Professional Documents
Culture Documents
If you want to open windows 2000 operating system then follow the rules, which are
given bellow:
Log On/Begin:
After press Ctrl-Alt-Delete buttons you see the following Dialog box (Picture: 2)
Now you do the following rules for go windows 2000.
Desktop:
Shortcut Icon
Toolbar
Start Button
Windows Security:
When you go out side from your site then you press Ctrl-Alt-Delete. Then you see
Windows security dialog box (Picture: 5) and you press Enter key or press by mouse at
Lock Computer Button. Finally the computer locked.
Change Password:
If you want change current password then follow the instructions, which are given
bellow:
(1)
(2)
(3)
Microsoft Outlook
Scenarios
You send an e-mail message, asking your co-workers to review the sales figures for this
year. After you send the message, the flood begins — "What attachment?" "I didn't get
the attachment!" "Can you resend the attachment?"
How can you undo your error? You want to recall the original message, then resend it
with the missing attachment. For all of your co-workers who haven't opened the message
yet, you can play an e-mail sleight of hand and replace the original message with one
containing the attachment.
Do the following:
Note If you are sending the message to a large number of people, you may want to
consider clearing the Tell me if recall succeeds or fails for each recipient check
box.
5. Click OK, and then type a new message and include the attachment.
6. Click Send.
In another scenario, you accidentally send a message announcing a party for your staff
that afternoon. A thoughtful gesture on your part; however, the surprise party isn't until
next week. Oops. You want to recall the message, and not replace the message at this
time.
Do the following:
Note If you are sending the message to a large number of people, you may want to
consider clearing the Tell me if recall succeeds or fails for each recipient check box.
Select whether only to delete the message or to delete and replace the message.
Select the check box to receive a confirmation that the recall was successful.
2. Click Programs. You see the programs and program folders you have set up on
your system.
4. When you see the program icon, shown in figure: 1, click it to start Word.
Title Bar
Menu Bar
Standard Toolbar
Status Bar
Figure: 2 the word program window includes items you can use to select commands, get information, move
around and more.
FORMATTING Includes buttons for frequently used formatting options. You can
TOOLBAR click the button to select the formatting option. For instance, click
the Italic button to make selected text italic.
SCROLL BARS/ Appear along the right side and bottom of the window. Click the
SCROLL BOXES scroll arrow to scroll the document window in that direction. To
Scroll quickly, drug the scroll box up or down to scroll in that
direction.
STATUS BAR Contain information about the current page, the current section,
and the location of the insertion point.
2. To select another drive, display the Save in drop-down list and select the drive
you want.
3. To select another folder, double-click it in the folder list. You may have to move
up a level in the folder structure using the Up One level button to find the folder
you want.
Figure: 3 Select a folder for the document and enter a file name.
4. In the File name text box, type a name for the document. Use a descriptive name
that will remind you of the contents.
5. Click the Save button. Word saves the document. The file name appears in the
title bar.
For spelling errors, Word highlights the word and displays the Spelling and Grammar
dialog box (see Figure: 4). The not in Dictionary: list displays the misspelled word, and
the suggestions list display any alternative spellings. You can do any of the following.
• To skip this occurrence but stop on the next one, click the Ignore button. To skip all
occurrences of this word, click the Ignore All button. Use this option for names or
terms that are spelled correctly but that Word just doesn't include in its dictionary.
• To replace the word with one of the suggested spellings, click the spelling in the
Suggestions list. Click the Change button to change this occurrence. Click the Change
All button to replace all occurrences of the word.
• If none of the replacements is correct, you can correct the error manually. The
insertion point is in the Not in Dictionary list box. Move the insertion point and edit
the text or delete and retype the correct spelling. Then click the Change button.
• If Word flags a repeated word, click the Ignore button to ignore and keep the repeated
word. Or click the Delete button to delete one of the words.
• If you want to add the error and its correction to the AutoCorrect list, click the
AutoCorrect button. When you make this same mistake, Word will automatically
replace the misspelled word with the correct spelling.
Formatting Text:
The three most common types of text change are bold, italic, and underline. Follow
these steps:
1. Select the text you want to change.
2. Click to make text bold.
3. Click to make text italic.
4. Click to make text underline.
The fastest way to make text bold, italic, or underlined is to use the toolbar.
• You can apply other font effects such as shadow, outline, small caps, and
strikethrough.
• You can create different effects by experimenting with the different underline styles.
• You can combine change such as a pattern and a text color to create special effects
such as white text on a black background.
• You can select from some text animations, such as black Ants Marching or Las Vegas
Lights.
Figure: 6 You can animate text.
BONUS
36 - Basic Computer
Course
Font Effects:
Previewing a Document:
Your screen shows only a part of the document, and you can't really get a sense of how
the document will look on the page. When you want to see how the document will look
when printed, preview it. You can see whether the document is balanced, whether the
margins are right, whether the headers and footers look OK. If the preview looks good,
you can print right from the preview window.
Figure: 7 Use the multiple Pages button to view several pages at once.
=>>To preview a document, open the File menu and select the Print Preview command
or click . You see a full-page preview (see Figure 5). Notice that the toolbar includes
buttons for working with this preview.
Short Tips
Preview Buttons:
Button Name Click to…
PRINT Print the document.
MAGNIFIER Enlarge the view. Click the button. Then move the
MULTIPLE PAGES View multiple pages. Click the button and then
VIEW RULER Display an on-screen ruler. You can use the ruler
SCREEN VIEW
2. To print one copy of the document on the default printer, click the OK button.
Or make change to the printer option (covered next) and click the OK button.
2. If necessary, click the Margins tab. You see the Margin settings for the page (see
Figure: 7).
3. Press Tab to move to end highlights the margin you want to change.
4. Type the new margin settings. Or use the spin arrows to enter a new value. Notice
that the preview shows how these new margins affect the page.
6. Click the OK button. In Normal view, the text will be adjusted for the new
margins, but you won’t see the overall effect on the page.
2. Click the Paper Size tab to display these options, shown the Figure: 8.
Developed By MIS Dept. of PRAN Group Page 19
User Manual of Basic Computer Course
3. To change the Paper size, display the paper size drop-down list and select the
size you want. Or enter the width and height in the spin boxes.
Figure: 10 Select a paper size and orientation from this dialog box.
OFFICE ASSISTANT Displays the Office Assistant so that you can get
help.
FONT SIZE Displays a size list. Click the size you want.
Work Sheet 1
Work Sheet 2
Work Sheet 3
A Work Book
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Developed By MIS Dept. of PRAN Group Page 30
User Manual of Basic Computer Course
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Microsoft PowerPoint
PowerPoint:
It has extensive multimedia capabilities to enhance any presentation and the ability to
link to the Web thus making a presentation widely available to users for future reference,
as well as hyper-linking to further relevant information located on the Web.
PowerPoint Slide:
A PowerPoint Slide is a single page/overhead on which text and images can be placed. A
number of slides created in the same presentation make up a Slide Show.
Open your PowerPoint Application. You can create a slide show using the wizard (See
exercise notes) or manually.
• To insert a new slide after that, click on Insert (on the menu bar) and then new
slide.
Text Box:
A Text Box is a graphic element that contains text. The only way to place text on a
PowerPoint slide is to first create a text box and then type in your text.
• When you click on this icon the mouse pointer /cursor changes from a white
arrow to a narrow black cross.
• Place this cross on the slide where you want the text box. Click and hold down the
left mouse button, while you drag the box to the size and location you desire.
Then release the mouse button.
• Type your text into this box immediately as the text box disappears if you carry
out any other action before you enter text.
• Place your mouse pointer anywhere on the borders of your text box. Click once.
• You will notice small white boxes (called handles) along the length of the
borders. Click and drag any one of these handles to resize the text box.
• Place your mouse pointer anywhere on the borders of your text box. Click once.
• When your pointer changes to a four-sided arrow you can drag the text box to a
new location.
• Text can be edited in the same way as you edit it in word processing.
• PowerPoint 7 can create hyperlinks from text e.g. a Web address to the location of
that Web site on the Internet.
Hyperlink
• Hyperlink is: A link from an item on a slide or page to another item on another
slide or page i.e. linking from a PowerPoint slide to a Web address through
another application (your Web browser).
• Create a hyperlink by: highlighting the text on the slide then, on the menu bar,
clicking on Insert/Hyperlink
• A dialog box appears with 2 blank boxes. The top one is used for linking to the
Web while the end one allows you to create links within your presentation or
document itself.
• Therefore, click the cursor in the top box. Now type in your Web address or
alternatively open your Web browser at the Web site you want and when you
move back to your PowerPoint presentation the Web address is automatically
placed in the box.
• Click on your slide once. Click on Insert and then Picture, move the pointer to
Clipart and click.
• Choose the image you want and click on the Insert button provided.
• Resize and move your image in the same way as a text box.
• Select 'Save Image as' from the options provided and save to your disk, preferably
as file type *.GIF
• To insert this image to your PowerPoint slide, click on your slide, and then select
Insert\Picture\from File
• Locate the image you just saved and click the insert button provided.
Note: If you are taking any logo from the Web to use in a presentation that will be saved
on your own Web page beware of copyright infringements. It is a good idea to use clipart
from a recognised source or from one of the many Websites for such purposes e.g.
http://www.clipartconnection.com/
Slide Background is the background colour of the slides. It is recommended you use
light backgrounds with dark text for handouts and for publishing your lecture to the Web.
The background can be changed in a number of ways.
Transition of Slides is how you change your slides when running your Slide Show. You
can get your slides to appear on your screen from the left, right, top or fade in/out etc.
When you have all your slides created, if you want to use transitions on them, click on
Slide Show\Slide Transition.
• In the box saying 'No Transition' click on the down arrow and choose the desired
transition. A preview of what it looks like appears in the picture box. Click Apply
to All.
• In the Advance area of this dialog box you will see two options on how to
advance the slides. If you are giving the presentation and want to control the
transition of the slides yourself, then tick the option 'on mouse click'. Every time
you click the mouse a new slide will appear.
• For rolling demonstrations you can set the slides to change themselves after a
specified time by ticking the Automatically box and setting a time.
• Apply to All.
• Objects on your slide can also be set to move, appear or disappear as desired,
using the Slide Show\Custom Animation option.
• When you have created your slide show, click on the object you want animated
e.g. a text box containing bullet points.
• Click on Slide Show\Custom Animation. The following dialog box appears:
• The window in the top left is a list of items with animation effects (this will be
empty to begin with) and the order in which they will appear on your screen. In
the example there are two text boxes with animation, (a) the bullet points in text
box 2 appear first and then (b) the final point in text box 4 appears. Using the
arrows beside this window you can change the order of appearance of the items.
• The lower part of the dialog box consists of 4 tab menus.
• Click on the Effects tab first. Within this menu select the desired animation e.g.
the bullet points appear from centre of screen. Use the preview window to check
the different animations.
• The top right window allows you to preview the animations before you actually
apply them to the slide.
• If the PC you will be using for the presentation has sound facilities, select any
sound you want to match the animation of the item e.g. a "Drive By" sound when
a particular point or image appears.
• The final option in this menu allows you to group your bullet point and sub bullet
points together under the one animation effect (1st level group) or apply the
animation to each sub-point separately (2nd level group). Text can be introduced
"all at once" or "letter by letter", depending on the effect you want.
• Under the timings tab menu, you can set each item (e.g. each bullet point, image
etc) to animate when you click the mouse or to animate automatically after the
specified time you set e.g. after every 2 seconds a new bullet point appears.
Change View modes by clicking on View on the top menu bar and selecting the desired
view.
Alternatively, short cut buttons for each view option are located at the lower left side of
your screen. Leave the mouse pointer hang over each button to see the type of view it
portrays.
1 2 3 4
1. Slide View
Single slide shown. This is the best view as it allows you to edit, add, and delete slides
and immediately see the impact of your changes.
2. Outline View
Allows you to focus on the content of your presentation without being distracted by the
graphic objects. You can see the contents of several slides at once.
3. Sorter View
Allows you to see a full screen of slides at one time. You can move the slides around by
clicking and dragging them to a new location thereby changing the running order of your
presentation.
4. Slide Show
Will show how each slide will look in full-screen mode. Click mouse to move slides
forward. Press ESC key to stop the slide show.
When you have created all your slides and edited them as you require, go back to your
first slide and click Slide show \ View show.
Alternatively click on the run show button on the toolbar at the lower left side of your
screen .
Depending on whether you have set the slides to run automatically or on the click of your
mouse the different slides will appear as you give your presentation.
• Select the 640 by 480 option and the width of graphics as either 1/2 or 3/4 the size
of your Web browser screen. 3/4 width displays the full slide best.. Click the
Next button.
• In the Information option fill in your email address, home page of a Web site if
applicable and additional information about the presentation. This information
will be displayed on an index page as a lead into your presentation on the Web.
Click the Next button.
• Under the Colours and Buttons option, click on Custom Colours. Click on the
'Change Background' tab. Select a light colour from the colours provided. You
can also change the colour of the text but the standard colours assigned should be
fine if you choose a light background. Click the Next button
• Select the style of button you want on your Web presentation - this button is used
to move forward/back on the slides. Choose the option of using the words "next
slide". Click the Next button.
• Your final option is the layout option where you decide where you want the
buttons to appear in conjunction with your slides i.e. below the slide, along side
them etc. Choose the option placing the buttons to the right of your slides. Click
the Next button.
• You now have to decide where to save your Web presentation. This can be on a
server, your PC hard disk or a floppy disk. Click the Next button.
The End