Section I: Instruction to Bidders

PART I
INSTRUCTIONS TO BIDDERS (ITB)
SECTION I
BIDDING REQUIREMENTS
Table of Clause
A. Introu!t"on ................................................................................................................
1. Scope of Bid ..... ............................................................................................................
2. Eligible Bidders ............................................................................................................
3. Eligible Goods and Services...........................................................................................
4. Cost of Bidding ............................................................................................................
5. Content and Clarification of Bidding ocu!ents..........................................................
". #!end!ent of Bidding ocu!ents...............................................................................
B. Pre#arat"on of B"s .....................................................................................................
$. %anguage of Bid ............................................................................................................
&. ocu!ents Co!prising t'e Bid.....................................................................................
(. C'ange of legal status ....................................................................................................
1). Bid Sub!ission *or! ..................................................................................................
11. Bid +rices and Bid Sc'edules.......................................................................................
12. Bid Currencies .............................................................................................................
13. ocu!ents Establis'ing Bidder,s Eligibilit- and .ualification..................................
14. ocu!ents Establis'ing Goods, Eligibilit- and Confor!it- to Bidding
ocu!ents ...................................................................................................................
15. Bid Securit- ..... ...........................................................................................................
1". +eriod of /alidit- of Bids............................................................................................
1$. *or!at and Signing of Bid...........................................................................................
C. Sub$"ss"on of B"s.......................................................................................................
1&. Sealing and 0ar1ing of Bids........................................................................................
1(. eadline for Sub!ission of Bids..................................................................................
2). %ate Bids .......... ...........................................................................................................
21. 0odification and 2it'dra3al of Bids..........................................................................
D. O#en"n% an E&aluat"on of B"s................................................................................
22. 4pening of Bids 555555555555...........................................................
23. Clarification of Bids55555.................................................................................
24. +reli!inar- E6a!ination of Bids ...............................................................................
25. 7ec'nical Evaluation555555555555555555555.......55.
2". eter!ination of Evaluation +rice555..5555555555555555.
2$. Correction of Errors5555555555555555555555555..
2&. #d8ust!ent for discrepancies..555555555555555555555..
2(. Conversion to Single Currenc- ...................................................................................
3). Contacting t'e +urc'aser .............................................................................................
E. A'ar of Contra!t......................................................................................................
31. #3ard Criteria ..... ......................................................................................................
32. +urc'aser,s 9ig't to #ccept an- Bid and to 9e8ect an- or #ll Bids............................
33. :otification of #3ard..................................................................................................
34. :egotiation; finali<ation and signing of t'e contract.555555.555555
35. +erfor!ance Securit-...................................................................................................
3". 9esolution of protests regarding tendering..................................................................
3$. Settle!ent of violation in t'e procure!ent55555555555.55555..
Bidding document Package 1: Supply of Primary Equipment and Materials
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Section I: Instruction to Bidders
A. INTRODUCTION
(. S!o#e of B" 1. 7'e +urc'aser; na!ed in t'e Invitation for Bids; invites Bids to
suppl- goods >including spare parts; tec'nical docu!ent and
ancillar- services; if an-? for t'is +ac1age of t'e +ro8ect. :a!e
of +ro8ect and scope of suppl- in t'is pac1age s'all be specified
in t'e BDS.
2. 7i!e for perfor!ance of t'e Contract s'all be provided in t'e
BDS.
3. 7'e source of funds is specified in t'e BDS.
). Con"t"ons for
#art"!"#at"on "n
tener"n%
1. Bidder !ust be eligible; specified in t'e BDS@
2. Sub!it onl- one tender; eit'er as an independent tender or in
partners'ip; for eac' tender pac1age. In t'e case of a partners'ip
t'ere !ust be a 3ritten agree!ent bet3een t'e partners
specif-ing t'e person 'eading t'e 8oint venture and t'e general
and specific responsibilities of eac' partner 3it' respect to t'e
tender pac1age 3or1s >*or! 3 A Section I/?@
3. 7'e Bidder s'ould !eet t'e reBuire!ents as specified in t'e
+rocure!ent :otice >open tendering? or Invitation for Bid
>li!ited tendering or open tendering for 3'ic' pre A
Bualification 'as been conducted?.
4. Ensure co!petitiveness in tendering as specified in t'e BDS.
5. Bidder !ust not be forbidden to bid according to #rticle 12 of
/ietna!,s %a3 and SubA#rticle 3; of SubA#rticle 21 of
#!end!ent %a3
*. El"%"ble Goos
an Relate
Ser&"!es
(. #ll t'e Goods to be supplied under t'e Contract are considered
eligible onl- if t'e- 'ave transparent; legal origin and s'all be in
accordance 3it' ot'er reBuire!ents specified in t'e BDS.
2. C4rigin of goodsD !eans t'e countr- or t'e territor- 3'ere t'e
entire goods 'ave been produced or t'e final processing 'as
been carried out in case !an- countries or territories are
involved in production of t'e goods.
+. Cost of B""n% 7'e Bidder s'all bear all costs associated 3it' t'e preparation
and sub!ission of its bid and signing of contract for t'e
successful Bidder.
,. Content an
Clar"f"!at"on of
B""n%
Do!u$ents
1. 7'e Bidding ocu!ents consist of contents listed in t'e
addendu! of t'e Bidding ocu!ents. 7'e Bidder s'ould
t'oroug'l- read and c'ec1 all of t'e contents to avoid an- ris1
t'at !a- be encountered during t'e bidding process.
). # prospective Bidder reBuiring an- clarification of t'e Bidding
ocu!ents s'all contact t'e +urc'aser in 3riting at t'e
+urc'aserEs address specified in t'e BDS >t'e Bidder !a-
infor! t'e +urc'aser in advance b- facsi!ile; e!ail; etc.?. Fpon
receipt of inA3riting reBuests fro! t'e bidders 3it'in a period
specified in t'e BDS; t'e purc'aser 3ill respond in 3riting to
t'e reBuests for clarification and s'all for3ard copies of its
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Section I: Instruction to Bidders
response to all t'ose 3'o 'ave boug't t'e Bidding ocu!ents.
In t'e event t'at +re A Bid !eeting is to be 'eld b- t'e +urc'aser
for discussion t'e contents in t'e BDS 3'ic' are considered
unclear b- t'e Bidder. 7'e discussed contents 3ill be t'en
3ritten do3n in t'e 0inutes of pre A Bid !eeting 3'ic' is
subseBuentl- co!piled to be Clarification of bids and s'all be
sent to all Bidders boug't t'e Bidding ocu!ents.
-. A$en$ent of
B""n%
Do!u$ents
In case of ad8ust!ent to t'e scope of suppl- or of t'ose at t'e
biddersE reBuest; t'e +urc'aser !a- a!end t'e Bidding
ocu!ents >including e6tension of deadline for tender closing?
b- issuing addendu! in 3riting. #n- addendu! issued s'all be
integral part of t'e Bidding ocu!ents and s'all be
co!!unicated in 3riting to all 3'o 'ave obtained t'e Bidding
ocu!ents directl- fro! t'e +urc'aser in a period specified in
t'e BDS before t'e deadline for tender closing. 7'e Bidder s'all
infor! in 3riting; b- fa6 or e!ail its ac1no3ledge!ent of t'e
addendu! obtained. In case of sending ac1no3ledge!ent b-
fa6; t'e BidderEs inA3riting ac1no3ledge!ent s'all reac' t'e
+urc'aser before t'e deadline for tender closing.
B. PREPARATION O. BIDS
/. 0an%ua%e of B" 7'e Bid; as 3ell as all correspondence and docu!ents relating
to t'e bid e6c'anged b- t'e Bidder and t'e +urc'aser; s'all be
3ritten in t'e language specified in t'e BDS.
1. Do!u$ents
Co$#r"s"n% t2e
B"
7'e Bid s'all co!prise t'e follo3ing:
(. Bid Sub!ission *or! in accordance 3it' ITB Clause 1).
). Bid prices and price sc'edules in accordance 3it' ITB Clause
11
*. ocu!entar- evidence in accordance 3it' ITB Clause 13
establis'ing t'e Bidder,s eligibilit- and Bualification to Bid.
+. ocu!entar- evidence in accordance 3it' ITB Clause 14; t'at
t'e Goods and 9elated Services to be supplied b- t'e Bidder are
of eligible origin and confor! to t'e Bidding ocu!ents.
,. Bid securit- furnis'ed in accordance 3it' ITB Clause 15.
-. 4t'er contents specified in t'e BDS.
3. C2an%e of le%al
status
In case t'e Bidder needs to c'ange of legal status >na!e? for
bidding ot'er t'an t'at registered to obtain t'e Bidding
ocu!ents; t'e c'ange s'all be i!ple!ented as specified in BDS.
(4. B" Sub$"ss"on
.or$
7'e Bidder s'all sub!it t'e Bid Sub!ission *or! using t'e
for! furnis'ed in Section I/; Bidding *or!s. 7'e person 3'o
signed t'e Bid sub!ission for! s'ould be a legislative
representative of t'e Bidder. #n eligible po3er of attorne-
>*or! 2 of Section I/? s'all be sub!itted if t'e Bid for! to be
signed b- an- person ot'er t'an a legislative representative. In
case of aut'ori<ation; t'e docu!ents establis'ing t'e eligibilit-
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Section I: Instruction to Bidders
of t'e aut'ori<ed person s'ould be sub!itted in t'e Bid. *or a
G./; Bid sub!ission for! s'ould be signed b- legislative
representative of eac' !e!ber of G./; unless t'e G./ agree!ent
indicates t'at t'e lead !e!ber to be a legall- representative to
sign t'e Bid sub!ission for!. In case eac' !e!ber of G./. is
dul- aut'ori<ed; t'e regulation is si!ilar to an independent
Bidder.
((. B" Pr"!es an
Pr"!e S!2eules
1. 7'e prices are t'e ones Buoted b- t'e Bidder in t'e Bid
Sub!ission *or! as part of t'e Bid e6cluding an- discounts >if
an-?. 7'e Bidder s'all sub!it t'e +rice Sc'edules for all Goods
and 9elated Services to finis' t'e pac1age according to t'e
Scope of suppl- furnis'ed in +art II of t'e Bidding ocu!ents.
). +rices indicated on t'e +rice Sc'edules in *or! 4; 5; " of
Section I/ s'all be full- entered b- t'e Bidders. 7'e Bidder
s'all be reBuested to indicate in t'e +rice Sc'edules t'e unit
price; subAtotal price for eac' ite! of goods supplied and t'e
total bid price as specified in t'e BDS.
3. In case of discount; t'e letter of discount !a- be sub!itted along
3it' or separate fro! t'e Bid but it is reBuired t'at t'is letter
s'all reac' t'e +urc'aser before t'e deadline for tender closing.
In t'e event t'at t'e letter of discount is sub!itted toget'er 3it'
t'e bid; t'e Bidder s'ould eit'er infor! t'e +urc'aser in advance
or at t'e deadline of Bid sub!ission or s'o3 in t'e contents of
'is tender. In t'e letter of discount; t'e Bidder s'ould clearl-
indicate all infor!ation on t'e discount; and brea1do3n of t'e
discounted ite!s in t'e +rice Sc'edules. If brea1do3n of t'e
discounted ite!s is not available t'e offered BidderEs discount
s'all be assu!ed to be applied evenl- in proportion to ever- ite!
in t'e +rice Sc'edules.
+. If t'e goods supplied are divided into t3o or !ore pac1ages as
specified in t'e BDS; Bidders; at t'eir discretion; !a- bid eit'er
for one pac1age or several or all pac1ages.
,. 7'e ter!s EH2; CI*; CI+ and ot'er si!ilar ter!s s'all be
interpreted b- relevant rules prescribed in Incoter!s edition as
specified in t'e BDS.
(). B" Curren!"es +rices s'all be Buoted in t'e currencies specified in t'e BDS.
(*. Do!u$ents
Establ"s2"n%
B"er5s
El"%"b"l"t6 an
Qual"f"!at"on
1. 7'e docu!entar- evidence of t'e Bidder,s eligibilit- to bid
s'all include:
a? In case of an independent entit-; t'e Bidder s'all furnis' in
its Bid 3it' relevant docu!entar- evidence of its eligibilit- as
specified in BDS.
b? In case of a G/; t'e Bidder s'all furnis' in its Bid 3it' t'e
follo3ing docu!ents:
A 7'e docu!entar- evidence of t'e eligibilit- of eac' !e!ber of
t'e consortiu! as reBuired at point >a? of t'is clause.
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Section I: Instruction to Bidders
A # consortiu! agree!ent signed b- all !e!bers of t'e
consortiu! >as specified in subAclause 2 of clause 2 of t'is
section?.
2. 7'e docu!entar- evidence of t'e Bidder,s Bualifications and
e6perience:
a? 7'e Bidder 'as docu!entar- evidence to perfor! ot'er
si!ilar contracts accordance 3it' *or! &; ( A Section 4@
E6perience and Bualification of Bidders in 0anufacturing and
Suppl-ing Goods accordance 3it' *or! 1) A Section 4@
*inancial capacit- of Bidder accordance 3it' *or! 12 A Section
4@ 7o !a1e a consortiu! be eligible to bid; eac' !e!ber of t'e
consortiu! s'ould !eet t'e !ini!u! reBuire!ent as stated in
t'e bidding docu!ents specified for eac' portion of 3or1 to be
carried out b- suc' a !e!ber.
b? 4t'er docu!ents specified in t'e BDS.
*. Fsing foreign labors is specified in t'e BDS.
(+. Do!u$ents
Establ"s2"n%
Goos5
El"%"b"l"t6 an
Confor$"t6 to
B""n%
Do!u$ents
(. 7o establis' t'e eligibilit- of t'e Goods in accordance 3it' ITB
Clause 3; Bidders s'all furnis' t'e countr- of origin; standard;
brand na!es and Bualit-.
). 7o establis' t'e confor!it- of t'e Goods to t'e Bidding
ocu!ents; t'e Bidder s'all furnis' t'e docu!entar- evidence
t'at t'e Goods confor! to t'e Bidding as specified in t'e BDS.
(,. B" Se!ur"t6 1. 7'e Bidder s'all furnis' as part of its bid; a Bid Securit- as
specified in t'e BDS. 7'e Bid Securit- s'all sub!it 3it' Bid or
separatel- prior t'e sub!ission deadline@ t'e Bid Securit- of a
8oint venture !ust i!ple!ent in t3o 3a-s:
a. Eac' !e!ber of t'e 8oint venture !ust provide a separate Bid
Securit- for a total su! not less t'an t'e a!ount stipulated in
t'e tender invitation docu!ents and if t'e Bid Securit- of an-
one suc' !e!ber is dee!ed invalid; t'en t'e tender of t'e 8oint
venture s'all be eli!inated in accordance 3it' t'e preAreBuisite
conditions set out in t'e tender invitation docu!ents. >Specified
in SubAclause 1 of Clause 15 in t'e BDS?.
b. #ll 8oint venture !e!bers !a- agree on one !e!ber being
liable to provide t'e Bid Securit- on be'alf of t'e 8oint venture;
and suc' guarantee !a- be provided in t'e na!e of t'e 8oint
venture or in t'e na!e of t'e !e!ber liable to provide suc'
guarantee; but t'e total value of t'e guarantee !ust not be less
t'an t'e level stipulated in t'e tender invitation docu!ents
>Specified in SubAclause 1 of Clause 15 in t'e BDS?.
2. 7'e Bid securit- s'all be non responsive:
A If t'e bid value is less t'an reBuired.
A Currenc- of t'e bid securit- is not co!pliant.
A /alidit- period is s'orter t'an reBuired
Bidding document Package 1: Supply of Primary Equipment and Materials
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Section I: Instruction to Bidders
A :ot sub!it in due ti!e and address.
A Bidder,s na!e is not co!pliant >If Bidder is a G./; refer to
regulation in Ite! 1 of t'is Clause?
A :ot sub!it in original for! and 3it'out legal signature >for
ban1 guarantee?.
3. 7'e Bid Securit- of unsuccessful Bidders s'all be returned in
t'e period specified in t'e BDS. 7'e Bid Securit- of successful
Bidders s'all be disc'arged upon furnis'ing t'e +erfor!ance
Securit-.
4. 7'e Bid Securit- !a- be forfeited and treated:
a? If a Bidder 3it'dra3s its bid during t'e period of bid validit-
specified b- t'e Bidder on t'e Bid *or!@
b? 2it'in a period of t'irt- >3)? da-s fro! t'e date of receipt of
notification of 3inning bidder fro! t'e +urc'aser; t'e tender
refuses or fails to negotiate and finali<e t'e contract; or 'aving
negotiated and finali<ed t'e contract refuses to sign t'e contract
3it'out a legiti!ate reason@
c? 7'e bidder does not furnis' t'e perfor!ance securit- before
signing t'e contract or before t'e date of effectiveness of
contract@
In case a !e!ber of t'e G/ 'as violations 3'ic' !a1e t'e
contractor cannot ta1e bac1 t'e bid securit- as prescribed in t'is
clause; Bid Securit- of all !e!bers of t'e G/ 3ould be
confiscated.
(-. Per"o of
7al""t6 of B"s
1. Bids s'all re!ain valid for t'e period specified in t'e BDS since
t'e bid sub!ission deadline prescribed b- t'e +urc'aser. # bid
valid for a s'orter period s'all be re8ected b- t'e +urc'aser as
non responsive.
2. +rior to t'e e6piration of t'e bid validit- period; t'e +urc'aser
!a- reBuest bidders to e6tend t'e period of validit- of t'eir
tender on one or !ore occasions but total e6tension s'all not
e6ceed t'irt- >3)? da-s as stipulated in article 31.4 of t'e %a3
on 7endering. 7'e reBuest and t'e responses s'all be !ade in
3riting. Bid Securit- s'all also be e6tended for a corresponding
period. # Bidder !a- refuse t'e reBuest 3it'out forfeiting its
Bid Securit-.
(/. .or$at an
S"%n"n% of B"
1. 7'e Bidder s'all prepare one original and copies of t'e
docu!ents co!prising t'e Bid in t'e nu!ber as specified in t'e
BDS and clearl- !ar1 t'e! I49IGI:#%I and IC4+JI
accordingl-. 7'e Bidder s'all be liable for t'e fidelit- and
appropriateness of t'e copies co!pared to t'e original. uring
evaluation; suc' tec'nical errors found in t'e cop- of Bid suc'
as blurred cop-; unclear 3ords; copied pages !issing; etc; t'e
original s'all prevail. In case of discrepancies in contents
bet3een t'e original and t'e copies; sub8ect to level of
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I."=15
Section I: Instruction to Bidders
discrepanc-; t'e +urc'aser s'all !a1e a decision appropriate to
t'e case@ for instance; a discrepanc- t'at is not substantial and
3ill result in no c'ange in substance of t'e Bidding ocu!ents
s'ould be considered as an error acceptable to t'e +urc'aser@ on
t'e contrar-; a discrepanc- t'at 3ill result in a basis c'ange in
substance of t'e Bidding ocu!ents fro! t'e original Bid s'all
be considered as a fraud resulting in re8ection of t'e Bid and
proper punitive !easures s'all be i!posed on t'e Bidder in
accordance 3it' Clause 3$ of t'is Section.
2. 7'e Bids s'all be t-ped; printed in indelible in1; and nu!bered
in continual order. 7'e Bid *or!; %etter of iscount >if an-?;
+rice Sc'edules; and docu!entar- reBuests for clarification of
t'e Bidding ocu!ents >if an-? s'all be signed b- a legal
representative of Bidder as prescribed in Section I/.
3. #n- interlineations; erasures; or over3riting s'all be valid onl-
if t'e- are initialed b- t'e person or persons signing t'e bid and
sealed >if an-?.
C. SUBMISSION O. BIDS
(1. Seal"n% an
Mar8"n% of B"s
1. 7'e Bid sub!itted to t'e +urc'aser s'all co!prise a tec'nical
proposal and a financial one >as specified in ITB Clause &?. 7'e
Bid s'all be enclosed in a sealed envelope >for!at of t'e sealing
is sub8ect to t'e BidderEs arrange!ent?. 0ar1ing of relevant
infor!ation on t'e envelope is specified in t'e BDS.
2. In case t'e Bid contains a large nu!ber of docu!ents; t'e
Bidder s'all !anage pac1ing all t'e Bid docu!ents in a !anner
so t'at t'ese docu!ents can be easil- received; secured 3it'out
loss or da!age. Bidders s'ould enclose all t'e Bid docu!ents in
one single envelope. In case !ulti envelops 'ave to be arranged
for !ore convenience in for3arding; eac' individual envelop
s'all be !ar1ed 3it' ordinal nu!bering to ensure t'e
consistenc- a!ong t'e envelop and t'e arrange!ent and
!ar1ing of eac' envelop s'all co!pl- 3it' t'e reBuire!ent
specified in t'is ITB subAclause.
3. 7'e Bidder s'all be responsible for t'e adverse conseBuences if
t'e Bidder does not follo3 prescription of t'e bidding
docu!ents as Bid is not sealed or !issAsealed in t'e Bids
transition to t'e +urc'aser; not !ar1ed correctl- as reBuired on
t'e Bid envelop as specified in paragrap's 1 and 2 of t'is
clause. 7'e +urc'aser 3ill assu!e no responsibilit- for t'e
infor!ation securit- of Bid if t'e Bidder fails to co!pl- 3it'
t'e instructions in paragrap's 1 and 2 of t'is clause.
(3. Deal"ne for
Sub$"ss"on of
B"s
1. Bids !ust be received b- t'e +urc'aser at or sent to t'e
+urc'aserEs address but no later t'an t'e date and ti!e specified
in t'e BDS.
2. 7'e +urc'aser !a-; at its discretion; e6tend t'e deadline for t'e
tender closing; if necessar- to invite !ore prospective Bidders
Bidding document Package 1: Supply of Primary Equipment and Materials
I.$=15
Section I: Instruction to Bidders
sub!itting Bid or in case of a!end!ent of t'e Bidding
ocu!ents in accordance 3it' ITB Clause "; or at reasonable
reBuests fro! t'e Bidders.
3. In case t'e deadline for Bid sub!ission is to be e6tended; t'e
+urc'aser s'all infor! t'e bidders 3'o,s purc'ased t'e tender
invitation docu!ent in 3riting; t'e rene3ed deadline for Bid
sub!ission and publis' it in at least one edition of t'e
7endering :e3s teller@ in t'e case of international tendering; t'e
notice !ust also be publis'ed in an Englis' ne3spaper 3'ic' is
3idel- circulated. So t'at adeBuate revision to t'e validit- of
Bid and Bid Securit- could be done accordingl- b- t'e Bidder;
if necessar-. 7'e sub!itted bids could be returned to t'e Bidder
for revising. In t'e event t'at t'e relevant Bids 'ave not -et
been returned to or not collected b- t'e Bidder; t'e- s'all be
stored as IConfidentialI docu!ents b- t'e +urc'aser.
)4. 0ate B"s 7'e +urc'aser s'all not consider an- Bid including iscount
%etter >if an-? t'at arrives after t'e deadline for tender closing
3'ic' s'all be t'en returned unopened to t'e Bidder; e6cept t'e
clarification of Bid as reBuested b- t'e +urc'aser as prescribed
in clause 23 of t'is Section.
)(. Mo"f"!at"on
an 9"t2ra'al
of B"s
7'e Bidder !a- !odif- or 3it'dra3 its bid after t'e bid,s
sub!ission; provided t'at 3ritten notice of t'e !odification;
including substitution or 3it'dra3al of t'e bids; is received b-
t'e +urc'aser prior to t'e deadline prescribed for tender closing.
7'e 3it'dra3alEs notice of t'e Bidders s'all be sent to separate
fro! t'e Bids.
D. OPENING AND E7A0UATION O. BIDS
)). B" O#en"n% 1. 7'e Bid opening s'all be conducted in public rig't after t'e
deadline for tender closing at t'e date; ti!e and venue specified
in t'e BDS under t'e 3itness of t'ose 3'o are present;
regardless of t'e presence of bidders. 7'e +urc'aser s'all invite
representatives of Bidders to attend t'e Bid opening.
2. Envelopes s'all be opened alp'abeticall-. 7'e +urc'aser s'all
consider bid t'at Bidder,s na!e is in t'e list of bidding
docu!ent,s bu-ers and arrives before t'e deadline for
sub!ission of t'e bids. If t'e envelopes are not sealed and
!ar1ed as reBuired; t'e +urc'aser 3ill assu!e no responsibilit-
for t'e !isplace!ent or pre!ature opening of t'e Bid. Bids for
3'ic' an acceptable notice of 3it'dra3al 'as been sub!itted or
received after t'e deadline for sub!ission of bid s'all not be
opened and returned unopened to t'e Bidders.
3. Bid opening s'all be as follo3s:
a? C'ec1 for sealing and !ar1ing of Bids
b? Bid opening
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I.&=15
Section I: Instruction to Bidders
c? 9ead out and prepare a record of t'e Bid opening s'all
include
A 7'e na!e of t'e Bidder
A :u!bers of original bid and cop- of Bid
A /alidit- period of Bid
A Bid prices including an- discounts
A /alue; validit- period and for!at of Bid securit-
A :otice of !odification of Bid >if an-? as specified in Clause
21
A 4t'er relating infor!ation
4. 9ecord of t'e Bid opening s'all be sign b- t'e Bidder,s
representatives and aut'ori<ed representative. # cop- of t'e Bid
opening s'all be sent to t'e bidders 3'ose bid alread-
sub!itted.
5. #fter Bid opening; t'e +urc'aser s'all sign on all pages of all
original Bids and store t'ese bids as CConfidentialD docu!ents.
Bid evaluation 3ill be carried out based on t'e copies.
)*. Clar"f"!at"on of
B"s
1. uring evaluation of t'e bids; t'e +urc'aser !a-; at its
discretion; as1 t'e Bidder for a clarification of its bid >including
t'e clarification of irregular unit bid price?. In case Bids lac1ing
docu!entation as Certificate of business registration;
Invest!ent certificates; appropriate professional certificates
and ot'er docu!ents reBuired b- t'e bidding docu!ents; t'e
+urc'aser !a- reBuest t'e Bidder to sub!it additional
docu!entation to prove eligibilit-; capabilit- and e6perience of
t'e Bidder provided t'at additional docu!entation doesn,t
c'ange t'e content of t'e bidding docu!ent and bid prices.
2. 7'e clarification of Bids s'all be !ade onl- bet3een t'e
+urc'aser and t'e Bidders 3'ose Bids s'ould be clarified and
i!ple!ented in t'e for! of direct e6c'ange >t'e +urc'aser
invites t'e Bidders to !eet directl- to discuss; discussed content
!ust be furnis'ed in 3riting? or indirectl- >t'e +urc'aser sends
3ritten reBuests for clarification and t'e bidders respond in
3riting.? In t'is docu!ent; t'e +urc'aser needs to stipulate ti!e
for clarification of Bidder. 7'e docu!ent of clarification of bids
is !aintained as a part of Bidding docu!ent b- t'e +urc'aser.
In case of out of clarification ti!e; t'e Bidder not ans3er or t'e
+urc'aser not receive clarification docu!ent or clarification
docu!ent not !eet t'e order of +urc'aser; t'e +urc'aser s'all
base on t'e e6isting regulations of t'e applicable %a3s;
consider and treat t'e relevant case properl-.
)+. Prel"$"nar6
E:a$"nat"on of
B"s
1. E6a!ination of t'e eligibilit- and co!pleteness of bids;
including:
a? 7'e eligibilit- of Bid Sub!ission *or! >*or! 1; Section I/?
indicated in t'e Clause 1) of t'is Section@
b? 7'e eligibilit- of Goint /enture agree!ent; indicated in t'e
SubAclause 2 of Clause 2 of t'is Section@
c? 7'e eligibilit- Bidders indicated in t'e SubAclause 1 of
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I.(=15
Section I: Instruction to Bidders
Clause 2 and SubAclause 1 of Clause 13 of t'is Section@
d? 7'e eligibilit- and confor!it- of Goods indicated in t'e
Clause 3@ Clause 14 of t'is Section@
e? 7'e C49IGI:#% BID; IC4+J BII indicated in t'e SubA
Clause 1 of Clause 1$ of t'is Section@
f? Bid securit- indicated in t'e Clause 15 of t'is Section@
g? Bid price and sc'edule price indicated in t'e Clause 11 of
t'is Section@
'? 7'e ot'er reBuire!ent as specified in t'e BDS.
2. 7'e Bidder t'at does not !eet even one of t'e prereBuisites
specified in t'e BDS s'all be re8ected and t'e Bid >s? s'all not
be considered furt'er.
3. Evaluate t'e bidderEs e6perience and capacit- pursuant to
evaluation criteria; indicated in t'e Clause 1 A Section III.
),. Te!2n"!al
E&aluat"on
7'e +urc'aser 3ill evaluate t'e tec'nical aspects of t'e Bids
3'ic' 'ave been deter!ined to be substantiall- responsive in
+reli!inar- E6a!ination and Evaluation Criteria and tec'nical
evaluation pursuant to Clause 2 of Section III. 4nl- bids 3'ic'
are responsive to t'e tec'nical specification alread- approved
b- t'e purc'aser 3ill be put into t'e deter!ination of evaluated
Bid price.
)-. Deter$"nat"on of
e&aluate #r"!e
7'e +urc'aser 3ill deter!ined t'e evaluated bid price of
Bidders on t'e follo3ing basis: deter!ination of Bid price;
correction of errors; ad8ust!ent of deviations; conversion to a
single currenc- >if an-? to put all offered costs on a co!!on
level for purpose of deter!ination of evaluated prices. In case
t'ere is a discount letter; t'e +urc'aser 3ill carr- out correction
of errors; ad8ust!ent of deviations on t'e basis of t'e bid price
prior to discount. In suc' case; deter!ination of t'e absolute
value of arit'!etical errors or discrepancies is based on t'e bid
price stated in Bid sub!ission for!. 7'e evaluated price is
considered on t'e sa!e tec'nical; financial; co!!ercial bases;
and ot'er factors to co!pare and ran1 t'e Bids. 7'e factors
deter!ining t'e evaluated price is specified in Clause 3; Section
III.
)/. Corre!t"on for
errors
1. 7'e correction of o!issions and errors encountered in t'e bid;
inclusive of arit'!etic errors; ot'er errors s'all be conducted in
t'e follo3ing principles:
a= *or arit'!etic errors including incorrect addition; subtraction;
!ultiplication and division
A If t'ere is a discrepanc- bet3een t'e unit price and t'e total
price; t'e unit price s'all prevail. 2'ere t'e unit price is 3rong;
volu!e and a!ount of !one- is correct; t'en t'e a!ount of
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I.1)=15
Section I: Instruction to Bidders
!one- 3ill prevail in deter!ining t'e unit price@
A If t'ere is a discrepanc- bet3een total bid price and total price
of eac' ite!; t'e latter s'all prevail.
#rit'!etical errors are calculated b- t'e total absolute value;
regardless of t'e bid price increased or decreased after t'e error.
b= *or ot'er errors:
A If t'e colu!n of total price 'as been entered but 3it'out
availabilit- of corresponding unit price; t'e unit price 3ill be
deter!ined b- dividing t'e total price b- t'e corresponding
Buantit-@
A If t'e unit price 'as been entered but 3it'out availabilit- of
corresponding total price; t'e total price 3ill be deter!ined b-
!ultipl-ing t'e unit price and t'e corresponding Buantit-
toget'er@
A If t'e unit price and t'e total price 'ave been entered but
3it'out availabilit- of corresponding Buantit-; t'e Buantit- 3ill
be deter!ined b- dividing t'e total price b- t'e corresponding
unit price. In t'is case; if t'e corrected Buantit- is different fro!
t'e Buantit- reBuired in t'e Bidding ocu!ents; suc'
discrepanc- is not considered as a deviation in scope of suppl-
and s'all be ad8usted and specified 3it' clause 2& of t'is
Section.
A If t'ere is a !isplace!ent of t'e deci!al point I;I and=or in t'e
separator point I.I and vice versa; appropriate correction s'all
be considered and !ade according to t'e /ietna!ese nu!ber
for!at.
A If t'ere is a discrepanc- bet3een t'e tec'nical proposal and
t'e financial proposal; t'en t'e tec'nical proposal s'all be t'e
legal basis for ad8ust!ent.
A If t'ere is inconsistenc- bet3een nu!bers and 3riting; t'e
3riting s'all be t'e legal basis for ad8ust!ent. If t'e 3riting is
false; t'en get 3riting nu!bers as t'e legal basis and
i!ple!entation of arit'!etic errors >if an-? as specified in
paragrap' a of t'is clause
A If t'ere is an- difference bet3een t'e price in t'e bid for!
>e6clusive of discount? and t'e price in t'e general price list;
t'is s'all be dee!ed a discrepanc- and ad8ust!ent s'all be
based on t'e price in t'e general price list after rectification of
errors and ad8ust!ent of discrepancies in t'e detailed price list.
2. 4utco!e of t'e correction of o!issions and errors follo3ing t'e
above principles s'all be notified in 3riting to t'e Bidder. 7'e
Bidder s'all; in turn confir! in 3riting its noAob8ection to t'is
correction. If t'e Bidder does not accept t'e correction of t'e
o!issions and errors; its Bid 3ill be re8ected. If t'e total
absolute value of arit'!etic correction is e6ceeding ten >1)K?
Bidding document Package 1: Supply of Primary Equipment and Materials
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Section I: Instruction to Bidders
percent of t'e original total Bid price; t'is Bid s'all be re8ected.
7'e arit'!etic errors are co!puted on t'e basis of absolute
value regardless of t'e fact t'at t'e Bid price 3ill increase or
decrease after correction.
)1. A;ust$ent for
"s!re#an!"es
1. #d8ust!ent of discrepancies !eans t'e ad8ust!ent of
insufficient or e6cess contents in ter!s of t'e reBuire!ents of
t'e bidding docu!ents. 7'e ad8ust!ent s'all be i!ple!ented as
follo3s:
In a case 3'ere t'ere is a deviation in scope of suppl-; t'en t'e
insufficient content s'all be added or t'e e6cess content s'all
be deducted in accordance 3it' t'e principle t'at if t'e bid
price of t'e bidder in Buestion cannot be separated t'en ta1e t'e
'ig'est offering price of t'at content >in t'e case of an
insufficient offer? or t'e lo3est offering price of t'at content >in
t'e case of an e6cess offer? of ot'er bidders assessed as
tec'nicall- responsive. If t'ere is onl- one bid assessed as
tec'nicall- responsive; t'en ta1e t'e price of suc' bidder >if
an-? or t'e price in t'e approved esti!ated budget.
2. If t'e value of total above corrections is e6ceed ten percent
>1)K? in absolute value of t'e original total bid price
>independent of increasing or decreasing evaluated bid price?;
t'is Bid 3ill be re8ected.
)3. Con&ers"on to
s"n%le !urren!6
In case of !ultiple currencies of Bid per!itted sub8ect to I7B
clause 12; for evaluation and co!parison purposes; t'e
+urc'aser s'all convert all corrected prices e6pressed in
a!ounts in various currencies into an a!ount in a single
currenc- using t'e e6c'ange rates bet3een /ietna! ong and
foreign currencies specified in t'e BDS.
*4. Conta!t"n% t2e
Pur!2aser
Fnless reBuested for clarification of bids as specified in Clause
23 of t'is Section; no Bidder s'all contact t'e +urc'aser on an-
!atter relating to its bid; fro! t'e ti!e of t'e bid opening to t'e
ti!e of contract a3ard.
E. A9ARD O. CONTRACT
*(. A'ar !r"ter"a 7'e Bidder is considered to a3ard t'e contract if full- !eeting t'e
follo3ing conditions:
1. Laving eligible Bid.
2. Evaluated as responsive to t'e reBuire!ents on capacit- and
e6perience specified in Clause 1 A Section III@
3. Laving t'e tec'nical proposal being evaluated as responsive to
t'e reBuire!ents specified in Clause 2 A Section III@
4. Laving lo3est evaluated price specified in Clause 3 A Section III.
5. Laving t'e proposed price to a3ard t'e contract not e6ceeding
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I.12=15
Section I: Instruction to Bidders
t'e approved bidding pac1age price.
*). Pur!2aser5s r"%2t
to a!!e#t an6 B"
an to re;e!t an6
or all B"s
7'e +urc'aser reserves t'e rig't to accept or re8ect an- bid; and
to annul t'e bidding process and re8ect all bids at an- ti!e prior
to contract a3ard on t'e basis specified in %a3 on 7endering;
#!end!ent %a3 and its relevant i!ple!enting docu!ents.
**. Not"f"!at"on of
A'ar
1. Fpon t'e Bidding result is approved b- t'e co!petent aut'orit-
of t'e +urc'aser; t'e +urc'aser 3ill notif- t'e bidders of t'e
bidding result in 3riting >bot' to successful and unsuccessful
bidders? 3it'out an- e6planation to t'e unsuccessful Bidder on
t'e bidding result.
2. 7'e +urc'aser 3ill send t'e notification of a3ard to t'e
successful Bidder in 3riting; including t'e contract agree!ent
>*or! 15 A Section H?; 3'ereas specific infor!ation of t'e
+ac1age and plan for negotiation and finali<ation of t'e Contract
3it' specific issues need to be discussed during contract
negotiation and finali<ation s'all be clearl- stated.
*+. Ne%ot"at"on<
f"nal"=at"on an
s"%n"n% of t2e
!ontra!t
:egotiation; finali<ation and signing of t'e contract 3ill be
follo3s:
1. 7'e negotiation and finali<ation of a contract for signing 3it' t'e
3inning tender s'all be based on t'e follo3ing contents:
a? #pproved results of tendering@
b? Sa!ple contract for! >*or! 15 A Section H? in 3'ic' specific
infor!ation about t'e tender pac1age 'as been filled in@
c? 9eBuire!ents stipulated in t'e tender docu!ents@
d? Contents of t'e tender docu!ent and an- clarification
provided b- t'e bidder >if an-?@
e? Contractual ite!s 3'ic' reBuire be negotiating and finali<ing
as bet3een t'e +urc'aser and t'e successful Bidder.
2. +ro!ptl- after receipt of t'e notification of a3ard; 3it'in t'e
period specified in t'e BDS; t'e successful Bidder s'all furnis' a
letter of acceptance for negotiation and fulfill!ent of t'e
contract. #fter t'e specified period; failure of t'e successful
Bidder to sub!it t'e above !ention letter s'all constitute
sufficient grounds for t'e forfeiture of Bid securit- in accordance
3it' ite! 4 of Clause 15 of t'is Section. #t t'e sa!e ti!e t'e
+urc'aser !a- a3ard t'e contract to t'e ne6t lo3est evaluated
Bidder after t'e aut'orit-,s approval.
In t'at event; t'e +urc'aser !a- invite t'e bidder to e6tend t'e
period of validit- of bid docu!ent and bid securit- >if an-?.
3. 7'e contents of negotiation and co!plete t'e contract are
including t'e unsatisfied proble!; unco!pleted proble!;
especiall- application of prices for deviations in bidding
docu!ent as t'e principle: t'e price for contract signing not
e6ceed t'e approved tender pac1age price. 7'e negotiation and
co!plete t'e contract are including stud-ing t'e bidder,s
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I.13=15
Section I: Instruction to Bidders
initiative; solution; spare alternative >if order?.
4. 4nce t'e contract negotiation is successful; t'e contract
agree!ent s'all be signed b- bot' parties. *or t'e consortiu!;
t'e contract s'all be signed b- all !e!bers of t'e consortiu!.
*,. Perfor$an!e
Se!ur"t6
7'e successful Bidder s'all furnis' t'e perfor!ance securit- as
specified in GCC Clause 5 A Section /III to assure its obligations
and liabilities in contract perfor!ance.
7'e bidder s'all not be received its perfor!ance securit- in case
it refuses to perfor! t'e contract after contract,s effectiveness.
*-. Resolut"on of
#rotests
re%ar"n%
tener"n%
1. Bidders s'all 'ave t'e rig't to protest about t'e results of
selection of contractor and about ot'er relevant !atters during
t'e tendering process if its rig't and legal interest s'all be
affected.
2. +rocedures of petition solution on t'e issues t'at are not related
to t'e bidding result:
a= 7'e BidderEs letter of petition s'all be sent before 'aving result
of tendering.
b= 7'e BidderEs letter of petition !ust send to +urc'aser firstl-
according to address in t'e BDS. 7'e +urc'aser s'all be
responsible for solving t'e entire Bidder,s petition 3it'in a
period of 5 >five? da-s counting fro! receiving t'e Bidder,s
letter of petition.
c= In case t'e +urc'aser cannot solve t'e issues or t'e Bidder
does not agree 3it' t'e +urc'aser,s solution; t'e Bidder 'as t'e
rig't to send 'is letter of petition to t'e E!plo-er for furt'er
solution. 7'e E!plo-er is responsible for solving t'e Bidder,s
petition 3it'in a period of $ >seven? da-s counting fro!
receiving t'e Bidder,s letter of petition.
d= In case t'e E!plo-er cannot solve t'e issues or t'e Bidder
does not agree 3it' t'e E!plo-er,s solution; t'e Bidder 'as t'e
rig't to send 'is letter of petition to t'e Invest!ent ecider for
furt'er solution. 7'e Invest!ent ecider is responsible for
solving t'e Bidder,s petition 3it'in a period of 1) >ten? da-s
counting fro! receiving t'e Bidder,s letter of petition.
3. +rotests regarding tendering and resolution of protests regarding
tendering:
a= Bidders s'all 'ave t'e rig't to protest about t'e results of
selection of contractor in 3riting 3it'in 1) da-s fro! t'e da-
t'at received t'e results of selection of contractor.
b= #ccording to seBuence in ite! b; c of SubAclause 2 of t'is
clause.
c= In case t'e E!plo-er cannot solve t'e issues or t'e Bidder
does not agree 3it' t'e E!plo-er,s solution; t'e Bidder 'as t'e
rig't to send 'is letter of petition to t'e aut'ori<ed person and t'e
Lead of t'e Consulting Council .
In t'is case; t'e bidders spend a fee of ).)1K >of offer price; after
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Section I: Instruction to Bidders
discount? but !ini!u! fee is t3o !illion /ietna! ong
>2;)));)))/:? and !a6i!u! fee fift- !illion /ietna! ong
>5);)));)))/:?. In case t'e petitions of t'e bidders 'ave rig't;
t'at fee above 'as paid b- organi<ation or person t'at relate to.
d= 7'e Consulting Council 'as a report and send t'e report to
legal person or aut'ori<ed person 3it'in !a6i!u! 2) da-s
counting fro! receiving t'e Bidder,s letter of petition. In 5 da-s
counting fro! receiving reporting of Consulting Council; t'e
legal person 'as to decide to solve t'e BidderEs petition.
4. # bidder 3'o 3is'es to !a1e a protest regarding tendering s'all
'ave t'e rig't to institute court proceedings. If t'e bidder c'ooses
not to institute court proceedings; t'en t'e protest s'all be
resolved as specified in ite! 1; 2 and 3 of t'is clause.
*/. Settle$ent of
&"olat"on "n t2e
#ro!ure$ent
1. epending on t'e seriousness of t'e breac'; t'e Bidder 3'o
engaged in illegal practices against t'e procure!ent regulations
s'all be treated in accordance 3it' t'e +rocure!ent 9egulations;
#!end!ent %a3; ecree :o.&5=2))(=:M A C+ and ot'er
relevant legal practices.
2. Breac' record >s? s'all be sent to t'e entit- or individual 3'ose
breac' to be treated; to t'e relevant aut'orities and organi<ations;
to 0inistr- of +lanning and Invest!ent for publication on t'e
/ietna! +ublic +rocure!ent bulletin and t'e State 3ebsite of
public procure!ent@
3. ecision !ade b- an- local govern!ent aut'orities or !inisterial
agencies are dee!ed effective nation3ide.
4. 7'e Bidder 3'o is fined for breac' of t'e +rocure!ent
9egulations can sue at t'e court against t'e decision !ade.
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I.15=15