1.

1. Manage Word Documents

Ctrl+n Create new document
Ctrl+o Open document
Ctrl+w Close document
Ctrl+s Save document
F12 Save document as
Ctrl+p Print document/ print preview
Ctrl+F6 Switch between multiple Word documents
lt! then "! r Open #ecent $"ile! recent%
& up
2. Navigate within Documents
rrow 'e"t/rrow #i(ht )ump one character to the le"t / to the ri(ht
Ctrl+rrow
'e"t/Ctrl+rrow #i(ht
)ump one word to the le"t / to the ri(ht
*nd/+ome )ump to the end o" a line / be(innin( o" a line
rrow ,own/rrow -p )ump one line down / one line down
Ctrl+rrow ,own/
Ctrl+rrow -p
)ump one para(raph down / one para(raph up
Pa(e ,own/Pa(e -p )ump one screen down/ one screen up
lt+Ctrl+Pa(e ,own/
lt+Ctrl+Pa(e -p
)ump to top / to bottom o" visible window
Ctrl+*nd/Ctrl++ome )ump to end / to be(innin( o" document
F6
C.cle throu(h #ibbon/open panes/Status /ar/document
window
Ctrl+( or "0
1o to a pa(e! boo2mar2! "ootnote! table! comment! (raphic!
or other location
lt+Ctrl+3
1o bac2 to previousl. edited location in document $up to 4
places%
Shi"t+F0
1o to a the last chan(e or revision. lso wor2s a"ter openin(
document.
Ctrl+Shi"t+F0 Set! (o to and edit boo2mar2s
lt+Ctrl++ome
Set /rowse Options. Press the arrow 2e.s to select an
option! and then press enter to browse throu(h a document
b. usin( the selected option
Ctrl+Pa(e ,own/Ctrl+Pa(e
-p
5ove to ne6t / move to previous browser ob7ect as set in
/rowse Options
Dialog boxes
8ab C.cle "orward throu(h all options and elements
Shi"t+8ab C.cle bac2wards throu(h all options and elements
Ctrl+8ab C.cle "orward throu(h available pa(es
Ctrl+Shi"t+8ab C.cle bac2wards throu(h available pa(es
lt+underlined letter Selects the option indicated b. the letter
& up
3. Select Text
Shi"t+rrow #i(ht/ Shi"t+rrow 'e"t
*6tend selection one character to the ri(ht / to
the le"t
Ctrl+Shi"t+rrow #i(ht/
Ctrl+Shi"t+rrow 'e"t
*6tend selection one word to the ri(ht / to the
le"t
Shi"t+*nd/Shi"t++ome
*6tend selection to the end / to be(innin( o" a
line
Shi"t+rrow ,own/ Shi"t+rrow -p *6tend selection one line down / one line up
Shi"t+Pa(e ,own/ Shi"t+Pa(e -p
*6tend selection one screen down / one screen
up
Ctrl+Shi"t+*nd/ Ctrl+Shi"t++ome
*6tend selection to end / to be(innin( o"
document
lt+Ctrl+Shi"t+Pa(e ,own/
lt+Ctrl+Shi"t+Pa(e -p
*6tend selection to end / to be(innin( o" visible
window
Ctrl+a *6tend selection to entire document
rrow 9e.s
Cancel selection and return to be(innin( / to
end o" selection
F:
8urn *6tend 5ode on; *6tend selection without
pressin( shi"t
rrow 2e.s ! Pa(e up/Pa(e down *6tend selection in *6tended 5ode;
F:
*6tend selection "urther b. word! para(raph!
document in *6tended 5ode
Shi"t+F:
#educe the si3e o" a selection in *6tended
5ode
Ctrl+Shi"t+":! and arrow 2e.s
Select a vertical bloc2 o" te6t in *6tended
5ode
*sc 8urn e6tend mode o""
F:
*6tend a selection to a speci"ic location in a
document
& up
4. ndo! "o#$ and %aste
Ctrl+3 -ndo the last action
Ctrl+. #edo the last action
Ctrl+c Cop. selected te6t or ob7ect
Ctrl+6 Cut selected te6t or ob7ect
Ctrl+v Paste selected te6t or ob7ect
Ctrl+Shi"t+c Cop. te6t "ormat
Ctrl+Shi"t+v Paste te6t "ormat
Ctrl+lt+v Paste special
Ctrl+v! then Ctrl! then 2Paste and 2eep Source Formattin(
Ctrl+v! then Ctrl! then t Paste and 2eep 8e6t onl.
Ctrl+F< Cut to the Spi2e $separate clipboard%
Ctrl+Shi"t+F< Paste "rom the Spi2e
F< Paste uto8e6t $ a"ter start t.pin(%
lt+Shi"t+r Cop. the header or "ooter "rom previous section o" the document
& up
&. 'dit Documents
(nsert S#ecial "haracters
lt+Ctrl+c =nsert cop.ri(ht s.mbol
lt+Ctrl+r =nsert re(istered trademar2 s.mbol
lt+Ctrl+t =nsert trademar2 s.mbol
lt+Ctrl+. $Period% =nsert hori3ontal ellipsis $>%
lt+Ctrl+? =nsert em dash
lt+Ctrl+@+A =nsert en dash
lt! then n!u =nsert S.mbol $insert menu%
B or Ctrl+26C =nsert sin(le openin( Duotation mar2
Ctrl+26 B =nsert sin(le closin( Duotation mar2
8.pe character code and press lt+6 =nsert -nicode character! e.(. 2Eac
Select character and press alt+6 8rans"orm character to -nicode
lt+character code on numeric 2e.board=nsert FS= character
(nsert )rea*s
*nter =nsert para(raph brea2
Shi"t+*nter =nsert line brea2 without brea2in( para(raph
Ctrl+*nter =nsert pa(e brea2
Ctrl+Shi"t+*nter =nsert column brea2 $brea2 table%
Ctrl+Shi"t+Space =nsert nonbrea2in( space
Ctrl+Shi"t+? $+.phen% =nsert nonbrea2in( h.phen
Ctrl+? =nsert optional h.phen
(nsert Text 'lements
lt+Ctrl+" =nsert a "ootnote
lt+Ctrl+d =nsert an endnote
Ctrl+2 =nsert a h.perlin2
lt+Shi"t+i
=nsert Citation
5ar2
lt+Shi"t+6=nsert =nde6 5ar2
Move and Delete Text
F2! then move to position and press *nter 5ove selected te6t to di""erent position
Shi"t+F2! then move to position and press
*nter
Cop. selected te6t to di""erent position
,elete//ac2space
,elete one character to the ri(ht / to the le"t $or
delete selection%
Ctrl+,elete/Ctrl+/ac2space ,elete one word to the ri(ht / to the le"t
,elete
,elete one character to the ri(ht or delete
selection
Ctrl+Shi"t+G/Ctrl+Shi"t+H ,ecrease / =ncrease "ont si3e one value
& up
+. ,ormats
,ormat Text
Ctrl+d or Ctrl+Shi"t+2 Open the Font dialo( bo6
Ctrl+Shi"t+G/Ctrl+Shi"t+H ,ecrease / =ncrease "ont si3e one value
Ctrl+@/Ctrl+A ,ecrease / =ncrease "ont si3e one point
Ctrl+b ppl./remove bold
Ctrl+i ppl./remove italic
Ctrl+u ppl./remove underline
Ctrl+I ppl./remove subscript
Ctrl+Shi"t+I ppl./remove superscript
Ctrl+Shi"t+C Cop. "ormattin(
Ctrl+Shi"t+J Paste "ormattin(
Ctrl+Shi"t+d ppl./remove double?underline
Ctrl+Shi"t+w ppl./remove words underline $onl. words! no spaces%
Ctrl+Shi"t+h ppl./remove hidden "ormattin(
Ctrl+Shi"t+a ppl./remove all capitals
Ctrl+Shi"t+2 ppl./remove small capitals
Shi"t+F<
Chan(e between all upper?! "irst letter upper? and all lower?
case
Ctrl+d! then lt+2 and
enter
ppl. stri2e?throu(h "ormattin( $"ont dialo(%
Ctrl+Shi"t+D Chan(e the selection to the S.mbol "ont
Shi"t+F1 #eveal Formattin( $show all "ormats o" selection%
Ctrl+lt++ ppl./remove +i(hli(ht 8e6t Feature
,ormat %aragra#hs
Ctrl+r #i(ht?ali(n para(raph
Ctrl+l 'e"t?ali(n para(raph
Ctrl+e Center?ali(n para(raph
Ctrl+7 )usti".?ali(n para(raph
Ctrl+m/Ctrl+Shi"t+m=ndent para(raph "rom the le"t and increase / decrease indent
Ctrl+8 =ncrease han(in( indent
Ctrl+Shi"t+8 ,ecrease han(in( indent
Ctrl+1 Set line?spacin( to sin(le?space
Ctrl+2 Set line?spacin( to double?space
Ctrl+0 Set line?spacin( to 1.0
Ctrl+E $3ero% dd or remove one line space precedin( a para(raph
St$les
lt+Ctrl+Shi"t+s Open or close St.les tas2 pane
lt+Ctrl+1 ppl. +eadin( 1 st.le
lt+Ctrl+2 ppl. +eadin( 2 st.le
lt+Ctrl+< ppl. +eadin( < st.le
lt+Shi"t+rrow #i(ht/
lt+Shi"t+rrow 'e"t
Promote / demote +eadin(s
Ctrl+Space #emove all manual st.les
Ctrl+Shi"t+n ppl. Formal st.le
Ctrl+Shi"t+s
Open ppl. St.les tas2 pane $will not close with
pressin( it a second time%
lt+Ctrl+2 Start uto Format
& up
-. Search and .e#lace
Ctrl+h Open traditional "ind and replace window
Ctrl+h! then lt+d Open traditional "ind window
lt+Ctrl+.! or Shi"t+F4 #epeat last "ind a"ter closin( "ind window
Ctrl+8ab )ump between "ind menu and document
lt+Space! rrow 2e.s and
*nter
5ove "ind menu window
*sc Close traditional search window i" active
Ctrl+" Open $new% search menu in navi(ation tas2 pane
alt! then w!2 Open and close Favi(ation pane $Jiew! Favi(ation%
& up
/. Manage Word 0iew
Switch 0iews
lt+Ctrl+p Switch to Print 'a.out view
lt+Ctrl+o Switch to Outline view
lt+Ctrl+n Switch to ,ra"t view $used to be normal view%
Ctrl+scroll mouse Koom in and 3oom out
alt then w! D Open Koom 5enu $no native shortcut e6ists "or 3oom in/ 3oom out%
lt+Ctrl+s Split the document window
.ibbons
Ctrl+F1 Show or hide the ribbon
"1E or alt Select item in #ibbon
*sc 'eave #ibbon or Submenu
rrow 'e"t/rrow
#i(ht
5ove le"t or ri(ht between main #ibbon 5enus i" active
rrow 9e.s
5ove le"t/ri(ht/up/down between #ibbon 5enus and Sub?
5enus
space or enter When in ribbon Open or activate selected item
Navigation %ane
lt! then w!2 Open and close Favi(ation pane $Jiew! Favi(ation%
F6/Shi"t+F6
With Favi(ation Pane open; Switch "orward / bac2wards between $1%
Favi(ation Pane! $2% /ottom 8as2bar! $<% #ibbon! and $4% ,ocument
8ab/Shi"t+8ab =n Favi(ation Pane; 5ove throu(h Favi(ation Pane options
& up
1. Tables
Navigate in Tables
rrow ,own/rrow -p )ump one row down / one row up
8ab/Shi"t+8ab )ump to $and select% ne6t / previous table cell
lt++ome/lt+*nd )ump to "irst column/ 7ump to last column
lt+Pa(e -p/lt+Pa(e ,own )ump to "irst row / 7ump to last row
Ctrl+rrow 'e"t/Ctrl+rrow #i(ht One cell to the le"t / to the ri(ht
Select Table "ontents
Shi"t+*nd Select current table cell
end! then shi"t++ome Select content o" current table cell
Press and hold shi"t and press arrow 2e.s
repeatedl.
*6tend selection to ad7acent cells
Ctrl+Shi"t+":! then press *6tend selection or bloc2
lt+0 on numeric 2e.pad $with num'oc2 o""% Select an entire table
'dit Tables
lt+Shi"t+rrow -p/lt+Shi"t+rrow ,own 5ove current row up or down
=n "irst column! press shi"t+end Select rowL
=n "irst row press alt+Shi"t+Pa(e ,own Select column
Shi"t+,el ,elete rowsL with rows selected
Shi"t+,el ,elete columns with columns selected
lt! 7! l! d! r ,elete row at cursor
lt! 7! l! d! c ,elete column at cursor
lt! 7! l! a =nsert row above cursor
lt! 7! l! e =nsert row below cursor
lt! 7! l! l =nsert column to the le"t o" cursor
lt! 7! l! r =nsert column to the ri(ht o" cursor
Ctrl+8ab =nsert tab character
tab in last table cell dd row at the end
L5a2e sure selection e6tends past the last column which is number o" columns +1. Word
shows the selection e6tended ne6t to the last column.
& up
12. 3utline 0iew
Ctrl+Shi"t+o Switch to Outline Jiew
8ab/Shi"t+8ab
Promote / ,emote a para(raph $or lt+Shi"t+rrow
'e"t/rrow #i(ht%
lt+Shi"t+rrow -p/
lt+Shi"t+rrow ,own
5ove selected para(raphs up / down
Ctrl+Shi"t+n ,emote to bod. te6t $set st.le to normal%
lt+Shi"t++ / lt+Shi"t+? *6pand / Collapse te6t under a headin(
lt+Shi"t+a *6pand or collapse all te6t or headin(s
/ 2e. on the numeric 2e.pad +ide or displa. character "ormattin(
lt+Shi"t+l Show the "irst line o" bod. te6t or all bod. te6t
lt+Shi"t+1 Show all headin(s with the +eadin( 1 st.le
lt+Shi"t+n Show all headin(s up to +eadin( n
Ctrl+8ab =nsert a tab character
& up
11. .eview Documents
FM Choose the Spellin( command $#eview tab%.
lt+Ctrl+m =nsert a comment
Ctrl+Shi"t+e 8urn chan(e trac2in( on or o""
lt+Shi"t+c Close the #eviewin( Pane i" it is open.
Ctrl+Shi"t+L,ispla. nonprintin( characters.
lt+F1E ,ispla. the Selection and Jisibilit. tas2 pane.
Ctrl+Shi"t+(Open the Word Count dialo( bo6.
& up
12. %rint Documents
Ctrl+p Print a document $print preview%
*sc Close print preview
rrow 2e.s! Pa(e up /Pa(e ,own
5ove around the preview pa(es $with "ocus on
preview pa(eL%
Ctrl++ome/Ctrl+*nd
5ove to "irst pa(e / last pa(e $with "ocus on preview
pa(e%
L*6cept tabbin(! there seems to be no shortcut to 7ump to preview pa(e. Clic2in( on it
with the mouse is an option
& up
13. ,ields
lt+Shi"t+d =nsert current date $insert ,8* "ield%
lt+Shi"t+p =nsert pa(e number $insert P1* "ield%
lt+Shi"t+t =nsert time $insert 8=5* "ield%
lt+Ctrl+l =nsert '=S8F-5 "ield
Ctrl+FN =nsert an empt. "ield
Ctrl+Shi"t+l =nsert a '=S8F-5 "ield
Shi"t+FN Show or hide "ield code/result o" selected "ield
lt+FN Show or hide "ield codes/results o" all "ields in document
FN -pdate selected "ieldsL
lt+Shi"t+FN
#un 1O8O/-88OF or 5C#O/-88OF "rom the "ield that
displa.s the "ield results
F11/Shi"t+F11 1o to the ne6t "ield/ previous "ield
Ctrl+Shi"t+FM
-pdate lin2ed in"ormation in a 5icroso"t Word source
document
Ctrl+Shi"t+FN -nlin2 a "ield
Ctrl+F11/Ctrl+Shi"t+F11 'oc2 a "ield / -nloc2 a "ield
Lto update all "ields! select the complete document with ctrl+a! then update "ields b.
pressin( "N%
& up
14. Mail Merge
lt+Shi"t+2 Preview a mail mer(e
lt+Shi"t+n 5er(e a document
lt+Shi"t+mPrint the mer(ed document
lt+Shi"t+e *dit a mail?mer(e data document
lt+Shi"t+" =nsert a mer(e "ield
lt+Shi"t+2 Preview a mail mer(e
lt+Shi"t+n 5er(e a document
lt+Shi"t+mPrint the mer(ed document
lt+Shi"t+e *dit a mail?mer(e data document
lt+Shi"t+" =nsert a mer(e "ield
& up
1&. The .est
F1 1et +elp or visit 5icroso"t O""ice.com
lt+SpaceOpen the window menu
lt+F4 *6it Word
Shi"t+F1E ,ispla. a shortcut menu $Simulate ri(ht mouse button%
lt+F< Create new /uildin( bloc2 with selected te6ts