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PROCEDURE: Management Review of IMS
NUMBER: IMS-PP-01

REVISION RECORD
IDENTIFICATION NUMBER: IMS-PP-01
Revision
No.
Revision
Date
Sections Affected Brief Description of Change

















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1. PURPOSE & SCOPE

To review the Integrated Management System for suitability, adequacy, effectiveness
and continual improvement.

2. DEFINITIONS

IMS, Integrated Management System
Top Management; Consists of Plant Manager, Operations Manager and Maintenance
Manager.

3. RESPONSIBILITIES


a. The Plant Manager, Operations Manager and Maintenance Manager are
responsible for conducting the IMS Management review. Top management may
invite any other person to attend the meeting to assist in conducting the review.


4.PROCEDURE

a. Management review of IMS is done once every 6 months.
b. At least two members of the top management must be present to complete the
quorum.
c. The review is based on an input report (after collection and analysis of
performance data) and recorded on a format given at F-PP-01.1
d. A copy of the input report is given to top management at least 3 days prior to
the management review meeting.
e. Top management reviews the performance of IMS and gives necessary decisions
and actions for further improvement of IMS.
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f. The decisions and actions along with responsibility and target date for
completion are also recorded on F-PP-01.1
g. Top management ensures that its decisions and actions reflect the provision of
resources, the corrective and preventive actions that ought to be taken and the
actions needed for the continual improvement of the IMS system.
h. Minutes of meeting (F-PP-01.1) are kept as a record of management review.
i. The management review includes the following items:
Follow-up actions from previous reviews.
Review IMS Policy
Review of extent to which IMS Objectives and Targets have been achieved.
Results of IMS Audits. Discuss trends and weak areas.
Performance of QMS processes, outputs and operations.
Performance of OHS and EMS (Accident, incidents, spills, releases, near miss, hazards
reported and how actioned). Include both active and reactive measures of performance)
Compliance to QMS regulatory requirements
Compliance to OHS regulatory requirements
Compliance to EMS regulatory requirements
Customer complaints
Customer Feedback
Concerns and complaints from external interested parties.
Result of participation and consultation
Status of incident investigation, corrective and preventive actions.
Any other issues relating to improvement and integrity of IMS system.
Any changes/ addition to activities/ processes or products that could affect IMS
Management System including developments in legal and other requirements related to
HSE hazards and risks.
Resource needs.
Any changes in laws, circumstances, processes that could impact upon IMS.
Recommendations for continual improvements.

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5. RECORD KEEPING

Record Number Record Name Maintained by
F-PP-01.1 Management review inputs, outputs
and decisions.
EHS Officer