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COLLEGE OF ARTS AND SCIENCES

A132 SQIT3013
COMPUTER IN BUSINESS
DECISION MAKING
(Group A)

GROUP ASSIGNMENT:
PROJECT DATABASE

PREPARED BY:
NURHAMIZAH BINTI SHAMSUDIN (212405)
NOOR AMIRAH BINTI OTHMAN (212290)

PREPARED FOR:
DR. IZWAN NIZAL BIN MOHD SHAHARANEE



1.0 Introduction
Myzaras Collection is a fashion boutique offering the latest fashion trends in women's and
men's clothing and shoes, accessories, handbags, dresses, shawl and trendy tops. Myzaras
Collection is located on the southeast corner at Baba Nyonya Street(No.128), Dataran
Pahlawan Melaka Megamall, 75000 Melaka, Malaysia. Myzara Collection was developed by
Hamizah and Amirah that may help a mankind determine the appropriate styles for customer
personality. The assessment helps a customer to define personality by providing their style
words (e.g. engaging, romantic, modern) to choose from along with tips on what clothing
works well for their style personality.
Based on our project boutique management system, we use Microsoft Access database in
order to record the details various activity of users. When large amount of data is being saved
and processed the name "Database" is used. Database management is the process of
manipulating the stored data to the requirements. Databases are designed to offer an
organized mechanism for storing, managing, and retrieving information. Basically database
management involves the functions of data storage and retrieval. The data stored in a
database may be edited and manipulated according to the requirements. Therefore, in our
project, we decide to use staff, inventory, customer and supplier form. This may easy for us
to access the information of customer data.

2.0 Objectives
The main objective for the Myzaras Collection Boutique to create database management
system as below:
I. to enhance and upgrade the existing system by increasing its efficiency and
effectiveness of our database system.
II. to organize data in a flexible way that allows fast and easy access to the data.
III. to store, manipulate and handle complex record that can act various attributes with the
database like editing the records, modifications deletions of the records, view the
records in various formats or listing the database .




3.0 Login to Myzaras Collection Boutique
In order to access the database system of Myzaras Collection Boutique, users are required to
login by entering the name and the password when they click at the login form of the
database. The login form only matched for the staff of Myzaras Boutique with the name and
password of the database respectively. If the name and password did not enter correctly, the
staff or users cannot get to access on it. Figure 3.1 shows the login form.

FIGURE 3.1

4.0 Illustration and Description of the database system
Myzaras Collection Boutique had created a database management system to store data of the
attributes (customers, staffs, suppliers and inventory) with computer-based system. To
identify the database management system, a primary key is needed in each of the table
record. A primary key also used to create the table relationships. Table 3.1 shows a primary
key of the Myzaras Boutique database management system.
Table 4.1: Relationship Tables of Myzaras Collection Boutique
Table Primary Key
Customer Details ID Customer
Staff Details ID Staff
Inventory Details ID Inventory
Supplier Details ID Supplier



Regarding to the Table 4.1, there are four tables which consist of customer details, staff
details, inventory details and supplier details. Basically, the relationship of the table in the
forms consists of command button wizard with three categories (record navigation, record
operation and form operations) and with different actions respectively. This is make users
(staffs) easy to find and view all of the record in faster way.
To define a relationship or link between two tables, we use a foreign key for the dependent
table. Foreign key is a field or combination of fields used to link tables with a corresponding
primary key field occurs in the same database. For instance, if there are two tables, staff and
inventory, a relationship can be created between them by introducing a foreign key into the
inventory table that refers to the staff ID in the staff table. The staff ID column exists in both
staff and inventory tables. The staff ID in the inventory table becomes the foreign key,
referring to the primary key in the staff table. To insert an entry into the inventory table, the
foreign key constraint must be satisfied. An attempt to enter a staff ID that is not present in
the staff table fails, thus maintaining the table's referential integrity.
The difference between the staff ID field in the staff table and its counterpart in the inventory
table is that the staff ID field is the primary-key field for the staff table but not for the
inventory table. When table A contains a field that is the primary-key field in table B, that
field in table A is referred to as a foreign key.
5.0 Table and Relationship
In Myzaras Boutique, there are four relationship connected with each of an attributes such as
customer details, staff details, inventory details and supplier details. Figure 5.1 shows the
relationship of each attributes.

Figure 5.1




I. Relationship between Staff detail table and Inventory detail table
The connection between Staff detail table and Inventory is linked by using Staff ID.
The staff will have their own type of the product to fulfil the customer order. The staff
will log in his/her Staff ID and key in the product type that they need to handle
regarding to customer order.





II. Relationship between Inventory detail table and Customer detail table
The tables for inventory detail and customer detail are linked by using ID customer.
The users (staffs) will key in the ID customers when they want to order or buy our
products. Thus, users can know more about customers detail.

III. Relationship between Inventory detail table and Supplier detail table
The relationship between these two tables is connected using Inventory ID. Suppliers
may supply the product based on the type of brand and product respectively. The
buyers can key in the Inventory ID if they want to buy their product brands if and
only if the suppliers had already supply their product regarding to customers demand.










The 4 tables
a. Customer detail table


b. Inventory detail table


c. Staff detail table


d. Supplier detail table




Forms
a. Login form


b. Main menu (switchboard)







c. Customer registration form


d. Inventory registration form







e. Staff registration form


f. Supplier registration form





Reports
a. Customer detail reports


b. Inventory detail report



c. Staff detail report

d. Supplier detail report




Query Reports
a. Customer Query Report
Customer query report below shows that our customer whose age greater than 25
years old.


b. Inventory Query Report
Inventory query report below shows our three types of product with same size (M).



c. Supplier Query Report
Supplier query report below shows that supplier from different company that supply
the same type of product and price. Supplier ID (215) belongs to First Lady Company
while supplier ID (216) refers to Michael Kors Company.


6.0 Summary
Therefore, by using database management system for our recorded complex data like
customer registration, inventory registration, staff registration and supplier registration will
make our business going smoothly and easy to get access on each data for every customer,
inventory, staff and supplier. If we want to get a new form it is easy and by just clicking next
button, then we can access into it. We also able to edit or modify the information that has
been recorded before to make it more organize.

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