Select cop/ 3utton
Oeep the cursor on reference
Select su3 total 3utton
!o ma,e 3alance pa/ment of 35777 and cleared pro*ision and part pa/ment *F?7,
#i*e the document date ? !oda/s date
!/pe ? SA
Compan/ code ? A+%
0eference ?3-5$
Clearing !e"t ? Out going pa/ment
Amount under 3an, date ?277177 &Cash A9c'
1usiness Area ?A+%4
Amount ?35777
Account ? ;nder open item selection 177577&out standing e"p'
Account t/pe ? S
Select process open item 3utton
8ou3le clic, on pro*ision -7777
8ou3le clic, on part pa/ment 5777
.rom the menu select document @K Simulate and sa*e
#o and see open item managed account transactions *F5L2N'
#i*e the #% Account o( ?177577&out standing e"p'
Compan/ code ? A+%
E"ecute
Resid)a9 ite.s .et(od:
0ent pro*ision .672
!/pe ? SA
Compan/ code ? A+%
Posting ,e/ ? -7
Account no( ?-77377 &0ent account'
Enter
Amount ?37777
1usiness area ?A+%4
Posting ,e/ ?57
Account no( ?177577 & outstanding e"p'
Enter
Amount ? R
!e"t ? P
.rom the menu select 8ocument 6KSimulate and sa*e
O)t 3oing Pa8.ent Using Resid)a9 Ite.s /et(od: *F?7,
#i*e the document date ? !o da/s date
!/pe ? SA
Compan/ code ? A+%
Clearing !e"t ? out going pa/ment
Account under 3an, date ? 277177 &Cash a9c'
Amount ?2777
!e"t ? out going pa/ment
Account t/pe ?S &default comes'
Account ? ;nder open item selection 177577 &out standing e"p'
Oeep the cursor on the amount filed of the line item against 5hich 5e 5ant adEust(
Select residual items ta3
It creates residual items column
8ou3le clic, on ne"t amount 37777
8ou3le clic, on residual items amount
.rom the menu select 8ocument @K Simulate
It gi*es the message correct the mar,ed line items(
8ou3le clic, on 3lue font line item(
!e"t enter ? P
Sa*e
3o and see t(e o-en ite. .anaged a%%o)nt t&ansa%tions *F5L2N,:
#i*e the #% Account no( ?177577 &out standing e"p('
Compan/ code ? A+%
E"ecute
FOREI3N CURRENC0 TRANSACTIONS
1( Chec, e"change rate t/pe
1an, 3u/ing E"ports # t/pe
1an, selling Imports 9 E"penditure 1 t/pe
A*erage rate ++ 9S8 users t/pe
Path : SP23-S%P Cet Aea6er- .eneral Settings - Currencies - Chec( exchange
rate types
E"change rate t/pe? 1 &enter 1'
Enter
De4ine t&ans9ation &ates 4o& %)&&en%8 t&ans9ation:
#i*ing con*ersion factors for t5o currencies?
;S8 1 ? I)0 1
=PG 177 ? I)0 1 =PGT=apanese 6 Gen
E0O 1 ? I)01
#1P1 ? I)01 #1PT#reat 1ritain 6Pound
I!%1 ? I)01 I!%TItalian 6%ira
=PG 177 ? I)01 30s
Or
1 ? 7(71 7(3
Once 5e follo5 one con*ersion factor follo5 continuousl/ for all the /ears( 8onIt change in
3et5een if 5e change in 3et5een it gi*es 5rong results(
!his is gi*en at client le*el and not at compan/ code le*el &Client 277'
Path: SP23 - S%P Cet Aea6er- .eneral settings - Currencies - De!ine translation
ratios !or currency translation
Ignore the message select /es 3utton(
!"chan#e rate type From To vali (from) $atio (from) $atio (to)
# &1an, 3u/ing' ;S8 I)0 71(17(2772 1 1
1 &1an, selling' ;S8 I)0 71(17(2772 1 1
+ &A*erage rate' ;S8 I)0 71(17(2772 1 1
Ente& eB%(ange &ates:
Path: SP23- S%P Cet Aea6er- .eneral settings- currencies - Enter exchange rates
Fo&eB Ta@9e
<e can enter 8ail/ Auotations 9 <ee, end Auotations 9 +onth end Auotations(
.or each da/ end for each t/pe 5e can enter onl/ one rate(
!"chan#e type %ali from $ From currency &irector 'uotation To
# 17(17(2772 1 ;S8 -(77 I)0
1 17(17(2772 1 ;S8 -(57 I)0
+ 17(17(2772 1 ;S8 -(17 I)0
Press enter and sa*e in /our reAuest(
EB%(ange &ates ent&8 at t(e End Use& A&ea:
Path: %ccounting - Financial accounting - .eneral ledger-En6ironment - Current
settings - Enter translation rates (S<0SE<8=000*;>
Fo&eign %)&&en%8 -ostings 4o& end )se& a&ea:
SCE)A0IO ?1 SCE)A0IO 2
<hen e"change rate is not entered at <hen e"change rate is entered at the
the time of posting( !ime of posting
I. 5e donIt enter the rate at the time of postingC it ta,es rate from .ore" ta3le
If ta,e the latest date rate
-5
17(17(2772 -
Enter date ?15(17(2772
!o enter default e"change rate t/pe 3ased on document t/pe(
#eneral ledger posting ? SA 1an, selling rate
Purchase I): posting &.I purchases' ?O0 1an, selling rate
++ Purchases ?0E 1an, selling rate
Sales in*oice posting &.I Sales' 80 1an, 3u/ing rate
S8 sales 0: 1an, 3u/ing rate
I4 $e do not s-e%i48 s8ste. ta<es ave&age &ate.
!o enter default e"change rate t/pe 1 &1an, selling rate' for document t/pe
USAI
Use t(e T&. Code is O5A7
Select t/pe ? SA
Select details 3utton
;nder default *alues e"change rate t/pe for foreign currenc/ documents( Select 1 &1an,
selling rate'
Sa*e
Posting o4 eB-endit)&e in USD F?1
#i*e the document date ? !o da/s date
!/pe ? SA
Compan/ code ?A+%
Currenc/ ? ;S8
0ate ? 1lan,
Posting ,e/ ?-7
Account ? -77177 &salar/'
Enter
!e"t ? Salar/ pa/ment
Enter
Posting ,e/ ? 57
Account ?277177 &cash account'
Enter
Amount ? R
!e"t ?P
.rom the menu select 8ocument 6KSimulate
!o *ie5 in I)0
Select displa/ currenc/ 3utton
Sa*e
"(en eB%(ange &ate is eBtend at t(e ti.e o4 -osting
EB-endit)&e -osting T&.Code is F?1
8ocument date ? !o da/s date
!/pe ? SA
Compan/ code ? A+%
Currenc/ ? ;S8
0ate ?57
Posting ,e/ ?-7
Account no( ?-77177 &salar/ account'
Enter
It gi*es the 5arning message e"change rate 57 de*iates from ta3le rte -(57 3/ 5(2$Z
Amount ?17777 ;S8
!e"t ? Salar/ pa/ment
Enter
Posting ,e/ ?57
Account no( ?277177 &Cash account'
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select 8ocument 6KSimulate and sa*e
RE!ERSELS:
Indi*idual 8ocument 0e*ersal
0e*ersal of 0e*ersed document
+ass 0e*ersal
Clearance Items 0e*ersal
Account 8eferral document re*ersal
Individ)a9 Do%).ent Reve&sa9
!o re*erse one document at the time
!o gi*e re*ersal reason
At the time of re*ersalC it 5e do not gi*e re*ersal date it ta,es original document
posting(
8ate incaseC that period should 3e open
8ocument posted on 17
th
April 2772 8oc()o(1 #enerated
)o5C 5e ha*e open the periods from Septem3er 2772 to Octo3er 2772
$C2772 @ C2772
3( %edger scrutin/ 6 8oc()o(1 is 5rong
8ocument )o(
0e*ersal reason
0e*ersal date 1lan,
Sa*e
It ta,es original document posting date 1797-92772
It can not re*erseC since the April period is not open
Path : %ccounting - Financial %ccounting - .eneral ledger - Document - 2e6erse -
,ndi6idual 2e6ersal (F00=
Compan/ code ?A+%
.iscal /ear ?2772
Select 71 re*ersal reason
Posting date ? 1lan,
Select displa/ 3efore re*ersal 3utton
Select 3ac, arro5
.rom the menu select 8ocument @K8ispla/
Select #o to 8ispla/ document 4ead 3utton &.5'
Select displa/ document header 3utton
1( Posted 8ocuments 1
2
3
-
5
$ 0e*ersal for 1
0e*ersal for 2
2( 8ocument t/pe and no(9ranges ? O5A7
Select t/pe ? SA
)um3er range ?71
0e*ersal 8oc(t/pe ? A1
3( 8ocument displa/ ? F52
Compan/ code ? A+%
8oc( !/pe ? SA original documents
A1 0e*ersed documents
Reve&sa9 o4 Reve&sed Do%).ent
Indirect method &5or, around'
!o re*erse 8oc )o(2 1/ mista,e 5e ha*e re*ersed 8oc()o(1 and it has generated
8oc()o(12
;se transaction code .672
.rom the menu select post 5ith reference
Compan/ code ?A+%
.iscal /ear ?2772
Select generate re*erse posting chec, 3o"
Select displa/ line items chec, 3o"
Enter
Enter once again
Change the te"t to re*ersal for 8oc )o(12
Enter
!e"t ?P
Enter
Sa*e
Enter
.rom the menu select 8ocument 6K8ispla/
3( /ass Reve&sa9
A'!o re*erse more than one document at time 5e use mass re*ersal(
1' !he documents to 3e re*ersed can 3e continuous num3ers or random num3ers(
Path: %ccounting - Financial accounting - .eneral ledger - Document - 2e6erse -
&ass re6ersal (F)=0
!o re*erse random num3ers
Select multiple selection 3utton 3eside document no(&66K'
;nder single *alues
#i*e document no (2
-
Select cop/ 3utton
0eason for re*ersal 71
Select test run chec, 3o"
E"ecute
Select re*erse documents 3utton
C9ea&ed Ite.s Reve&sa9
#o and see open item managed account transactions &F5L2N,
#i*e the #% Account )um3er 177577 &out standing e"p'
Compan/ code ? A+%
Select clear items radio 3utton
E"ecute
Out standing e"p A9c
71
17 1an, 15777 9 0ent 15777
CI
9 0ent 15777 Cr
17 1an, 15777 8r
Stop pa/ment instructions to the 3an,er
0eset cleared items @ 8elin, 3et5een the pro*ision and pa/ment(
Out standing e"penses A9c
71
17 1an, 15777 9 0ent 15777
0e*erse cheAue transaction
Out standing e"penses A9c
71
9 0ent 15777
Path: %ccounting - Financial accounting - .eneral ledger-Document -2eset clear items
($r)Code is F02%
Clearing document ? 17
Compan/ code ? A+%
.iscal /ear ? 2772
Select resetting and re*erse 3utton
0e*ersal reason ?71
Enter
<e get a message clearing 17 reset
Enter
3o and see o-en ite. .anaged a%%o)nt t&ansa%tions T& %ode is F5L2N
#i*e the #% Account no(177577 outstanding e"penses
Compan/ code ? A+%
E"ecute
Inte&est Ca9%)9ations
1alance Interest calculation Item interest calculation
S !/pe P !/pe
#% Account :endor 9 Customers
De4ine inte&est %a9%)9ation t8-e:
Path : SP23- Financial accounting - .eneral ledger accounting- 0usiness transactions
- 0an( account interest calculation - ,nterest calculation .lobal settings - De!ine
interest calculation types
Interest indication ? #1
)ame ? 17Z +onthl/
Interest calculation t/pe ? Select S
1alance interest calculation
P&e-a&e a%%o)nt @a9an%e inte&est %a9%)9ation:
Path : SP23- Financial accounting - .eneral ledger accounting- 0usiness transactions
- 0an( account interest calculation - ,nterest calculation .lobal settings- prepare
account balance interest calculation ($r)Code 30%%
Interest calculation indicator ? #1
Interest calculation freAuenc/ ? Select 71
Calendar t/pe ? Select # &22 3193$5'
Select 3alance plus interest chec, 3o"
Sa*e
Ca9enda& T8-e
In case of rupee loans 5e use # Calendar In case of foreign currenc/ loans 5e
use . calendar(
.C %oan from S1I %I1O0 P2Z
&%I1O0 +ean %ondon Inter 1an, Offer 0ate'
.or interest calculations the denomination 5ill
3e al5a/s 3$7 da/s
.I1O0 @ .ran,furt Inter 1an, Offer 0ate
+I1 6 +um3ai Inter 1an, Offer 0ate
De4ine Re4e&en%e Inte&est Rates ?
S1I rupees term loan 1797-92772 177777
1797992772 17777
Interest calculation for the /ear
1
st
method
On 177777 from 1797-92772 to 3197392779 at 17Z 15777
On 177777 from 1797992772 to 3197392779 at 17Z 63777
66666666
12777
2
nd
+ethod
On 17777 from 1797-92772 to 7997992772 at 17Z 5777
On 97777 from 1797992772 to 3197392779 at 17Z 777
666666
12777
TTTTT
If the account is ha*ing credit 3alance 17Z
If the account is ha*ing de3it 3alance 2Z
%oan account @ Interest indicator Account Credit 3alance reference interest rate ?
#2617Z
Account de3it 3alance reference interest rate
#362Z
Interest rates are gi*en to reference interest rate &#2 and #3'
0eference interest rates are specified separatel/ if there is a credit 3alance and if there
is a de3it 3alance and it 5ill 3e assigned to interest indicator
Interest indicator 5ill 3e specified in loan account(
De4ine &e4e&en%e inte&est &ates:
Path : SP23 - Financial accounting - .eneral ledger accounting - 0usiness
transaction -0an( account interest calculation - ,nterest calculation -De!ine re!erence
interest rates ($r code is 30%C
0ef int(rate ? #2
%ong te"t ? Credit 3alance 17Z interest
8escription also credit 3alance 17Z interest
8ate from ?71(7-(2772
Currenc/ ? I)0
Sa*e
Select ne"t enter 3utton
0ef(int(rate ? #3
%ong te"t ? 8e3it 3alance 2Z interest
8escription ? 8r( 1al 2Z int
8ate from ? 71(7-(2772
Currenc/ ? I)0
Sa*e
De4ine Ti.e A De-endent Te&.s
Path : SP23 - Financial accounting - .eneral ledger accounting - 0usiness
transaction - 0an( account interest calculation - ,nterest calculation- De!ine time -
Dependent $erms
Interest calculation indicator ? #1
Currenc/ ,e/ ? I)0
Effecti*e from ? 17(7-(2772
SeAuential num3er ?1
!erms ? Select credit interest 3alance interest calculation
0ef(interst rate ? #2
Sa*e
Select ne"t entr/ 3utton &.2'
Interest calculation indication ? #1
Currenc/ ,e/ ? I)0
Effecti*e from ?71(7-(2772
SeAuential num3er ?2
!erm ? Select de3it interest 3alance interest
calculation
0eference rate ? #3
Sa*e
Ente& Inte&est !a9)es
Same path as a3o*e &Tr coe is 30=9
0eference interest rate ? #2
:alid from ? 71(7-(2772
Interest rate ? 17 &one month'
:alid from ? 71(7-(2772
Interest rate ? 2
Sa*e
C&eation O4 1 39 /aste&s
A (S1I rupees term loan Secured loans
1( Interest account Intrest
!o chec, account groups for gi*ing account num3ers O5D4
#i*e the chart of accounts ? A+%
Enter
Secured loan range ?177377 6177399
Interest range ? -77-776-77-99
C&eation O4 39 /aste&s *Fs,
#i*e the #% account no( ?177377
Compan/ code ? A+%
#i*e the #% Account no( ?177777 EAuit/ share capital
Compan/ code ? A+%
Enter
Change the account group to secured loans
Change short te"t to S1I rupee term loan
Change #% account long te"t to S1I rupee term loan
Change #% Account te"t to S1I rupees term loan
Select Create 9 1an, 9 Interest ta3
.ield status group change to #775
Interest indicator select #1
Sa*e
!r(Code? FS
#% Account no( ?-77-77
Compan/ code ? A+%
#i*e the #% account no( ?-77177 salaries account
Compan/ code ? A+%
Enter
Select t/pe 9 8escription ta3
Change account group to interest
Change short te"t to interest a9c
#% account long te"t? Interest account
Sa*e
Assign.ent a%%o)nts 4o& a)to.ati% -ostings:
Path : SP23- Financial accounting - .eneral %ccounting - 0usiness $ransactions -
ban( account interest calculation- ,nterest Posting - prepare .' %ccount balance
interest calculation ($r)Code 30F2
Select s/m3ols 3utton
7772 Interest paid
2777 #% Account &paid'
Interest account 8r 7772 -77-77
!o S1I rupees term loan 2777 177377
If more than term loan 2777 PPPPPPPPPP & 17 !imes plus'
&17 times P&plus' mean an/ account num3er'
%ength of account no( ma"imum 17 digits
<e are using $ digits @ 5h/ can not 5e use PPPPPP &$ times plus'
<hen 5e post a transaction @ Cash account 8r
Credit to eAuit/ share capital and 5hen 5e gi*e the account num3er 277177 for cash account
and 177777 for EAuit/ Share Capital @ It ta,es in the 3eginning 7777277177 8e3it and
7777177777 Credit and 5hen 5e sa*e it sa*es 5ith 277177 and 177777(
If 5e gi*es $ times plus @ 5hen 5e simulate for loan it ta,es 777717 and it can not sa*e(
S1I rupees term loan 177377
I81I rupees term loan 177371
ICICI rupees term loan 177372
At the time of interest calculationC 5e gi*e for 5hich loan account interest is to 3e calculated(
)o5 5e are as,ing the s/stem to calculate interest for 177371 @ I81I rupees term loan
account 177371 5ill 3e replaced in PPPPPPPPPP
Select accounts 3utton
#i*e the Chat of Accounts ? A+%
Enter
Accounts s/m3ol Currenc/ #% A9c
7772 I)0 -77-77
2777 I)0 PPPPPPPPPP
O-en Posting -e&iod *T&.Code is O571,
!o open posting periods for April 2772
#i*e the posting period *ariant ? A+%
Enter
.or :ariant ? A+%
.rom the period 1 is ?1
S1I rupee term loan receipt : F?1
17(7-(2772 S1I cheAue date 177777
12(7-(2772 cheAue deposit in 3an,
Posting date ?12(7-(2772
Interest calculation in SAP from 12(7-(2772
<here as 3an, calculates from 17(7-(2772
<e are gi*ing *alue date 17(7-(2772
)o5 SAP also calculates interest from 17(7-(2772
8ocument date F posting date ?17(7-(2772
!/pe ? SA
Compan/ code ? A+%
Posting ,e/ ?-7
Account ?277177 &Cash a9c'
Enter
Amount ?177777
:alue date ?17(7-(2772
!e"t ? S1I !erm loan receipt
Posting ,e/ ?57
Account ,e/ ?177377 S1I 0upee term loan
Enter
Amount ? R
:alue date ?17(7-(2772
!e"t ?P
.rom the ne5 select document simulate and sa*e(
Te&. 9oan &e-a8.ent *F?1,
8ue date ?17(79(2772
CheAue date ?17(79(2772
!o 3an, credit in S1I 3oo,s onl/ on 12(79(2772 interest credit 5ill 3e in our 3oo,s 17(79(2772
S1I gi*es credit from 12(79(2772
CheAue date ?7(79(2772
:alue date ?17(79(2772
F?1
#i*e the document date F posting date 7(79(2772
!/pe ? SA
Compan/ code ? A+%
Currenc/ ? I)0
Posting ,e/ ?-7
Account no( ?177377 S1I rupee term loan
Enter
Amount ?17777
:alue date ?17(79(2772
!e"t ? S1I !erm %oan 0epa/ment
Posting ,e/ ?57
Account ?277177 &Cash account'
Enter
Amount enter ?R
:alue date ?17(79(2772
!e"t ?P
.rom the menu select document @KSimulate and sa*e
5a9an%e Inte&est %a9%)9ations:
Path: %ccounting - Financial accounting - .eneral ledger- periodic processing- ,nterest
calculation-0alance interest calculation (F)52
Compan/ code ?A+%
#i*e the #% account ?177377 & S1I 0upee !erm %oan'
Calculation period ?71(7-(2772 to 31(73(2779
E"ecute
Select 3ac, arro5
!o *ie5 line item 5ise interest
Select additional 3alance line chec, 3o"
E"ecute
Select 3an, arro5
#o$ to give e44e%t 4o& 49oating &ate o4 Inte&est
Interest rate change from 17Z to 12Z from 71(7$(2772
On 177777 from 1797-92772 to 3197592772 ]17Z
On 177777 from 71(7$(2772 to 79(79(2772 ]12Z
On 97777 from 17979(2772 to 3197392779 ]12Z
Open one more session 5ith SP0O
Pat( ?SPRO? Financial accounting - .eneral ledger accounting - 0usiness
transactions- 0an( account interest calculation - ,nterest calculation- Enter ,nterest
Falues (30=9
:alid from ?71(7$(2772
Interest rate ?12
Sa*e
Press enter to sa*e in /our reAuest come to the first session
E"ecute
Select 3ac, arro5
,nterest postings to accounts:
Change the calculation period ? 71(7-(2772 to 37(7-(2772
Select post interest settlements chec, 3o"
Select update master records chec, 3o"
Session name ? A+%
Posting to 3usiness area ? A+%4
Posting date of session ?37(7-(2772
Posting segment te"t ? Interest for April 2772
!o *ie5 the 3atch input session
.rom the menu select s/stem @ KSer*ices @K 1atch input Session
Select session name ? A+%
Select process 3utton
Select displa/ errors onl/ radio 3utton
<e get a message processing of 3atch input session completed
Select e"it 3atch input 3utton
To vie$ t(e do%).ent -osted )se t(e *T&. Code F52,
#o and see the #% maser &FS,
#i*e the #% Account no( ?177377 &S1I rupee !(%'
Compan/ code ? A+%
.rom the menu select #% account @6K8ispla/ @6K Select create 9 1an, 9 Interest ta3
Oe/ date of last interest calculation ?37(7-(2772
8ate of last interest run ?27(17(2772
On 5hich date 5e ha*e to run
1( Simple interest 2( Compound interest
S1I rupee term loan 17(7-(2772 177777 S1I rupee term loan 17(7-(2772 177777
55
77726-77-77 Interest A9c .or ma/ it calculates on 17755
27776177517 Interest pa/a3le a9c
.or ma/ it calculates on 177777
Interest also to post to separate accounts
-77-77 Interest on S1I 0upee !erm %oan
-77-71 Interest on I81I 0upee !erm %oan
-77-72 Interest on ICICI 0upee !erm %oan
77726-77-77 interest on S1I rupee term loanC 5e are calculating interest for I81I rupee term
loan
In 3atch input session @ select process for5ard radio 3utton
8eselect displa/ errors onl/ radio 3utton
-77-77 Interest on S1I !erm %oan 1777
Change account no to -77-71
#o$ to .a<e o-en ite.s initia998 ina%tive:
Clearing
1777 Cr
2777 Cr
3777 Cr
Pa/ment 1777 8r
!he difference is too large for clearing all items are initiall/ inacti*e
1777 Cr
2777 Cr
3777 Cr
Pa/ment 1777 8r
Path : %ccounting - Financial %ccounting - .eneral ledger - En6ironment - /ser
parameter- Editing options ($r)code is F000
Select open items ta3
Select selected items initiall/ inacti*e chec, 3o"
Sa*e
Fo&eign C)&&en%8 5a9an%e Reva9)ation
.C term loan &.oreign currenc/ !%'
D
%ong term 5or,ing capital .i"ed assets purchase
D
%ocal assets Imported assets
21(17(2772 177777 ;S8 - -77777
13(17(2772 177777 ;S8 57 5777777
66666666666
377777
TTTTTTTT
As per accounting standard 11 &ASII'
1alance to 3e re*aluated and change to profit F loss account(
Creation of 3 #% +asters
A' S1I .C !erm loan Secured loans
1' E"change again other income
C'E"change loss Administration
To %(e%< a%%o)nt g&o)-s 4o& giving a%%o)nt no.O5D4
#i*e the chat of accounts ? A+%
Enter
)ote the other income range 377177 to 377199
C&eate o4 3L .aste&s FS
#i*e the #% account no(177371
Compan/ code ? A+%
#i*e the #% account no ?177377 &S1I 0upee !erm %oan'
Compan/ code ? A+%
Enter
Change short te"t and long test to S1I .C term loan
Account currenc/ change to ;S8
8eselect onl/ 3alance and loan currenc/ chec, 3o"
Select create 9 3an, 9 Interest ta3
Interest indicator ? 1lan,
8elete the dates
Sa*e
#% Account ?377177
Compan/ code ? A+%
#i*e the #% account no( ?-77377 0ent account
Compan/ code ? A+%
Enter
Select t/pe9 8escription ta3
Change account group to other income change short te"t and #% account long te"t to
e"change gain
Sa*e
#% Account ? -77371
Compan/ code ? A+%
#i*e the #% account no(-77377 rent account
Compan/ code ? A+%
Enter
Change short te"t and #% account long te"t to e"change loss
Sa*e
DEFINE ACCOUNT PRINCIPLES
Path : SP23- Financial accounting(neA-Financial accounting global setting (neA-
'edgers-Parallel accounting-De!ine accounting principles
Accounting principle ?1
)ame 9 8escription of accounting principle(? I)8IA) ACCO;)!I)# S!A)8A08S
Assign.ent a%%o)nting -&in%i-9e to 9edge& g&o)-s
Same path as a3o*e
Accounting principle ? 11
!arget ledger group ?7%
Sa*e
De4ine va9)ation .et(ods
Path: SP23- Financial accounting (neA- .eneral ledger accounting (neA-Periodic
processing - Faluate- De!ine 6aluation methods

:aluation method ? A+%1
8escription ? .C *aluation 3an, selling method for A+%
Select al5a/s e*aluate radio 3utton
8ocument t/pe ? SA
E"change rate t/pe for de3it 3alance ? 1 &3an, selling rate'
E"change rate t/pe for credit 3alance ?1
Select determine e"change rate of ratio 3utton
Sa*e
De4ine !a9)ation A&eas
Same path
:aluation area ? 1A
:aluation method ? A+%1
Currenc/ t/pe ? Select compan/ code currenc/
Sa*e
Assign va9)ation a&eas and a%%o)nting -&in%i-9es
Same path
:aluation area ? 1A
Accounting principle ? 11
Sa*e
P&e-a&e a)to.ati% -ostings 4o& 4o&eign %)&&en%8 va9)ation:
Path :/pto 6aluate the path is same-Foreign currency 6aluation-Prepare automatic
posting !or !oreign currency 6aluation ($r code is 30%*
8ou3le clic, on e"change rate difference using e"change rate ,e/
#i*e /ou chart of accounts ? A+%
Select change *aluation area or right arro5 3utton
#i*e the *aluation area ? 1A
Enter
E"change rate difference ,e/ ? ;S8
e"penses account ?-77371
E"change rate gains account ?377177
8elete ledgers &other than O%' for %edger #roup @ O%
April @+arch O% %eading ledger &India'
=an6 8ec #1 )on leading ledger 1&;S'
=ul/ @ =une #% )on leading ledger 2&Australia'
At the time of posting @ .I 5e donIt gi*e ledger group it updates all the ledgers automaticall/
Indian accounting standards 9 ;S Accounting
Australian accounting standards standards &;S #AAP'
.C re*aluation Add to asset
Creation of ledger groups O% #1
Assign ledgers O% and #I #1
8elete ledgers assigned to ledger group O% other than O%
Path :SP23-Financial accounting (neA- Financial accounting .lobal settings (neA -
'edger-De!ine ledger group-
Select ledger group ?7%
8ou3le clic, ledger assignment folder
Select ledgers other than O%
.rom the menu select delete
Ignore the message press enter and sa*e
Assign eB%(ange &ate di44e&en%e <e8 in 3L /aste& *FS,
#i*e the #% 177371 S1I .C !erm loan
Compan/ code ? A+%
.rom the menu select #% Account change
E"change rate difference ,e/? Select ;S8
Foreign currency term loan receipt (F-02
!/pe ? SA
Compan/ code ? A+%
Currenc/ ? ;S8
0ate ?-
Posting ,e/ ?-7
Account ?277177 & Cash account'
Enter
Amount ?177777
1usiness area ?A+%4
!e"t ?S1I .C !erm %oan 0eceipt
Enter
Posting ,e/ ?57
Account ?177371 S1I .C !erm loan
Enter
Amount enter ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select 8ocument Simulate and Sa*e
Enter year end exchange rate in Forex table - 300=
E"change rate :alid from .rom 8irect Auotation !o
# 31(73(2779 ;S8 -9(57 I)0
1 31(73(2779 ;S8 57(77 I)0
Sa*e
Fo&eign C)&&en%8 Revo9)tion
Path: %ccounting - Financial accounting-.eneral ledger-Periodic processing-closing-
6aluate-!oreign currency 6aluation (neA ($r)code is F%.'<FC<F%'
:aluation ,e/ date ?31(73(2779
:aluation area ? 1A
Select #% 3alance ta3
Select *aluate #% Account 3alance chec, 3o"
#% account 177371 S1I .C term loan
Select postings 3utton
#i*e the 3atch input session name ?A+%
Select 1postings 3utton
/ont( end &eva9)ation
8iff
23(17(2772 177777 -
31(17(2772 -(57 7(57 5777
37(11(2772 -9 2(77 277777
E"change %oss Option 2
57777
37(11(2772 277777 71(11(2772 57777
S1I .C !erm loan
23(17(2772 177777 -77777
31(17(2772 57777
71(11(2772 577777 37(11(2772 277777
%oss for Octo3er 57777
%oss for )o*em3er 157777
666666666
%oss up to )o*( 277777
TTTTTT
-&o%ed)&e 4o& .ont( end &eva9)ation: *T& %ode is FA3LCFCC!AL,
Enter month end e"change rates in .ore" ta3le
Compan/ code ? A+%
:aluation ,e/ date ? +onth end date
:aluation area ? 1A
Select crate posting chec, 3o"
Select re*erse posting chec, 3o"
Procedure for /ear end re*aluation
Enter /ear e"change rate in .ore" ta3le
Compan/ code ? A+%
:aluation ,e/ date /ear end date
:aluation area ? 1A
Select create posting chec, 3o"
0e*ersal posting date ?1lan,
8eselect re*erse posting chec, 3o"
.rom the menu select S/stem @6K Ser*ices61atch input @ Sessions
Select session .A#%J.CJ:A%;
#i*e the 3usiness area ? A+%4
Enter
Second
Enter
<e get a message processing of 3atch in put session completed
!o *ie5 the document posted *ie5 the !r(Code .173
Enter
Select displa/ currenc/ 3utton
End user area customization area SP0O
SAP eas/ access screen'
4o5 to *ie5 path 5hen transaction code is gi*en
In command filed enter search @ SAP6 menu
Search @SAP6+enu
Press enter
Search te"t entr/ ? .672
Enter
CUSTO/I6ATION AREA: ;se the !r(code is SP23
Select find 3utton &CtrlP.'
Search term ? .iscal /ear
Enter
Select fiscal /ear in area financial accounting glo3al settings
Enter
ACCOUNT PA0A5LE
!his is su3ledger &su3sidiar/ ledger'( !his is used 5hen material management &++' module is
not implemented for all t/pe purchases material purchase ser*ices(
<hen +aterial +anagement&++' module is implemented(
!his is used for ser*ices 5here !8S is to 3e deducted(
Eg(=o3 5or, charges 9legal and professional charges
In normal accounting for ra5 material purchases(
Purchase A9c 8r
!o part/
In SAP ?for 0a5 material purchases
In*entor/ 0+ 8r #eneral ledger
!o part/ Su3 ledger @Sundr/ creditors @#eneral ledger
D
0econciliation account on control account
!rail 3alance 5ill not match @5hen 5e post to part/ automaticall/ it updates sundr/ creditors @
0+
1asic settings for account pa/a3le?
Creation of *endor account groups
5e create .I *endors ser*ices parties
++ *endors 60econciliation account
+aterial parties 60eAuired entr/ field
Create num3er range for *endor accounts?
Assign num3er range group to *endor account group(
8efine tolerance group for *endors(
Creation of 2#% masters(
a' In*entor/ ra5 material 6 Current assetsC loans F ad*ances
3' Sundr/ creditors @ 0+ 6Current lia3ilities F Pro*isions
$( Creation of *endor master
( 8ocument t/pe and no(ranges
O0? :endor in*oices
ON? :endor pa/ment
OA? :endor document for transfers 9 0e*ersals
2( Posting ,e/s ?31 :endor credit
?25 :endor de3it
C&eation o4 vendo& a%%o)nts g&o)-s?
Path :SP23 -Financial accounting -%ccounts recei6able and accounts payable-Fendor
accounts-&aster data-preparation !or creating 6endor master data- De!ine account
groups Aith screen layout (6endors
Account group ?A+%1
)ame ?.I *endors for A+%
8ou3le clic, on compan/ code data
8ou3le clic, on account management
0econciliation account ma,e it reAuired entr/ field
Cash management group ma,e it suppress
select sa*e 3utton
select create reAuest 3utton
short description ?AP customization for A+%
enter
press enter to sa*e in /our reAuest
select ne"t entr/ 3utton
account group A+%2
)ame ?++ *endor for A+%
0econciliation account ? +a,e it reAuired entr/ filed(
Cash management group select suppress
Sa*e
C&eate n).@e& &ange 4o& vendo&s a%%o)nt :
;p to preparation for creating *endor master data path is same
Create num3er ranges for *endors account(&!ransaction code is MO)1'
)um3er range ?13
.rom no( ?-277771
!o no( ?-377777
Enter
Select inter*al 3utton once again
)o(range ?1-
.rom )o( ?-377771
!o no ?--77777
Enter
Sa*e
Assign n).@e& &ange to vendo& a%%o)nt g&o)-s:
Same path
Account group ?A+%1
Enter
.or account group ?A+%1
)um3er range ?13
Account group A+%2
)um3er range ?1-
De4ine to9e&an%e g&o)- 4o& vendo&
Path :SP23-Financial accounting-%ccount recei6able and account payable-0usiness
truncations-3utgoing payments-manual outgoing payments-De!ine tolerances(Fendors
Compan/ code ?A+%
!olerance group ? 1lan,
Sa*e
Press enter sa*e in /our reAuest
C&eation 13L .aste&s *FS,
Compan/ code ?A+%
#i*e the #% account no(277177 Cash A9c
Compan/ code ? A+%
Enter
Change short te"t and #% A9c long te"t to In*entor/ 0+ &0a5 material'
Select create 93an, 9interest ta3
.ield status group change to #771
8eselect rele*ant to cash flo5 chec, 3o"
Sa*e
One more A9c
#% Account )o(177571
Compan/ code ?A+%
#i*e the #% A9c )o(177577 &Outstanding e"p'
Compan/ code ?A+%
Enter
Select t/pe9 8escription ta3
Change short test and #% account long test to Sundr/ Creditor to 0+
8eselect onl/ 3alances in local currenc/ chec, 3o"
0econciliation account for account t/pe select *endor
8eselect open item management chec, 3o"
Sort ,e/ ?Select 712 *endor num3er
.ield status group change to #7$ &reconciliation accounts'
Sa*e
C&eation o4 vendo& .aste&:
Path : %ccounting-Financial accounting -%ccount payable-&aster records-&aintain
centrally-Create ($ransaction code is 4G0*
Account group ?A+%1
Enter
!itle ?Select compan/
)ame ?1irla Chemicals %imited
Street ? Ameerpet
Post ?577722
Cit/ ?4/dera3ad
Countr/ ?In&India'
!elephone no( ?7-7123-5$
Select ne"t screen 3utton three times
0econciliation account ?Select 177571 &sundr/ creditors ra5 materials'
Sort ,e/ ?712 :endor no
Select ne"t screen 3utton
Pa/ment terms ?Select 7771 &pa/a3le immediatel/'
!olerance group ?1lan,
Select chec, dou3le in*oice chec, 3o"
Sa*e
++ +odule
Purchase order
D
#oods receipt
D
In*oice *erification
.I +odule
8ocument date ?Part/ 3ill date 71(17(2772
Posting date 31(17(2772 7(11(2772
0eference *endor no( part/ 3ill no(
123-
D D
Sa*e sa*e
8oc no(177771
S/stem gi*es a 5rong message no(177771 is posted to the part/ 5ith the same amount( 8o
/ou 5ant to post once again(
Pro*ided 5e select chec, dou3le in*oice chec, 3o" &If ++ module is not implemented and
same 3ill t5o times entr/'
Do%).ent t8-es and no. &anges *O5A7,
Select t/pe O0 :endor in*oice
)um3er range 19 &)ote do5n the no(range'
)o(range ?19
Gear ?2772
.rom no( ?177771
!o no( ?277777
Enter and sa*e
Select 3ac, arro5 3 times
Select t/pe 6ON *endor pa/ment
)o( range 15 &note do5n the no(range'
Select no(range information 3utton
)o(range /ear .rom no( !o no(
15 2772 277771 377777
Enter and sa*e
Select t/pe @ OA *endor document
)o(range 1
Compan/ code ? A+%
Select change inter*al 3utton
)o(range ?1
Gear ?2772
.orm no( ?377771
!o no( ?-77777
Enter and sa*e
#OUSE 5AND
1an, 3ranch name
1an, Address
Contact person
!elephone no(
Senario1
1( 4ouse 3an, S1I +ain 3ranch
)o(of account Current A9c Current A9c Current C9A
I8Is &Identification' )o(1 )o(2 )o(3
Scenario 2
2 4ouse 3an,s S1I +ain 3ranch 1I 1egumpet 1ranch
D D
Account I8 Current A9c )o( Current A9c )o(
Steps?
Creation of #% +aster S1I current account ;nder Current assets C %oans F Ad*ances
8efine 4ouse 3an,
Creation of chec, lots chec, from no(C chec, to no(
R In SAP chec, mean cheAue
C&eation o4 3L /aste& *FS,
Compan/ code ?A+%
#i*e the #% account no( ? 277177 Cash A9c
Compan/ ? A+%
Enter
Change short te"t and #% account long te"t S1I current A9c
sa*e
De4ine (o)se @an<s
Path : SP23-Financial accounting -0an( accounting-0an( accounts -De!ine
house ban(s (F,*2
Enter
4ouse 3an, ?S1I
1an, countr/ ?I)
1an, ,e/ ?A+%1 &te"t field'
Sa*e
1an, name ?State 1an, of India
Street ?1an, Street
Cit/ ?4/dera3ad
1an, 3ranch ?+ain 3ranch
Enter
8ou3le clic, on 3an, account folder
Account I8 ?S1I1
8escription ?S1I current A9c no(1
1an, account no( ?A+%123-
Currenc/ ?I)0
#9% Account no( ?277175 S1I current a9c
Select sa*e 3utton
C&eation o4 %(e%< 9ots:
Path :%ccounting -Financial accounting-%ccounts Payable -Periodic Processing
-payments (F**0
.rom the menu select En*ironmentchec, Information )um3er ranges *FC#I,
Pa/ing compan/ code ?A+%
4ouse 3an, ?S1I
Account I8 ?S1I1
Select change 3utton &Shift P.5'
Select create 3utton
%ot no( ? 1
Chec, no ?577771
!o no( ?577177
Select @)on seAuential chec, 3o"
Short information ?S1I
Purchase date ?!oda/Is date i(e Chec, 3o" issue date
Enter and sa*e
+anual pa/ment Automatic pa/ment
1( <e can issue an/ chec, an/ time S/stem 5ill issue chec, one after another
2( SeAuential or )on6seAuential SeAuential
P)&%(ase invoi%e -osting
Path : %ccounting-Financial accounting-%ccount payable -Document entry-
,n6oice general ($ransaction code F->9
#i*e the document date ?!oda/s date
!/pe ?O0&:endor'
Compan/ code ?A+%
Posting ,e/ ?31 &:endor credit'
Account ?-277771 &:endor no('
Enter
1usiness area ?A+%4
!e"t ?Purchase in*oice posting
Posting ,e/ ?-7
Account no( ?277127 &In*entor/ ra5 material'
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select document Simulate and sa*e
#o$ to vie$ vendo& a%%o)nt t&ansa%tions
Path: %ccounting -Financial accounting-%ccount payable-%ccount -Display change
line items ($ransaction code is F0'*C
#i*e the *endor account ?-277771
Compan/ code ?A+%
To vie$ gene&a9 9edge& s)nd&8 %&edito& &a$ .ate&ia9 AT&ansa%tion %ode is FSEN
#i*e the #% account no( ?177571 Sundr/ creditor ra5 material
Compan/ code ? A+%
.iscal /ear ?2772
1usiness area ?A+%4
8ou3le clic, on cumulate 3alance amount
To vie$ vendo& $ise
Select change la/out 3utton
Select assignment field from the hidden fields column
Select amount in local currenc/ &under column content'
Select left arro5
Select cop/ 3utton
177571 Sundr/ creditors 0+
Sort ,e/ ?712 :endor num3er
Sort ,e/ updates assignment field automaticall/
O)tgoing -a8.ent $it( %9ea&ing
Path :%ccounting - Financial accounting-%ccounts payable -Document entry-
3utgoing payment -Post (F-59
!/pe ?ON
Compan/ code ?A+%
Account under 3an, date ?277175 &S1I current account'
Amount ?5777
1usiness area ?A+%4
!e"t ?Outgoing pa/ment
Account under open item select ?-277771
Account t/pe ?O comes 3/ default &O stands for :endors'
8ou3le clic, on pa/a3le amount ?5777
8ocument Simulate
#o and see the *endor account truncation &T&.%ode is F5LEN,
#i*e the *endor account no( ?-277771
Compan/ code ?A+%
Select cleared item radio 3utton
E"ecute
Creation of manual chec,
Path :%ccounting -Financial accounting -%ccounts payable -En6ironment -
Chec( in!ormation -Create -&anual chec(s ($r code FC?5
4ouse 3an, ?S1I
Account I8 ?S1I1
#i*e the chec, no( ?577725
Sa*e
Dis-9a8 %(e%< &esiste&

/pto chec( in!ormation the path is same Display -Chec( register ($r code is
FC?C
#i*e the pa/ing compan/ code ?A+%
E"ecute
8ou3le clic, on chec, no( ?577725
Select accompan/ documents 3utton
Path A9c
1ill no( Amount Pa/ment Pa/ment doc(no( Chec,
1 5777 5777 277775 577771
2 5777
3 15777
- 5777 5777 277771 577725 pa/ment histor/
5 5777 5777 277717 577775
Assignment of chec, no(to pa/ment no(pa/ment doc no(is cleared 5ill 3e num3er
Chec, encashment date updating?
1ased on 3an, statement 5e update chec, encashment date(
Ad*antage 1
<e ,no5 on 5hich date the chec, is encased 3/ the part/
1an, reconciliation is easier
upto chec, information the path is same change @Additional info9Cash
&!r code is .C4$'
pa/ing compan/ code ?A+%
4ouse 3an, ?S1I
Account I8 ?S1I1
Chec, no( ?577725
Enter
#i*e the chec, encashment ?27(11(2772
Sa*e
3o and see %(e%< &egiste& FC#N
gi*e the pa/ing compan/ code ?A+%
E"ecute
Sort date 5ise @.I the encashment date is 3an, or offer 37(11(2772
Chec,s issued 3ut not presented(
Uniss)ed %(e%<s %an%e99ation
Some time 5hile 5riting chec, 5e commit mista,e 3efore issuing to part/ @ 5e cancel
chec,
;p to chec, information the path is same *oid @unused chec,s *T& %ode is FC#2,
4ouse 3an, ?S1I
Account id ?S1I1
Chec, no(from ?577771
:oid reason code ?Select 7$ destro/ed select *oid 3utton &ShiftP.5'
3o and see t(e %(e%< &egiste& *FC#N,
Once the chec, lot is o*er all chec, ,eep the cursor and cheAue no(from to select sort in
ascending order 3utton &Ctrl P.5'
If an/ num3er is missing 3et5een the chec, is misused(
#o$ to %&eate void &eason %ode
Path :SP23-Financial accounting -%ccounts recei6able and accounts payable-
0usiness truncations-3utgoing payments -%utomatic outgoing payments-Payment
media -chec( management -De!ine 6oid reason codes
($r code is FC?F
0eason ?15
:oid reason code ?Stop pa/ment for A+%
4o5 to delete encashment date data?
577719 5e ha*e to gi*e encashment date 27(11(2772 for 577719(3/ mista,e 5e ha*e
gi*en for 577727
577725 27(11(2772 to delete encashment date
577721
577722
Path :up to chec( in!ormation the path is same - Delete -2eset data ($r)code is
FC?.
4ouse 3an, ?S1I
Account id ?S1I1
Chec, num3er ?577725
Select reset cashing data radio 3utton
E"ecute
Select /es 3utton for the message to reset data
E"ecute
Iss)ed %(e%< %an%e99ation
S/stem 5ill not permit to cancel encashed chec,s(
:endor account
a' In*oice posting &.6-3' a' 71 &open items'
3' Outgoing pa/ment 5ith clearing &.653' 3' 1an, 5777 8r a'5777 Cr
c' +anual chec, creation &.C45' CI &Clearing items'
A' 5777 Cr
1' 5777 8r
d'8ispla/ chec, register &.C4)'
e' Issued chec, cancellation
1' 0eset cleared items @8elin,ing 3ill amount and pa/ment amount
:endor Account
71
1' 1an, 5777 8r A' 5777 Cr
2' 0e*erse pa/ment
:endor account
71
5777 Cr
Can%e9 %(e%<
Path :upto chec( in!ormation the path is same -Foid-Cancel payment ($r)Code is
FC?=
4ouse 3an, ?S1I
Account I8 ?S1I1
Chec, num3er ?select 577725
:oid reason code ?15 &stop pa/ment for A+%'
0e*ersal reason ?select 71&re*ersal in current period'
Select cancel pa/ment 3utton
3o and seet(e vendo& a%%o)nt F5LEN
Compan/ code ?A+%
3o and see t(e %(e%< &egiste& FC#N
Advan%e -a8.ents to vendo&s *do$n -a8.ents to vendo&s,
Sundr/ creditors Purchase Ad*ance Ad*ance to *endors
&current lia3ilities' &current assets'
Pa/ment purchase
Creation of #% master @Ad*ance to *endors @Current assetsC %oans F Ad*ances
%in, 3et5een sundr/ creditors ands ad*ances to *endors
A &Ad*ance special #% indicator'
Y
Sundr/ creditors Ad*ance to *endors
0econciliation account Alternati*e reconciliation account or special
#% Account
177571 277157
:endor A9c -277771 @ 1irlaChemals %imited 6177571
At the time of ma,ing pa/ment @5e ,no5 the purpose of pa/ment(
If it is pa/ment against a 3ill 6-277771
1775716Sundr/ creditors
If it is pa/ment as an ad*ance -277771 A
-277771 @ 1irla Chemicals %imited 6177571
A&Ad*ance &Special #% indicator''
Y
177571 277157
Advan%e -a8.ent -osting
Purchase in*oice posting
!ransfer of ad*ance from special #% to normal 3/ clearing special #% items(
Clearing of normal items(
:endor account ha*e t5o parts
)ormal items
Special #% items
C&eation o4 3L .aste& advan%e to vendo&s *FS,
#% A9c )o( ?277157
Compan/ code ?A+%
#i*e the #% account no(177571 &Sundr/ creditors ra5 material'
Compan/ code ?A+%
Enter
Change account group to current assets loans F ad*ances
Change short te"t and #% account long te"t to Ad*ance to *endors
Lin< @et$een s)nd&8 %&edito&s and advan%e to vendo&s:
Path :SP23-Financial accounting-%ccounts recei6ables and accounts payables -
0usiness transactions-DoAn payment made-De!ine alternati6e reconciliation account
!or doAn payments ($r code is 30H2
8ou3le clic, on A or do5n pa/ment on current assets
#i*e the chart of accounts ?A+%
Enter
0econciliation account ?177571
Special #% account ?277157
Advan%e -a8.ent -osting:
Path :%ccounting -Financial accounting -%ccount payable -Document entry-doAn
payment -DoAn payment (F->=
8ocument date ?!oda/s date
!/pe ?ON
Compan/ code ?A+%
:endor account ?-277771
Special #% indicator ?A
1an, account ?277175 S1I current account
1usiness area ?A+%4
Amount ?25777
!e"t ?Ad*ance pa/ment posting
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
3o and see t(e vendo& a%%o)nt t&ansa%tion *T&.%ode is F5LEN,
Compan/ code ?A+%
Select special #% transaction chec, 3o"
E"ecute
P)&%(ase invoi%e -osting *F?42,
#i*e the document date ?!oda/Is date
!/pe ?O0
Compan/ code ?A+%
Posting ,e/ ?31
Account no ?-277771
Enter
Amount ?25777
1usiness area ?A+%4
!e"t ?purchase in*oice posting
Posting ,e/ ?-7
Account no( ?277127 in*entor/ ra5 material
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select document @simulate and sa*e
3o and see t(e vendo& a%%o)nt *T&)n%ation %ode F5LEN,
Compan/ code ?A+%
E"ecute
Select 3ac, arro5
Select special #% truncation chec, 3o" along 5ith normal items
E"ecute
T&ans4e& o4 advan%e 4&o. s-e%ia9 3L to no&.a9 @8 %9ea&ing s-e%ia9 3L ite.s
Path :%ccounting -Financial accounting-%ccounts payable-Document entry-DoAn
payment -Clearing (F-5>
8ocument t/pe ?OA
Compan/ code ?A+%
!e"t ?Ad*ance transfer to normal
Select process do5n pa/ments 3utton
!ransfer posting ?25777
Sa*e
3o and see t(e vendo& a%%o)nt t&ansa%tions F5LEN
Compan/ code ?A+%
Select clearing items radio 3utton
Select special #% transaction chec, 3o"
E"ecute
Select 3ac, arro5
E"ecute
C9ea&ing o4 no&.a9 ite.s:
Path : %ccounting -Financial accounting -%ccounts payable -%ccount -Clear (F->>
#i*e the account no( ?-277771
Compan/ code ?A+%
8ou3le clic, on credit 25777
8ou3le clic, on de3it 25777
Sa*e
3o and see t(e vendo& a%%o)nts *T&ansa%tion %ode .F5LEN,
Compan/ code ?A+%
E"ecute
:endor account
D
)ormal 9 Items
$ 5 25777 -25777 Sundr/ creditors C9%
Special #% items
Ad*ance to *endor 3 25777 5 25777
2
nd
Scenario
Ad*ance more 3ill less
Ad*ance 277777
1ill amount 57777
Ad*ance pa/ment posting &.6-2'
Purchase in *oice posting &.6-3'
!ransfer of ad*ance of 0s(577777 from special #% to normal &.65-'
:endor A9c normal items
8 C 57777 1 57777
Special #% items
A 277777 C 57777
Clearing of normal items &.6--'
.inal result
:endor special #% sho5s a 3alance of 0s(1577777 @ Ad*ance to *endors
!o 3e cleared against future 3ills(
3
rd
Scenario
Ad*ance 3ill more
Ad*ance 9777
1ill amount 97777
:endor A9c
normal items
Ad*ance pa/ment posting &.6-2'
Purchase in*oice posting &.6-3' C 9777 1 97777
!ransfer of ad*ance from special #% to normal
3/ clearing
Special #% Items
Special #% &.65-' A 9777 C 9777
8' <hile ma,ing 3alance pa/ment
Of 0s(21777 dou3le clic, on 3ill
Amount 977777 and pa/ment amount
0s(9777( All the 3 line items 5ill go to
Clearing items &.653'
TER/S OF PA0/ENT
Pa/a3le immediatel/ 6 8ue net
Path : SP23-Financial accounting -%ccounts recei6able and accounts payable -
0usiness transactions-,ncoming in6oices @ Credit memos - &aintain terms o!
payment
Pa/ment terms ?A+%1
Select customer chec, 3o"
Select *endor chec, 3o"
8efault for 3ase line date
)o default ?)o(of purchases during the month 3ase line date at the time
of In*oice posting @1lan,
.or all purchases during the month gi*e month end date(
8ocument date ?Part/ 3ill date
Posting date ?#oods receipt date
Entr/ date ?>ualit/ appro*al date
Pa/ment terms ?If the pa/ment is made 5ithin 17 da/s 63Z cash discount
If the pa/ment is made 5ithin 27 da/s 62Z ash discount
pa/a3le 5ithin 37 da/s
;nder default for 3aseline date? Select posting date radio 3utton
Percentage )o(of da/s
!erm 1 3 17
!erm2 2 27
!erm3 6 37
Press enter
Cas( Dis%o)nt Re%eived
!rade discounts are to 3e adEusted to purchases 5here as cash discounts are to 3e
sho5n under other income(
C&eation o4 3L .aste& ACas( dis%o)nt &e%eived ot(e& in%o.e *FS,
#i*e the #% A9c no( ?377171
Compan/ code ?A+%
#i*e the #% account 377177 e"change gain
Compan/ code ?A+%
Enter
Change short te"t and #% account long te"t to cash discount recei*ed(
Sa*e
Assign.ent o4 a%%o)nt 4o& a)to.ati% -ostings:
Path :SP23-Financial accounting-%ccounts recei6able and %ccounts payable-
0usiness transactions-3ut going payments-3ut going payments global settings -
De!ine accounts !or cash discount ta(en) ($r Code is 304/
#i*e the Chart of Accounts ?A+%
Enter
Sa*e
#i*e the account no(377171 cash discount recei*ed
Sa*e
Entr/ date ?!oda/Is date
!/pe ?O0
Compan/ code ?A+%
Currenc/ ?I)0
Posting ,e/ ?31
Account ?-277771
Enter
Amount ?177777
Pa/ment terms ?Select A+%1
Enter
Posting ,e/ ?-7
Account no( ?277127 In*entor/ ra5 material
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select document @Simulate and Sa*e
3o and see t(e vendo& a%%o)nt *T&ansa%tion %ode is F5LEN,:
Compan/ code ?A+%
E"ecute
.orm the menu select change la/out 3utton
.orm the hidden fields column
Select current cash discount amount
Select amount in document currenc/ under column6contain
Select left arro5 or sho5 selected fields 3utton
Select cop/ 3utton
O)tgoing -a8.ent $it( %9ea&ing *F?72,
8ocument date ?!oda/Is date
!/pe ?ON
Compan/ code ?A+%
Clearing te"t ?Out going pa/ment
Account under 3an, data ?277175 S1I current account
1usiness area ?A+%4
Amount ?9777
!e"t ?out going pa/ment
Account ?;nder open item selection -277771
.rom the menu select document Simulate
<e get a message correct the mar,ed line items(
8ou3le clic, on 3lue font
!e"t enter ?P
Sa*e
A)to.ati% -a8.ent -&og&a. *APP,
S/stem 5ill 6Chec, due dates
6Issue chec,
6Pass the enter and cleared part/ account
6#enerate pa/ment ad*ance
6 update chec, register
!he chec, lot should 3e seAuential @5e are not programmer @s/stem gi*en pa/ment program(
Chec, format and pa/ment ad*ice format
APP 5ill 3e used 3/ cash rich companies
!he/ run 5ee,l/ 9 for e*er/ 17 da/s 9.or e*er/ 15 da/s
At the time of APP runC 5e ha*e to gi*e 3an,5ise ran,ing 5ith a*aila3le amounts(
S1I 1 1777777
I81I 2 577777
ICICI 3 377777
It 5ill issue chec,s from S1I upto 17 la,hs( !hen after5ards it issued form I81I upto 577777 @
!hen it goes to ICICI and issued up to 3777777
After runC it gi*es a proposal @ In the proposal it sho5s for 5hich parties for 5hich 3ills from
5hich 3an, it is going to issue to chec,s(
<e can edit proposal 1/ 3loc,ing some in*oices for pa/ment
Or
1/ charging 3an,
8ue Part/ M Part/ G
1
2
3
-
5
1lac, in*oices -C5 and ma,e the pa/ment for 1C2 and 3 use the fund for part/ 3ill pa/ments(
S/stem is issuing form S1I for part/ M 3 3ills @part/ is ha*ing account in ICICI6Change 3an,
from S1I to ICICI(
Set)- -a8.ent .et(ods 4o& %o)nt&8 4o& -a8.ent t&ansa%tions
Path :SP23 -Financial accounting-%ccount recei6able and account payable -0usiness
transactions-3utgoing payments -%utomatic outgoing payments -Payment method
@0an( selection !or payment program-Setup payment method per country !or payment
transactions
Countr/ ?I)
Pa/ment method ?1
8escription ?Chec,
Select outgoing pa/ments radio 3utton
Select chec, radio 3utton
8ocument t/pe for pa/ment ?ON
Clearing document t/pe ?ON
Pa/ment medium program ?0..O;SJC
)ame of print date set ?%IS!1S
Sa*e
Set)- -a8.ent .et(ods -e& %o.-an8 %ode 4o& -a8.ent t&ansa%tions:
Same path
Pa/ment method ?1
+inimum amount ?17
+a"imum amount ?9999999999
Select pa/ment per due da/ chec, 3o"
Select from data 3utton
.rom for the pa/ment medium? .117JP0E);+JC4ECO
8ra5er on the form ? for Ara*ind +ills %imited
Authorized signator/
Sa*e
Set)- a99 %o.-an8 %odes 4o& -a8.ent t&ansa%tions:
Same path
Compan/ code ?A+%
Separate pa/ment per 3usiness area chec, 3o"
Out going pa/ment 5ith cash discount from ? 1an, interest rate 1(5Z per month
12Z per annum
Pa/ment term?
If 5e ma,e the pa/ment 5ithin 37 da/s 5e get 61Z cash discount
8ue 5ithin $7 da/s
S/stem 5ill pa/ment $7 da/s since discount is less than 3an, interest rate(
<ithin 37 da/s ?Interest for month 1(5
<ithin $7 da/s ?Interest for month 1(5P1(5
Pa/ment terms?
If 5e ma,e the pa/ment 5ithin 37 da/s 5e get 2Z cash discount(
8ue 5ith in $7 da/s
S/stem 5ill 5ithin 37 da/s since discount more than 3an, interest rate(
+a"imum cash discount?
Pa/ment term?
If 5e ma,e the pa/ment 5ithin 37 da/s 5e get 1Z cash discount( 8ue 5ithin $7 da/s(
!hough 5e are not entitledC s/stem claims 1Z cash discount and ma,e the 3alance pa/ment
onl/ e*en if it is paid 5ith $7 da/s(
Special #% transaction to 3e paid under *endors ? Select A &Ad*ances'
Sa*e
Set)- -a8ing %o.-an8 %odes 4o& -a8.ent t&ansa%tions:
Same path
Select forms 3utton
.rom for the pa/ment ad*ise .117J8JA:IS
Select sender details 3utton
!e"t I8 ?Select S! &S! stands for !e"t'
%etter header ?.J7771J4EA8E0
.ooter ?.J7771J.OO!E0
Sender ?.J7771JSE)8E0
Sa*e and Press enter to sa*e in /our reAuest
C&eation o4 se:)entia9 %(e%< 9ots *FC#I,
4ouse 3an, ?S1I
Account I8 ?S1I1
Select change 3utton
%ot num3er ?2
Chec, num3er ?277771
!o ?271777
8eselect non6seAuential chec, 3o"
Short information ?S1I
Purchase date ?!oda/Is
Enter and sa*e
Assign -a8.ent .et(ods in vendo& .aste&:
Path :%ccounting-Financial accounting -%ccounts payable-&aster records -&aintain
centrally-Change (4G02
#i*e the *endor no( ?-277771
Compan/ code ?A+%
Select pa/ment transaction chec, 3o" under compan/ code data
Enter
Pa/ment methods ?Select U1I
Pa/ment 3loc, ?If 5e donIt 5ant to ma,e the pa/ment to this part/ in this
runC select 6S,ip account
Alternati*e pa/ee ?<e ha*e purchased from 1irla Chemicals %imtied @1C% has to
ma,e the pa/ment to part/ MGN @1C% instructs us to ma,e the
pa/ment to MGN6in alternati*e pa/ee gi*e MGN no( 5hen 5e run
APP Cchec, 5ill 3e in the name of MGN and part/ clearing 5ill 3e
1C%
4ouse 3an, ?1C% in ha*ing account in ICICI @It instructs us to issue chec, from
ICICI onl/ @ <e gi*e house 3an, ICICI6 chec, 5e issued onl/ form
ICICI(
Indi*idual pa/ment ?<hen 5e run APPC it 5ill issue one chec, onl/ for all the 3ills due @
some parties as, us to issue separate chec, for each 3ill( Select
indi*idual pa/ment chec, 3o"(
Separate chec, 5ill 3e issued for each 3ill(
END USER AREA
!/pe ?O0
Compan/ code ?A+%
Posting ,e/ ?31
Account no( ?-277771
Enter
1usiness area ?A+%4
Posting ,e/ ?-7
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
8ocument @Simulate and sa*e
Set)- @an< dete&.ination:
Path :%ccounting -Financial accounting -%ccounts payable-Periodic processing-
Payments ($r code is F0IP
.rom the menu select En*ironment maintain 6Configuration
Automatic pa/ment program @Customization one @Screen .1NP
Select 3an, determination 3utton
Enter
Select A+%
8ou3le clic, on ran,ing order folder
Pa/ment method ?1
Currenc/ ?I)0
1an, order ?1
4ouse 3an, ?S1I
Sa*e
8ou3le clic, on 3an, accounts folder
4ouse 3an, ?S1I
Pa/ment method ?1
Currenc/ ?I)0
Account I8 ?S1I1
1an, su3 account ?277175 &S1I current account'
1usiness area ?A+%4
sa*e
8ou3le clic, a*aila3le amounts folder
4ouse 3an, ?S1I
Account I8 ?S1I1
8a/s ?999
Currenc/ ?I)0
a*aila3le for outgoing pa/ment ?1777777
Sa*e
A)to.ati% -a8.ent -&og&a. &)n *T& %ode is FEE,
Path :/p to periodic processing the path is same- Payments ($r code is F**0
0un date ?!oda/Is date
Identification ?A+%1
Select parameter ta3
Compan/ codes ?A+%
Pa/ment methods ?1
!hough 5e ha*e gi*en the dateC 5e can run tomorro5 it self
Pa/ment term ?If 5e ma,e the pa/ment 5ithin 17 da/s 5e get 2Z cash discount
&8ues 5ithin 37 da/s'
Purchase toda/ ?7(11(2772
If 5e ma,e the pa/ment to da/ 62Z
If 5e ma,e the pa/ment on 1-(11(2772 2Z
S/stem 5ill not issue chec, toda/Is @ It 5ill issue in the ne"t run since the discount amount is
same(
It control the cash flo5s
Part/ 3ill date ?7(11(2772
Pa/ment term ?A+%2 37 da/s credit 761262772
APP run toda/ ? It as,s ne"t Posting date ?1-(11(2772
APP run2 ?1-(11(2772 21(11(2772
)e"t pa/a3le date ?1-(11(2772
)e"t posting date ?1-(11(2772
:endor from ?-277771
:endor to ?-377777
Sa*e
Select 3an, arro5
Select proposal 3utton &Shift P.1'
Select start immediatel/ chec, 3o"
Enter
#o on press enter &1asic !r code 3o" green tic, mar, 3o"'
!ill 5e get the message pa/ment Proposal has 3een created
!o edit the proposal 6Select an/ proposal 3utton enter &Shift P.-'
8ou3le clic, on *endor no(
!o 3loc, on in*oice for pa/ment
8ou3le clic, on document no( ?177771
Pa/ment 3loc, ?Select A &1loc, for pa/ment '
Enter
!o change 3an, for second 3ill
8ou3le clic, on document no( ?17777-
Select reallocation 3utton
Pa/ment method ?1
4ouse 3an, ?S1I
Account I8 ?S1I1
Enter
Sa*e
Select 3an, arro5 t5o times
<e get a message pa/ment proposal has 3een edited
Select pa/ment run 3utton
Enter
#o on press enter (
It 5e get the message pa/ment run has 3een carried out(
To ta<e %(e%< -&inting:
Select printout 9 data medium ta3 for the program RFFOUSCC
#i*e the *ariant ?A1
Select maintain *ariants 3utton
Select for all selection screen radio 3utton
Select continue 3utton
Program run date ?7(11(2772
Identification feature ?A+%1
Pa/ment method ?1
1usiness area ?A+%4
4ouse 3an, ?S1I
Account id ?S1I1
Chec, lot no( ?2
Select print chec,s chec, 3o"
Printer ?%P71
Select print immediatel/ chec, 3o"
Select print pa/ment ad*ice notes chec, 3o" printer ?%P71
Select print pa/ment summar/ chec, 3o"
Printer ?%P71
)o(of sample print outs ?7
Select donIt *oid an/ chec,s chec, 3o"
Select attri3utes 3utton &.5'
+eaning ?S1I chec, printing date 72(11(2772
Sa*e
Select 3ac, arro5
Sa*e once again
Select 3an, arro5
Select print out 3utton
.or Eo3 name @in place of Auestion of mar, @#i*e *ariant A1
A1 Compan/ code ?A+%
1usiness area ?A+%4
1an, ?S1I
Account I8 ?S1I1
Chec, lot no( ?2
Parameters are sa*ed in the *ariant in place of Auestion mar, A1
Press enter
Enter once again
To vie$ %(e%< -&inting
.rom the menu select s/stem @Ser*ices output control
Select spool no(chec, 3o" for chec,
Select displa/ contents &.$'
3o and see t(e vendo& A%%o)nt F5EEN
#i*e the *endor account ?-277771
Compan/ code ?A+%
E"ecute
8ou3le clic, on document t/pe ?ON
.or the amount ?9999
Select call up document o*er*ie5 3utton &.9'
Enter
.rom the menu select En*ironment chec, information
E"ecute
C&edit .e.o -ostings
Purchase from 1irla Chemicals %imited
If the material is not good
0eturn the material or reduce the amount &Price'
1C% 5ill issue credit note to mail or A+% raises 8e3it note on 1C%
1oth are same
8oc t/pe ?O# &Credit memo' OA
)o(range 1 1
)o need to gi*e no(range inter*al alread/ 5e ha*e gi*en earlier
Path :%ccounting- Financial accounting -%ccounts payable -Document entry -Credit
memo general (F->*
!/pe ?O# &:endor credit memo'
Compan/ code ?A+%
Posting ,e/ ?21 Credit memo
Account ?-277771
Enter
1usiness area ?A+%4
!e"t ? Credit memo posting
Posting ,e/ ?577
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
)ote? Cash Eournal postings @ not accept negati*e 3alances
)ormal postings Accept negati*e postings
ACCOUNTS RECEI!A5LE *A+R,

!his is also a Su3 %edger &Su3sidiar/ %edger'
!his is used 5hen Sales F 8istri3ution &S8' +odule Is not implemented6All t/pes of sales(
Eg? Product Sale90a5 +aterial Sale9Scrap Sale
<hen Sales F 8istri3ution&S8' +odule is implemented6!his is used for 0a5 +aterial Sale
9Scrap Sale9Asset Sale6&Other than Product Sale'
At the time of sale?
Customer Account 8r Su3 ledger Sundr/ 8e3tors&#eneral %edger'
D D !O SA%ES
#eneral %edger D
D
D
0econciliation Account
Or
Control Account
5ASIC SETTIN3S FOR ACCOUNTS RECEI!A5LE:
1(Creation Of Customer Account #roups
A'.I Customers
Asset Sale9Scrap Sale90+ Sale 0econciliation account field
Parties
1'S8 C;S!O+E0S 0eAuired Entr/ field
P0O8;C! SA%E PA0!IES
2(Create num3er ranges for customer accounts
3(Assign num3er ranges to customer account groups
-(Creation of 2 #% masters
A'Sundr/ 8e3tors6 LCurrent AssetsC%oansFAd*ancesL
1'Sales Account Sales
5(Creation Of Customer +aster
$( 8ocument !/pes And )o(0anges O1A
80 Customer In*oice
8N Customer Pa/ment
8A Customer 8ocument .or
!ransfers90e*ersals
(Posting Oe/s 71 Customer 8e3it
15 Customer Credit
<e test a scenario 5here *endor is a customer
Part/ 1C% Part/ 1C%
Purchase 177777 Sales 177777
Sales 27777 Purchase 27777
66666666 6666666
)et Pa/a3le 27777 )et 0ecei*a3le 27777
<hen 5e Pa/90ecei*e net amount 5e ha*e to clear *endor transactions and customer
transactions at a time
)ote ? Create receipt terms &if an/ cash discount de3it 6 8e3it e"penses '
E.SALES IN!OICE POSTIN3:
C&eation o4 %)sto.e& a%%o)nt g&o)-s
Path: SP23- Financial %ccounting- %ccount 2ecei6ables and accounts payables
customer accounts - &aster data- Preparation !or creating customer master data-
De!ine account groups Aith screen layout (customers
Account group ? A+%1
)ame ? .I Customers for A+%
8ou3le lic, compan/ code data
8ou3le clic, account management
0econciliation account ma,e it reAuired entr/ filed
Sa*e
Select create reAuest 3utton
Short description for A0 customization for A+%
Press enter
Enter once again to Sa*e in /our reAuest
Select ne"t entr/ 3utton
)ame ? S8 customers for A+%
0econciliation account ma,e it reAuired entr/ filed(
Sa*e(
C&eate No. &ange 4o& %)sto.e& a%%o)nts:
Path :/pto preparation !or creating customer master data the path is same)-Create no)
range !or customer accounts ($r)code is 4DC*
)o( range ?23
.rom no( ?$$77771
!o no( ?$77777(
Enter
)o(range ?2-
.rom no( ?$77771
!o no( ?$277777
Enter and Sa*e
Assign N).@e& &anges to %)sto.e& a%%o)nt g&o)-s:
Same path
Enter
.or A+%1 Assign no(range ?23
.or A+%2 Assign no(range ?2-
Sa*e
De4ine to9e&an%e g&o)- 4o& C)sto.e&
Path :SP23-Financial accounting-%ccount recei6able and account payable-0usiness
truncations-incoming payments-manual incoming payments-De!ine
tolerances(Customers
Compan/ code ?A+%
!olerance group ? 1lan,
Sa*e
C&eation o4 3L /aste&s *FS,:
Compan/ code ?A+%
#i*e the #% account no(277157 ad*ance to *endors
Compan/ code ? A+%
Enter
Change short te"t and #% account long te"t to Sundr/ 8e3tors
Change reconciliation account for account t/pe to customers
Change sort ,e/ to 731 customer num3er
Select Create 9 1an, 9 Interest ta3
.ield status group ?#7$
Sa*e
#% account no ?377777
Compan/ code ?A+%
Change #% account 377177 E"change gain
Compan/ code ?A+%
Enter
Select t/pe9description ta3
Change the account group to sales9(
Change short te"t and #% account loge te"t to sales account
C&eation o4 %)sto.e& .aste&
Path: %ccounting- Financial accounting -%ccounts recei6ables-&aster records-&aintain
Centrally-Create ($r)Code is 4D0*
Account group ?select .I customer for A+%
Compan/ code ?A+%
Enter
!itle ? ? select Compan/
)ame ? 1I0%A Chemicals %imited
Countr/ ? I) for India
:endor ?-277771
Select compan/ code data 3utton
0econciliation account ?277117 Sundr/ de3tors
Sort ,e/ ?731 &Customer no('
Select pa/ment transaction ta3
!erms of pa/ment ?7771 pa/a3le immediatel/ due net
Sa*e
Do%).ent t8-e n).@e& &anges *O5A7,
Select t/pe 8r customer in*oice
)o(range ?12
Compan/ code ?A+%
Select inter*als 3utton
)o(range ?12
Gear ?2772
.orm no( ?-77771
!o no( ?577777
Enter and sa*e
Select t/pe ?8N &Customer pa/ment '
)o( range ?1-
Compan/ code ??A+%
)o(range ?1-
Gear ?2772
.rom no( ?577771
!o no( ?$77777
Enter and sa*e
Select 3ac, arro5 three times
Select t/pe ?8A &customer document'
)o(range ?1$
Compan/ code ?A+%
Select change inter*al 3utton
)o(range ?1$
Gear ?2772
.orm no( ?$77771
!o no( ?77777
Enter and sa*e
ENTER USER AREA
Sa9es invoi%e -osting:
Path accounting - Financial accounting -%ccount recei6able- Document entry-,n6oice -
.eneral (F-22
!/pe ?80
Compan/ code ?A+%
Posting ,e/ ?71 In*oice &Customer de3it' C?Customer 8? 8e3it
Account ? select $$77771
Enter
!e"t ? Sales In*oice posting
Posting ,e/ ?57
Account ?377777 &sales account'
Enter
Account ?R
1usiness area ?A+%4
!e"t ?P
2(#o$ To !ie$ C)sto.e& A%%o)nt T&ansa%tions?
Path : %ccunting - Financial accounting - %ccounts recei6able- %ccount-Display @
Change line items ($r)code is F0'5C
#i*e the customer account no( ?$$77771
Compan/ code ?A+%
Select 3ac, arro5
To vie$ vendo& and %)sto.e& t&ansa%tions toget(e&
Select *endor items chec, 3o" along 5ith normal items
E"ecute
2.In%o.ing -a8.ent and %9ea& vendo& and %)sto.e& t&ansa%tions toget(e&
Step A'8ocument t/pe 8N should allo5 *endor transactions
8ocument t/pes and no( 0anges6O1A
Select doc t/pe? 8N Select doc t/pe? ,z
Select details 3utton Select details 3utton
1elo5 no( 0ange6 1elo5 no( 0ange6
Account t/pe? Account t/pe?
A Assets A assets
8 Customers selected 8 customers to select
O :endors to select O *endors selected
+ +aterials + materials
S #% accounts selected S #% accounts selected
)ormal receipt entr/? )ormal pa/ment entr/?
1an, A9c 80 #% *endor a9c 80 :endor
!o customer customer !o 1an, #%
)se t(e T&.%ode O5A7
Select document t/pe ? 8N &customer pa/ment '
select details 3utton
select *endor chec, 3o"
sa*e
In%o.ing Pa8.ent :
Path :%ccounting - Financial accounting - %ccounts recei6able- Document entry-
,ncoming payments - ($r)Codes is F-2=
!/pe ? 8N Customer pa/ment
Compan/ code ? A+%
Clearing te"t ? Incoming pa/ment
Account under 3an, data ? 277175 &S1I current account'
1usiness area ?A+%4
Amount ?-9$777
!e"t ? Incoming pa/ment
Account under open item selection ? Select $$77771
Account t/pe ?8 comes 3/ default &8 stands for
customers'
Select other accounts chec, 3o"
Select standard open items chec, 3o"
Account t/pe ? Select O &:endors'
Compan/ code ?A+%
Account ?-277771
8ou3le clic, on all open items
8ocument Simulate and sa*e
3o And See T(e C)sto.e& A%%o)nt T&ansa%tions *T&.%ode is F5L7N,
Compan/ code ?A+%
Select *endor items chec, 3o"
E"ecute
Ad*ance 0eceipts .rom Customers
&8o5n Pa/ment 0eceipts .rom Customers'
Sundr/ Sale Ad*ance Ad*ance from
8e3tors Customers
&Current &Current %ia3ilities'
Asset'
0eceipt Sale
1( Creation Of #% +aster6Ad*ance .rom Customers6 under Current %ia3ilities F
Pro*isions &.S77'
%in, 3et5een Sundr/ 8e3tors and ad*ance from Customers
A &Ad*ance' Special #% Indicator
9^
Sundr/ de3tors Ad*ance from customers
&0econciliation Account' &Alternati*e reconciliation
account or special #%
account'
3(Ad*ance 0eceipt Posting
-( Sales in*oice posting
5( !ransfer of ad*ance from special #% to normal 3/ clearing special #% items
$( Clearing of normal items
a'Customer account t5o parts
3' Special #% items
E. C&eation o4 3L .aste& Aadvan%e 4&o. %)sto.e& %)&&ent 9ia@i9ities F -&ovisions
*FS,
Compan/ code ?A+%
#i*e the #% account no( ?277117 Sundr/ de3tors
Compan/ code ?A+%
Change account group to current lia3ilit/ F pro*isions
Change short F #% account long te"t ad*ance from customers
Sa*e
Lin< @et$een S)nd&8 De@to&s and advan%e 4&o. C)sto.e&s
Path :SP23-Financial accounting-%ccounts recei6able and accounts payable-
0usiness transactions-DoAn payment recei6ed -De!ine reconciliation accounts
!or customer doAn payments(3042
8ou3le clic, on special #% indicator A
#i*e a /our chart of accounts ?A+%
Enter
Special #% account ?177572
END USER AREA
Advan%e &e%ei-t -osting:
Path :%ccounting- Financial accounting -%ccounts recei6able-Document entry-DoAn
payment -DoAn payment ($r)code is F-2:
!/pe ?8N
Compan/ code ?A+%
Customer account ?$$77771
Special #9% indicator ?A
1usiness area ?A+%4
Amount ?12777
!e"t ?Ad*ance receipt posting
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select @8ocument @Simulate and sa*e
3o and see t(e %)sto.e& a%%o)nt t&ansa%tion *F5L7N,
Compan/ code ?A+%
Select special #% transactions chec, 3o"
E"ecute
Sa9es invoi%e -osting * T& %ode is F?11,
!/pe ?80 customer in*oice
Compan/ code ?A+%
Posting ,e/ ?71
Account ?$$77771
Enter
Amount ?12777
1usiness area ?A+%4
!e"t ?Sales in*oice posting
Posting ,e/ ?57
Account no( ?377777 Sales A9c
Enter
Amount enter ?R
1usiness area ?A+%4
!e"t ?P
.orm the menu select document @Simulate and sa*e
3o and see t(e %)sto.e& a%%o)nt t&ansa%tion *F5L7N,
Compan/ code ?A+%
E"ecute
Select 3ac, arro5
Select special #9% transactions chec, 3o" along 5ith normal items
E"ecute
T&ans4e& o4 advan%e 4&o. s-e%ia9 3L to no&.a9 @8 %9ea&ing s-e%ia9 3L ite.s:
Path :%ccounting-Financial accounting -%ccounts recei6able-Document entry-DoAn
payment clearing (F-9:
!/pe ?8A
Compan/ code ?A+%
Customer account ?$$77771
!e"t ?Ad*ance receipt clearing
Select process do5n pa/ment 3utton
!ransfer posting ?12777
Sa*e
3o and see t(e %)sto.e& a%%o)nt t&ansa%tions *F5L7N,
Compan/ code ?A+%
Select special #% transactions chec, 3o"
E"ecute
Select 3an, arro5
E"ecute
C9ea&ing o4 no&.a9 ite.s:
Path :%ccounting- Financial accounting -%ccounts recei6able -%ccount -Clear (F-92
#i*e the account no( ?$$77771
Compan/ code ?A+%
8ou3le clic, on de3it ?12777
8ou3le clic, on credit ?12777
Sa*e
3o and see t(e %)sto.e& a%%o)nt t&ansa%tions F5L7N
Compan/ code ?A+%
E"ecute
5ILL DISCOUNTIN3
.und 3ased limits
&+one/ 5ill 3e gi*en
ph/sicall/ 3/ the 3an,'
)on fund 3ased limits
&+one/ 5ill no 3e gi*en
ph/sicall/ 3/ the 3an, to
the compan/'
1( Cash credit %ocal Sales order 1( 1an, #uarantees &1#'
2( Pac,ing credit E"port sales orders 2( %etter of credit &%C'
3(1an, o*erdraft
-(1ill discounting
1ill discounting mechanism A+%
Sale 577777 on 12(11(2772
!erm of pa/ment @37 8a/s Credit
A+% 8iscounts the 3ill
<ith the 3an,
D
1an, 5ill charge 37 da/s
D
On due dateC 3an, 5ill collect
.rom customer
D
66666666666666666666666666666666666666666666666666666666666666666666666666666666666666666
D D
Customer ma,es the customer does not ma,e the
pa/ment to the 3an, Pa/ment to 3an, lia3ilit/ to A+%
)o lia3ilit/ to A+% %ia3ilit/ to A+%
Contingent lia3ilities
%ia3ilit/ is uncertain
Gear end? !his is sho5n in notes to accounts @;nder contingent lia3ilities
5i99s dis%o)nted $it( @an<
No&.a9 A%%o)nting SAP A%%o)nting
Incase of sales
Customer A9c 8r
!o Sales
Customer A9c 8r
&Sundr/ de3tors'
!o Sales
1ill of e"change pa/ment
6 )o entr/ 6
Customer special #% &<' 8r
&Sundr/ de3tors 3ill of e"change'
!o customer a9c 5ith clearing
&Sundr/ de3tors'
1ill discounting
1an, current A9c 8r
!o 1an, 3ill discounting
1an, current A9c 8r
!o Interest A9c
!o 1an, 1ill discounting
0eport *ie5 customer 5ise
91Ill5ise due date
5ise91an,5ise out standings
a*aila3le in SAP
0e*erse contingent lia3ilit/
1an, 3ill discounting 8r
!o Customer
1an, 3ill discounting &5ith clearing' 8r
!o Customer special #%&<' 5ith
clearing
&sundr/ de3tors 5ill of e"change'
Presentation in 1alance sheet?
Sundr/ de3torsTSundr/ de3tors
Sundr/ de3tors 8e3it
&1ill of e"change' _ )et Nero
1an, 3ill discounting Credit
Or
8onIt plot sundr/ de3tors 3ill of e"change and 3an, discounting in 3alance sheet6It is reAuired
onl/ for notes to accounts(
Customer A9c S1I 3ill discounting
)ormal items OP 1A% 377777
A' 177777 1'177777 E'177777 C'177777
6666666666
-77777
Special #%
1'177777 E'177777 377777
%imits 5ith 3an,s? S1I I81I
1ill discounting limit 5777777 2777777
Alread/ discounted 3777777 2777777
6666666666666 666666666666
%imit a*aila3le 2777777 7
TTTTTTT
1ill discounted as per C 1777777
66666666666
%imit a*aila3le 1777777
Pa/ment 3/ customer as per E 1777777
66666666666
)o5 limit a*aila3le 2777777
TTTTTT
Creation of 2 #% masters
Sundr/ de3tors &1ill e"change under current assetsC loans F ad*ances(
S1I 3ill discounting Secured loans
.und 3ased limits and non6fund 3ase limits .irst change on current asset and
second change on fi"ed assets(
C&eation o4 3L a%%o)nt *FS,
Compan/ code ?A+%
Select 5ith template
#i*e the #% account no(277117 Sundr/ de3tors
Compan/ code ?A+%
Enter
Change short te"t to sundr/ de3tors 1ill of E"change
Change #% account long te"t to sundr/ de3tors &1ill of e"change'
#% account no( ?177372
Compan/ code ?A+%
Select 5ith template 5ith 3utton
#i*e the #% account no(177377 S1I 0upee !erm loan
Compan/ code ?A+%
Change short te"t and #% account long te"t to S1I 3ill discounting
Select open item management chec, 3o"
Select post automaticall/ onl/ chec, 3o"
Sa*e
Lin< @et$een s)nd&8 de@to&s and s)nd&8 de@to&s @i99 o4 eB%(ange
Path:SP23-Financial account-0an( account -0usiness transactions-0ill o! exchange
transactions-0ill o! Exchange recei6able-Post bill o! change recei6able-De!ine
alternati6e reconcile -%ctual !or 0ills@Exchange recei6able ($r code is 30HC
8ou3le clic, on special #% indicator ?< &1ill of E"change recei*a3le'
Enter
Special #% account ?277111 Sundr/ de3tors &1ill of e"change'
Sa*e
Lin< 4o& 5an< %)&&ent a%%o)ntG S)nd&8 de@to&s A%%o)nt and @an< @i99 dis%o)nting
a%%o)nt
Path: up to the bill o! exchange recei6able at ban(-De!ine ban( sub accounts($r code is
30HG
Chart of accounts ?A+%
;sage select discounting special #% indicator ?<
Customer reconciliation account ?277117&sundr/ de3tors'
1an, su3 account for lia3ilit/ ?177372 &S1I 3ill discount'
Sa*e
END USER AREA
Sa9es invoi%e -osting *F?11,
!/pe ?80
Compan/ code ?A+%
Select posting ,e/ ?71
Account no( ?$$77771
Enter
Amount ?177777
1usiness area ?A+%4
Pa/ment terms ?Select )! 37 )et 37 &37 da/s credit'
!e"t ?sales in*oice posting
Posting ,e/ ?57
Account ?377777 Sales account
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
5i99 o4 eB%(ange -a8.ent:
Path :%ccounting -Financial accounting- %ccounts recei6able -Document entry-0ill o!
exchange -Payment (F-98
!/pe ?8N
Compan/ code ?A+%
Posting ,e/ ?79 Customer special de3it
Special #% indictor ?<
Enter
Amount ?177777
1usiness area ?A+%4
!e"t ?1ill of e"change pa/ment
8ue on ?1-(12(2772 &37 da/s due date'
Placement usage ?select discounting
8omicile ?S1I
Control 3an, location ?+ain 1ranchC 4G8
select choose open item 3utton
8ou3le clic, on recei*a3le ?177777
)ote the document no(577773
5i99 dis%o)nting:
Path :%ccounting -Financial accounting- %ccounts recei6able- Document entry -0ill o!
exchange -Discounting (F-99
!/pe ?8A
Compan/ code ?A+%
1an, account ?277175 &S1I current account'
1usiness area ?A+%4
Amount ?95777
!e"t ?S1I 3ill discounting
Posting ,e/ ?-7
Account no( ?-77-77 Interest account
Enter
Amount ?577777
1usiness area ?A+%4
!e"t ?P
Press select 3ill of e"change 3utton
8oc no( ?577773
8ocument @Simulate and sa*e
Re-o&t to vie$ %)sto.e& $ise @i99 $iseG do%).ent $ise and @an< $ise o)tstanding:
Path :%ccounting -Financial accounting-%ccounts recei6able-Periodic processing -0ill
o! exclude processing -Gorea-0ill o! exchange management ($r codes
S<%'2<=;0*22*9
#% account ?277111 1ill of e"change
Compan/ code ?A+%
Special #% indicator ?<
;sage ?select 8 &8iscounting'
Select discounted 9Collected radio 3utton
E"ecute
Select current la/out 3utton
Oeep the fields due dateC document noC customer recei*ed formC document data68omicile(
Amount in local currenc/
Select cop/ 3utton
Reve&se %ontingent 9ia@i9it8 :
Path :%ccounting-Financial accounting -%ccounts recei6able-Document entry- 0ill o!
exchange -2e6erse contingent liability (F-20
#i*e the document date F Posting date ?13(12(2772
!/pe ?8A
Compan/ code ?A+%
#% account ?277111 &Sundr/ de3tors 3ill of e"change'
;sage ?Select discounting
8ue 3/ ?31(12(2772
Customer ?$$77771
Select edit line items 3utton
Ignore the all 5arning message and press enter
Select drop do5n 3utton for command column
P Set items to acti*e
PP Set items is 3loc,s to acti*e
6 Set items to inacti*e
6 Set items in 3loc,s to inacti*e
Customer made pa/ment for 2C3 and - 3ills(
1ill )o or or
@
2 P PP
3 P
- P PP
5 6
Customer made pa/ment for 1 and 5 3ills
1ill no( or or
P
2 6 6
3 6
- 6 6
5 P
Command filed select P
Sa*e
.rom the menu select document @8ispla/
If 3ill is dishonored?
Contingent lia3ilit/ 3ecomes actual lia3ilit/ 3ase step E re*erse contingent lia3ilit/
additional entr/ to 3e passed(
Customer account 8r
!o S1I current account &Sundr/ de3tors'
8unning &0eminder'
If the customer does not ma,e the pa/ment as per terms of pa/ment s/stem 5ill issue
dunning letters(
<e are not programmers 5e use s/stem gi*en dunning letter formats(
D)nning a&ea:
Compan/ code as a 5hole 90egional 5ise 9 location 5ise
Eg(1ig companies
Separate mar,eting heads
.or East .or <est .or )orth .or South
Onl/ to his area customers(
4ere 5e create each session as one dunning area (
Small companies @one mar,eting head for all the regions(
Compan/ code 5ill 3e the dunning area(
&Cash credit ? %oan from 3an, and after sales 5e discharge the lia3ilit/ e"port sales order C
pac,ing credit loan from 3an, C 3ill discounting after sale'
8unning le*els t/pe of letters
+a"imum ?9 le*els
<e are using ?- le*els
8unning inter*als &.reAuenc/' ?17 da/s
#race period ?3 da/s
Eg? 1
st
%etter 2
nd
%etter 3
rd
%etter -
th
%etter
Sale on 1(11(2772 after after after after
Pa/ment terms 7771 27(11(2772 37(11(2772 17(12(2772 27(12(2772
Pa/a3le immediatel/
8unning charges? .or sending the letter 5e can collect dunning charges form the
customer(
It can 3e le*el 3ased 9 amount
1ased
It can 3e fi"ed percentage amount
It 5ill 3e sho5n onl/ in the letter
It 5ill not 3e posted the accounts
De4ine d)nning a&eas:
Path :SP23-Financial accounting-%ccounts recei6able and account payable-
0usiness transactions -Dunning -0asic settings !or dunning -De!ine dunning areas)
Compan/ code ?A+%
Area ?1lan,
!e"t ?8unning area to A+%
sa*e
De4ine d)nning -&o%ed)&es:
Path :/p to dunning the path is same -Dunning procedures-De!ine procedures ($r
code is F0&P
Select ne5 procedure 3utton
8unning procedure ?A+%
)ame ?8unning procedure for A+%
8unning inter*al in da/s?17
)o(of dunning le*els ?-
%ine item grace periods?3 da/s
Interest indicator ?Select 71 standard item interest calculation
Select standard transactions dunning chec, 3o"
8unning te"ts 3utton
Compan/ code ?A+%
Select customer radio 3utton
Enter
Select ne5 compan/ code 3utton
Enter
.or compan/ code ?A+% select separate notice per dunning le*el chec, 3o"
Select Ges 3utton for the message to sa*e date
Select dunning le*els 3utton
Select al5a/s dun chec, 3o" for all the four le*els
Select charges 3utton &.$'
#i*e the currenc/ ?I)0
Enter
Compan/ code ?A+%
Enter
O-en one .o&e session $it( t&ansa%tion %ode :F5/P
8ou3le clic, on procedure 7771
Select dunning te"t 3utton
#i*e the compan/ code ?7771
Enter
Come to the first session
8unning le*el 1
.rom .15768unn 671
8unning le*el 2
Select pagedo5n 3utton &right side'
8unning le*el 3
.orm .157JdunnJ72
8unning le*el -
th

.orm .157JdunnJ72
)o5 select charges 3utton
#i*e the currenc/ ?I)0
Enter
Select 3ac, arro5
Sa*e
Assign d)nning -&o%ed)&e in %)sto.e& .aste&:
Path :%ccounting-Financial accounting-%ccounts recei6able -&aster records-&aintain
centrally-Change ($r code is 4D02
Compan/ code ?A+%
Enter
Select compan/ code date 3utton
Select correspondence ta3
8unning procedure ?select A+%
Sa*e
END USER AREA
Sa9e invoi%e -osting *F?11,
#i*e the document date F posting date ?17(11(2772
!/pe ?80
Compan/ code ?A+%
Posting ,e/ ?71
Account ?$$77771
Enter
Amount ?1111
1usiness area ?A+%4
Posting ,e/ ?57
Account no( ?377777 Sales account
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu Select 8ocument @Simulate and sa*e
D)nning &)n
Path: %ccounting -Financial accounting-%ccounts recei6able Periodic processing-
Dunning-($r code F*50
0un on ?!oda/Is date
Identification ?A+%1
Select parameter ta3
8unning date ?!oda/s date
8ocuments posted up to ?!oda/ date
Compan/ code ?A+%
Customer ?$77777
Sa*e
Select 3ac, arro5
Select schedule 3utton
Output de*ise ?%P71
Select schedule 3utton
#o on press enter till 5e get the message U 8un selection is compltedI
Select dunning print out 3utton
Select print 3utton
#o on press enter till 5e get the message dunning print out is completed
Select dunning histor/ 3utton
#i*e /our compan/ code ?A+%
E"ecute &.2'
Oeep the cursor on 1111
Select displa/ dunning notice 3utton
Oeep the cursor on the document no(
Select print pre*ie5 3utton
3o and see t(e %)sto.e& .aste& *XD1,
Customer ?$$77771
Compan/ code ?A+%
Enter
Its updates automaticall/
%ast dunned date ?1(11(2772 and dunning le*el(
SALES TAX
:A! means *alued added ta" or %S! %ocal Sales !a"
CS! mans Central Sales !a"
Purchase Sales &Output ta"'
Input ta"
1 2 3 -
%ocal outside %ocal Outside
purchases state Sales State sales
:A!9CS! CS! purchase :A! 9% CS! sales
Purchase
1asic 177 177 277 277
E"cise 2Z 2 2 27 27
:A! -Z -(32&1PE' 2(1$&CS!2Z' 2(57&:A!12(5Z' -(-&CS!2Z'
666666666 66666666 666666666 666666666
1ill amount 112(32 117(1$ 2-(57 22-(-7
TTTTTT TTTTT TTTTT TTTTTT
Pa/ment to sales 8epartment
%ocal sales @%ocal purchases 2(576-(32T23(12
%ocal sales @CS! purchases 2(57T2(57
CS! sales @%ocal purchases -(-6-(32T7(72
CS! sales @CS! purchasesT-(-T-(-
At the time of local purchasesC ta" paid on purchasesC can 3e adEusted @to ta" pa/a3le at
the time of sales( &%ocal sales 9CS! sales'
At the time of CS! purchaseC ta" paid on purchases can not 3e adEusted @to add to
in*entor/(
E"cises rates are 3ased on products
E"cise rates are gi*en central e"cise tariffC in central e"cise tariff 5e ha*e 2 digits chapter
I8(
52777777 !e"tiles 2Z
Central e"cise 5ill 3e co*ered in the end(
<e are testing no5 5ithout e"cise dut/(
Customization of sales ta"
De4ine taB -&o%ed)&e
Path :SP23-Financial accounting -Financial accounting global settings-$ax on
sales @purchases-0asic settings-Chec( calculation procedure)

8ou3le clic, on define procedures
Procedure ?4 !a"
8escription ?Sales ta" India
Sa*e
Select 4 !a"
8ou3le clic, control data folder
Select ne5 entries data folder
Step Co C !/pe 8escription .rom !o Account ,e/
17 7 Select 1AS1 1ase amount
27 7 +<:S Input ta" 17 17 Select :S! 6Input ta"
37 7 +<AS Output ta" 17 17 +<S output ta"
Sa*e
Assign %o)nt&8 to %a9%)9ation -&o%ed)&e
/p to basic settings the path is same %ssign country to calculation procedure
#i*e the countr/ ?I) for India
Enter
.or countr/ I) assign procedure 4 ta"
Sa*e
De4ine taB %odes 4o& sa9es and -)&%(ases
/p to tax on sales o! purchases the path is same-Calculation -De!ine-$ax codes !or
sales and purchases) ($r)code is F$4P
#i*e the countr/ ?I) for India
Enter
#i*e the ta" code ?:o
Enter
8escription ?7Z input ta"
!a" t/pe ?Select : input ta"
Enter
Input ta"C ta" percent rate 7
Oeep the cursor on ouput ta"C ta" percent rate
Select deacti*ate line &.5' 3utton
Sa*e
!a" code ?:1
Enter
8escription ?-Z input ta"
!a" t/pe ?select : input ta"
Enter
Input ta"C ta" Z rate -
Oeep the cursor out put ta"C ta" percent rate
Select deacti*ate line 3utton
Sa*e
!a" code ?A7
Enter
8escription ?7Z output ta"
!a" t/pe ?select A output ta"
Enter
Output ta"C ta" percent rate 7
Oeep the cursor our input ta"C ta" percent rate
Sa*e
!a" code ?A1
Enter
8escription ?12(5Z output ta"
!a" t/pe ?Select A out put ta"
Enter
Output ta"C ta" percent rate 12(5Z
Oeep the cursor on input ta"C ta" percent rate
Sa*e
Assign taB %odes 4o& non?taBa@9e t&ansa%tions
Path :/p to tax on sales@purchases the path is same Posting-%ssign tax codes !or
non-taxable transactions ($r code is 30C'
Enter
.or A+% select input ta" :7
Out put ta" :o
Sa*e
C&eation o4 3L .aste& FS
1( :A! recei*a3le Current assetsC
2( :A! pa/a3le %oans F Ad*ances
Current lia3ilit/
T& %ode is FS
Compan/ code ?A+%
#i*e the #% account no( ?277127 &In*entor/ 0+'
Compan/ code ?A+%
Enter
Change short and #% long te"t to :A! recei*a3le
Select create 9 1an, 9Interest ta3
.ield status group change to #7-1 &!a" office clearing accounts'
Sa*e
One more account
Compan/ code ?A+%
Compan/ code ?A+%
Enter
Select t/pe98escription ta3
Change account group to current lia3ilit/ and pro*isions
Change short te"t and #% account long te"t to :A! pa/a3le
Sa*e
#i*e the #% account no(?277127
Compan/ code ?A+%
.rom the menu select #% account change
!a" categor/ ?Select R &All ta" t/pes allo5ed'
Select posting 5ithout ta" allo5ed chec, 3o"
Sa*e
#% Account 377777 Sales A9c
Compan/ code A+%
.rom the menu select #% account change
!a" categor/ ?select R
Select posting 5ithout ta" allo5ed chec, 3o"
Sa*e
Assign.ent o4 a%%o)nts 4o& a)to.ati% -ostings:
Path :SP23-Financial accounting -Financial accounting global settings-$ax on
sales@purchases-posting-De!ine tax accounts (30>0
8ou3le clic, on transactions :S! &input ta"'
Enter
#i*e the account ?277155 :A! recei*a3le
Sa*e
Select 3ac, arro5
8ou3le clic, on transactions +<S&output ta"'
Sa*e
#i*e the account no(177575 :A! ta3le
Sa*e
In line en*ironment .I consultantIs Eo3? Customization
Creation of !a" procedure
Creation of ta" codes
Creation of #% accounts
Assignment of #% accounts
++ module?
Purchase order material no(0+1
Purchase order *endor 123-
Purchase order >t/ 1 Og
Purchase order 0ate 177
Purchase order ta" code :1 &-Z input ta"'
#oods receipt
!a" procedure?
1ase amount 177 &1R 177' in*entor/ Account
Input ta" on 3ase amount - :S! 6277155 :A! recei*a3le
&:16-Z ' 66666
:endor credit 17-
TTT
S8 module?
Sales order Customer no( 92$
+aterial .#1
>t/ 1Og
0ate 277
!a" code A1 &12(5Z' output ta"
!a" procedure
1ase amount 277 sales account
Output ta" on 3ase amount 25 +<S 6177575 :A! pa/a3le
At 12(5Z 66666
Customer de3it 225
TTT
In .I for sales?
Customer account 8r 225
!o sales 277
!o :A! pa/a3le 25
Sa*e
Sa9es invoi%e -osting T& %ode is F?11
Compan/ code ?A+%
Posting ,e/ ?71 customer de3it
Account ?$$77771
Enter
Select calculate ta" chec, 3o"
!e"t ?!a" sales in*oice posting
Posting ,e/ ?57
Account no( ?377777 &Sales a9c'
Enter
Amount ?R
!a" code ?Select A1
1usiness area ?A+%4
!e"t ?P
.rom the menu select 8ocument6 Simulate
8ou3le clic, on :A! pa/a3le line item
1usiness area ?A+%4
!e"t ?P
Sa*e
ASSET ACCOUNTIN3
5ad de@its:
Creation of #% +aster ?Pro*ision for 3ad de3ts reconciliation A9c )o(277112
%in, 3et5een sundr/ de3tors and pro*ision for 3ad de3ts ?O1MG
E 0eser*e for 3ad de3t
9^
277117 277112
Sales in*oice posting .622
!ransfer from customer normal to customer special #%
E .637
Customer special #% E E0 8r Pro*ision for 3ad de3t
!o customer 5ith clearing Sundr/ de3tors
5( After 3 /ears 3ad de3tors 8r .637
!o Customer special #% Pro*ision for 3ad de3t
Asset accounting? !his is su3 ledger &su3sidiar/ ledger'
C(a&t o4 De-&e%iation
Asset accounting customization 5ill 3e done for Chart of 8epreciation 5ill 3e assigned to
compan/ code9codes(
<e ha*e to cop/ either #erman/ chart of depreciation or Indian Chart of 8epreciation(
De-&e%iation a&eas:
1oo, depreciation &Postings to accounts'
Income ta" depreciation D
#roup depreciation D Onl/ for information
Costing depreciation D
De-&e%iation .et(odsH
Straight %ine +ethod depreciation method &S%+'
<ritten do5n *alue depreciation method &<8:'
De-&e%iation <e8s 0ate P+ethod
5Z S%+ 0ate
5Z <8: 0ate
T&ansa%tion t8-es
177 E"ternal acAuisition
117 In6house production ^
217 0etirement 5ith re*enue
Asset de@it
!he de3it can 3e use of E"ternal acAuisition &Outside purchase' 9In house production9Inter unit
transfer9Inter compan/ purchase(
<ith transaction t/pe 5e 5ill come to ,no5 3ecause of 5hat it is de3ited(
Posting <e8s:
7 Asset 8e3it
5 Asset Credit
Asset a%%o)nting is @ased on 4 &)9es:
1( Su3 asset master is to 3e created 5ith reference to main asset master(
2( +ain asset master is to 3e created 5ith reference to asset class
3( Account determination is specified in asset class
-( .or account determination 5e assign #% accounts 3ased on the nature of transaction(
A%%o)nt
dete&.inatio
n
Asset %9ass /ain asset
.aste&
S)@ asset
.aste&
Purchase
277777 P F + 1(%and .ree hold
277777 PF + 2(1uilding %ease hold
.actor/
)on factor/
Profit on asset
sale
8ept A
3( Plant F
+achiner/
+achine no(1
15(75(2773
+achine no(2
+otor
27(11(2772
%oss on asset
Sale
8ept 1
8ept C
%oss due to
scrapping
-( .urniture F
.i"tures
.urniture F
.i"tures
8epreciation 5( :ehicles 4ea*/ C
Others
Accumulation
depreciation
$( Capital
5or, in
progress
#eneral
E"pansion 1
E"pansion 2
Additions to specific mechanical 5ill 3e created as su3 asset masters(
+ain asset 5ill 3e ha*e al5a/s su3 num3er zero(
Crate machine no(1 +aster 167
+otor to machine no(1 161
Addition to machine no(1 162
If 5e gi*e 167 it gi*es main asset *alue
If 5e gi*e 161 it gi*es motor *alue
If 5e gi*e 1 it gi*es machines 1 5ith additions
<h/ 5e call %and 91uildings etc( as account determinations(
!hese items 5ill determine the #% accounts to 3e posted automaticall/(
/oto& -)&%(ase: (
+otor A9c 8r S% 577777 !ransaction t/pe ?177
2777777 P F + 57777 #%
!o 1an, #% 577777
Sa*e
CUSTO/I6ATION
Co-8 &e4e&en%e C(at o4 De-&e%iation +De-&e%iation A&ea:
Path :SP23-Financial accounting-%sset %ccounting -3rgani1ational structures -Copy
re!erence Chart o! Depreciation @Depreciation area ($r code is EC0=
8ou3le clic, on cop/ reference Chart of 8epreciation
.rom the menu select organizational o3Eect
Cop/ org( o3Eect &.$'
.rom Chart of 8epreciation ?Select O8E
&+a"imum *aluation? #erman/'
!o chart of 8epreciation ?A+%
Enter
Short depreciation ?Asset customization for A+%
Enter
Press enter once again to sa*e in /our reAuest
<e get a message chart of depreciation O8E cop/ to A+%
Enter
Select 3ac, arro5
8ou3le clic, on specif/ depreciation of Chart of 8epreciation
Chart of 8epreciation ?A+%
Enter
Change the description to Chart of 8epreciation for A+%
Select 3ac, arro5
8ou3le clic, cop/ 9delete depreciation areas
#i*e the Chart of 8epreciation ?A+%
Enter
Select areas 3C17C15C27C31C32C-1 F51
.rom the menu select Edit 8elete
Sa*e
Assign C(a&t o4 De-&e%iation to Co.-an8 %ode
Path :/p to organi1ation structure the path is same -%ssign Chart o! Depreciation to
company code ($r code is 3%30

Enter
.or compan/ code A+% Chart of 8epreciation A+%
Sa*e
S-e%i48 a%%o)nt dete&.ination
Path :/p to the organi1ational structure the path is same -%sset Class-Speci!y account
determination
A%%o)nt
dete&.ination
Des%&i-tion
A+%17777 %and
A+%11777 1uilding
A+%27777 Plant F +achiner/
A+%37777 .urniture F .i"tures
A+%31777 :ehicles
A+%-7777 Capital 5or, in progress
Sa*e
C&eate s%&een 9a8o)t &)9e
Same path
Select screen la/out 1777
Select cop/ as 3utton
Change screen la/out 1777 to A+%1
)ame ?%and
)ame ?1uildings
)ame ?Plant F +achiner/
Change screen la/out 2177 to A+%-
)ame ?.urniture F .i"tures
)ame ?:ehicle
Change the screen la/out 2$77 to A+%$
)ame ?Capital 5or, in progress
Enter F Sa*e
De4ine n).@e& &ange inte&va9s
Path :Same path ($r code is %S0=
Compan/ code ?A+%
)um3er range ?71
.rom num3er ?177777
Enter
)o(range ?72
.rom no( ?177771
!o no( ?277777
Enter
)o(range ?73
.rom no( ?277771
!o no( ?377777
Enter
)o(range ?7-
.rom no( ?377771
!o no( ?-77777
Enter
)o(range ?75
.rom no( ?-77771
!o no( ?577777
Enter
)o(rage ?7$
.rom no( ?577771
!o no( ?$77777
Enter F Sa*e
De4ine asset %9asses:
Path :Same path ($r code is 3%3%
Asset class ?A+%1777
8escription ?.ree hold land
Short te"t also ?.ree hold land
Account determination ?select A+%17777 %and
Screen la/out rule ?select A+%1 %and
)o(rage ?71
Select included asset under in*entor/ data
Select no(A;C or Summar/ +anagement of A;C
Sa*e
)ote? A;C stands for Asset ;nder Construction
8escription ?.actor/ 1uildings
Short te"t ? .actor/ 1uildings
Account determination ?select A+%11777 1uildings
Screen la/out rule ?A+%2
)um3er rage ?72
Select include asset under in*entor/ data chec, 3o"
Sa*e
8escription ? 8ept A
Short te"t ? 8ept A
Account determination ?select A+%27777 P F +
)um3er rage ?73
Sa*e
8escription ? .urniture F .i"tures
Short te"t ? .urniture F .i"tures
Account determination ?select A+%37777 .urniture F .i"tures
Screen la/out rule ?A+%-
)um3er rage ?7-
Sa*e
8escription ? :ehicles and others
Short te"t ? :ehicles and others
Account determination ?select A+%31777 :ehicles and others
)um3er rage ?75
Sa*e
Asset class ?A+%-777
8escription ? Capital <or, in Progress 6#eneral
Short te"t ? Capital <or, in Progress 6#eneral
Account determination ?select A+%-7777 C<IP6#eneral
Screen la/out rule ?A+%$
)um3er rage ?7$
Se9e%t 9ine ite. sett9e.ent &adio @)tton
Sa*e
Se9e%t in%9)de asset )nde& invento&8 data %(e%< @oB:
In*entor/ means fi"ed in*entor/C 5hate*er assets 5e create the/ 5ill 3e included in fi"ed
assets in*entor/(
As per companies auditors report order &CA0O' @ the auditor 5ill state 5hether fi"ed assets
ha*e 3een ph/sicall/ *erified 3/ management or not(
Incase of 3ig companies ph/sical *erification in a phased manner
<hen 5e create an asset master @ !here is a field called last *erification date
Asset nos %ast *erification date
31(73(2772
31(73(277
31(73(2772
31(73(2772
31(73(277
In the report 5e gi*e the report date @ .rom 71(7-(277 to 31(73(2772 5e get the list of asset
*erified during the /ear
31(73(2772
31(73(2772
31(73(2772
31(73(2772
"e (ave not se9e%ted 4o& %a-ita9 $o&< in -&og&ess
<e can not *erif/ e*er/ that assets @once the/ are commissioned the/ 5ill 3e sho5n under
respecti*e head and not under capital 5or, in progress
.or capital 5or, progress general @Select line item settlement radio 3utton
+achiner/ 8e3it to Asset commissioned on 22(11(2772
7191192772 C<IP as machine no(17
.right A+!
1591192772
Settle from Capital <or, In Progress to machine no(17 line item 5ise
Commissioning charges 2291192772
Dete&.ine a&eas in t(e asset %9ass
Path :SP23-Financial accounting -%sset accounting-Faluation -Determine depreciation
areas in the asset class ($r)Code is 3%HI
#i*e the chat of depreciation ?A+%
Enter
Asset class ?A+%1777 &.ree hold land'
Enter
Select A+%1777 &.ree hold land'
8ou3le clic, depreciation areas folder
8eselect deacti*ation chec, 3o" for area 71 1oo, depreciation
%a/out ?Select 2777 depreciation on asset su36no le*el
.or area 71 la/out 2777
Sa*e
Select 3ac, arro5
!he same procedure the follo5ed for asset class
A+%1177 .actor/ 3uilding
A+%2777 8ept A
A+%3177 :ehicles F other
A+%-777 Capital 5or, in progress
8eselect deacti*ation chec, 3o" for area 71 for land there is no depreciation
In asset master creation6Capitalization date @reAuired %and purchase details registration date
8epreciation ,e/&0ate' 7Z
.or area 716 Select 2777 @ 8epreciation on asset su3 num3er le*el
Asset no( Su3(no(
+achine 17 1 6 7 1797292775
+otor 1 6 1 2291192772
C&eation o4 E7 3ene&a9 9edge& .aste& FS
S.N
o.
3L A%%o)nt No. A%%o)nt No.to
%o-8
Pa&a.ete&s to /aintain
1 277777
%and
277117 Sundr/
de3tors
6Account group @ .i"ed assets
6277777627779
6Change the account group .i"ed
Assets
6Sort ,e/ 6712 Asset num3er
0econciliation A9c for account t/pe @
Asset
6.ield status group 7$
0econciliation accounts(
2 277775
1uildings
277777 %and 68o 6
3( 277717 68o6 68o 6
Plant F +achiner/
-( 277715
.urniture F .i"tures
68o6 68o 6
5( 277727
:ehicles
68o6 68o 6
$( 277725
Capital 5or, in
progress
68o6
68o 6
177277
Accumulate
depreciation6 1uilding
68o6 Account group6Accumulate
depreciation
61772776177299
60econciliation A9c for account t/pe @
Assets
6.ield Status group6 7$
0econciliation accounts
2 177275
Accumulated
depreciation @Plant F
+achiner/
177277
8epreciation
61uildings
68o 6
9( 177217
Accumulated
depreciation @.urniture
F .i"tures
68o6 68o6
17 177215 Accumulated
depreciation @:ehicles
68o6 68o6
11( 377172 Assets sales 377177
E"change gain
Account group @other income
3771776377199
Sort ,e/ 6712 Asset num3er
.ield status group #752
12 377173 Profit on asset
sale
68o6 6Account group other Income
63771776377199
6.ield status group 6#771
13 -77372 %oss on asset
sale
68o6 68o6
1- -77373 %oss due to
scrapping
68o6 68o6
15 -77577 8epreciation Change the Account group
8epreciation
-775776-77599
Sort ,e/ 6712 Asset num3er
.iled status group6#771

Assign.ent o4 a%%o)nts 4o& a)to.ati% -ostings:
Path :SP23-Financial accounting -%sset accounting-,ntegration Aith the general
ledger-%ssign .' accounts)
#i*e the /our Chat of 8epreciation ?A+%
Enter
$he $ransaction code is %3:0
Select chant of accounts ?A+%
8ou3le clic, on account determination folder
Select account determination ?A+%17777 %and
8ou3le clic, on 1alance sheet accounts folder
AcAuisition column ?AcAuisition and production costs #i*e the A9c )o(?277777 %and
%oss made on asset retirement 59o re*enue(&59o re*enue mean scrap'
#i*e the account no(-77373 loss to scraping
Clearing account re*enue from asset sale ?377172
#ain from asset sale ?377173
%oss from asset sales ?-77372
Press enter
Select sa*e 3utton
Select account determination ?A+%11777 1uildings
8ou3le clic, on 1alance Sheet accounts folder
AcAuisition column acAuisition and production cost a9c no(277775
%oss made on asset retirement 59o re*enue ?-77373
%oss from asset sale ?-77372
Sa*e
8ou3le clic, on depreciation folder
Accumulated depreciation for ordinar/ depreciation 177277 accumulated depreciation
3uildings
E"pense account for ordinar/ depreciation -77577 8epreciation account
Sa*e
Select account determination ?A+% 27777 P F +
AcAuisition column acAuisition and production cost #i*e the #% account no(?277717
%oss made on asset retirement &5ithout' 59o re*enue -77373
Clearing account re*enue from asset sales ?377172
Accumulated depreciation account for ordinar/ depreciation a9c no(177275
E"pense account for ordinar/ deprecation ?-77577
Sa*e
Select account determination ?A+%37777 .urniture F .i"tures
8ou3le clic, on 3alance sheet account folder
AcAuisition ?AcAuisition and production costs 277715 &.urniture F .i"tures a9c'
#ain from asset sale ? 377173
sa*e
Accumulated depreciation account for ordinar/ depreciation 177217
E"pense for ordinar/ deprecation ?-77577
Sa*e
Select account determination ?A+% 31777 *ehicles
AcAuisition? AcAuisition production costs ?277727
Sa*e
Accumulate depreciation for ordinar/ depreciation ?177215
E"penses account for ordinar/ depreciation ?-77577
Sa*e
Select account determination ?A+%-7777 Capital <or, In progress
AcAuisition ?AcAuisition and production cost ?277725
Clearing accounts re*enue from asset sale ?377172
S-e%i48 do%).ent t8-e 4o& -osting o4 de-&e%ation:
/p to integration Aith general ledger the path is same -Post-Deprecation to the .' -
Speci!y Document type !or posting deprecation-Double clic( on de!ine document type
($r code is 30%;
Select t/pe A. 8eprecation postings
)ote the num3er range 7-
Select inter*als 3utton
)um3er range ?7-
Gear ?2772
.rom no( ?77771
!o no( ?277777
Select e"ternal chec, 3o"
Enter and sa*e
As per SAP documentation ?
.rom ECC5 on5ards )ot to select e"ternal chec, 3o"
;p to -( EE Select e"ternal chec, 3o"
<hen 5e select e"ternal chec, 3o"C 5e ha*e to gi*e 5hat should 3e the document num3er at
the time of posting(
!here is an e"ception @for deprecation postings also 5e ha*e to select e"ternal chec, 3o"
In normal postings 5e are posting are document at a time(
Incase of deprecation 9 5hen 5e run depreciation num3er of documents 5ill 3e generated at a
time 3ased on account determination
7-62772 677771 6277777 Select e"ternal chec, 3o"
A+% 17777 %and
A+%11777 1uildings 8epreciation account
A+%27777 Plant F +achiner/ Assessment for
A+%37777 .urniture F .i"tures Account determination
A+%31777 :ehicles
A+%-7777 Capital 5or, in Progress
<hen 5e run depreciation - documents 5ill 3e generated automaticall/ e*er/ month(
77771 8epreciation 80
!o Acc 8ep 1uildings
!o Acc( 8ep6Plant F +achiner/
!o Acc 8ep .urniture F .i"tures
7777- 8epreciation 80
!o Acc 8ep 6:ehicles
S-e%i48 inte&va9s and -osting &)9es:
Same path &ne"t step' &!r code is OA0R'
Select compan/ code A+%
8ou3le clic, on posting rules folder
Select monthl/ posting radio 3utton
Sa*e
S-e%i48 &o)nding 4o& net @oo< va9)e and +o& de-&e%ation:
Path :SP23-Financial accounting-%sset accounting-Faluation -%mount speci!ications
(company code@Deprecation area -Speci!y rounding o! net boo( 6alue and @or
deprecation
8ou3le clic, on rounding specifications folder
Select area 71 3oo, deprecation
Select automaticall/ calculated depreciation chec, 3o"
Select arithmetic rounding radio 3utton
Sa*e
De4ine s%&een 9a8o)t 4o& asset .aste& data:
Path :SP23-Financial accounting-%sset accounting-&aster data-Screen layout-De!ine
screen layout !or asset master data
8ou3le clic, on define screen la/out for asset master data
Select la/out ?A+%1 %and
8ou3le clic, on logical fields groups folder
Select 2 posting information
8ou3le clic, on field group rules folder
Capitalization data ma,e it reAuired entr/ field
Select main num3er chec, 3o"
Select su36no chec, 3o"
Select cop/ chec, 3o"
<e ha*e created A+%1 3/ cop/ing la/out 1777
After5ards 5e create MGN la/out 3/ cop/ing
A+%1 5hat e*er fields 5e ha*e chosen for A+%1 should 3e copied MGN
Select 3ac, arro5
Select 3 time dependent date
8ou3le clic, on filed group rules folder
1usiness area ma,e it reAuired entr/ field
Select main no(chec, 3o"C su3 no(chec, 3o"
Sa*e
!he same procedure is to the follo5ed for la/out A+% 2 1uildings
A+% 3 Plant F +achiner/
A+%5 :ehicles
A+%$ Capital <or, in Progress
De4ine s%&een 9a8o)t 4o& asset de-&e%ation a&eas:
Same path &!r code is AO21'
Select screen la/out 2777 deprecation on asset su3 no(le*el
8ou3le clic, on field groups folder
8epreciation ,e/s ma,e it reAuired entr/ filed
Select main no(chec, 3o"
Select su36no(chec, 3o"
Select cop/ chec, 3o"
Sa*e
De-&e%ation <e8s %&eation *RateI /et(ods,
8efine 3ase methods
8efine declining 3alance method
8efine period control methods
8efine period control methods
+aintain deprecation ,e/
.irst steps 5ill 3e assigned in 5
th
step and 5
th
step 5ill 3e assigned in Asset master(
De4ine @ase .et(ods:
Path :SP23 -Financial accounting-%sset accounting-Depreciation -Faluation
methods -Depreciation (ey-Calculation methods -De!ine base methods
1ase method ?771- Ordinar/ ?E"plicit percentage &after end of life'
Ordinar/ deprecation
E"plicit percentage @creation percentages rate gi*en in Companies Act Schedule MI:
After end of line @If the ne"t 3o" *alue 3ecomes zero no depreciation should 3e
calculated(
De4ine de%9ining @a9an%e .et(ods
Same path
#i*e the Char of 8epreciation A+%
Enter
)ote do5n decimal 3alance 771
772
8ecimal factor 2
+a" percentage 27
1eginning /ears ?<ear and tear 5ill 3e less
AcAuisition *alue 177777
0ate of depreciation 5Z
.irst /ear 5
Second /ear 5
!hird /ear 5
.ourth /ear 5
666
27
.irst - /ears ?177777R5Z R92Z &2Z discount as per companies act'
5
th
/ear on5ards ?177777R5Z
De4ine .)9ti 9eve9 .et(ods: *T& %ode is AFA/S,
same path
multile*el method ?A
8escription ?5Z S%+
:alidit/ star ?Select from ordinar/ deprecation on star date
Sa*e
8ou3le clic, on le*els folder
AcAuisition /ear ?9999
Gear ?999
Periods ?12
1ase *alue ?Select 71 AcAuisition *alue
Percentage ?5
Sa*e
<e ha*e gi*en sa/ an/ /ear 27726 !his rate is applica3le for the assets purchased in the /ear
2772 @)e"t /ear also 5e are purchasing an asset ha*ing 5Z rate65e ha*e to create
acAuisition /ear once again in the ne"t /ear(
<hen 5e gi*e 9999 purchase can 3e in the /ear
2( Gears 999
A' 5Z S%+ rate 27 /ears &17795'
1' 5Z <8: rate B
C' 1Z S%+ rate 177 /ears &17791'
8' 1Z <8: rate B
999 ma" no( of /ear
In 3ase method @once the net 3oo, *alue 3ecomes zero @8oIt calculate depreciation (
In some countries(
.irst 5 /ears 5Z
)e"t 5 /ears 17Z
)e"t 5 /ears 15Z
Periods 12 months
1ase *alue 71 AcAuisition *alue in case of S%+
2- )et 3oo, *alue incase of <8:
5( Percent 5 rate of depreciation
$( 0eduction 1
AcAuisition *ale 177777
1Z Scrap *alue 1777
666666
99777
8ep 5Z onl/ on 99777
( 0emine life Percentage method ;seful life method
India +achine no(16In /ear 2773
;seful life ?27 Gears
#oing for SAP in 2772
Select rem life
Asset master 615 Gears
Select acAuisition /ear 9999
8ou3le clic, on +ulti le*el method folder
+ultile*el method A2
8escription ?5Z <8:
:alidit/ star ?.rom ordinar/ depreciation star date
Sa*e
Select acAuisition /ear 9999
8ou3le clic, on le*els folder
Gear ?999
Periods ?12
1ase *alue ?Select 2- net 3oo, *alue
Percent ?5
Sa*e
/aintain -e&iod %ont&o9 .et(ods:
Same path
#i*e the Chart of deprecation ?A+%
Enter
Period method ?77$
8escription ?A+% period control method
AcAuisition /ear ?Select 71 pro rate at period start date
Add /ear ?Select 71
0etirement /ear ?71 &0etirement mean sale'
!ransfer /ear ?71
/aintain de-&e%ation <e8:
Same path $r code is %F%&%
8epreciation ,e/ ?A+%1
8escription ?5Z Straight line dep(method
Select period control according to fiscal /ear chec, 3o"
Select dep( to the da/ chec, 3o"
Sa*e
8ou3le clic, on assignment of calculation methods folder
8epreciation t/pe ?Select ordinar/ deprecation
Phase ?Select from the start of depreciation
1ase method ?771-
8eclare 3alance method ?771
Period control method ?77$
+ultile*el method ?A1
Class ?Select straight line depreciation
Sa*e
Select 3ac, arro5 - times
Select depreciation ,e/ ?A+%1
Select acti*ate 3utton
Sa*e
8epreciation ?5Z 5ritten 8o5n :alue 8eprecation method
Period control according to .iscal /ear chec, 3o"
Select depreciation to the da/ chec, 3o"
Sa*e
8ou3le clic, assignment of calculation methods folder
8epreciation t/pe ?Select ordinar/ depreciation
Phase ?Select from the start of depreciation
1ase method ?771-
8eclare 3alance method?771
Period control method ?77$
+ultile*el method ?A2
Class ?Select declining @3alance depreciation
Sa*e
Select 3ac, arro5 four times
Select depreciation ,e/ A+%2
Sa*e
Select first page control page up 3utton
Select depreciation ,e/ ?7777&no depreciation no interest '
Sa*e
FI END USER AREA:
C&eate o4 .ain asset .aste&:
Path :%ccounting-Financial accounting-Fixed assets-%sset -Crete -%sset ($he
$ransaction code is %S0*
Asset class ?Select A+%2777 8epartment A
Compan/ code ?A+%
Enter
#i*e the description ?+achine no(1
Capitalized on ?12(7-(2772
Select time dependent ta3
1usiness area ?A+%4
Select depreciation area ta3
8epreciation ,e/ ?Select A+%1
;seful life ?15 /ears
Period ?$ months
Ordinar/ depreciation start date ?12(7-(2772
)ote? Commissioning date @Indian s/stemC sum countries is ne"t month first da/ Eg(
7197592772'
sa*e
C&eation o4 s)@ asset .aste&
Path :/p to !ixed assets the path is same-%sset-Create-Sub number -%sset($he
transaction code is %S**
Asset ?277771
Compan/ code ?A+%
Enter
8escription ?+otor
Capitalized on ?29(11(2772
Select deprecation area ta3
Change the depreciation ,e/ A+%2
Period ?71
Ordinar/ depreciation?29(11(2772
Sa*e
/ain asset -)&%(ase -osting:
Path :%ccounting-Financial accounting-Fixed asset -Posting-%cJuisition-External
acJuisition -Dith 6endor ($ransaction code is F-:0
#i*e the document date and posting date ?12(7-(2772
!/pe ?O0 &:endor in*oice'
Compan/ code ?A+%
Posting ,e/ ?31 :endor credit
Account ?-277771
Enter
Amount ?577777
1usiness area ?A+%4
!e"t ?+achiner/ purchase posting
Posing ,e/ ?7 8e3it asset
Account ?Select 277771 67 +achine no(
!ransaction t/pe ?Select 177 E"ternal asset acAuisition
Enter
1
st
0ule?
Su3 asset master 5ith reference to main asset master
27777161 5ith reference to 277771
2
nd
0ule
+ain asset 5ith reference to asset also 277771 5ith reference to A+%2777 8ept A
3
rd
0ule
Account determination is specified in asset class
A+%277777 Plant F +achiner/ specified in A+%2777 8ept A
-
th
0ule
.or account determination 5e assign accounts 3ased on the nature of transaction
.or A+%27776Incase of acAuisition62777717 Plant F +achiner/
Amount enter ?R
!e"t ?P
S)@ asset -)&%(ase -osting *F?J,
!/pe ?O0
Compan/ code ?A+%
Posting ,e/ ?31
Enter
Amount ?177777
1usiness area ?A+%4
!e"t ?+otor purchase posting
Posting ,e/ ?7
Account ?27777161 that motor
!ransaction t/pe ?177
Enter
&Applica3le 1
st
rule'
Amount ?R
!e"t ?P
REPORT TO !IE" SU5 ASSET "ISEG 0EAR "ISE !ALUES
Path :%ccounting -Financial accounting -Fixed assets -%sset -%sset explorer ($r code
is %D3*C
Asset no( ?277771
Su3 )o( ?7
.iscal /ear ?2772
Enter
Select 8ispla/ depreciation calculation 3utton
Select period information 3utton
Select 3ac, arro5
Select compression ta3
Change the asset to 277771
Su3 no( ?1
Enter
Select planned *alues ta3
Change the fiscal /ear to 2779
Enter
Select displa/ depreciation calculation 3utton
1
nd
Re-o&t
0eport to *ie5 for all assets for particular period
Path :%ccounting-Financial accounting -Fixed assets -,n!ormation system -2eports on
asset accounting -%sset balances -0alance lists -3nce again asset balances -0y
business area ($r code is S<%'2<=;0**:85
Press all selections 3utton &Shift P.'
0eport date ?31(12(2772
E"ecute
8ou3le clic, on 8ept A
8ou3le clic, on +achine no(1
Change the report date to 37(7-(2772
E"ecute
De-&e%iation &)n:
Path :%ccounting -Financial accounting -Fixed assets -period processing -
depreciation run -Execute ($r code is %F%0
.iscal /ear ?2772
Posting period ?1
Select planned posting run radio 3utton
Select test run chec, 3o"
&)ote ?If /ou run in middle of /ear select unplanned posting run radio 3utton'
E"ecute
Select error list 3utton &.' &0ight side corner'
Select 3ac, arro5
8eselect te"t run chec, 3o"
.rom the menu select program E"ecute in 3ac, ground
Enter
!o schedule in the rights select date 9time 3utton
#i*e the schedule start date ?71(12(2772
!ime ?#i*e 40 23(77
Sa*e
!o post immediatel/ select immediate 3utton
Sa*e
)ote do5n get a message 3ac,ground Eo3 5as scheduled for program 0A POS! 2777
!o chec, 5hether the Eo3 or not from the menu select S/stem @=o3s6=o3 o*er*ie56Ser*ices @
select e"ecute 3utton
To vie$ t(e do%).ent -osted: *T& %ode is F52,
8ocument t/pe ?A.
E"ecute
8ou3le clic, on document no(
Use t(e T& %ode is AFA5
Compan/ code ?A+%
.iscal /ear ?2772
1efore 8ep run for +a/ 2772 and after 8ep run for April 2772 5e ha*e commissioned an asset
5ith 3ac, date 27777267 +achine no(2 25(7-(2772
Posted period 2
select planned posting run radio 3utton posting as per plan &earlier 5e ha*e selected
monthl/ posting'
.or 27777167 from 1
st
+a/ 2772 to 31
st
+a/ 2772
.or 27777267 for 25
th
April 2772 to 31
st
+a/ 2772
Re-o&t &)n:
1efore run for +a/
Posting period
Select report run
S/stem chec,s 5hich assets are commissioned in April and not posted depreciation(
27777267 from 25
th
April 2772 to 37
th
April 2772
Once it is completed
Posting period 2
Select planned posting run
27777167 .rom 1
st
+a/ 2772 to 31
st
+a/ 2772
27777267 from 1
st
+a/ 2772 to 31
st
+a/ 2772
0epeat run is possi3le onl/ after planned posting run
<e ha*e run depreciation up to Octo3er 2772 6no5 5e ha*e commissioned an asset 5ith April
date repeat run is possi3le onl/ for last planned posting run6In this e"ample onl/ for Octo3er(
Resta&t
0are cases @ser*er is do5n during processing time s/stem gi*es message restart(
Un-9anned -osting &)n:
Posting run not as per planC
<e ha*e run for April
<e 5ant to run +a/ to )o*em3er 8ep( At a time(
Posting period 2
Select unplanned posting run
8epreciation 5ill 3e posted from +a/ to no(at at time(
Asset sa9es ?
27777167 +achine no(1
AcAuisition *alue 577777
AcAuisition depreciation 297
666666666
)et 3oo, *alue 37(7-(2772 -99117
Asset sales on 71(75(2772 571777
6666666666
Profit on asset sale 1297
1to chec, fields status for field status group #752 use the !r code is O1C-
Select field status *ariant ?A+%
8ou3le clic, on filed status groups folder
8ou3le clic, on field status group #752
Accounts for fi"ed assets retirement
8ou3le clic, on Asset accounting
Asset retirement ma,e it reAuired entr/ field
Sa*e
ASSET SALE
Path :%ccounting -!inancial %ccounting -Fixed assets -Posting -2etirement -
2etirement Aith re6enue -Aith customer (F-:2
#i*e the document date F Posting date ?71(75(2772
!/pe ?80
Compan/ code ?A+%
Posting ,e/ ?71
Enter
1usiness area ?A+%4
!e"t ?Asses sale
Posting ,e/ ?57
Account no( ?377172 Asset sale
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
Select asset retirement chec, 3o"
.rom the menu select document @Simulate
Enter
Asset no( ?277771
Su3 num3er ?7
!ransaction t/pe ?217 comes 3/ default
&217 stand for retirement 5ith re*enue'
#i*e the asset *alue &Capitalization date'?71(75(2772
Select complete retirement chec, 3o"
Enter
Cont&a
71 Customer 571777
7 Account 8ep P F + 27777167 297
-7 Asset Sale 571777
5 Plant F +achiner/ 277777167 577777
57 Profit on asset sale 1297
71 Customer 571777
57 P F + 571777
<e get a message correct the mar,ed line item(
8ou3le clic, on 3lue font line item
Select displa/ document o*er*ie5 3utton
Asset sale on 27(75(2772 Sale 277777167 +achine
71 Customer 571777 AcAuisition *alue 577777
7 Acc 8ept P F + 1577 Acc 8ep up to 19(75(2772 1577
277777167 6666666666
)et 3oo, *alue 19(75(2772-925777
-7 Asset sale 571777
57 Asset sale 571777
5 Plant F +achiner/ 577777 Asset sale on 27(75(2772 571777
277777167 CONTRA 6666666666
57 Profit on asset sale 2577 profit on asset sale 25777
8epreciation A9c Accumulated 8epreciation account
371- 297 80 2715 1577 371- 297
3115 $17 80 3115 $17
&8ep up to 1997592772'
ASSET TRANSFER
<hen 5e transfer an asset from one unit to another unit 5ith the compan/ code @5e ha*e to
transfer at cost 4G8 1#%
27777167
Capitalization date 2797-92772
!o transfer asset on 71(75(2772 to 1#%
!o transfer acAuisition *alue
!o transfer accumulated depreciation from the date of receipt &.rom 71972' depreciation 5ill 3e
calculated in 1angalore unit
1
st
+ethod 2
d
+ethod
!5o step procedure one step procedure
A' Creation of asset master in 1#% &AS71' Creation of asset master and transfer *alues
1' !ransfer *alues
Path: %ccounting -Financial accounting -Fixed assets -Posting -$rans!er -$rans!er
Aith in company code (%0/&C
Ente
#i*e the asset no( 277771 Su3 )o(7
8ocument date ?71(75(2772 D
Posting date ?71(75(2772 D !oda/Is date
Asset *alue date ?71(75(2772 D
!e"t ?Asset !ransfer
Select ne5 asset radio 3utton
#i*e the description ?+achine no(1
Asset class ?A+%2777 8ept A
Select master data 3utton
#i*e the 3usiness area ?A+%1
Select additional data 3utton
#i*e the capitalized on 71(75(2772
Select depreciation area ta3
#i*e the depreciation ,e/ ?A+%1
Period ?5 months
Ordinar/ depreciation date ?71(75(2772
Select 3ac, arro5
Enter
#o and see the document .173
#i*e the document no(37
Compan/ code ?A+%1
.iscal /ear ?2772
Enter
<hen 5e 5ant to transfer no( of assets at a time go for t5o step procedure
<hen the asset has to 3e created in the recei*ing unit as a su3 asset goes for t5o step
procedure(
Asset s%&a--ing
27777761 +otor in 4/dera3ad unit 29(11(2772
!his canIt 3e sold transferred 9used 5e can scrap the asset
Scrap asset on 71(71(2779
It calculates depreciation up to 31(12(2772
!he net 3oo, *alue 5ill 3e charged to P F % Account
I.-ai&.ent o4 assets *AS1K,
If the e"pected relation of the asset is less than net 3oo, *alue and future cash flo5s are
negati*eC 5e ha*e to impair the asset for the difference(
!o chec, motor *alue as on 31(12(2772 ($r code is S<%'2<=;0**:85
Press all selections 3utton
1usiness area ?A+%4
0eport date ?31(12(2772
Asset S%&a--ing:
Path :%ccounting -Financial accounting -Fixed %ssets -Posting -2etirement- %sset
retirement by scrapping ($r code %0%FC
#i*e the asset no(277771 Su3 )o(1
Asset *alue date ?71(71(2779
!e"t ?Asset scrapping
Sa*e
3o and see t(e do%).ent *F52,
8ocument no( ?31
Compan/ code ?A+%
.iscal /ear ?2772
Enter
Capital 5or, in progress line item settlement
+achiner/ 71(11(2772 8e3it to C<IP +achine )o(5
.reight charges 75(11(2772 Asset commissioned as machine no(5 on 31(12(2772
<e settle from C<IP to respecti*e asset
Commissioning charges !his is lin,ed 5ith CO this 5ill 3e co*ered in the 37(11(2772
end
REPORTS:
Step 1(4o5 to create a folderB
Oeep the cursor and fa*orites from the menu select .a*orites @Insert folder
#i*e the folder name .I reports
Enter
Step 2( 4o5 to attach the report to folder B
Oeep the cursor on .I reports folder from the menu select .a*orites @Insert truncation tr
code is &SJA%0J27119$5'
8ou3le clic, on asset 3alances report
Step 3( 4o5 to attach the report on des,topB
#o to report @Asset 3alances on right top select generates a short cut 3utton
S/stem description ?ECC$
Enter
Select OO 3utton
Close SAP
Icon des,top
8ou3le clic, on asset 3alances Icon
#i*e the pass5ord ?oracle &SAP pass5ord'
Step -? 4o5 to create *ariantB
#o to asset 3alances report
0eport date ?37(11(2772
.rom the menu select go to *ariant 66Sa*e as *ariant
#i*e the *ariant name ?A+%
8ate ?37(11(2772(
Sa*e
)o5 close SAP
8ou3le clic, on asset 3alances Icon on des,top
#i*e the pass5ord ?oracle
Enter
Select get *ariant 3utton &Select asset 3alances SJA%0J27119$5'
E"ecute
Select ?A+%
C(a&t o4 A%%o)nts List
Path :%ccounting -Financial accounting -.eneral ledger -,n!ormation system -
.eneral ledger reports -&aster data -Chart o! account- Chart o! account
(S<%'2<=;0*2928
#i*e /our chart of accounts ?A+%
E"ecute
TRAIL 5ALANCE
Path: /p to general ledger report the path is same -%ccount balances -Gorea-
$rail 0alance ($r code is (S<%'2<=;0*29*0
Countr/ ?Oorea
!rail 3alance ?South Oorea
E"ecute
Select current la/out 3utton
Oeep the fields
#% account
#% account long te"t
Closing 3alances
Enter
!o do5n lead to e"cel from the menu select list e"port @spread sheet
Enter
%ist @KE"port local file
Select spread sheet radio 3utton
Enter
See director/ file name ?A+%("ls
Select generate 3utton
LED3ER:
Path :%ccounting -Financial accounting -.eneral ledger -Periodic processing
closing -Document -0alances audit trail -%ll accounts -.eneral ledger !rom the
document !ile ($r code is S<%'2<=;*00205
E"ecute
&Select menu 3ar @Settings6%a/out @Current 3utton '
or
Select current la/out 3utton&CtrlP.2'
Oeep the fields document no(
Posting date
.rom the hidden fields column
Select te"t fields
Select left arro5
Select de3it amount in local currenc/
Select left arro5
Select credit amount in local currenc/
Select cumulati*e 3alances
Select left arro5
Select total chec, 3o" for de3it amount in local currenc/C Credit amount in local
currenc/
Select cop/ 3utton
!o go the document le*el
8ou3le clic, an amount no(
Select call up document o*er *ie5 3utton
!ENDORS LIST
Path :%ccounting -Financial accounting -%ccounts payable -,n!ormation system
-2eports !or accounts payable accounting -&ater data -Fendor list ($r code is
S<%'2<=;0*20=8
Select address and telecom chec, 3o"
E"ecute
!endo& $ise -at%(es
Path :/p to report !or account payable accounting the path is same -Fendor
balances 6endor business (S<%'2<=;0*20:9
E"ecute
Each *endor 5ise
O)t standing 9it o4 vendo&s:
Path :up to reports !or accounts payable accounting the path is same
Fendor ,tems- 'ist o! Fendors 3pen item !or printing (S<%'2<=;0*20=9
E"ecute
Age $ise ana98sis o4 vendo&s:
Path :/p to 6endors column item the path is same -Fendor payment history Aith
open item sorted list (S<%'2<=;0*20=5
Summarization le*el ?7
Select da/s o*erdue sAuirted list chec, 3o"
E"ecute
!endo& advan%es &e-o&t
Path :/p to 6endors column items the path is same -'ist o! DoAn payments open
on (ey date 6endors (S<%'2<=;0*2*05
E"ecute
!endo& 9edge&:
Path :3pen and cleared up to 6endors: ,tem the path is same -'ist o! 6endor line
item (S<%'2<=;0*2*09
E"ecute
De-&e%iation 4o&e %ost
Path :%ccounting -Financial accounting -Fixed %ssets -,n!ormation system
-2eports are asset accounting -Depreciation !ore cost-Depreciation on
Capitali1ed %ssets (Depreciation simulation (S<%'2<=;0*2:98
0eport date ?31(73(2711 &#i*e the an/ month end date'
E"ecute
FiBed assets s%(ed)9e as -e& s%(ed)9e !I o4 Co.-anies A%t
Path :,n!ormation system -%ccounting -Financial accounting -Fixed assets
-%sset history sheet ($r code is %202
0eport date ?31(73(2779
Select group totals onl/ radio 3utton
E"ecute
Select assets 3utton
8ou3le clic, on asset retirements
DATA TADEO!ER
+aster uploading
1alance uploading
/aste& )-9oading:
#S +aster ?.S77
:endor masters ?MO71
Customer masters ?M871
Asset masters ?AS71
+aterial master ?++71
Create an e"cel file con*ersion to te"t file ;p loading to SAP
%egac/ S/stem +igration
<or, 3ench &%S+<'
1atch data
Communication &18C'
Computer aided testing
tool &CA!!'
A1AP ?!he/ teach all 3 methods
%S+<?=o3 of functional consultant
Open an e"cel file and note do5n for 5hich fields *alues are to 3e uploaded
3L
A%%o)
nt no.
Co.
-an8
%ode
A%%o
)nt
3&o)
-
P F
L
Stat
e.e
nt
A+%
5a9an
%e
S(eet
A+%
S(o&t
TeBt
Long
TeBt
A%%
o)nt
%)&&
en%8
On98
5a9an%
e in
9o%a9
%)&&en
%8
Line
ite.
dis-9
a8
So
&t
<e
8
Fie9d
stat)
s
g&o)-
17777
1
A+% SCP% M P0E. @
Share
cap(
P0E.
Share
Cap(
I)0 M M 77
1
#771
27712
5
A+% CAS! M In*ento
r/ @
Stores
In*entor/
@Stores
I)0 M M 77
1
#771
37777
5
A+% SA%E M Sales
trading
Sales
!rading
I)0 M M 77
1
#771
-7717
1
A+% P0S) M <ages
account
<ages
account
I)0 M M 77
1
#771
8elete a3o*e column headings
8elete other sheets &li,e sheet 2 C sheet 3'
Select complete sheet
Press right mouse 3utton
Select format cells
Select num3er Categor/ !e"t
Select o, 3utton
.rom the menu select file sa*e as
Sa*e t/pe ?select !e"t &ta3 delimited'
.ile name ?A+% !e"t
Select sa*e 3utton
Select no 3utton
Select cancel 3utton
.rom the menu select file close
Select no 3utton
Open an e"cel file and not do5n technical name of each filed technical name shall 3e
noted do5n as per step one order
Open an e"cel file
Co.-onent Data t8-e 9engt(
Open SAP .S77
#i*e the #% )o(177777 EAuit/ share capital
Compan/ code ?A+%
Enter
Oeep the cursor on #% A9c press .1
Select technical information 3utton
8ou3le clic, field name SAO)0
Cop/ component SAO)0 in e"cel 1 component column
8ata t/pe ?C
%ength ?17
Cop/ component 1;O0S that is compan/ code in e"cel component column
8ata t/pe ?C
%ength ?-
Select 3ac, arro5 in SAP
Oeep the cursor on account group
Press .1
8ou3le clic, on filed name O!OOS
Cop/ component O!OOS that is account group in e"cel component column
8ata t/pe ?C
%ength ?-
Cop/ component MP%ACC! !hat is P F % statement account in e"cel component
column
8ata t/pe ?C
%ength ?1
Cop/ component M1I%O that is I 1alance Sheet A9c in e"cel component column
8ata t/pe ?C
%ength ?1
Cop/ !M!276+% !hat is #% A9c short te"t in e"cel component column
8ata t/pe ?C
%ength ?27
Cop/ component !M!57J+% !hat is #% long te"t in e"cel component column
8ata t/pe ?C
%ength ?57
Select 3ac, arro5
Oeep the cursor on account currenc/ press .1
8ou3le clic, on filed name <AE0S
Cop/ component <AE0S that is account currenc/ in e"cel component column
8ata t/pe ?C
%ength ?5
Cop/ MSA%4 that is onl/ 3alance in local currenc/ in e"cel component column
8ata t/pe ?C
%ength ?1
%ine item displa/ ?cop/ component MO0ES that is line item displa/ in e"cel
component column
8ata t/pe ?C
%ength ?1
So&t <e8: cop/ component N;A<A that is sort ,e/ in e"cel component column
8ata t/pe ?C
%ength ?3
Cop/ component .S!A# that is field status group in e"cel component
8ata t/pe ?C
%ength ?-
Sa*e the file an e" fileC file A+%
U- 9oading o4 .aste& in SAP *T& %ode is LS/",
)ote? %S+< used for create )o( of #% accounts at a time(

ProEect ?A+%
Su3proEect ?.I
O3Eect ?#%+aster
Select create entr/ 3utton
8escription ?A+% ProEect
Enter
Su3 proEect description .I Area
Enter
O3Eect name ?#% master up loading
Enter
Select continue 3utton &.2'
Select dou3le clic, 8ispla/ clic, change 3utton &Shift P.'
Select 3atch in put recording radio 3utton
.rom the menu select #oto recording O*er*ie5
Select create recording 3utton &Ctrl P.1'
#i*e the recording name ?A+%#%
8escription ?#% +aster uploading
Enter
FS
#i*e the #% Account ?177375
Compan/ code ?A+%
.rom the menu select #% Account create
Account group select secured loans
Select 3alance sheet account radio 3utton
Short te"t and #% account long te"t ?I81I rupee term loan
Select onl/ 3alances in local currenc/ chec, 3o"
Select line displa/ chec, 3o"
Sort ,e/ ?771 Posting date
Select create 1 3an, 9Interest ta3
.ield status group ?#775 1an, Accounts
Sa*e
Oeep the cursor on .S77
Select default all 3utton
Sa*e
#i*e the recording name ?A+%#%
Enter and sa*e
Select 3ac, arro5
E"ecute
Select create a structure 3utton
Source structure ?A+%S!0
8escription ?A+% #% Structure
Enter and sa*e
Select 3ac, arro5
E"ecute
Oeep the cursor on A+%S!0
Select ta3le maintain 3utton
Cop/ from
A+% e"cel component column in SAP field name column
Cop/ from e"cel
A+% e"cel data t/pe column in SAP t/pe column
Cop/ A+% e"cel length column in SAP length column
:erif/ the copies data some data not copied cop/ to ne"t page
Sa*e
Select 3ac, arro5
Select 3ac, arro5 once again
E"ecute
Select 3ac, arro5
E"ecute
Oept the cursor on A+%#%
Sa*e
1ac, arro5
E"ecute
.rom the menu select @E"tras6Auto field mapping
Press enter
#o on select accept proposal 3utton &Press Accept proposal 3utton man/ times'
!ill 5e get the message
Auto field mapping completed
Enter and sa*e
Select 3ac, arro5
S,ip maintain fi"ed *aluesC transactions user defined routines
Select specif/ files radio 3utton
E"ecute
Oeep the cursor on the PC &.ronted'
Select add entr/ 3utton
Select file ?A+% te"t
)ame ?#% +aster uploading
Select ta3ulator radio 3utton
Enter F Sa*e
Select 3ac, arro5
E"ecute
Sa*e
Select 3ac, arro5
E"ecute
E"ecute once again
S,ip displa/ read data
Select con*ert data radio 3utton
E"ecute
E"ecute once again
SOIP 8ispla/ con*erted data
Select create 3atch input folder session
E"ecute
E"ecute once again
<e get a message 93atch input folder
<ith - transactions created
E"ecute
Select session name #% master
Select displa/ errors onl/ 3utton
<e get a message processing of 3atch input session completed
To vie$ a%%o)nts %&eated *T& %ode is FS,
Selected drop do5n 3utton for #% A9c )o(
Compan/ code ?A+%
Enter
&)ote? chec, it uploaded #% Accounts 177771C 277125C377775C-77171'
5ALANCES UP LOADIN3
Compan/ going li*e in SAP from 1
st
8ecem3er 2772 unloads @ ta,e 3alances as on 37
th
)o*em3er 2772 and enter in SAP @ P F % Account 3alances as 5ell as 1alance Sheet
Account 3alances(
Compan/ going li*e in SAP from 1
st
April 2772 on 5ardsC 6 !a,e 1alance Sheet account
3alances as on 31(73(2772 in SAP donIt enter all the transactions @
Reasons:
In normal accounting all *endorsC CustomersC Assets are part of #eneral %edger
5here as in SAP 5e ha*e su3 ledger concept(
In normal accounting @for *endors9 customers @Purchases 9Sales transactions and
ad*ances 5ill 3e entered in one account 5here as in SAP 5e ha*e normal items and
special #% Item(
In normal accounting for .i"ed Assets6 <e ha*e account 5ise acAuisition *alue and
accumulated depreciation 5here as in SAP for .i"ed AssetsC 5e ha*e each su3
asset 5ise acAuisition *alue and accumulated depreciation(
In normal accounting depreciation in a pro*isional figure 5here as in SAP it is
actuall/ calculated figure(
In normal accounting ra5 material consumption is a deri*ed figure(
Opening stoc, PPurchases @Closing stoc, 5hereas in SAP 5e maintain each
material 5ise Auantit/C rate and amount and ra5 material consumption is actuall/
calculated figure(
$( In normal accounting 5e 5ill not pass production entries and deli*er/ entries 5here
as in SAPC s/stem pass production entries and deli*er/ entries 5ith production cost(
P&o%ed)&e
<e should enter da/ to da/ date in SAP production client till 3alances are up loaded
and tallied(
Incase of :endors 9Customers 5e ha*e to prepare a statement sho5ing onl/ open
items 5hich should match 5ith trail 3alance figure(
Incase of AssetsC prepare a statement sho5ing each asset 5ise acAuisition *alue and
accumulated depreciation 5hich should match 5ith trail 3alance figure(
Incase of materialsC prepare as a statement sho5ing +aterial 5iseC >uantit/ C 0ate and
Amount 5hich should match 5ith !rail 1alance figure(
<e ha*e to create 5 dumm/ accounts under an/ account group(
#% Clearing
:endor clearing
Customer clearing
Asset clearing
Stoc, ta,ing
After uploading 3alancesC if the a3o*e 5 clearing accounts 3ecome zeroC !hen our date
ta,eo*er is correct
T&ai9 5a9an%e &.or opening 3alances'
8e3it Credit
EAuit/ share capital 577777
Part/ A9c 177777
Accumulated 8ep( P F + +achine no(-7 377777
Sales -77777
P F + @+achine no(-7 577777
Part/ M 277777
In*entor/ 0+ 177777
Cash account 157777
0+ Consumption 357777
666666666 6666666666
1377777 1377777(
TTTTTTT TTTTTTT
#% clearing A9c
:endor clearing A9c
Customer clearing A9c
Asset clearing A9c
Stoc, ta,ing A9c
1( !o ta,e #% Credit side items?!r code .672'
#% clearing A9c 8r 1377777
!o EAuit/ share capital a9c 577777
!o :endor clearing a9c 177777
!o Asset clearing a9c 377777
!o Sales a9c -77777
2( !o ta,e #% de3it side items &.672'
Asset clearing 8r 577777
Customer 8r 277777
Stoc, ta,ing 8r 177777
Cash account 8r 157777
0a5 material consumption 8r 357777
!o #% Clearing 1377777
A' Prepare a statement sho5ing each *endor 5ise 3ill 5ise open item and
ad*ances 5hich sho5ed match 5ith trail 3alance (
Part/ A
1ill no(1 -77777 Cr
1ill no(2 57777 Cr
1ill no(3 37777 Cr
Ad*ance 277778r 177777 Cr
Entr/ for :endors &f6-3'
:endor clearing 8r 115777
Part/ A &SP%#%A' 8r 277777 ad*ances to *endor
!o part/ A61I%1 )o(1 -77777 _ Sundr/ creditors
!o part/ A61I%1)o(2 577777 _
!o part/ A61ill )o(3 -5777 37777 Sundr/ creditors
- &A' Prepare a statement sho5ing each customer 5ise 3ill 5ise open items and
ad*ances 5hich should match 5ith trail 3alances
Part/ M
1ill no(1 57777 8r
1ill )o(2 1277777 8r
Ad*ance 37777 Cr 277777 Cr
- &1' Customer 3alances .622
Part/ M6 1ill no(1 8r 57777 Sundr/ de3tors
Part/ M61ill no(2 8r 127777 Sundr/ de3tors
!o part/ M &SP% #%A' 377777 Ad*ances from customer
!o Customer clearing 277777 Ad*ance from customer
5&A' !o ma,e fi"ed assets P F + #% account and accumulated depreciation plant F
+achiner/ #% Account as non6reconciliation accounts and pass( .672

-7 Plant F +achiner/ 577777
57 Accumulated 8epreciation P F + 377777
57 Asset clearing 277777
)on6reconciliation means in .S77
.or Plant F +achiner/ #% A9c and accumulated depreciation P F + #% A9c
0econciliation a9c t/pe @Assets remo*e
5 &1' Creation of asset masters?
D D
AS71 %S+<
/se the $r code is %S0*
Asset class ?A+%2777 8ept A
Compan/ code ?A+%
8escription ?+achine no(-7
#i*e the capitalized date ?27(7$(277$
1usiness area ?A+%4
Select depreciation areas ta3
;se life ?15 /ears Period - months
Ordinar/ deprecation date ?71(7-(2772
Sa*e
5 &C ' !o ta,e o*er acAuisition *alue and accumulated depreciation for asset 277777-6
7
It 5ill not updated our #% Accounts since account for account t/pe @Assets(
Path :SP23-Financial accounting -%sset %ccounting -%sset data trans!er -
manual online trans!er -Create@Change @Display legacy asset ($he $r code is
%S:2
8ou3le clic, on change legac/ asset
#i*e the asset no( ?27777-
Su3 num3er ?7
Compan/ code ?A+%
Select ta,eo*er *alues 3utton
Cumulated acAuisition *alue ?577777
Accumulate ordinar/ deprecation ?37777
)o 3oo, *alues ?277777
Sa*e
5( 8' !o ma,e fi"ed assets P F + A9c and accumulated depreciation P F + account
as reconciliation accounts(
Path :SP23-Financial accounting -%sset accounting -Preparing !or production
start up-Production start up-Set or reset reconciliation accounts ($r code is
3%&G
8ou3le clic, on change control of reconciliation account folder
.rom the menu select Edit @selections @select all
Select set reconciliation indicators for all accounts 3utton
Sa*e
$ &A' !o propose a statement sho5ing each material @match 5ith trail 3alance(
/ate&ia9 Lt8 Rate A.o)nt
0+1 2777 27 -7777
0+2 777 5 35777
0+3 2577 17 25777
666666666
177777
TTTTTT
$ &1' Creation of material masters &!ransaction code ++71' @and in accounting
*ie5 @.or mo*ing a*erage price
0+1 27
0+2 5
0+3 17
;se the transaction code +11C
+o*ement t/pe ?5$1 >t/
0+1 2777 Ogs
0+2 777 Ogs
0+3 25777 Ogs
Sa*e
Accounting entr/ 5ill 3e generated automaticall/
In*entor/ 0+8r 1777777 1SM
!o stoc, ta,ing 1777777 #11 1SA
C9osing -&o%ed)&e
In the /ear end 5hat steps 5e ha*e to do April 2772 @+arch 2772 fiscal /ear 2772
In last 5ee, of +arch 2779
!o carr/ for5ard :endor and Customer 3alances to ne"t /ear(
Path %ccounting -Financial accounting-%ccounts payable -Periodic
processing -Closing -0alance carry !orAarded ( $r code is F)0;
Carr/ for5arded fiscal /ear ?2779
Select C select customer chec, 3o"
Select C select *endors chec, 3o"
8eselect detail log chec, 3o"
E"ecute
One time e"ercise for each /ear
!o carr/ for5arded asset 3alances
<e can open 2 /ears at a time
277 2772
!o open 2779 5e ha*e to close 277
A' !o chec, 5hich /ear is closed for asset accounting
Path :%ccounting -Financial accounting -Fixed assets -Periodic processing -year end
closing -/ndo-Entire company code ($r code is 0%%K
Enter
!o close fiscal /ear 2772 &not mandator/ step'
/p to periodic processing the path is same -Hear end closing -Execute ($r code is
%L%0

Compan/ code ?A+%
.iscal /ear to 3e closed 2772
8eselect te"t run chec, 3o"
.orm the menu select Program6 E"ecute in 3ac, ground
Enter
Select immediatel/ 3utton
Select sa*e 3utton &do5n side'
<e get a message 1ac, ground Eo3 5as scheduled for program 0A=A1S77
!o chec, 5hether the Eo3 is processed or not
From the menu select System -Ser6ices-Lobs -Lob o6er6ieA
!o *ie5 result of the Eo3
Select Eo3 0A=A1S77 chec, 3o"
Select spool 3utton
Select spool no (chec, 3o"
Select displa/ content 3utton
!o close onl/ /ear for asset a accounting 5e ha*e to post depreciation for all assets and for
all months
C' !o open fiscal /ear 2779 for asset accounting
Path :/p to period processing the path is same -Fiscal year change ($r code is
%L2D
)e5 fiscal /ear ?2779
8eselect test run chec, 3o"
.rom the menu select program e"ecute in 3ac, ground
Enter
Select immediate 3utton
Select sa*e 3utton
<e get a message 3ac, ground Eo3 5as scheduled for program 0A=A<EJ77
To %(e%< $(et(e& t(e Mo@ is -&o%essed o& not
.rom the menu select S/stem Ser*ices =o3s Eo3 o*er*ie5
!o *ie5 the result of Eo3
Select Eo3 0A=A<E77 chec, 3o"
Select SPOO% 3utton
Select SPOO% no(chec, 3o"
Select displa/ contents 3utton
2. To %a&&84o&$a&d 3L 5a9an%es
Path :%ccounting -Financial accounting -.eneral 'edger -Periodic processing -
Closing -Carry!orAard-0alances carry!orAard neA $r cod is F%.'.F$2
%edger ?select O% leading ledger
Compan/ code ?A+%
Carr/for5ard fiscal /ear ?2779
8eselect test run chec, 3o"
Select output list of results chec, 3o"
Select 3alances in retired earning chec, 3o"
E"ecute
Select retired earning accounts 3utton
Select 3ac, arro5
Select 1alances sheet accounts 3utton
To %o-8 n).@e& &ange inte&va9 4o& neBt 8ea&
Path :SP23-Financial accounting -Financial accounting global settings -Document
-Document number ranges -copy to !iscal year ($r code is 30?2
Compan/ code ?A+%
!o fiscal /ear details under source fiscal /ear ?2772
!o fiscal /ear under target fiscal /ear details ?2779
E"ecute
Select Ges 3utton
To o-en -e&iods 4o& neBt 8ea&
April 27796+arch 2717
April 27796April 2779 .iscal /ear 2779
1
st
1C 277961C2779 D
April 27726+arch 2779 D +andator/
2
nd
+arch 27796+arch 2779 Optional
12C 2772612C2772
Path :/p to document the path is same -Posting periods -3pen and close posting
periods
Posting period *ariant ?A+%
Enter
.or A+%
.rom period 1 is 1 &April '
Gear ?2779
!o period ?1
Gear ?2779
.rom period ?2
Period ?12 +arch to +arch
Gear ?2772
!o period ?12
Gear ?2772
#o$ to o-en s-e%ia9 -e&iods
On 15(7-(2772 @Accounts 8ept .inalized profita3ilit/ managementC management
adEustment entries(
!o post in special periods
April 2779 @+arch 2717 .iscal /ear 2779
April 2779 @April 2779
1
st
1C 2779 61C 2779
April 2772 @+arch 2779 .iscal /ear
+arch 27796+arch 2779
13C2772 613C2772
Same path :3052
.or *ariant ?A+%
.rom the period2 ?13
Gear ?2772
!o period ?13
Gear ?2772
Sa*e
#o$ to -ost to s-e%ia9 -e&iods *F?1,
&AdEustment of management entries '
8ocument date F Posting date ?22(73(2779
!/pe ?SA
Compan/ code ?A+%
Posting ,e/ ?-7
Account no( ?-77177 Salaries A9c
Enter
Change the period to 13
Enter
Amount ?577777
1usiness area ?A+%4
!e"t ?Salaries pro*ision
Posting ,e/ ?57
Account no( ?177577 Outstanding e"p
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
Select document @Simulate and Sa*e
.o and see the .' %@c FS*0C
#i*e the #% A9c )o( ?-77177 Salaries A9c
.iscal /ear ?2772
1usiness area ?A+%4
Compan/ code ?A+%
E"ecute
5AND RECONCILIATION
Chec, 8eposit 1an, statement
D D
66666666666666666666 666666666666666666
D D D D
+anual Electronic +anual Electronic
+anual chec, deposit 9manual 3an, statement
.or each current account 5e ha*e to create ` accounts
Account no( should 5ith
+ain 3an, account 7
Chec, issue account Open item 1
Chec, deposit A9c Open item 2
clearing account Open item 3
1an, Changes
If 5e ha*e 177 1an, current accounts instead of assigning accounts 177 times @5e assign
onl/ one time using mas,ing(
1( +ain 3an, account PPPPPPPPP7
2( chec, issue account PPPPPPPPP1
3( chec, deposit a9c PPPPPPPPP2
-(clearing account PPPPPPPPP3
Al5a/s main 3an, account 3alance and 3an, statement 3alance 5ill 3e same(
F9o$:
Sa9es:
Sales in*oice posting .622
Customer A9c 8r 177777
!o Sales 177777
Chec, deposit
1an, ,e/
1an, account
Pa/ slip no(
!ransaction t/pe
Customer
1ill no(
Amount and Sa*e
I81I Chec, deposit a9c 8r 177777
!o Customer 5ith clearing 177777
3( Enter manual 3an, statement
If the chec, deposit credit is not there @open items in 3an, chec, deposit A9c6Chec,s
8eposited 3ut not credited
If the chec, deposit credit comes in 3an, statement
Pa/ slip no(
1an, ,e/
1an, account
!ransaction t/pe
Amount and sa*e
I81I main 3an, A9c 8r 177777
!o I81I Chec, deposit a9c 177777
&5ith clearing'
P)&%(ases :
-( Purchase in*oice posting .6-3
In*entor/ 0+ 8r 277777
!o Part/ A9c 277777
Outgoing pa/ment 5ith clearing .653
Part/ A9c 8r 5ith clearing 277777
!o I81I chec, issue A9c 277777
+anual chec, creation
Assign chec, no(to pa/ment doc(no(
Enter manual 3an, statement
If the chec, de3it is not there open items in 3an, chec, is issue A9c chec, issued 3ut
not presented(
If the chec, issue de3it is there
1an, ,e/
1an, account
!ransaction t/pe
Chec, num3er
Amount and sa*e
I81I chec, issue 8r 5ith clearing 277777
!o I81I 1an, a9c 277777
1an, charges direct de3its
Enter manual 3an, statement
1an, Oe/
1an, account
!ransaction t/pe
Amount and sa*e
1an, charges 8r 5777
!o I81I main 3an, a9c 5777
I81I main 3an, A9c I81I 3an, statement
3 17777 1' 27777 1' 27777 3 1' 177777 Cr
2' 577 2' 577 80
I81I chec, 8ept A9c
2( 177777 3( 177777
I81I Chec, issue A9c
1' 27777 5 27777
E. C&eation o4 3L .aste&s *FS,
#i*e the #% A9c no( ?277137 <ages A9c
Compan/ code ?A+%
#i*e the #% A9c no(277175 S1I A9c
Compan/ code ?A+%
Enter
Change short te"t and #% Account long te"t to I81I main 3an,
Sa*e
#% A9c )o( ?277131
Compan/ code ?A+%
#i*e the #% A9c )O(277137
Compan/ code ?A+%
Enter
Change short te"t and #% A9c long te"t to I81I chec, issue
Select control data ta3s
Select o-en ite. .anage.ent %(e%< @oB
Sa*e
#% A9c )o( ?277132
Compan/ code ?A+%
#i*e the #% A9c )o( ?277131
Compan/ code ?A+%
Enter
Select t/pe9description ta3
Change short te"t and #% A9c long te"t to I81I chec, deposit
Sa*e
#% A9c )o( ?-7737-
Compan/ code ?A+%
#i*e the #% A9c )o( ?-77377 0ent A9c
Compan/ code ?A+%
Enter
Change #% A9c short te"t and #% A9c long te"t to 1an, charges
Sa*e
De4ine #o)se 5an< *FIE1,
Enter
4ouse 3an, ?I81I
1an, countr/ ?I)
1an, ,e/ ?A+%I81I1
Sa*e
#i*e the name I81I 3an, limited
Street ?1an, StreetC Ooti
Cit/ ?4/dera3ad
1an, 3ranch ?+ain 3ranch
Enter
8ou3le clic, on 3an, accounts folder
Account I8 ?I81I1
8escription ?I81I current no(1
1an, account no( ?A+%I81I123-
Currenc/ ?I)0
#% A9c )o( ?277137 I81I +ain 3an,
Sa*e
C&eation o4 C(e%< 9ots *T& %ode is FC#I,
4ouse 3an, ?I81I
Account I8 ?I81I1
Select change status 3utton
Select create 3utton &shiftP.5' 3eside details 3utton
%ot no( ?1
Chec, no( ?177771
!o no( ?177177
Select non6seAuentional chec, 3o"
Short information ?I81I 3an,
Purchase date ?!oda/Is date
Enter and sa*e
De4ine -osting <e8s and -osting &)9es 4o& %(e%< de-osit
Path :SP23-Financial accounting -0an( accounting -0usiness transactions -Chec(
deposit -De!ine posting (eys and posting rules !or chec( deposit
Chart of accounts ?A+%
Enter
Accounts s/m3ol ?A+%A
!e"t ?+ain 1an,
Accounts s/m3ol ?A+%1
!e"t ?chec, issue
Accounts s/m3ol ?A+%C
!e"t ?Chec, deposit
Accounts s/m3ol ?A+%8
!e"t ?1an, charges
sa*e
dou3le clic, on assign accounts to account s/m3ol folder
accounts s/m3ol ?A+%A
Account s/m3ol Currenc/ #% A9c
A+%A I)0 PPPPPPPPP7 &9 times plus'
A+%1 I)0 PPPPPPPPP1 &9 times plus'
A+%C I)0 PPPPPPPPP2 &9 times plus'
A+%8 I)0 -7737- @1an, Charges A9c
Sa*e
8ou3le clic, create ,e/s for posting rules folder
Posing rule !e"t
A+%1 Chec, receipt @Clear customer
A+%2 Chec, deposit clearing in 1an,
A+%3 Chec, issue clearing in 1an,
A+%- 1an, charges direct de3it 3/ 3an,s
Sa*e
8ou3le clic, on define posting rules folder
)otes?
Chec, receipt @clear customer
A+%16Chec, receipt clear customer
I81I chec, deposit 8r #%
!o Customer @5ith clrg S%
8oc(!/pe 8N
Posting rule ?A+%1
Posting area ?select 2 su3 ledger accounting
8e3it posting ,e/ ?-7
Account s/m3ol ?A+%C &chec, deposit'
8ocument t/pe ?8N
Posting t/pe ?select 2 su3 ledger a9c
Posting rule ?select A+%2 &chec, deposit clearing in 3an,'
)otes?
A+%2 ?Chec, deposit clearing in 3an,
I81I1 +ain account 8r #%
!o I81I chec, deposit 5ith clearing #%
8oc (t/pe ?SA
Posting area ?select 1 1an, accounting
Accounts s/m3ol ?A+%A main 3an, a9c
8ocument t/pe ?SA &#% account document'
Posting t/pe ?select 5 clear credit #% Account
Posting rule ?A+%1 chec, issue clearing in 3an,
A+%3 Chec, issue clearing in 1an,
I81I chec, issue 5ith clrg 80 #%
!o I81I main 3an, A9c
8oc (t/pe ?SA
8e3it account s/m3ol ?A+%1
Credit posting ,e/ ?57
Account s/m3ol ?A+%A +ain 3an,
8ocument t/pe ?SA
Posting t/pe ?select - clear de3it #% Account
Posting rule ?A+%- 1an, charges ?8irect de3it 3/ 3an,
1an, charges 8r #%
!o I81I +ain 3an, A9c #%
8oc t/pe ?SA
Account s/m3ol ?A+%8
Credit posting ,e/ ?57
Account s/m3ol ?A+%A
8ocument t/pe ?SA
Posting t/pe ?select 1 post to #% A9c
Sa*e
C&eate and assign @)siness t&ansa%tions :
Path :/p to business transactions the path is same -Chec( deposit -Create and assign
business transactions ($r code is 3$59
!ransaction ?A+%1
P96 ?P
Posting rule ?A+%1
!e"t ?Chec, receipt clear customer
!ransaction ?A+%1
P96 ?6 &for posting re*enues'
Posting rule ?A+%1
!e"t ?Chec, receipt clear customer re*ersal
Select sa*e 3utton
Select cancel 3utton
Select Ges 3utton
Sa*e
De4ine va&iants 4o& %(e%< de-osit
Same path & !r code is O!-5'
:ariant ?A+%1
)ame ?chec, deposit *ariant for A+%
Enter
.rom the possi3le fields column
8ou3le clic, on reference document no(&selection'
Enter
Co9).n O44set Lengt(
1 3
2 27 1$
3 3 -
- 52 17
Sa*e
short description ?<or, 1ench reAuest for A+%
Enter
,ept the customer on A+%1
select acti*ate 3utton
%&eate and assign @)siness t&)n%ation 4o& .an)a9 @an< state.ent
path :up to business truncation the path is same -Payment transactions -manual ban(
statement -Create and assign business transactions
T&ansa%tion I+? Posting &)9e Inte&-&etation
a9go&it(.
TeBt
A+%2 P A+%2 Chec, deposit
A+%2 6 A+%2 Chec, deposit
clearing in
3an, re*ersal
A+%3 6 A+%3 711 &Outgoing
chec, ?Chec,
no( different
from pa/ment
doc(no(
Chec, issue
clearing in
1an,
A+%3 P A+%3 11 Chec, issue
clearing in
3an,
&0e*ersal'
A+%- 6 A+%- 1an, charges
direct de3it 3/
3an,
A+%- P A+%- 1an, charges
direct de3it 3/
3an,
&re*ersal'
Sa*e
7116 Chec, no( different from pa/ment doc(no( purchases
Purchase in*oice posting .6-3
In*entor/ 0+ 80 277777
!o Part/ A9c 277777
8oc no(1
2( Outgoing pa/ment 5ith clearing .653
Part/ A9c 80 5ith clearing 277777
!o I81I Chec, issue A9c 277777
8oc no(277771
3( +anual chec, creation .C45
Assign chec, no( to pa/ment doc no(
Assign chec, no(177771 to pa/ment
8oc no(277771
Chec, no( and pa/ment 8oc no( are different
De4ine va&iants 4o& .an)a9 @an< state.ent
Same path ($r cod is 3$>9
:ariant ?A+%2
)ame ?+anual 3an, statement *ariant for A+%
Enter
.rom the possi3le fields column dou3le clic, on reference doc (num3er &selection'
Enter
-the column &27P1$' ?3$
.rom the possi3le field column dou3le clic, on 3an, reference
Enter
.rom the possi3le fields column dou3le clic, on 3usiness area
Enter &53P13P-'?$
Sa*e
Press enter to sa*e in /our 5or, 3ench reAuest
Oeep the cursor on A+%2 ?select acti*ate 3utton
$o ma(e text !ield optional !ield !or !ield status groups .00* and .005 ($r code is
30C>
Select field status *ariant ?A+%
8ou3le clic, on field status group folder
8ou3le clic, on #771
8ou3le clic, on general data
!e"t ma,e it optional entr/ field
Sa*e
8ou3le clic, on #775
!e"t ma,e it optional entr/ field
Sa*e
SALES
Sa9es invoi%e -osting *F?11,
!/pe ?80
Compan/ code ?A+%
Posting ,e/ ?71
0eference 3ill no( ?23-5
Account ?$$77771
Enter
Amount ?177777
1usiness area ?A+%4
Posting ,e/ ?57
Account no( ?377777 Sales a9c
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
8ocument @simulate F Sa*e
/an)a9 %(e%< de-osit
Path :%ccounting -!inancial accounting -0an(s -,ncomings -chec( deposit -manual
entry (FF8=
.rom the menu select settings Specifications
Start *ariant ?select A+%1
Enter
1an, ,e/ ?A+%I81I1
1an, account aA+%I81I123-
Currenc/ ?I)0
#roup ?1 &pa/ing slip no('
!ransaction ?select A+%1 &chec, receipt clear customer '
Posting date ?!oda/Is date
:alue date ?!oda/Is date
Currenc/ ?I)0
Enter
Amount ?177777
0eference no( ?23-5 &3ill no('
1usiness area ?A+%4
Customer no( ?$$77771
Enter F sa*e
Sa*e once again
.rom the menu select S/stem @Kser*ices 1atch input Sessions select session name ?I81I6
I81I1
Select 8ispla/ errors onl/ radio 3utton
<e get a message processing of 3atch in put session completed
3o and See t(e %)sto.e& A+% F5L7N
#i*e the customer no($$77771
Compan/ code ?A+%
E"ecute
8ou3le clic, on t/pe 8N
Select column document o*er*ie5 3utton
C(e%< de-osit %&edit in @an< state.ent
Path :%ccounting -Financial accounting -0an(s-,ncoming -0an( statement -manual
entry ($r code is FF8;
.rom the menu select settings @specifications
Start *ariant ?select A+%2
Enter
1an, ,e/ ?A+%I81I1
1an, account ?A+%I81I123-
Currenc/ ?I)0
#i*e the statement no( ?1
Statement date ?!oda/Is date
Opening 3alance ?7
Closing 3alance ?177777
Enter
!ransaction ?select A+%2 chec, deposit in 3an,
Amount ?177777
#i*e the reference doc no( ?1 &!hat is pa/ing slip no('
1usiness area ?A+%4
Enter F Sa*e
Sa*e once again
.rom the menu select S/stem @Ser*ices @1atch input session
Select session name ?I81I @I81I1
Ignore the message and e"it 3atch input 3utton
3o and see t(e ID5I %(e%< de-osit A+% *F5L2N,
#i*e #% A9c )o( ?277132
Compan/ code ?A+%
E"ecute
8ou3le clic, credit 177777
Select call up document o*er*ie5 3utton
E. P)&%(ases
Purchase in*oice posting .6-3
!/pe ?O0
Compan/ code ?A+%
Posting ,e/ ?31
Enter
1usiness area ?A+%4
Posting ,e/ ?-7
Account no( ?277127 In*entor/ 0+
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
8ocument @Simulate and Sa*e
1. O)tgoing -a8.ent $it( %9ea&ing *T& %ode is F?72,
!/pe ?ON
Compan/ code ?A+%
Account under 3an, data ?277131 &I81I cheAue issue date'
1usiness area ?A+%4
Amount ?27777
!e"t ?Outgoing pa/ment
Account under open item selection ?-277771
.rom the menu select 8ocument 66Simulate F Sa*e
2. /an)a9 %(e%< %&eation *FC#7,
#i*e the chec, no(177717
Sa*e
4. Ente& .an)a9 @an< state.ent *FF67,
Select o*er*ie5 3utton &.2'
Oeep the cursor on A+% I81I 1an, %td
Select ne5 statement 3utton
Closing 3alance &1777776277777'T277777
Posting date ?toda/Is date
Enter
!ransaction ?A+%3 chec, issue clearing in 1an,
:alue date ?toda/Is date
Amount ?27777 5ith minus
1an, reference ?177717 &cheAue no('
1usiness area ?A+%4
Enter
Select sa*e 3utton C sa*e once again
.rom the menu select S/stem @Ser*ice @1atch input @Sessions
Select session name ?I81I6I81I
Select 8ispla/ errors onl/ radio 3utton
Ignore the message e"it 3atch input 3utton
3o and see ID5I %(e:)e iss)e a%%o)nt *F5L2N,
#i*e the #% account ?277131 I81I cheAue issue account
Compan/ code ?A+%
E"ecute
8ou3le clic, on de3it 27777
Select call up document o*er*ie5 3utton
5an< %(a&ges Di&e%t de@its
Enter manual 3an, statement ..$
Select o*er*ie5 3utton
Oeep the cursor on A+% I81I 1an, %td
Select ne5 statement 3utton
#i*e the closing 3alance ?9577
Enter
!ransaction ?A+%- 1an, charges direct de3its
Amount ?5776
1usiness area ?A+%4
Enter F Sa*e
Sa*e once again
.rom the menu select S/stem @Ser*ices @1atch input @Session
Select session name ?I81I @I81I61
Ignore the message and select e"it 3atch input 3utton
To vie$ t(e do%).ent -osted *F52,
Enter
!o *ie5 3an, statements in SAP ..$
Select o*er*ie5 3utton
8ou3le clic, on A+% I81I 1an, %td
To vie$ t(e t&ansa%tions in t(e state.ent
8ou3le clic, on statement no(
CAS# NOURNAL
!o *ie5 dail/ cash and 3an opening 3alancesC 0eceipts C Pa/ments and closing
3alance
#% Cash account accepts negati*e cash 3alance @Cash =ournal 5ill not accept
negati*e cash 3alance
.or pett/ cash purpose
E. Creation o! .' master -Petty cash account -Current assets-'oans B %d6ances
(FS00
#i*e the #% A9c )o( ?277171
Compan/ code ?A+%
#i*e the #% A9c )o( ?277177
Compan/ code ?A+%
Enter
Change short te"t and #% a9c long te"t to Pett/ Cash A9c
Select post automaticall/ onl/ chec, 3o"
Sa*e
De4ine n).@e& &age inte&va9s 4o& %as( Mo)&na9 do%).ents
Path :SP23-Financial accounting -ban( accounting -0usiness transactions-Cash
+ournal -De!ine number range inter6als !or Cash +ournal Documents (F0CLC*
)o(range ?71
.rom no( ?577771
!o no( ?$77777
Enter F Sa*e
Set)- %as( Mo)&na9 *F5CNC,
Same path
Compan/ code ?A+%
Cash Eournal no( ?7771
#% A9c )o( ?277171
Currenc/ ?I)0
8ocument t/pe for #% A9c ?SA
8ocument t/pe *endor pa/ment ?ON
8ocument t/pe *endor receipt ?ON
8ocument t/pe customer pa/ment ?8N
Cash =ournal nameC ?A+% 4G8 pett/ cash
Sa*e
C&eate GC(ange de9ete @)siness t&)n%ations *F5CNC1,
Same path
Compan/ code ?A+%
1usiness transaction t/pe ?select 0 0e*enue
#9% A9c ?377777
Cash Eournal 3usiness transaction ?0e*enue
Select account modifia3le chec, 3o"
Compan/ code ?A+%
1usiness transaction t/pe ?select E E"penses
#% A9c )o( ?-77177 Salaries A9c
Cash Eournal 1usiness transaction ?E"penses
Select account modifia3le chec, 3o"
Sa*e
Set)- -&int -a&a.ete&s 4o& %as( Mo)&na9
Compan/ code ?A+%
Cash Eournal print program name ?0.CAS477
0eport *ariant ?8E+OE) &8emo English'
Correspondence ?select SAP12 Cash document
Sa*e
Posting to Cas( Mo)&na9
Path :%ccounting -Financial accounting -.eneral ledger -Posting -Cash +ournal
posting (F0CL
.rom the menu select E"tras Change Cash Eournal
Cash Eournal ?7771
Enter
Select cash receipts ta3
1usiness transaction ?select 0e*enue
Amount ?5777
1usiness area ?A+%4
#9% A9c ?377777 Sales A9C
!e"t ?Cash sales
Sa*e
Select post 3utton
Select print cash Eournal 3utton
"IT# #OLDIN3 TAX *TDS
!8S? !a" deducted at source on :endors9 Contractors9%ocal and professional charges
!CS? !a" collected at source @on Customers9 scrap sale 95aste sale
!8S is part of CI) &Countr/ India :ersion'
!8S t5o t/pes
C9assi% $it( (o9ding TaB EBtended $it((o9ding taB
;p to -($ C SAP CI) from -( EE on
5ords CI) is part of SAP
SAP 5as released in India 1995 @SA
and CI)
.e3ruar/ 199$ .inance 1udget #o*t(
made changes to !8S for the changes
in 1udget(
SAP releases @Patch &program'
.e3ruar/ 199 finance 3udget changes
.e3ruar/ 1992 .inance 3udget
changes
.e3ruar/ 1991 .inance 3udget
changes
0eleased e"tended 5ith holding ta"
Original CI) program modified 5ith the
3udget changes
)um3er changes
A' Education cess
1' 4igher and Secondar/ Education
cess
C' 0eturn @Contractors @annual 0eturn
@form 2$C
8' Changed to annual return .orm 2$
E' Changed to Auarterl/ return @.orm
2$>
.' E!8S
!8S on contractors9Professional
charges 90ent9Interest other than
salaries

TDS on %ont&a%to&s *In%o.e TaB Se%tion EJ4C,
1 Status @Compan/ 9Partnership firm Indi*idual
2( !8S 0ates
1asic 2Z
Surcharges 17Z on 2Z
E8 3Z on &3asic PSurcharges '
17Z on 2Z contract *alue in the
5hole /ear e"ceed 17 %a,hs other
5ise )I%
3Z on 1asic PSurcharge
&)ote ?contract *alue in the 5hole
/ear e"ceeds 1 core other 5ise )I%'
!8S is to 3e deducted at the time of in*oice posting or ad*ance pa/ment posting
5hiche*er is earlier
If each contract *alue is less than 27777 and all contract *alue in the 5hole /ear is less
than 57777 @)o !8S is to 3e deducted(
!o create onl/ one code for in*oice postings and one code for ad*ance postings &+a"
codes can 3e created 99'
If the contractor does not ha*e ta"a3le income he for lo5er rate of deduction or )I% rate
of deduction ( Compan/ has to deduct at lo5er rate or )il rate @E"emption certificate
5ill 3e gi*en 3/ Income !a" 8ept for each /ear(
In the 3ill amount includes material cost and con*ersion charges @ &composite contacts'
!o deduct !8S onl/ con*ersion charges(
!8S deducted should 3e deposited 5ithin da/s from the month end incase of /ear
end credits !8S to deposit 5ithin 2 months from the /ear end(
If
th
da/ comes on pu3lic holida/ @choice to ma,e the pa/ment da/ 3efore or after(
Issue !8S certificate in form 1$A to the contractor @It can 3e a monthl/ certificate or
consolidated certificate for the 5hole /ear(
.ile Auarterl/ return in form 2$> earlier annual return .orm 2$
Permanent Account )um3er &PA)' 5ill 3e allotted at compan/ code le*el 5here as !a"
8eduction at Source &!8S )o(9!A) can 3e o3tained at compan/ code le*el91usiness
area le*el91usiness places le*el(
/aintain %a9enda&
Path :SP23-S%P Cet Aea6er -.eneral settings -&aintain calendar
Select pu3lic holida/s radio 3utton
Select 5ith fi"ed date radio 3utton
8a/ ?1
+onth ?select 75 +a/ da/
Short holida/ name ?+a/ da/
%ong holida/ name ?+a/ da/
Enter
Ignore the message select Ges 3utton
Select 3ac, arro5
Select holida/ calendar radio 3utton
Calendar I8 ?A1 &A+% 4G8 .actor/ 4olida/ calendar'
Select assign holida/ 3utton
Select +a/ da/ chec, 3o"
Select assign pu3lic holida/ 3utton
Sa*e
Select factor/ calendar radio 3utton
.actor/ calendar I8 ?A2
8escription ?A+% 4G8 .actor/ calendar
4olida/ calendar I8 ?A1
<or, da/s select +onda/ to Saturda/ chec, 3o"es
Sa*e
C(e%< $it((o9ding taB %o)nt&ies
Path :SP23-Financial %ccounting -Financial accounting global settings-Dith
holding tax-Extended Aithholding tax-basic settings-Chec( Aith holding tax
countries
Countr/ ?I)
<ithholding ta" countr/ ?I)
8escription ?India
Sa*e in account pa/a3le customization reAuest
De4ine $it((o9ding taB <e8s
Same path
#i*e the countr/ ,e/ ?In for India
Enter
Official 5ithholding ta" ?19-C
)ame ?!8S contractors
Sa*e
De4ine 5)siness -9a%es *se%tion %ode ,
Path :/p to extend Aith holding tax the path is same -0asic settings ,ndia De!ine
business places
Select ne5 entries
Compan/ code ?A+%
Section code ?A+%.
)ame ?A+% 4G8 factor/
Sa*e
#i*e the name ?A+% 4G8 .actor/
Assign 4a%to&8 %a9enda&s to se%tion %ode *5)siness -9a%es,
Same path
Compan/ code ?A+%
Section code ?A+%.
.actor/ calendar I8 ?A2
0ule ?select da/ 3efore
Sa*e
De4ine @)siness -9a%e
Path: Form the menu select System -Ser6ices -$able maintenance -Extended table
maintenance ($r cod is S&90
!a3le9*ie5 ?=J1110A)C:
Select maintain 3utton
Enter
1usiness place ?A+%.
8escription ?A+% 4/dera3ad factor/
Sa*e
#i*e the name ?A+% 4/d factor/
Assign se%tion %ode to @)siness -9a%e *T& %ode is S/2,
!a3le 9:ie5 ?:Jseccode
Enter
.or section code ?A+%.
1usiness place ?A+.
Sa*e
De4ine $it((o9ding taB t8-e 4o& Invoi%e -osing:
Path: /p to Extended Aith holding tax the path is same -Calculation -Dith holding
tax type -De!ine Aith holding tax type !or in6oice posing
#i*e the countr/ ,e/ ?I)
Enter
<ith holding ta" t/pe ?81
8escription ?section sec 19-C contractors In*oice posting
Select gross amount radio 3utton
Select 5ith holding ta" commercial rounding radio 3utton
Select post 5ith hold ta" amount chec, 3o"
Select no accumulation radio 3utton
Sa*e
De4ine $it((o9ding taB 4o& -a8.ent -osing
Same path
Enter
<ith holding ta" t/pe ?8A
8escription ?Sec 19- C contractors @Ad*ance posting
Select gross amount radio 3utton
Select 5ithhold ta" commercial rounding radio 3utton
Select no accumulation radio 3utton
Select post 5ith holding ta" amount chec, 3o"
Select central in*oice propitiate radio 3utton
"(8 to se9e%t %ent&a9 invoi%e -&o-o&tionate 4o& advan%e -a8.ents
2(2$$Z
1( Ad*ance pa/ment .6-2 27(11(2772
Part/ special #% &A' 8r 177777
!o 1an, 93-
!o !8S &!o deposit 3efore 7(12(2772' 22$$
2( Purchase in*oice posting .6-3 1-(12(2772
Con*ersion charges 8r 377777
!o part/ 293272
!o !8S &to 8eposit 3efore 7(12(2779' $92
!ransfer of ad*ance from special #% to normal 3/ clearing special #% 65- 1-(12(2772
Part/ 8r 93-
!8S 8r 22$$ auto de3it
!o Part/ special #% &A' 177777
!8S pa/a3le on 7(12(2772 on 7(12(2772 22$$
!8S pa/a3le on 7(12(2779 -532
&$92622$$'
De4ine $it((o9ding taB %odes
Path :/p to extend Aith holding tax the pat is same -Calculation Dith hold tax
codes De!ine Aith holding tax codes
Enter
<ith hold code ?81
8escription ?section 19-C contractors In*oice &2(2$$Z'
Official 5ith holding ta" ?section 19- C
1ase amount percentage su3Eect to ta" ?177
<ith holding ta" rate ?2(2$$Z
Posing indicator ?selection 1 &standard posting ?1an, 9:endor 9Customer line
item reduced
Sa*e
Select 3ac, arro5
Select 5ith holding ta" t/pe ?81
Change 5ith holding ta" t/pe ?81 to 8A
Change 5ith hold ta" code ?from 81 to 8A
8escription ?sec 19- C &contractors @Ad*ance 2(2$$Z '
Enter and Sa*e
C(e%< &e%i-ient t8-e
Path :/p to extended Aith hold tax the path is same -0asic settings -Chec(
recipient types
#i*e the countr/ ,e/ ?In for India
Enter
0ecipient t/pe ?CO
!e"t ?compan/
One more
<ith holding ta" t/pe ?8A
0ecipient t/pe ?CO
!e"t ?Compan/
Sa*e
/aintain taB d)e dates
Path :/p to extend Aith holding tax the path is same -0asic settings -,ndia &aintain
tax due dates
Countr/ ?I)
Official 5ith holding ta" ,e/ ?19-C
0ecipient t/pe ?CO
)o(of da/s unit ta" due date ?
Sa*e
Assign $it((o9d taB t8-es to %o.-an8 %ode
Path :/p to Extend Aith holding tax the path is same -company code %ssign Aith
holding tax types to company code
Compan/ code ?A+%
<ithholding ta" t/pe ?81
0ecipient t/pe ?CO
Select 5ith hold ta" agent chec, 3o"
<ithholding ta" o3ligated firm ?71(7-(2772
O3ligated to 5ith hold ta" until ?31(73(2779
Sa*e
Select 3ac, arro5
Select compan/ code A+% 5ith ta" t/pe 81
Change the <ith holding ta" t/pe to 8A
Enter F Sa*e
A%tivate eBtended $it((o9ding taB :
Same path
Enter
.or compan/ code A+% select e"tended 5ith holding ta" chec, 3o"
Sa*e
Co.@ined $it( (o9ding taB %ode
Path : up to Extend Aith holding tax the path is same -Calculation -,ndia -
surcharges -&aintain surcharge rates (Surcharges combined Aith basic
Aithholding tax codes
Compan/ code ?A+%
<ithholding ta" code ?81
0ecipient t/pe ?CO
Surcharge rate ?17
Compan/ code ?A+%
<ithholding ta" code ?8A
0ecipient t/pe ?CO
Surcharge ?17
Sa*e
C&eation o4 1 3L .aste&s *FS,
Con*ersion charges under manufacturing group
!8S on contractors under Current %ia3ilities F Pro*ision group
FS
#i*e the #% A9c )o( ?-77277
Compan/ code ?A+%
#i*e the #% A9c ?-77177 Salaries A9c
Compan/ code ?A+%
Enter
Change the A9c group to manufacturing e"penses
Change short te"t and #% A9c long te"t to Con*ersion changes
Sa*e
One more
#i*e the #% Account no( ?177517
Compan/ code ?A+%
#i*e the #% A9c )o(177577 out standing e"p(
Compan/ code ?A+%
Enter
Change short te"t and #% account long te"t to !8S on Contractors
Sa*e
Assign.ent o4 a%%o)nts 4o& A)to.ati% -ostings:
Path :/p to Extended Aith holding tax the path is same -Posting -%ccounts !or
Aithholding tax -De!ine accounts !or Aithholding tax to paid o6er
Enter
Select 5ith holding ta" code chec, 3o"
And 5ith 5ithholding ta" t/pe chec, 3o"
Sa*e
<ithholding ta" t/pe ?81
Account ?177517
<ithholding ta" t/pe ?8A
Account ?177517
Sa*e
/aintain %o.-an8 %ode settings
Path :SP23-'ogistic- .eneral -$ax on goods mo6ement -,ndia -0asic settings -
&aintain company code settings
#i*e the compan/ code A+% and Sa*e
S-e%i48 do%).ent t8-e 4o& &e.ittan%e %(a99ans
0emittance challans !8S on contractors
1 CO 1777 &Compan/'
2 O! 2777 &Indi*idual'
3 CO 3777
- CO -777
5 !O 5777
<hen 5e ma,e !8S pa/ment @5e ha*e to prepare t5o challans
1 for Companies
2 for Indi*iduals
In remittance challan screen
recipient t/pe Compan/ &CO'
1 CO 1777
3 CO 3777
- CO -777
!8S on contractors 8r6<ith Clg 2777 #%
!o 1an, 2777 #%
8oc (!/pe ?SA
Path :/p to Extended Aith holding tax the path is same -Posting -,ndia -2emittance
challans -Document types -Speci!y document type (%ccounts payable
Compan/ code ?A+%
0emittance challan document t/pe ?SA
Sa*e
/aintain n).@e& g&o)-s:
Same path
Compan/ code ?A+%
Section code ?A+%.
Official 5ithholding ta" ,e/ ?19-C
)um3er group ?72
Sa*e
Assign n).@e& &anges to N).@e& g&o)-s: * T& %ode is NEINO,
Same path
Internal num3er range group ?72
Internal challan ?72
Sa*e
/aintain n).@e& &anges:*T& %ode is NEINU/5ER,
Same path
Select maintain groups 3utton
Select group 5ithout ta" ha*ing 72 chec, 3o"
.rom the menu select Inter*al +aintain
Enter
Gear ?2772
.rom no( ?1
!o num3er ?177777
Enter F Sa*e
Assign &e.ittan%e %(a99an n).@e& g&o)- to 5)siness -9a%e
$r code is (S&90
#i*e the !a3le 9:ie5 ?=J1IE<!);+#0
Compan/ code ?A+%
1usiness place ?A+%.
Official 5ith holding ?19-C !a" ,e/
)um3er group ?72
Sa*e
Assign &e.ittan%e %(a99an n).@e& g&o)- to se%tion %ode :*S/2,
!a3le 9*ie5 ?=J1IE<!);+#0J1
Compan/ code ?A+%
Selection code ?A+%.
Official 5ithholding ?19-C !a" ,e/
)um3er group ?72
Sa*e
/aintain n).@e& g&o)-s and SAP s%&i-t 4o&.s
Path :/p to Extend Aith holding tax the path is same -Postings -,ndia -Dithholding tax
certi!icates !or Fendors and Customers -&aintain number groups as S%P script !orms
Compan/ code ?A+%
Section code ?A+%.
Official 5ithholding ta" ,e/ ?19-C
.orm ?=J11E<!JCE0!
)o group ?79
Sa*e
Assign n).@e& &anges to n).@e& g&o)-s
Same path
)um3er group ?79
Internal num3er range ?79
Sa*e
/aintain n).@e& &anges
Sam path
Select maintain groups 3utton
Select group 5ithout te"t ha*ing 79 chec, 3o"
.rom the menu select inter*al maintain
Compan/ code ?A+%
Enter
Gear ?2772
.rom num3er ?177771
!o num3er ?277777
Enter F Sa*e
Assign $it((o9ding taB %ode in !endo& .aste&
Path :%ccounting -Financial accounting -%ccounts payable -&aster records-&aintain
centrally -change ($r code is 4G02
#i*e the *endor no( ?-277771
Compan/ code ?A+%
Select 5ith hold ta" chec, 3o"
Enter
#i*e the 5ithhold ta" countr/ ?I) &India'
Select lia3le chec, 3o"
0ecipient t/pe ?CO
<ithholding ta" t/pe ?8A
Select lia3le chec, 3o"
0ecipient t/pe ?CO
Select CI) details 3utton
Select 5ithholding ta" ta3
#i*e the PA) of *endor ?AP-C123-5C
Select 3ac, arro5
Sa*e
END USER AREA
Conve&sion %(a&ges -osting *F?42,
8ocument t/pe ?!oda/Is date
!/pe ?O0
Compan/ code ?A+%
Posting ,e/ ?31
Enter
1usiness area ?A+%4
1usiness place 9section code ?select A+%.
Enter
!e"t ?Con*ersion charges posting
Posting ,e/ ?-7
Account ?-77277 con*ersion charges account
Enter
Conve&sion %(a&ges
O-tion E O-tion 1 O-tion 2
If the 3ill *alue is less
than 27777 and 5hole
/ear contract *alue is
less than 57777
If the *alue consists of
material 37777 and
con*ersion charges
7777
If the 3ill amount is onl/
for con*ersion charges
)o !8S A' .or 81 5ith @holding
ta" 3ase amount enter
7777 !8S 5ill 3e
deducted on 7777
A' 0emo*e 8A
0emo*e 81 and 8A 1' 0emo*e 8A
0emo*e 5ith hold ta" code ?8A
Enter
Amount ?R
1usiness area ?A+%4
!e"t ?P
.rom the menu select 8ocument Simulate and Sa*e
)ote ? If /ou get a error message once chec, it Acti*ate e"tended 5ithholding ta" 9 8ocument
splitting
C&eate &e.ittan%e %(a99an
Path :%ccounting -Financial accounting -%ccounts payable -Dith holding tax -,ndia -
Extended Aith holding tax -2emittance o! Aithholding tax-Create remittance challan ($r
code is L*,CC?'C
Compan/ code ?A+%
.iscal /ear ?2772
1usiness plane9 Second code ?A+%.
Posting date ?71(71(2779 to 31(71(2779
Section ?19- C
0ecipient t/pe ?CO
1an, account ?277175 S1I CA
E"ecute &.2'
Enter
1usiness area ?A+%4
!e"t ?Con*ersion charges amount
8ou3le clic, on all open items &3/ default one rupee can not see in SAP zero'
Select document o*er*ie5 3utton
8ou3le clic, on the line item
S1I current A9c 5ith one rupee
Amount ?R
Sa*e
Select clearing document 3utton
Select 3ac, arro5
Ente& 5an< %(a99an
Path: Same path ( $r code is L*,C0%CG
.iscal /ear ?2772
Challan clearing num3er ?select document no(3
&Once 5e select challan clearing num3erC Internal challan num3er and internal challan date 5ill
3e update automaticall/'
1ase challan no ( ?29
1an, challan date ?7(72(2779
1an, ,e/ ?select S1I
E"ecute
P&int TDS Ce&ti4i%ate
Path :/p to extend Aith holding tax the path is same -Certi!icates -Print (L*,CCE2$
Compan/ code aA+%
.iscal /ear ?2772
1usiness area 9Section code ?A+%.
Section ?19-C
Posting dates ?71(7-(2772 to 31(73(2779
1an, challan dates ?71(75(2772 to 37(7-(2779
Certificate date ?37(7-(2779
Signator/ ?+r M
8esignation ?+anager
Place of printing ?4/dera3ad
E"ecute
Select print 3utton
Output de*ice ?%P71
Select print 3utton
To vie$ t(e -&int o)t
From the menu select (ystem (ervices )utput control
Select spool no(chec, 3o"
Select displa/ contents 3utton
L)a&te&98 &et)&n
( $r code L*,CKEF,'E
Path for Entering ac,no5ledgement num3ers(
In !8S certificate 5e ha*e to specif/ ac,no5ledgment num3er for each Auarterl/ return field(
Path :System -Ser6ice -$able maintenance -Extended table maintenance ($r code is
S&90
!a3le 9:ie5 =J1IE!JACO)J)
Compan/ code ?A+%
Gear ?2772
Section code ?A+%.
Period ?select second Auarter
ACO )o( ?123
Sa*e
)ote? >uarterl/ return not 5or,ing in pirated soft5areIs patches updated in genuine SAP
soft5are
Advan%e -osting:
Ad*ance pa/ment posting .6-2
57777 1133 !8S to deposit 3efore 7(71(2779
Con*ersion charges posting .6-3
72(71(2779 277777 -532
3( !ransfer of ad*ance from special #% to normal 3/ clearing special #% .65-
72(71(2779 1133 Auto de3it 5ill come 3efore 7(72(2779 to deposit -5326
1133T3399

Sap Fi Notes Project

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Sap Fi Notes Project

Uploaded by

Copyright:

Available Formats

SAP FI NOTES

You might also like