Job Title Treasury Executive

Responsible to / Report to Treasury Manager / Accounts Manager / Group Treasurer

Department Treasury Department
Main purpose of the job
To perform documentary, collection and banking duties and provide
support to the Treasury Manager as required.
Description
Ensure proper maintenance of filing system for all destination L/C
documents
Follow up closely to ensure no delay on destination L/C
documentation preparation by Shipping Dept. Monitor closely on
the document status prior and after shipment.
Follow up with issuing bank and advising bank for LC issuance
by buyer and ensure receipt of original L/C prior shipment
Checking / vetting of shipping documents to ensure compliance
with L/C terms. Prepare L/C checklist for all destination L/C
shipment.
Highlight to Trader / HQ / Shipping for any L/C noncompliance
or any unfavorable L/C terms should amendment not made /
received prior shipment. Follow up on destination shipment
collection till funds in
send reminder to buyers / brokers for payment status upon
documents received by issuing bank
ensure tracers sent by negotiating banks to issuing bank for
payment status
contact issuing bank / buyers / brokers for overdue payment
attend to all telex / swift messages received from bank to
resolve any issues raised and avoid payment delay
follow up with trader / HQ for any overdue / problematic
payment
Review Navision generated Daily Destination Documentation and
Collection Report and export information in excel format for
uploading in public folder daily. Check KPI report prepared by
Treasury Clerk on monthly basis. Check Master Register (MR)
against daily trade list to ensure information is being updated
accurately and timely.
Vet CAD, in-trust and down line documents to ensure compliance
with SI. Monitor in-trust documents kept in the safe and only be
released upon receipt of payment. Prepare Daily FOB
Documentation Report and upload in Treasury Folder.
Ensure all details updated and keep maintain the performance on
collection.
Assist dealing with banker for preparing cash flow and Daily
Budget Overhead on daily basis.
Do financing on LC Documents which desires discounting / paid
at sight from buyers.
Monitor cash flow by daily budget operations and update daily
report.
Specifications
Possess at least a LCCI / Diploma in Accounting.
3 5 years working experience in accounting or treasury function
(documentary/collection/banking).
Advanced Excel spreadsheet is ad advantage.
Confident, self-motivated and committed.
Able to work with minimum supervision and tight deadline.
Must be a team worker, resourceful, strong sense of
responsibilities, attention to detail, willing to work under pressure
and well organized.
Candidate with palm oil industry background will be an added
advantage.
Daily and monthly tasks:

Tasks Daily Monthly Reported to Urgency
1. Projection of
shipments that will be
allocated.
Nil
Report from Shipping
Department
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
2. Documentation
preparation and
checking.
Receive from shipping department.
Check documents: commercial
invoices, letter of credit, bill of lading,
custom declaration, products test
reports and bill of exchange draft.
Dealing with representative banks for
sending documents.
Documentation report
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
3. Calls presenting
banks for documents
checking and
discrepancies of the
documents.
If the documents have been presented to
the presenting banks.
Documentation report
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
4. Sending emails and
calling to clients to
inform the documents
have been departure
on issuing banks.
If the documents have been couriered to
issuing bank (buyers bank), the emails
have to send for the notice of the
documents have been couriered out.
Documentation report
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
5. Prepare Daily FOB
Documentation
Report and upload in
Treasury Folder.
All transactions (documents) need to key
into the report to keep track.
Documentation and
Collection report
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
6. Upload KPI reports
Transactions key into the system,
Master Register and reports.
Documentation,
Collection and Banking
report
Treasury Manager, Group Treasurer,
Group Traders, Group Shipping
Department and CEO.
Urgent
All above particulars delegate the jobs to collection executive. The multi-tasking role has been practiced in this organization.
Treasury clerk will assist the collection executive on follow up documentation with shipping department.
All reports need to be sent to the mentioned position by early morning before 10:00 a.m.
The cut off time for sending documents to banks is 5:00 p.m. (any special requests need to confirm with the banks)