This document is a tender notice from Bharat Heavy Electricals Limited (BHEL) in Bhopal, India for an annual service contract for preventative maintenance and breakdown maintenance of overhead cranes in their Bhopal plant. It provides details of the tender including the cost of tender documents, earnest money deposit required, qualifications criteria for bidders, scope of work, and schedules. The contract would be for a period of two years and split between two successful contractors at a ratio of 60:40. Bidders are required to meet experience and financial criteria to qualify.
This document is a tender notice from Bharat Heavy Electricals Limited (BHEL) in Bhopal, India for an annual service contract for preventative maintenance and breakdown maintenance of overhead cranes in their Bhopal plant. It provides details of the tender including the cost of tender documents, earnest money deposit required, qualifications criteria for bidders, scope of work, and schedules. The contract would be for a period of two years and split between two successful contractors at a ratio of 60:40. Bidders are required to meet experience and financial criteria to qualify.
This document is a tender notice from Bharat Heavy Electricals Limited (BHEL) in Bhopal, India for an annual service contract for preventative maintenance and breakdown maintenance of overhead cranes in their Bhopal plant. It provides details of the tender including the cost of tender documents, earnest money deposit required, qualifications criteria for bidders, scope of work, and schedules. The contract would be for a period of two years and split between two successful contractors at a ratio of 60:40. Bidders are required to meet experience and financial criteria to qualify.
WORKS ENGG. & CENTRAL SERVICES Cranes & Lifting tackles section
TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03
Sealed tenders invited from the experienced Contractors for Annual Service Contract for a period of two years for the work of Preventive Maintenance and Breakdown Maintenance of EOT /Jib Cranes inside BHEL Bhopal Plant. Tender documents can be obtained from the office of DGM. (CMX) WE&CS, Maintenance block, Blk2-1/2, BHEL, Bhopal, Ph. 0755-2502325 / 2347 or can be downloaded from website www.bhelbpl.co.in . Place of Tender submission: Tender room Works tender Box, Administrative Building, Ground Floor, BHEL, Bhopal 462 022. Sl. No. Name of Work Earnest Money in Rs. Completion Period Tender Cost in Rs. 1. Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes Tender Enquiry No. WE&CS/CMX/CRN/13-14/EN/03 2,00,000/- Contract is for a period of 2 years 500/-
1.1 Due date of Submission of Tender : Dt. 16-08-2013 at 11.00 A.M. 1.2 Tender opening : Dt. 16-08-2013 (Friday) at 2.00 P.M. 2.0 The above work would be split among 2 nos successful contractors in ratio of 60: 40. 2.1 Declaration about fulfillment of Statutory conditions, terms & condition of NIT, ESI Code No., Experience for similar nature of work, PAN copy, etc. 2.2 Tender Cost ( Rs 500/-) and Earnest Money to be deposited either in DD or BHEL cash office. Note: Detail Enquiry-terms & Conditions can be seen / downloaded from our web site www.bhelbhopal.com or www.bhelbpl.co.in. All future corrigenda/addenda/ amendments/ time extensions if any shall be hosted only at our website.
For & on behalf of BHEL Bhopal Ph : 2502325 / 2347 Fax No: 0755-2500409 Email: hbharani@bhelbpl.co.in or arun.kumar@bhelbpl.co.in
(All pages should be signed and stamped by the bidder at bottom Left of every page before dropping in tender box.) Page 2 of 49
i. Experience in EOT crane maintenance & should have successfully completed Annual Maintenance works of Minimum 50 Nos EOT / Gantry Cranes in 1 ( One ) location i.e in any single plant,/ manufacturing unit. Among this 50 Nos. cranes being maintained, at least 5 Nos should be of 50 Ton or above capacity EOT cranes. At least two no. of performance certificate of satisfactory AMC work completion is required to be furnished in the last 7 years ( i.e 1 year Contract period ending before 30 th June, 13 & should not be prior to 01 Jan ,2006).
ii. Average annual financial turnover during the last 3 years ending 31 st March of the previous financial year should be at least 30 lacs.
Note: 1) Experience in area other than AMC of EOT / Gantry Cranes will not be considered. 2) All the above requirement i.e at i, & ii ; Bidder has to submit sufficient documentary evidences. 3) Further offloading / sub contracting of work is not permitted . 4) Poor Feedback performance about the Bidder ( if given by any of the concerned Engineer- In charge of Crane section of any of BHEL-Unit ) their offer not be considered. 5) Bidders Experience of In- house maintenance of EOT / gantry Cranes of their own plant shall not be considered. 6) BHEL reserves the right to verify information submitted by vendor. In case BHEL found that the information furnished by the bidder either by visiting vendors works/customers place and found the information furnished is false / incorrect, the offer shall be rejected & security deposit amount shall be forfeited.
Signature of Tenderer
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ANNEXURE-A1 Page 2 of 2 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 ( Vendor to fill essentially following details , additional sheets in the format may be used ) I. Name of Firm____________________________________________________
II. Address of the Firm_______________________________________________
III. Name of the Contact Person ( s ) ________________________________________ Contact No. (Tel Nos)________________________________________________ (cell Nos ) __________________________________________________ (Email ) ____________________________________________________ IV. Year of Establishment of firm: _______________________________________ V. Copy of certificate of registration of firm ________________________________ VI. Nature of firm : Prop/Partnership/private Ltd /Public Ltd (along with partnership deed / Article of Association.) a) Name of All Directors / Key Technical Persons b) S/o / W/o D/o c) Experience VII. Copy of Provident fund Registration Number. VIII. Copy of E.S.I (Employee State Insurance) Registration Number. IX. Copy of pan Number. X. Copy of profit &Loss account, balance sheet (3 consecutive previous year) XI. Copy of Service tax Registration Number. XII. Copy of Work- Order / Purchase Order of major customer along with their contact Person:- His name, Designation, Contact Telephone No., E-Mail No. etc XIII. AMC work of EOT / Gantry Crane executed by the bidder for the past 7 years. S No Name of Organization Work Executed Value of Work No. Of EOT / Gantry Crane maintained. Period of the work Nos. of persons deployed
XIV. Details of Work done in EOT / Gantry Cranes of Capacity 50 Ton above S No Name of Organization Work Executed Value of Work Period of the work Remarks
Vendor has to comply all the qualifying requirement as above (i & ii), failing which their offer will not be considered. Declaration by the firms: All information provided above is true & in case it is found by BHEL even latter after award of the work, their enlistment /tender / award of work shall be cancelled without assigning reason thereof . Sign & seal of the Contractor Issued By List Of Attached Annexure ( By The Contractor ) :
SCOPE OF WORK ( AMC work of EOT/Jib/Goliath/Semi-Goliath, etc, & Preventive maintenance work for 2-year basis, 2 Shift basis )
The work mainly comprises of Preventive Maintenance( PM ) and Breakdown ( BD ) maintenance and general up keep of EOT Cranes/Jib Cranes. All type of crane related maintenance work other than Radio remote control & VFD/ PLC/ Load cell related work are required to be carried out by the contractor for 2 year, 2 shift basis. Normal working in factory is done in 2 shift basis. Shift timings are from 7.00 am to 4.00pm for I st shift timings & II nd shift are from 4.00pm to 0100am. Preventive maintenance ( PM ) are to be done twice in a year ; PM are normally carried out including Sunday- working from 8.00 am to 5.00pm . However, during holiday , critical breakdown restoration of Crane are also required to be done on need basis.
A. EOT CRANES : There are 253 Nos EOT Cranes ( includes Gantry Cranes (Goliath Crane ) , Semi-goliath, HOT crane ) ranging from 1 Ton to 250/50/10 Ton. Apart from above, 7 Nos state of art crane portion of ASRS ( Automatic storage retrieval system wherein approx. 2 Ton stacker Crane are also required to be maintained. B JIB CRANES : Around 473 Nos Jibs cranes are required to be maintained . these Jib Crane possesses hoist of SWIFT, MUNK, TAK, J.K., Indef, TITAN etc varying from 350 Kgs to 5 Ton.
1.1. EOT CRANE
Here, the work includes attending breakdowns promptly as when reported daily , regular monthly check-ups, Preventive and breakdown maintenance of the EOT Cranes, its DSL,DSL indication , DSL cable connection to DSL main switch and Main switches distribution boards etc. All electrical / Mechanical / Hydraulic & Structural (Minor) breakdown maintenance is to be done by the contractor including its supervision/ Execution part in both shifts including work in our weekly off. (However, during production peek; work in the third shift ( 0100 am to 07.00 am ) or even on holiday may also be done in some areas as instructed by the Incharge- crane section).
1.1.1. Each of the major production location is required to be supervised by competent supervisor for carrying out day -to- day maintenance work and preventive maintenance work efficiently.
1.1.2. Preventive Maintenance work of EOT Cranes (Twice a year for each crane) should confirm to our check list provided with the PM docket.
1.1.3. Total Nos of EOT Cranes is around 253, any additional crane(s) (if it adds. during the period should be covered automatically under the purview of this contract. Around 12 Nos EOT Cranes are likely to be inducted) Although guarantee is provided by the crane OEM but for smooth operation & day to day maintenance is to be carried out by the Contractor engage n the block / extended block area; where crane is operating . List of EOT Cranes are attached. However capacity wise EOT/ Gantry/ Semi Goliath crane are reproduced for ready reference at is as under :
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Annexure B1 Page 2 of 7
Sr. no. Eot crane/ Goliath / Semi Goliath/ HOT crane Quantity ( Nos ) 1 EOT Cranes capacity >=50T and above 26 2 EOT Cranes capacity >=25T but below 50T 43 3 EOT Cranes capacity >=10T < 25T 76 4 EOT Cranes capacity of = > 5 Ton <10 Ton 48 5 EOT Cranes capacity < 5Ton 60 253
Detailed list can be seen at Annexure- B1.1 .
1.1.4. As our company being accorded with ISO-9001, ISO-14000 , OHSAS 18001, You are requested to carry out qualitative work and environment friendly activities and necessary documentation /paper work for the purpose shall also be maintained.
1.2 JIB CRANE
i. Daily Breakdown work and Preventive Maintenance (Twice in a year) shall be done as per the instruction issued by the department. In a year, one time major Preventive maintenance work shall be carried out after lowering of Hoist. For this necessary documentation shall be done/ maintained. The breakdown maintenance will be carried out immediately on receipt of complaint by the contractors personnel / engineer who shall be posted for full time in 1 st & 2 nd
shifts. The place for stationing the contractors personnel inside the works shall be provided by BHEL. ii. Total Number of jib cranes is in the tune of 473 Nos. Any other Jib crane (s) added hereafter has to be covered under the purview of this contract. As Jib Cranes are relocated to other locations as per the requirement of Production & also Hoist are replaced by new generation hoist or due to urgency of work hoist may be relocated).
1.3. Breakdown Maintenance work for EOT / Jib Cranes shall be broadly categorized as under :
MECHANICAL:
1. General checking of the Crane. 2. Topping oil in the gear boxes. 3. Checking lubrication of crane. 4. Lubrication of wire ropes. 5. Replacement of LT/CT wheels including bearings, wheel shafts, couplings, pedestals, gears, etc. 6. Drive mechanisms - LT, CT and hoist motions, replacement of gear boxes, bearings, oil seals, gaskets, gears, input/output shafts, couplings, coupling bolts, drive shafts, pulleys, etc. 7. Wire Ropes - Replacement of worn out/broken/crushed/damaged wire ropes, arranging for wire rope clamps. 8. Hook block of hoists - Replacement of damaged / worn out hooks. Replacement of damaged / defective pulleys and any other damaged components of the hook blocks. 9. Checking and replacement of crane CT end stoppers on LT and CT motion. 10. Restoration of trolleys / EOT crane at the time of derailment. Page 6 of 49
Annexure B1 Page 3 of 7
11. Checking and repairing bogie system on end carriages and repairing damages to structures. 12. Checking and replacement of brake units / brake liners, replacement of springs, adjustment of studs etc.
ELECTRICAL: 13. Attending breakdown of electrical nature. 14. Replacement / minor repair of motors. 15. Replacement of fuses / fuse holders in electrical panels. 16. Replacement of contactors or contact points, if necessary. 17. Replacement of cables. 18. Repair / replacement of incoming mains switches on panel. 19. Replacement / checking of brake units. 20. Maintenance of junction boxes of CT, LT, MH, AH, Pendent, etc. 21. Repair / Replacement of cable trolleys. 22. Repairs / Replacement of floor operation push button pendent including push buttons 23. Repair / Replacement of master control switches. 24. Topping / Replacement of oils in brake units. 25. Tightening loose connection on terminal boards. 26. Checking / Repair / Replacement of CT, LT rotary and counter weight limit switches. 27. Repairs / Replacement of Gong bell/ Hooter/ Crane Lights.
DOWN SHOP LEADS MAINTENANCE: 28. Cleaning of DSL lines. 29. Tightening of Porcelain insulators and replacement. 30. Replacing / checking of current collectors. 31. Alignment of DSL lines. 32. Checking of power supply connections and DSL lines (Power feeding). 33. Repair / Replacement of power cables for DSL lines. 34. Replacement of Indicating lights
CLEANING OF CRANES: 34. All cranes platform / cabin to be cleaned 2 ( during PM ) times in a year at regular intervals to remove any kind of waste materials / dust / oils / grease, unused cables, etc.
B. PREVENTIVE MAINTENANCE: 1. Preventive maintenance of all EOT cranes / Jib Cranes are done twice in a year. A check list / PM tickets are provided as per Crane section form & contractor is required to submit back after proper filling & signing of the same.
1.4 The maintenance and repairs for EOT/ JIB cranes will be done on works contract basis while the spares and components , including consumables as required shall be provided by BHEL. The defective parts replaced, shall also be repaired by the contractor to the extent possible free of cost. The components needed for such repairs shall be provided by BHEL.
1.5 The contractors engineer must be equipped with sufficient test equipment, Pulley Blocks, Hook-Chook ( Pulling machine ) , Requisite tools & tackles for AMC work ( set of Spanner, Allen key, Screw driver, Pliers etc ) , Mutimeters, Tongue- tester, etc. needed for normal mechanical / electrical repairs of cranes. Page 7 of 49
Annexure B1 Page 4 of 7
1.6 Contractors Engineer/Supervisor must be minimum ITI (Electrical / Mechanical/ Electronics field with minimum 5 years experience) & should have sufficient exposure on repairing EOT/ JIB Cranes with Structural / electrical , Mechanical & Hydraulic operated system. Although specialized electronic maintenance is taken care by BHEL separately.
2. PERIOD OF CONTRACT
The period of contract will be for two years from the start date of WORK order. i.e. from 01-10-2013 to 30-09-2015 on 2- shift basis work. . In case of demand from the concerned production block emerges, then III shift basis working may be required to cater the needs of the production peak period as instructed bi In charge Crane section.
3. Other applicable terms & Conditions.
3.1 Contractor shall arrange his own tools and tackles for removal, dismantling, assembling and reinstallation of hoist /motors/Gear boxes etc. However, all spares including consumables like gear oil, Thruster oil, Dash-pot oil, electrodes , grease, cotton waste contactors, relays, etc, facilities like gas cutting, welding, machining facility , repair , rewinding of motors, coils, etc shall be provided by BHEL at free - of cost at ground level. But vigilant action for better parts / methods is to be adopted voluntarily by the contractor to minimize the break- down time.
3.2 The cranes shall be maintained at an average uptime not less than 98.7% of the total available time. 3.3 Fitter/ Rigger / Electricians /Welder shall be deployed by the contractor to carryout the work smoothly & safely.
3.4 To carry out work smoothly , tentative skill & manpower requirement is constituted as the major Location Centre to coordinate and supervise the work in each shift to achieve 98.7% availability of EOT cranes is as under. However this may be increased /decreased if breakdown hours / work content increases / decreases based on the acceptable breakdown hours .
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Annexure B1 Page 5 of 7
Locatio n center Block I ST SHIFT II ND SHIFT WORKERS SUPERVIS OR WORKERS SUPERVISO R Locatio n No 1 I,IA, IB, Golden Jubilee block, GPX, IV, HVOF BLOCK, Hydro lab, XI( Tool & Gauge), IX, & Others. 17 1 4 0 Locatio n No 2 II , IIA, V, VI, X, GALVI NISING BLOCK, PATTERN SHOP & OTHERS. 12 1 6 1 Locatio n No 3 III, UHV , New Transformer Block, Storage bay, & maintenance Block. 11 1 4 0 Locatio n No 4 VII, VIII, CIT, CRX,CDC 4 1 2 0
44 4 16 1
Above manpower can be deployed on need basis to smoothen overall activity to cover services in I, & II shift including Sunday / Holiday working.
No further offloading of the work either by outsourcing labour / sub contracting of work is allowed. Power of attorney/subletting will not be accepted for execution of work. 3.5 Contractor shall maintain all records like work requisition forms, spares list, all other records pertaining to his work.
3.6 A Daily breakdown report and monthly breakdown report, Preventive Maintenance Completion report and report of major work is to be submitted to the In-charge Crane section after their endorsement from concerned Block Maintenance Incharge.
3.7 Contractor shall maintain a bank account in any of the nationalized banks with Internet Banking facilities at Bhopal . This should be suitable for e-payment by BHEL. 3.8 Contractors bill shall be processed until the monthly wages of workers, their PF, ESI as applicable are paid.
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Annexure B1 Page 6 of 7
3.9 No excuses for hindrance viz. jungle, extreme weather condition, non-availability of labor etc. will be entertained for not completing the work.
4.0 MISCELLANEOUS CRANE MAINTENANCE ACTIVITIES:
4.1 Collection of spares /material from various stores and blocks to work place/site shall be carried out by contractor. 4.2 Cleaning, stacking, sorting handling and upkeep of crane maintenance stores, work center stores shall be carried out by contractor. 4.3 Salvaging/repair work of crane spares & other crane items shall be carried out by contractor. 4.4 In case of urgent breakdown, the contractor shall have to retain their staff as per the requirement, BHEL will not pay any compensation on this account.
4.4 It will be responsibility of the contractor to give requirement of spare parts from time to time well in advance.
5.0 RECORDS OF MAINTENANCE: Contractor shall maintain following records:- 5.1 Down time history records EOT crane wise in a register for each Crane. 5.2 Record of daily complaints received in writing/ telephonically/ online/ face-to-face, preventive & break down maintenance, replacement/ modification maintenance, indicating work carried out, spares replaced, pending work, etc. on PC if provided by BHEL also. 5.3 Record of Crane preventive maintenance work shall be done as per the check list given, and filled up by the person doing the work himself. 5.4 Daily breakdown reports 5.5 Staff attendance and payment records. 5.6 The contractor shall issue repair/maintenance reports for the work and maintain any records as required by BHEL, for better maintenance of Cranes.
6.0: Scope Of Supply & Responsibility of BHEL
6.1 All types of spares of mechanical, Electrical , Electronics, structural, Consumables, Welding / Cutting machines with consumables electrodes, gas facility shall be rendered by BHEL free of cost. 6.2 All types of specialized tools, tackles, Load blocks shall be provided by BHEL. 6.3 Engineer of Crane section would monitor, control & facilitate contractor for smooth functioning of overall activities of breakdown & preventive maintenance activity .
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Annexure B1 Page 7 of 7
6.4 Material handling equipment like BOT/ Mobile Crane, Truck to the extent of their availability shall be provided to your crew for material movement. 6.5 Radio remote Controls , VFD, PLC , Load cell maintenance are not covered under the purview of this contract. 6.6 Proper place of sitting & working place equipped with internal Auto telephone facility shall be provided by BHEL at location centers. 6.7 All other work not specified above but essentially required for maintenance of EOT / JIB Cranes shall be covered in the Contract.
REF: 1. LIST OF EOT CRANES (ANNEXURE-B1.1) 2.LIST OF JIB CRANES (ANNEXURE-B1.2)
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Annexure C Page 1 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 SUBMISSION OF OFFER : 1.0 Check List of Vital documents submitted in Bid- 1( Techno-Commercial Bid ) The following are to be filled up by the Bidder: and same is submitted in Techno-commercial bid (part I) Name of the Contractor : Full Address : Contact person : Phone / Fax : Email id : Mobile No :
SL No. Description Contractors Acceptance/ Remarks 1 PF CODE NO 2 ESI CODE NO 3 LABOUR LICENCE NO. under section12 (1) of R&A 1970 & Validity ( either valid or under renewal should indicate)
4 PAN No. 5 Service tax Regn. no. 8 Validity : 90 days from price bid opening date. 9 EMD : of Rs 2,00,,000.00 Cash receipt /DD/ bankers cheque ( If offer value exceeds Rs 100 lacs)
10 Security Deposit clause : acceptance (See terms and conditions for details) as per Annexure IV,SNO 2
11 Taxes and duties : mention whether included and firm during contract period OR extra as applicable in Schedule for Rates Annexure E
12 PAYMENT TERMS: as per clause No.3 as per Annexure C. 13 Details pertaining to Qualifying Criteria along with supporting documents.( Ref Qualifying Criteria Annexur-A)
14 Submission of Price- bid Performa ( Unfilled or without indication of rates for all Blocks ) .
15 Submission of Sealed envelope super scribing that PRICE- BID wrt Enq No WE&CS/CMX/CRN/13-14/EN/03. This envelope should contain only filled Price- bid as per Annexure- 5 attached ( rates for all Blocks have been indicated ).
16 Return of BHEL documents with signature & seal.
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Annexure C Page 2 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 2.0 SUBMISSION OF COST: (For AMC work of EOT/Jib/Goliath/Semi-Goliath, etc, -2 year , 2- shift basis )
The rates on monthly & for year shall be required to submitted in the format given as per Annexure- E . The un-filled format should be submitted with techno-commercial bid.
Service tax ( @ ________) if any Note: 1. The above rates shall be applicable for I & II shift working in all the blocks. However for III shift operations, the rates would be 25 % of the above rates for concerned block as & when need is aroused by Production. However III shift is accrued out normally in Block III from August onwards to 31 st march of every Financial year ; from 3 rd Jan, to 5the April operated on need basis at Block I, II, VI ; from 05 th Feb to 5 th
April for support services., 2. However for III shift operations, the rates would be 25 % of the above rates for concerned block. 3. The rates offered shall be valid for two year basis . In no case deviation except other than change in service tax or Govt taxes, levies shall be entertained.
2.2) Process of arriving L1 bid value & work distribution :- The bidder is required to offer their lowest bid value at Sr.no. 12 only ( Column No i , Sr.No12 ) as shown below. The bidder who has offered lowest cost shall be awarded 60% of the total work i.e. shown under Group A ( Column No ii ) , whereas L2 bidder ( II nd lowest bidder) shall be awarded 40%of total work i.e.
SN BLOCK NO Rate (% of Total) 1 II , II A 21% 2 III, UHV , New Transformer Block, Storage bay & maintenance Block. 17% 3 VI 8% 4 VIII 4% 5 VII, CDC 2% 6 V 5% 7 X 3% 8 XI & OTHERS 2% 9 I,IA, IB, Golden Jubilee block, GPX , Hydro lab 24% 10 IV 5% 11 IX 9% 12 Bidder to quote ( Total cost ) considering 100% work only 100% Page 13 of 49
shown under Group B ( Column No ii) at L1 cost; provided L2 bidder accepts L1 bid value.
Each bidder has to fill their final cost ( excluding service tax) in their sealed bid ( Price Bid ) . Accordingly work is distributed in block wise as indicated in each Block No.( column No iii). Percentage of Total is arrived ( Column No iv ) based on last Workorder value & our experience. To ease out total work distribution in ratio of 60: 40 Lowest bid ( L1, Lowest cost to BHEL Bhopal ) value obtained through Reverse auction shall be our final value of work ; which would be counter offered to L2 bidder or L3 bidder ( If L2 does not accept) . In case L2/L3 bidder do not accept the lowest bid value then entire work would be awarded to single lowest bidder .
Note: a) In the interest of the contractor , it is requested that they should visit our factory before quoting so that work contents & conditions of Cranes can be assessed by them.
3.0 TERMS OF PAYMENT Payment shall be made against submission of running bills on monthly basis on production of satisfactory performance report from the respective division/ block and for payment towards maintenance contract .
i ii Iii Iv V SN Group BLOCK NO % of Total Cumm % 1
A
II , II A 21% 2 III, UHV , New Transformer Block, Storage bay & maintenance Block. 17% 60% 3 VI 8% 4 VIII 4% 5 VII, CDC 2% 6 V 5% 7 X 3% 8
B
XI & OTHERS 2% 9 I,IA, IB, Golden Jubilee block, GPX , Hydro lab 24% 40% 10 IV 5% 11 IX 9% 12 TOTAL Cumm Cost 100% Page 14 of 49
Annexure C Page 4 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 PENALTY: However Penalty would be imposed if it is noticed that intentional delay is caused by the contractor because of short of manpower / carelessness / lack of supervision / willingness in attending breakdown or performing Preventive maintenance activity.
3.1 Non completion of preventive maintenance as per schedule will attract non- refundable penalties as given below. Sr. no. Particulars Rate/Crane 1 PM of EOT Cranes=>50T and above 2250.00 2 PM of EOT Cranes = >25T but below 50T 1500.00 3 PM of EOT / Gantry Cranes= > 5T but below 25T 2250.00 4 PM of EOT Cranes below 5T 1000.00 6 PM of Jib /Monorail Cranes 500.00
3.2 However the contractor has to complete the left out Preventive Maintenance in the next week / month. 3.3 PENALTY: Individual crane shall be maintained at uptime of at least 98% (averaged in one calendar month) penalty shall be applicable / levied for example if 2 cranes out of 152 Nos. of EOT cranes in Group A , where 60% work is awarded to a contractor have uptime less than 98.7% during the month, the penalty shall be 2/152 of the monthly contracted value. Penalty shall be computed only in cases of deficiency of service or where the downtime is attributed to failure of the contractor. The maximum cumulative penalty shall be limited to 10% of the total contract value for the said month. 3.4 A minimum of 60 workmen every day shall be engaged on all working days to carry out the work satisfactorily. In case of urgent breakdown, the contractor shall have to detain his staff as per requirement, BHEL will not pay any compensation on this account.
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Annexure C Page 5 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03
4.0 WORKMANSHIP AND UPKEEP
Utmost care should be taken by you to repair the crane in a proper way and with quality workmanship so as to satisfy the safety requirements as per MP Factory act 1962 ( latest ).
5.0 CANCELLATION OF CONTRACT IN FULL OR PART .
If the contractor: a) At any time makes defaults in proceeding with the works with due diligence and continue to do so after a notice in writing of 7 days from GM (WEX&S), BHEL, BHOPAL or b) Commits default in complying with any of the terms and conditions of the contract and does not remedy it within 7 days after a notice in writing is given to him in that on behalf by GM (WEX&S), BHEL, BHOPAL or c) Shall offer or give or agree to give to any person in M/s BHEL , BHOPAL service or to any person on his behalf any gift or consideration or for bearing to or having done or for borne to do any act in relation to the obtaining or execution of this or any other contract for M/s BHEL , BHOPAL the GM (WE&CS) may without prejudice to any other right to remedy can cancel the contract .
6.0 GENERAL TERMS AND CONDITIONS
6.1 AMC (Annual Maint. Contract) Service contract will include complete repair of mechanical, electrical, hydraulic, structural, and pneumatic etc incorporated in the crane.
6.2 No foreign/ used unused / scrapped / broken part should be left at crane/gantry/ bridge to avoid falling of the same and causing accidents.
6.3 All used /worn out / scrapped / replaced spares /parts shall remain be the property of BHEL, BHOPAL.
6.4 BHEL, Bhopal will not be liable for any compensation whatsoever in case of accident / injury to the personnel employed by you. However minor First aid facilities will be rendered free of cost. 6.5 The contractor shall take full care in handling the equipment or if anything found damaged or lost then the cost of the same shall be recovered.
6.6 Proper safety arrangements and precautions shall be observed in carrying out the work. Contractor shall follow all the prevailing safety rules in the BHEL.
6.7 Workers shall be issued proper uniform, Shoes, safety helmet etc by the contractor. The Contractor & his workers will observe all the laws/enactments, rules and regulations of BHEL and also of central and state government for the time being enforce and will be enforced from time to time.
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Annexure C Page 6 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 6.8 The contractor is required to abide by the laws under P.F,( provident Fund ) ESI ( Employee , Labour Licence etc . The Contractor shall fully comply provisions of various applicable labour laws provisions of the following enactments and other enactments as applicable for such contracts The compliance shall be done wrt :- Contract Labour (R&A) Act 1970 and rules 1971. Payment of Wages Act. Minimum Wages act 1948, M.P. Rules 1958 Employees State Insurance Act 1948, Rules and regulations 1950 Employees Provident Fund Act 1952 and Pension Scheme 1995 Workmens Compensation Act 1923 M.P. Industrial Relations Act 1960. Factory Act 1948 Maternity Benefit Act 1961 Equal Emolument Act 1976 M.P. Shram Kalyan Nidhi Adhiniyam 1982 Payment of Bonus Act 1963 Inter State Migrant Act. PS: At present the prevailing rates per day till 31-10-2011 as per Minimum wages act for different categories are as under:-
Category of Worker Statutory Minimum Wages ( Per Day ) In Rs Additional Wages ( per day ) In Rs Total Wages to b e paid In Rs ( per day) (Per Month) Skilled worker 213 96.15 309.15 8050 Semi-Skilled worker 208 88.46 296.46 7700 Un Skilled worker 203 76.92 279.92 7270
(These rates normally get revised by the Govt twice in a year during the month of Oct & April of each year rates are normally revised by GOVT. ) Contribution under various statutes is as under:-
ESI Contribution: 4.75% 1.75% MP Shram Kalyan Mandal Rs18 for each Worker (half yearly) Rs 6 for each Worker (half yearly)
Other contribution as applicable towards Bonus, Uniform, Shoes, safety helmets, Safety Belts, & obligations for fulfillment of statutory requirement like submission of Service tax etc should be considered while quoting. I) Record and Registered by contractor. II Annual Return of PF. III Form 3A.
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Annexure C Page 7 of 8 WEX&S / Cranes & Lifting tackles section TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 IV Token Permission. V Photo Pass. VI Employment Pass. VII Form D (Annual Return as per Payment of Bonus Act 1965). VIII Annual / Half Yearly Return of ESI.
6.10 BHEL reserve rights to accept the tender in part or full without assigning the reason thereof.
6.9 The contractor shall keep all his men orderly and disciplined.
6.11 BHEL reserves the right to revoke the contract at anytime and at any stage if it is found that the complaints are not promptly attended or there is deliberate negligence from your part or our equipment are pilferage by you or any other reason
6.12 You and your workers will observe all the laws/enactments, rules and regulations of BHEL and also of central and state government for the time being enforce and will be enforced from time to time.
6.13 You will be liable for compensation to BHEL in the event of abandoning the work before expiry of the contract period to maximum of 10% of the contract value. The work or part of the work so abandoned will be done by BHEL or through subcontracting at your risk and cost.
6.14 You shall have to comply with the priority fixed by the Block Maintenance Incharge for taking urgent repair work.
7. RULES & REGULATIONS OF CENTRAL/ STATE GOVERNMENT:-
The CONTRACTOR will observe and perform all the laws/ enactments , rules and regulations of central or state Government which are in force from time to time .At present the following rules have to be complied with :-
7.1 Issue of labour license from Competent Authority ( Responsible Official of Labour commissioner and comply with contract labour Abolition & regulations Act. You have to abide by the payment of Statutory minimum wages to your employees engaged in our work also as per BHEL Bhopal guidelines issued from time to time.
These rates are normally revised twice in a year and the subsequent changes would be communicated to you as and when enforced . In addition to other statutory norm like contribution towards PF, ESI, MP Shram kalyan Mandal from employer end shall be made
7.2. Issue of PF code by regional Provident Fund commissioner (RPFC) and ESI coverage for your employees.
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Annexure C Page 8 of 8
8 SUMBISSION OF TENDER: TENDER SHALL BE SUBMITTED IN TWO-PART- BID SYSTEM i.e. i) One Main sealed envelop super scribing with Tender Enq No, Subject, Due date of opening of tender, Addressed to Works Tender Room, Works- Tender Box Admn. Building, Ground Floor, BHEL, Bhopal-462 022. This main envelop should contain the followings:
ii) BID-1 ( Techno - Commercial Bid ) : This Sealed Envelope would contain: a) Original duly signed & Sealed Tender Enq. papers b) Point wise reply about specific conformance / deviations ( if required). c) Price-profarma ( Blank ) containing all commercial terms like Payment terms, etc d) Demand Drafts of nationalized bank for EMD & Tender . e) Any other techno- Commercial aspect.
iii) BID-II ( Price-Bid ) : This Sealed Envelope would contain: a) Only Price- Profarma exactly same with filled Price-values as per Annexure-E. 9.0 BHEL will reserve the right to award the work of maintenance (Block-wise ) as said above in part or full depending upon response & splitting work among maximum 2 parties on L1 rate basis ( lowest bid ).
10.0 Contractor will be required to execute an agreement in case of award of work on non Judicial stamp paper of appropriate value embodying all the conditions agreed to before taking over the job.
11. Contractor is requested to return back all the tender enquiry papers duly signed & sealed. In case of any deviation / clarification same shall be brought distinctly. 12. Contractor to commence work( if awarded ) within 3 days from the date of LOI/ WO.
Issued by For & On Behalf of BHEL, Bhopal
DGM ( CMX ) WEX&S Deptt. BHEL, Bhopal hbharani@bhelbpl.co.in arun.kumar@bhelbpl.co.in T. Ph: 0755-2502325, 2502347 Page 19 of 49
ANNEXURE D PAGE 1 OF 14 Enquiry No : WE&CS/CMX/CRN/13-14/EN/03 Subject : Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes
GENERAL TERMS AND CONDITIONS FOR INVITING TENDERS AND AWARDING CONTRACT
A DEFINITIONS :
1) Company shall mean Bharat Heavy Electrical Limited Bhopal, a company incorporated under the companies Act 1956, and having its registered office at BHEL House, Siri Fort, New Delhi 110045 here in after referred to as BHEL and includes a duly authorized representative of the company or any other person empowered in this behalf by the company to discharge all or any of its functions.
2) Accepting Authority shall mean the Head of the WE&CS Mechanical Section or any other person authorized by him.
3) Contractor shall mean the notice inviting Tender and acceptance thereof & formal agreement if any, executed between Bharat Heavy Electricals Ltd. Bhopal & contractor together with documents referred to therein including these conditions, & any special conditions, specifications, designs, drawings etc. These documents taken shall be deemed to form one contract and shall be complementary to one another.
4) Contractor shall mean the individual or firm or company whether incorporated or not, undertaking the work & shall include legal representatives of such individual or persons composing such firm or incorporated company or successors of such person, as the case may be and permitted of such individual or firm or company.
5) Contract sum shall mean the lump sum for which the tender is accepted in the case of lump sum contract and in the case of item rate the total cost of the works arrived after extension of quantities shown in schedule of quantities by the item rates quoted by the tenderer for various item.
6) Day shall mean a day of 24 hours from midnight to mid night, irrespective of the number of hours worked in that day.
7) A week shall mean seven days without regard to the number of hours worked in any day in the week.
8) Work shall mean work to be executed in accordance with contract or part(s) thereof as the case may be and shall include all extra, additional, altered or substituted Work or temporary & urgent work as required for performance of contract.
9) Engineer-in-Charge shall mean the Engineering officer appointed by the Accepting Authority, who shall direct, supervise & be in-charge of work for purpose of contract.
SCOPE OF PERFORMANCE
B CONTRACT DOCUMENTS :
The contractor shall be furnished free of charge, two Certified true copies of the contract documents. He shall keep one copy of this document on the site
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Enquiry No : WE&CS/CMX/CRN/13-14/EN/03 Subject : Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes
in good order, and the same shall as all, reasonable times, be available or inspection and use by the Engineer-in-charge, his representatives or by other Inspecting Officers. 1) None of the documents shall be used by contractor for any purpose other than that of this contract.
2) The contractor shall take necessary steps to ensure that all persons employed on any work in connection with this contract have noticed that Indian Official Secrets Act, 1923, applies to them and shall continue so to apply even after the execution of such work under the contract.
C WORK TO BE CARRIED OUT :
The work to be carried out under the contract shall except as otherwise provided in these conditions, include all Labour, replacement of parts which may be required for full and entire execution and completion of the work.
1) The contractor shall have his own arrangements for all the tools & tackles, measuring instruments (such as Vernier Callipers, micrometers, measuring tapes, etc.), consumables etc. required for the execution of work to the entire satisfaction of the Engineer-in-charge.
D INSPECTION OF WORK BEFORE SUBMISSION OF TENDER :
The contractor shall examine the quantum of work and shall satisfy himself before submitting his tender. He shall himself asses the requirement of materials, contingencies and other circumstance which may affect or influence his tender, no extra charges on any misunderstanding or otherwise shall be allowed.
E SUFFICIENCY OF THE TENDERERS :
The contractor shall be deemed to have satisfied himself before tendering as to correctness and sufficiency of his tender, the work and prices. This shall except as otherwise provided all obligation under the contracts all matters and things necessary for the proper completion and maintenance of the works.
F DISCREPANCIES AND ADJUSTMENT OF ERRORS :
The several documents forming the contract are to be taken as mutually explanatory of one another. If there are varying or conflicting provisions made in any document forming part of contract, the accepting authority shall be the deciding authority with regard to the intention of the document. Any error in description, quantity or rate or any omission these form shall not initiate the contract or release the contractor from execution of whole or any part of work comprised. These and according to drawings & specification or from any of his obligation under the contract.
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G EARNEST MONEY DEPOSIT & SECURITY DEPOSIT :
1) Earnest Money is to be paid by each Tenderer alongwith the tender documents in a separate sealed envelope. The rate of earnest Money deposit shall be as under. - Works costing up to Rs. 2 lakhs : Nil - Works costing more than Rs. 2 lakhs and up to Rs. 5 lakhs : Rs. 10,000/- - Works costing more than Rs. 5 lakhs and up to Rs. 10 lakhs : Rs. 20,000/- - Works costing more than Rs.10 lakhs and up to Rs. 20 lakhs : Rs. 40,000/- - Works costing more than Rs.20 lakhs and up to Rs. 30 lakhs : Rs. 60,000/- - Works costing more than Rs.30 lakhs and up to Rs. 50 lakhs : Rs.1,00,000/- - Works costing more than Rs.50 lakhs and up to Rs.100 lakhs : Rs.1,50,000/- - Works costing more than - Rs.100 Lacs Rs.2,00,000/-
1.1) EMD can be deposited in cash (as permissible under I T Act) or Demand Draft only.
1.2) EMD by the Tenderer will be forfeited as per tender documents. If :
i) After opening the tender, the tenderer revokes his tender within the validity period or increases his earlier quoted rates.
ii) The tenderer does not commence the work within the period as per LOI / Contract. In case the LOI / Contract is silent in this regard, then within 15 days after award of contract.
1.3) EMD shall not carry any interest.
2) SECURITY DEPOSIT (S D) :
2.1) The S D shall be collected from the successful contractor at the rate specified below: Up to Rs.10 Lacs - 10% Above Rs.10 Lacs up to Rs.50 Lacs - 1 Lac + 7.5% of amount exceeding Rs.10 Lacs Above Rs.50 Lacs - 4 Lac + 5.0% of amount exceeding Rs.50 Lacs
2.2) The Security Deposit will be collected before start of the work by the contractor.
2.3) Security Deposit may be furnished in any one of the following forms: a) Cash (as permissible under the Income Tax act.)
b) Demand Draft in favour of BHEL.
c) Local Cheques of schedule Banks, subject to realization.
d) Securities available from Post Offices such as National Saving Certificates, Kisan Vikas Patras etc. (Certificates should be held in name
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e) of Contractor furnishing Security & duly pledged in favour of BHEL & discharged on back).
e) Bank Guarantee from Schedule Banks/Public Financial Institution as defined in the Companies Act subject to a maximum of 50% of local Security Deposit value. The balance 50% has to be remitted either by cash or in the other form of Security. The Bank Guarantee format should have the approval of BHEL.
f) Fixed deposit Receipt issued by Schedule Banks/Public Financial Institution as defined in the Companies Act. The FDR should be in the name of Contractor, A/C BHEL, duly discharged on back.
g) Security Deposit can also be recovered @ 10% from the running bills. However in such cases at least 50% of the S D should be collected before start of work and the balance 50% may be recovered from the running bills. h) EMD of the successful tenderer shall be converted & adjusted against the S D. i) The Security Deposit shall not carry any interest. j) Note: Acceptance of S D against Sl. No.(iv) & (vi) above will be subject to hypothecation or endorsement on the documents in favour of BHEL. However BHEL will not be liable or responsible in any manner for collection of interest or renewal of documents or in any other matter connected therewith.
2.4) The Security Deposit deducted vide clause 2.0 above will be refunded to the tenderer after a period of six months from the completion of the work. In the meantime any discrepancy is found in the work the SD can be detained for further period or may be forfeited. This Security Deposit shall be liable to be returned to the contractor after termination of the contract or at the end of it, subject to deduction on account of company dues, non-deposit of statutory dues etc. no interest shall by payable on S D
H TIME AND EXTENSION FOR DELAY :
The time allowed for execution, which shall be mutually agreed between BHEL and contractor, and mentioned in Work Order, along with these conditions shall be of the essence of the contract. The execution of work shall commence immediately and not later than 15th day after the date on which the Engineer-in-charge issues written order to commence work or from date of handing over the plant whichever is later unless specified otherwise elsewhere. If contractor commits default in commencing the execution of work as aforesaid, Company/Corporation shall without prejudice to any other right or remedy be at liberty to cancel the order and forfeit the earnest money/ security Deposit.
1) As soon as possible after the contract is awarded, the Engineer-in-charge and the contractor shall agree upon a time and progress chart. The chart shall be prepared in direct relation to the time stated in the contract document for completion of work.
It shall indicate forecast of dates of commencement & completion of various activities to be done for completion of work as per contract. This may be amended as necessary by agreement between Engineer-in-charge &
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contractor within limitations of time imposed in contract document & further to ensure good progress during execution of work.
2) If the work is delayed by : a) Force majoure, or b) Serious loss or damage by fire, or c) Delay on the part of other contractor or company/ corporation in executing work not forming part of contractor. d) Non-availability / release of the machines which is in the responsibility of company / corporation or, e) Any other case, which is in the absolute discretion of the accepting authority and is beyond contractors control.
Then upon the happening of any such delay, contractor shall immediately give notice thereof in writing to the Engineer-in-charge but shall never lose constantly his best endeavors to prevent or make good the delay and shall do all that may be reasonably required to the satisfaction of the Engineer-in-charge to proceed with the work. 3) Request for extension of time to be eligible for consideration shall be made by the contractor in writing within seven days of the happening of the event causing delay. The contractor may also, if practicable, indicate in such a request the period for which the extension is required.
4) The accepting authority may give a fair and reasonable extension of time for completion work. Such extension shall be communicated to contractor by Engineer-in-Charge in writing within the month of the date of the receipt of such request. I INSPECTION AND APPROVAL :
1) All work embracing more than one process shall be subject to Examination and approval at each stage there of and the contractor shall give due notice to the Engineer-in-charge or his authorized representative when each stage is ready.
2) No work shall be covered up or put out of view without the approval of Engineer-in-charge or his representative and the contractor shall afford full opportunity for examination of any work, which is about to be covered up or put out of view. In the event of the failure of the contractor to do as aforesaid, if required by Engineer-in-charge he shall uncover such work at contractors own expenses.
3) Company officer concerned with the contract shall have powers at any time to inspect and examine any part of the work and the contractor shall give such facilities as may be required for such inspection and examination. J COMPENSATION OF DELAY :
1) If the contractor fails to maintain the required progress in terms of Work Order or to complete the work & clear the site on or before the contract or extended date period of completion, he shall without prejudice to any other right or remedy of company/ corporation on account of such breach, pay as agreed compensation amount calculated as stipulated below:
a) 0.5% (Half) percent per week of contract value.
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2) Provided always that the total amount of compensation for delay to be paid under this condition shall not exceed 10% of the total contract value.
K CONTRACTOR'S LABOUR / WORKER WHILE WORKING INSIDE :
1) The contractor shall ensure sufficient staff of the quality to ensure work-man-ship of the degree specified in the contract and to the satisfaction of the Engineer-in-charge. Contractor shall not employ indirectly or through sub-contractor any staff what-so-ever. Written consent of the contractor in this behalf has to be incorporated in to the offer, or otherwise the Contract is liable to be rejected.
2) Contractor shall furnish to Engineer-in-charge a complete list of persons engaged on the work giving the following details. a) Name (b) Age (c) Trade Change-over, if any, shall be furnished by the contractor to the Engineer-in-charge.
3) Contractor shall comply with Contractors Obligations & Statutory Compliances for work contract as per Annexure-IV & it shall be the part of agreement of this contract. L NUISANCE :
Contractor shall not any time do, cause or permit any nuisance on the work site or do anything shall cause unnecessary disturbance or inconvenience to other workers.
M GENERAL TERMS :
1) BHEL shall have the privity of the contract with the contractor only and will give instructions to the contractor or his authorized representative. BHEL will have nothing to do or be concerned with the employment of employees working for the contractor. The relationship between BHEL and the contractor will be that of independent entities and nothing herein contained will amount to joint venture, partnership or an employer- employee relationship.
2) The contractor shall maintain regular contact with the designated employee(s) of BHEL and will interact on matters relating to the work awarded under this contract.
N TERMS OF PAYMENT :
Full payment will be made on submission of bills duly certified by the block maintenance shall be made on monthly basis.
O DEFECTS LIABILITY PERIOD GUARANTEE :
Not applicable .
P RIGHTS & OBLIGATION OF BHEL :
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1) In case the contractor does not carry out the Contractual/Statutory obligations or the services rendered by him are found to be unsatisfactory, BHEL shall bring the same to his notice and he will be obliged to discharge. The obligations and rectify the deficiency/anomaly within three days time failing which, BHEL reserves the right to terminate the contract without assigning any reason whatsoever. In such an event, no damages will be payable for short closure of the contract.
2) If the Contractor commits default in complying with any of the terms conditions of the contract and does not remedy it or take effective steps to remedy in within three days after a notice in writing is given by Engineer-in-charge failing which BHEL reserves the right to terminate the contract without giving any reasons thereof. 3) Cancellation of contract may be either for whole or part of contract at BHELs option. In event of termination of contract in whole or part BHEL may procure upon such terms and in such manner as deemed appropriate, supplies or services similar to those so terminated and contractor shall be liable to BHEL for any excess costs for such similar supplies or services provided that the contractor shall continue the performance of this contract to extent not terminated under provision of this clause. 4) The decision of BHEL regarding interpretation of any terms and conditions set forth in the Agreement shall be final and binding on the contractor. The award of the arbitrator shall be final and binding on both the Parties. The venue of the Arbitration shall be ---- in India.
5) The Award to be given by the Arbitration shall be a speaking award. All questions, disputes, differences arising under, out of or in connection with this contract shall be to the exclusive jurisdiction of --- Courts.
Q ARBITRATION AND LAW :
Except where otherwise provided for contract, all questions and disputes relating to meaning of specifications, designs, drawings, & instruction herein before mentioned and as to quality of workmanship of materials used on work or as to any other, question, claim, right, matter or thing whatsoever in any way arising out of or relating to contract, design, drawing, specifications, estimates, instructions, orders, or these conditions or otherwise concerning the works, or the execution or failure to execute same whether arising during the progress of work or after completion or abandonment thereof shall be referred to sole arbitration of Gen. Mgr. (WE&CS), BHEL, Bhopal and if Gen. Mgr., is unable or unwilling to act to the sole arbitration, of some other person appointed by Gen. Mgr. willing to act as such arbitrator. There will be no objection if arbitrator appointed is an employee of BHEL & that had to deal with matters to which the contract relates & that in course of his duties, as such he had expressed views on all or any of the matters in dispute or difference.
Arbitrator to whom matter is originally referred being transferred or vacating his office or being unable to act for any reason, such Gen. Mgr. as aforesaid at time Page 26 of 49
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of such transfer, vacation of office or inability to act, shall appoint another person to act as arbitrator in accordance with terms of contract. Such person shall be entitled to proceed with reference from the stage at which his predecessor left it. It is also a terms of this contract that no person other than person appointed by such Gen. Mgr, as aforesaid should act as arbitrator & if for any reason that is not possible, matter is not to be referred to arbitration at all. In all case where amount of claim in dispute is
Rs.50,000/-(Rs.Fifty Thousand) & above, arbitrator shall give reason for award.
Subject as aforesaid provision of Arbitration Act, 1940, or any statuary modification/reconditioning or reactant thereof and the rules made there-under and for the time being in force shall apply to arbitration proceeding under this clause.
It is a term of the contract that party involving arbitration shall specify dispute or disputes to be referred to arbitration under this clause together with amount or amount claimed in respect of each dispute. Arbitrator(s) may from time to time will consent of the parties enlarge time for making and publishing award.
The work under Contract shall if reasonably possible continue during arbitration proceedings and no payment due or payable to contractor shall be withheld on account of such proceedings. Arbitrator shall be deemed to have entered in reference on the date of first hearing. Arbitrator shall give a separate award in respect of such dispute or difference referred to him. Venue of arbitration shall be such place as may be fixed by arbitrator in his sole discretion. Award of arbitration shall be final, conclusive and binding all parties to this contract. R COMMERCIAL TAX :
M. P. Government Commercial Tax @ 2% or as applicable from time to time, will be deducted at source for all supplies if supply is more than One Lac or as applicable. S INCOME TAX :
Income Tax deduction at source will be @ 2.0% or as applicable from time to time. T SERVICE TAX :
Central Government Service Tax or as applicable. Which will be deposited by the you must be clearly indicated in the Schedule For Rates. U JURISDICTION :
The jurisdiction in all cases shall be at Bhopal.
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STATUTORY SAFETY CLAUSES APPLICABLE TO CONTRACTORS FOR CARRYING OUT WORK INSIDE BHEL BHOPAL ON WORKS CONTRACT 1) Contractor should engage only those workers who are qualified and experienced for the work to be done and for which contract has been awarded. 2) Work should be all the time during the execution period to be supervised either by the contractor himself or by qualified authorized supervisor of the contractor. 3) It is the responsibility of the contractor to ensure safe working of his workers while carrying out the work and should follow all Statutory Safety Precautions and rules. Contractor should provide and ensure use of Safety Belts, Face Shield, Nose & Mouse Masks, Goggles, Glasses, Ear Plug, Welding Shields, Hand Gloves, Safety Shoes etc by his workers for safe working. 4) Contractor should engage Skilled Riggers and Slingers for handling and Shifting of Plants & Equipment and other heavy jobs. Proper size of Slings and D Shackles should be used in consultation with BHEL Supervisor/ Engineer. In no case under capacity or rejected or damaged Slings/ D Shackles should be used. 5) Special precautions should be taken while working at height or handling of heavy jobs. Contractor should ensure that none of his worker works at a height without using Safety Belts. Contractor himself should supervise the work while working at height or handling of Heavy Plants & Equipment; and should intimate in writing to concerned BHEL Supervisor/ Engineer before commencement of work. 6) Contractor should ensure that none of the employees work without putting on Safety Shoes. No worker should be allowed to come inside the factory putting on Slippers or Chapples. 7) Contractor should inform in writing concerned BHEL Supervisor/ Engineer and BHEL Fire Officer before commencement of any type of Welding work at a height or at Hazardous area where danger of catching Fire exists. 8) Contractor himself or any of his worker should in no case operate BHELs EOT/ Mobile Cranes, Jumbo / Fork Lift Trucks/ Tractors and any of the Machine Tools & Equipments. 9) In case of any Accident causing injury of casualty to any of Contractors worker or Contractor himself while carrying out the work, the complete responsibility lies with the Contractor. Contractor should ensure to provide immediate Medical help to his injured worker/ workers and should provide Compensation as per M. P. Govt. Workmens Compensation Act 1923, in case of injury or casualty causing out of accident while on work to his workers.
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Contractors Obligations & Statutory Compliances to be ensured by Contractors in Work Contract 1. CONTRACTUAL: a) Contractor shall decide the number of employees to be deployed for execution of the work awarded to him and he or his authorized representative will be solely entitled to dictate such workers about the manner of carrying out the work as per the prescribed specifications and quality plan. b) Contractor shall supervise the work allotted to him and to be carried out by his employees. c) Contractor to ensure that the employees deployed in the premises of BHEL are physically and mentally fit and do not have any criminal record. Such employees should possess requisite skill, proficiency, qualification, experience etc. d) Contractor to maintain appropriate records of his employees deployed to carry out the job(s). e) Contractor should issue appropriate appointment letters to his employees. f) Contractor to provide employment card/ identity card with photograph duly verified and attested by the Contractor to his employees. Contractor to indicate the name of the proprietary/ partnership Firm/ Company, place of work, contract number and duration of validity of card. g) Contractor will be responsible for the good conduct of his employees. In case of any misconduct/ misbehavior by any employee, the contractor will replace such employee(s) immediately. h) Contractor will ensure that the job is executed through his employees on his rolls and under no circumstances the contractor will deploy any casual employee to carry out the job nor shall sub-contract the job without prior written permission. i) Contractor will keep watch on his employees and he will be liable for any pilferage / loss to BHEL due to acts of omission and commission by his employees. Similarly, liability for any compensation to outsiders on account of any act of omission and commission by the employees deployed by the contractor shall lie exclusively with him. j) Contractor to provide safety appliances and safety shoes to his employees. The contractor shall be responsible for enforcing all safety regulations as applicable. k) The contractor has to provide a distinct uniform different from BHEL employees. The Uniform should have logo of the Contractors firm/ company. The Uniform shall be kept in neat, tidy and wearable condition. Wherever necessary, the Cap shall be integral part of the Uniform. l) Contractor to ensure that all precautions are taken for safety of his employees and equipments. m) In the event of termination of contract for any reason whatsoever, the contractor shall withdraw all his employees from the establishment of BHEL. In case contractor decides to terminate services of his employees, he should settle all terminal dues including retrenchment compensation. n). Contractor shall provide to his employees all tools, tackles, and equipments and maintain the same to carry out the job under the contract at his cost and if necessary contractor may take insurance policy of his men, material, equipments, tools and tackles.
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o) Contractor shall provide safety appliances and maintain the same at his own cost, which may be required under the statute of otherwise. p) Contractor shall provide material at his cost as mentioned in the contract to his employees for carrying out the job. 2. Towards Statutory Liability:
STATUTORY COMPLIANCES TO BE ENSURED BY WORK ORDER ISSUING AUTHORITY UNDER WORKS CONTRACT
BHEL shall have the privity of the contract with the contractor only and will give instructions to the contractor or his authorized representative. BHEL will have nothing to do or be concerned with the employment of employees working for the contractor. The relationship between BHEL and the Contractor will be that of independent entities and nothing herein contained will amount to joint venture, partnership or an employer- employee relationship. The contractor shall maintain regular contact with the designated employee(s) of BHEL and will interact on matters relating to the work awarded under this contract. Contractor will ensure that the job is executed through his employees on his rolls and under no circumstances the contractor will deploy any casual employee to carry out the job nor shall sub-contract the job without prior written permission. Contractor shall observe Provisions of the Factories Act in respect of working hours, holidays, rest intervals, leave and overtime to his employee. No work shall be done on second/third shift, overtime, Sundays or on other declared holidays without written permission. Contractor shall obtain Police Verification of all his workers. Contractor shall submit following Certificate for each contract separately. It is certified that PF challans of the amount -------------------- pertains to my workers whose names are appearing in the wage sheet of the month ------------------- and these workers are engaged in --------------------------- (type of work) against work Work order no. ------------------------ in --------------- (name of department).
Signature of Contractor 2.1 PAYMENT OF WAGES Contractor shall be responsible for making payment of wages through Bank/Cheque before expiry of 7 days from the last day of wage period and to ensure disbursement of wages in the presence of the authorised representative of contract operating division & representative of HR who shall record under his signature at the end of entries in the Register of wages in the following form
Certified that the amount shown in column no. . has been paid to the
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PAGE 12 OF 14 Enquiry No : WE&CS/CMX/CRN/13-14/EN/03 Subject : Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes
workers concerned in my presence on date .. at time... In case contractor fails to make payment of wages to his employees or remittance of contribution to the concerned authorities , the security deposit /other dues under the contract can be utilized by BHEL to discharge the liability of the contractor. 2.2 SAFETY AND DISCIPLINARY ACTION Contractor shall ensure that his employee do not indulge in any unsafe or hazardous practices. They use safety equipment such as safety belts, safety shoes, goggles, helmet and masks where use of such equipment is required in day-to-day operations. All such safety gadgets will be provided by the contractor failing which the contract operating division will provide safety equipment to such employee of the contractor at the cost of the contractor to be recovered from his bills. Contractor shall fully indemnify BHEL against any claim for damages for injury to person or property resulting from such accidents. Contractor to ensure that employee deployed in the premises is physically and mentally fit and do not have any criminal record. Contractor will be responsible for good conduct of his employees . In case of misconduct, contractor shall take prompt disciplinary action as per "Model Standing Orders" on the advise of Contracting officer. The contractor has to provide a distinct uniform different from BHEL employees. The Uniform should have logo of the Contractors firm / company. The uniform shall be kept in neat, tidy and wearable condition. Wherever necessary, the Cap shall be integral part of the uniform Contract awarded is liable for termination for any contravention of statutory provisions or any other reasons without assigning any explanation or notice to the contractor. Contractor shall fully comply provisions of various applicable labour laws 2.3 RECORDS & INFORMATION TO BE FURNISHED BY CONTRACTOR Contractor shall maintain neatly, completely and legibly registers, records, reports and returns for inspection by various authorities at short notice. Contractor shall submit the details of work awarded to him by other departments indicating work order No., nature of work and maximum number of workers employed etc. Contractor shall provide information as required in respect of all his employees employed by him to enable the contract operating division to monitor compliance of P.F./ESI and also to enable him to furnish information to Ministry and Labour deptt. as may be required. Contractor shall provide full particulars of each employee employed by him before start of the work and from time to time. He will also endorse a copy of
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PAGE 13 OF 14 Enquiry No : WE&CS/CMX/CRN/13-14/EN/03 Subject : Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes returns furnished by him to the Labour Department under the Contract Labour (Regulation and Abolition) Act 1970. 2.4 COMPLIANCE OF STATUTORY PROVISIONS Contractor shall fully comply provisions of various applicable labour laws provisions of the following enactments and other enactments as applicable for such contracts. Contract Labour (R&A) Act 1970 and rules 1971. Payment of Wages Act. Minimum Wages act 1948, M.P. Rules 1958 Employees State Insurance Act 1948, Rules and regulations 1950 Employees Provident Fund Act 1952 and Pension Scheme 1995 Workmens Compensation Act 1923 M.P. Industrial Relations Act 1960. Factory Act 1948 Maternity Benefit Act 1961 Equal Emolument Act 1976 M.P. Shram Kalyan Nidhi Adhiniyam 1982 Payment of Bonus Act 1963 - Shop & establishment Act 1958 Inter State Migrant Act. 2.5 STATUTORY REGISTRATIONS AND CLEARANCES
Contractor shall commence the work only after obtaining :
1. Labour Licence 2. Provident fund codeno. 3. ESI code no 4. Registration no. 5. Notice of commencement in Form 6-A & Maintain Register of workers in form 13
2.6 CONTRACTOR SHALL ENSURE FOLLOWING WHILE EXECUTING CONTRACT
1. Employment card as per rule no 76 of contract labour(Regulation & Abolition) MP rules,1973 2. Appointment letter to his employees. 3. Annual leave with wages including EL,CL, National Holiday & Festival holiday. 4. Leave record register. 5. Shall engage only adult workers who have attained the age of 18. 6. Work to be done on second/third shift, overtime, Sundays or on other declared holidays with written permission. 7. Obtain insurance cover for his employees/equipments, tools etc Page 32 of 49
& third party insurance coverage at his own cost.
PAGE 14 OF 14 Enquiry No : WE&CS/CMX/CRN/13-14/EN/03 Subject : Annual Service Contract for the period of two years for Preventive Maintenance and Breakdown Maintenance of EOT/Jib Cranes
8. Remit Provident fund contributions in prescribed 3A & 6A forms 9. ESI contributions in Form 6 10. Submit challans of PF & ESI contributions every month. 11. Provide Personal protective equipments for his employees 12. Distribute wage slip each month to his employees 13. Ensure payment as per Minimum Wages Act, 1948 & additional wages as declared by BHEL, Bhopal from time to time, in the presence of concerned dept representative/ through bank account 14. Submit employee and employer contribution as per Shram Kalyan Nidhi Adhiniyam 1982.
2.7 ON COMPLETION OF WORK
Submit PF & inspection report
2.8 Contractor shall furnish proper returns to the concerned statutory authorities and provide a copy of the same to BHEL. 2.9 Contractor shall be solely responsible for non-payment/ delayed payment of Wages / DA, contributions under EPF & M.P. Act, ESI Act etc. 2.10 In case the contractor fails to make payment of wages to his employees or remittance of contribution to the concerned authorities, the security deposit/ other dues/ running bills under the contract can be utilized by BHEL to discharge the liability of the contractor. 2.11 Contractor shall indemnify BHEL against all claims and losses under various Labor Laws, statutes or any civil or criminal law in connection with employees deployed by him. 2.12 The liability for any compensation on account of injury sustained by an employee of the contractor will be exclusively that of the contractor. 2.13 Contractor to obtain insurance cover for his employees/ equipment/ tools and tackles etc. and take third party risk insurance coverage at his own cost. BHEL shall not be responsible for any loss, damage, and pilferage of his property and/ or his employees. 2.14 In case of the contractor employs Women as employee he will discharge his obligation under law in respect of such women workers such prohibition of engaging them during night hours, prohibition of employing them for more than 9 hours per day, provision of crche facility, grant of maternity leave as per rules etc. 2.15 Over & above said statutory compliances as per Govt. laws / enactment have to strictly followed along with BHELs Contract Labor guidelines/ policies issued from time to time have to be strictly ensured and any complaint received in this regard would be severely dealt with including termination of contract as well as deli sting of the contractor for future. Signature of the Contractor
Date: For & on behalf of BHEL Bhopal Page 33 of 49
1.1 ) ( For Electro-Mechanical & Structural Maintenance Work ) The rates to be quoted on monthly basis & for year shall be required to submitted in the format given below: Contractor is required to give their commitment that their offered rates are firm & shall be valid for 2 years period from the date of award of the workorder. Contractor to quote lumpsum rate only at Sno 12 ( excluding service Tax ) of the table shown below; Subsequently BHEL would be re-distribute their quoted price from Sno 1 to 11 as per %age indicate in the table . It will be the binding of the contractor to execute work as per L1 rate & their % age as indicated across SNo 1 to 11.
Per monthly Charges in Rs ( In words ) ___________________________________
( i.e Total Cost For Two Years Rs ___________________ /- )
( In words Rs _________________________________________________ ) Note: 1.The above rates shall be applicable for two shift working in all the blocks. 2. However for 3rd shift operations, the rates would be 25 % of the above rates for concerned block as per SNo indicated above. . 3. The rates offered shall be valid for two year basis . In no case deviation except other than change in service tax or Govt taxes, levies shall be entertained. Sign & Seal of the contractor SN BLOCK NO Rate (% of Total) per month (In Rs for 2- Shift basis ) Rate (% of Total) per month (In Rs for 2- Shift basis ) 1 II , II A 21%
2 III, UHV , New Transformer Block, Storage bay & maintenance Block. 17%
375 19/D/4007 9 4 D-15 POWERLIFT 2 TON 376 19/D/2693 9 4 D19 MUNK 2TON 377 19/D/4008 9 4 D-21 POWERLIFT 2 TON 378 19/D2691 9 4 D-23 ELECTRALIT 2TON 379 19/D/4005 9 4 D-25 POWERLIFT 2 TON 380 NO NUMBER 9 4 E-1 TITAN 381 19/D/4009 9 4 E-3 POWERLIFT 2 TON 382 B31 9 CB B-33 MUNK 2TON 383 19//2701 9 CB C31 MUNK 2TON 384 D57 10 4 D-12 TITAN 1 TON 385 D55 10 4 D-16 TITAN 1 TON 386 C13 10 4 D-7 TITAN 1 TON 387 19/D/2414 10 4 E-12 SWIFT 1 TON 388 D54 10 4 E-16 TITAN 1 TON 389 M4 1A 12 1A21 INDEF 5TON 390 M3 1A 12 1A21 TAK 2.25 TON 391 1A53 1A 12 M11 SWIFT 1.5 TON
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Page 11 of 12 TENDER NOTICE No. : WE&CS/CMX/CRN/13-14/EN/03 Annexure: B1.2 LIST OF JIB CRANES 392 B38 1A 12 M15 MUNK 2 TON 393 B22 1A 12 M17 MUNK 2 TON 394 D53 1B 2 B-31 TITAN 1 TON 395 A14 1A 12 M3 MUNK 2 TON 396 A76 1A 12 M5 MISSING
397 A12 1A 12 M7 MUNK 2 TON 398 B28 1A 12 N25 MUNK 2 TON 399 B37 1A 12 N29 MUNK 2 TON 400 D31 1A 12 N31 TITAN 1 TON 401 IA55 1A 13 M-7 TAK 0.5TON 402 A75 1A 13 N11 MISSING
403 A74 1A 13 N27 TAK 2 TON 404 B36 1A 13 O23 2 TON 405 B63 1A 13 O29 SWIFT 2 TON 406 C22 1B 1 A-11 TITAN 2 TON 407 A77 1B 1 A-17 TAK 2 TON 408 A60 1B 1 A-19 TAK 2 TON 409 D 1B 1 A-21 1TON 410 A67 1B 1 A-5 TAK 2 TON 411 C29 1B 1 B-11 TAK 2 TON 412 A-70 1B 1 B-21 MISSING
413 C23 1B 1 B-9 TITAN 2 TON 414 D33 1B 2 B-17 TITAN 2 TON 415 D20 1B 2 B-19 MUNK 2 TON 416 C21 1B 2 B-21 TITAN 1 TON 417 A72 1B 2 C-17 TAK 2 TON 418 A73 1B 2 C-19 TAK 2 TON 419 A68 1B 2 C-5 TAK 2 TON 420 A66 1B 3 C-9 TAK 2 TON 421 D11 1B 3 D11 TITAN 2 TON 422 C19 1B 3 D-3 TITAN 2 TON 423 D5 1B 3 D5 TITAN 2 TON 424 D7 1B 3 D7 TITAN 2 TON 425 D9 1B 3 D9 TITAN 2 TON 426 B-54 2A FULL G-13 2 TON 427 B-67 2A FULL G-15 MUNK 2 TON 428 B-65 2A HALF E-13 SWIFT 2 TON 429 B-116 2A HALF E-19 MUNK 1 TON 430 B-40 2A HALF E-21 MUNK 2 TON 431 B-59 2A HALF F-13 INDEF 2 TON 432 B-64 2A HALF F-19 MUNK 2 TON 433 B-52 2A HALF F-21 ELECTRALIFT 2 TON 434 CIM1 CIM 1 B-26 HOMECH 0.5 TON 435 C7 CIM 1 B-28 MORRIS 1 TON