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Job Summary
Requisition Number: 20447
Job Title: _____ASSISTANT II
Working Title: Administrative Assistant
Salary: $17.66 - $25.07 hourly
Job Type: Career
Department Name: 5700-UNEX-BUSINESS, MANAGEMENT AND LEGAL PRGS
Department Website URL: www.uclaextension.edu
Job Summary Statement:
The Department of Business, Management, and Legal Programs offers
over 350 courses, conferences, and seminars annually and is home to 17
professional certificate programs designed for business professionals who
want to make a powerful commitment to enhancing their careers. The
Legal Programs Unit provides current, comprehensive training and
information for professionals in the legal field as well as executives,
entrepreneurs, consultants, bankers, real estate developers and many
other professionals whose jobs intersect with the law.
Under the supervision of the Program Director, the Administrative
Assistant provides administrative and programmatic support for the Legal
Programs unit, including the Paralegal Training Program (PTP), other
existing and new courses in the Legal Unit, and special events. The
Administrative Assistant will participate in records coordination and
provide clerical and administrative support to the Program Director and
Legal Unit staff. Incumbent is expected to maintain a comprehensive
knowledge of the Legal Unit programs to effectively respond to inquiries.
Percentage of Time: 100
Shift Start: 8:00 am
Shift End: 5:00 pm
Qualifications for Position
12 Records
Qualifications Required/Preferred

Skill in operating a computer using Microsoft Office including Word, Outlook, Access, Excel, and Internet
Explorer.
Required

Computer skills necessary to develop, implement, and maintain Paralegal Training Program computer
programs and effectively perform required data processing.
Required

Skill in organizing material and information in a manner that will optimize performance and prevent
duplication of effort.
Required
Skill in setting priorities that accurately reflects the relative importance of job responsibilities. Required
Skill in setting priorities that accurately reflects the relative importance of job responsibilities. Required
Ability to analyze data and perform statistical analysis as required. Required
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Ability to perform job responsibilities effectively while dealing with interruptions from students, prospective
students and graduates with inquiries in person and by telephone.
Required
Ability to work independently and following through on assignments with minimal supervision. Required

Knowledge of University and Department policies and procedures that apply to UNEX programming and
course implementation, financial planning systems, and purchasing and accounts payable system.
Can be trained
Skill in operating a computer using Adobe Professional Can be trained

Ability to initiate and maintain cooperative relationships with coworkers, managers, supervisors,
customers/clients, and members of the public.
Required
Ability and willingness to provide excellent, consistent service to external and internal customers. Required

Additional Posting Information
Bargaining Unit: CX-Clerical & Allied Services
Application Deadline: 07-01-2014
External Posting Date:
Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=63754
Special Instructions:
Target salary for this position is $17.66 hourly.
NOTE: This position REQUIRES that a RESUME, COVER LETTER,
REFERENCES, and SALARY HISTORY be submitted in addition to the
application. Please have ALL FILES ready to upload when applying.
Contact information:
Number of Positions: 1
Special Employment Designations/ Requirements Per UC Policy
Conflict of Interest: N/A
Critical:
Continued employment contingent upon completion of satisfactory
background investigation.
Driving Record: N/A
E-Verify Check:
Certain positions funded by federal
contracts/subcontracts requires UCLA to
notify job applicants that an E-Verify check
will be conducted and the successful
candidate must pass the E-Verify check.
More Information
No Response
Other Special Employment Requirements:
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age
or protected veteran status. For the complete University of California nondiscrimination and affirmative action
policy see: UC Nondiscrimination & Affirmative Action Policy
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