Republic of the Philippines

Supreme Court
Manila
EN BANC
A.M. No. 02-8-13-SC
2004 Rules on Notarial
Practice
RESOLU!ON
Acting on the compliance dated 05
Jul !00" and on the proposed
Rules on Notarial Practice of !00"
submitted b the Sub#Committee
for the Stud$ %rafting and
&ormulation of the Rules
'o(erning the Appointment of
Notaries Public and the
Performance and E)ercise of *heir
+fficial &unctions$ of the
Committees on Re(ision of the
Rules of Court and on ,egal
Education and Bar Matters$ the
Court Resol(ed to APPR+-E the
proposed Rules on Notarial
Practice of !00"$ .ith
modifications$
thus/chanrobles(irtualla.librar
2004 RULES ON NOAR!AL
PRAC!CE
RULE I
IMPLEMENTATION
SEC*0+N 12 *itle2 # *hese Rules
shall be 3no.n as the !00" Rules
on Notarial Practice2
SEC2 !2 Purposes2 # *hese Rules
shall be applied and construed to
ad(ance the follo.ing
purposes/chanrobles(irtualla.libra
r
4a5 to promote$ ser(e$ and
protect public interest6 chan
robles (irtual la. librar
4b5 to simplif$ clarif$ and
moderni7e the rules
go(erning notaries public6
and
4c5 to foster ethical conduct
among notaries public2 chan
robles (irtual la. librar
SEC2 82 0nterpretation2 # 9nless
the conte)t of these Rules
other.ise indicates$ .ords in the
singular include the plural$ and
.ords in the plural include the
singular2
RULE II
DEFINITIONS
SEC*0+N 12 Ac3no.ledgment2 #
:Ac3no.ledgment; refers to an act
in .hich an indi(idual on a single
occasion/chanrobles(irtualla.libra
r
4a5 appears in person before
the notar public and
presents an integrall
complete instrument or
document6
chan robles (irtual la. librar
4b5 is attested to be
personall 3no.n to the
notar public or identified b
the notar public through
competent e(idence of
identit as defined b these
Rules6 and #
chan robles (irtual la. librar
4c5 represents to the notar
public that the signature on
the instrument or document
.as (oluntaril affi)ed b
him for the purposes stated
in the instrument or
document$ declares that he
has e)ecuted the instrument
or document as his free and
(oluntar act and deed$ and$
if he acts in a particular
representati(e capacit$ that
he has the authorit to sign
in that capacit2
SEC2 !2 Affirmation or +ath2 # *he
term :Affirmation; or :+ath; refers
to an act in .hich an indi(idual on
a single occasion/ chan robles (irtual
la. librar
4a5 appears in person before
the notar public6 chan robles
(irtual la. librar
4b5 is personall 3no.n to
the notar public or
identified b the notar
public through competent
e(idence of identit as
defined b these Rules6 and
chan robles (irtual la. librar
4c5 a(o.s under penalt of
la. to the .hole truth of the
contents of the instrument
or document2
SEC2 82 Commission2 #
:Commission; refers to the grant
of authorit to perform notarial
acts and to the .ritten e(idence of
the authorit2
SEC2 "2 Cop Certification2 # :Cop
Certification; refers to a notarial
act in .hich a notar
public/chanrobles(irtualla.librar
4a5 is presented .ith an
instrument or document
that is neither a (ital record$
a public record$ nor publicl
recordable6
4b5 copies or super(ises the
coping of the instrument or
document6
4c5 compares the instrument
or document .ith the cop6
and
4d5 determines that the
cop is accurate and
complete2
SEC2 52 Notarial Register2 #
:Notarial Register; refers to a
permanentl bound boo3 .ith
numbered pages containing a
chronological record of notarial
acts performed b a notar public2
chan robles (irtual la. librar
SEC2 <2 Jurat2 # :Jurat; refers to
an act in .hich an indi(idual on a
single
occasion/chanrobles(irtualla.libra
r
4a5 appears in person before
the notar public and
presents an instrument or
document6
4b5 is personall 3no.n to
the notar public or
identified b the notar
public through competent
e(idence of identit as
defined b these Rules6 chan
robles (irtual la. librar
4c5 signs the instrument or
document in the presence of
the notar6 and
4d5 ta3es an oath or
affirmation before the
notar public as to such
instrument or document2
SEC2 =2 Notarial Act and
Notari7ation2 # :Notarial Act; and
:Notari7ation; refer to an act that
a notar public is empo.ered to
perform under these Rules2
SEC2 >2 Notarial Certificate2 #
:Notarial Certificate; refers to the
part of$ or attachment to$ a
notari7ed instrument or document
that is completed b the notar
public$ bears the notar?s
signature and seal$ and states the
facts attested to b the notar
public in a particular notari7ation
as pro(ided for b these Rules2
chan robles (irtual la. librar
SEC2 @2 Notar Public and Notar2
# :Notar Public; and :Notar;
refer to an person commissioned
to perform official acts under
these Rules2crala.
SEC2 102 Principal2 # :Principal;
refers to a person appearing
before the notar public .hose act
is the subAect of notari7ation2 chan
robles (irtual la. librar
SEC2 112 Regular Place of Bor3 or
Business2 # *he term :regular
place of .or3 or business; refers
to a stationar office in the cit or
pro(ince .herein the notar public
renders legal and notarial
ser(ices2 chan robles (irtual la. librar
SEC2 1!2 Competent E(idence of
0dentit2 # *he phrase :competent
e(idence of identit; refers to the
identification of an indi(idual
based
on/chanrobles(irtualla.librar
4a5 at least one current
identification document
issued b an official agenc
bearing the photograph and
signature of the indi(idual6
or chan robles (irtual la. librar
4b5 the oath or affirmation
of one credible .itness not
pri( to the instrument$
document or transaction
.ho is personall 3no.n to
the notar public and .ho
personall 3no.s the
indi(idual$ or of t.o credible
.itnesses neither of .hom
is pri( to the instrument$
document or transaction
.ho each personall 3no.s
the indi(idual and sho.s to
the notar public
documentar identification2
SEC2 182 +fficial Seal or Seal2 #
:+fficial seal; or :Seal; refers to a
de(ice for affi)ing a mar3$ image
or impression on all papers
officiall signed b the notar
public conforming the reCuisites
prescribed b these Rules2
SEC2 1"2 Signature Bitnessing2 #
*he term :signature .itnessing;
refers to a notarial act in .hich an
indi(idual on a single occasion/
chan robles (irtual la. librar
4a5 appears in person before
the notar public and
presents an instrument or
document6
4b5 is personall 3no.n to
the notar public or
identified b the notar
public through competent
e(idence of identit as
defined b these Rules6 and
chan robles (irtual la. librar
4c5 signs the instrument or
document in the presence of
the notar public2
SEC2 152 Court2 # :Court; refers to
the Supreme Court of the
Philippines2
SEC2 1<2 Petitioner2 # :Petitioner;
refers to a person .ho applies for
a notarial commission2crala.
SEC2 1=2 +ffice of the Court
Administrator2 # :+ffice of the
Court Administrator; refers to the
+ffice of the Court Administrator
of the Supreme Court2crala.
SEC2 1>2 E)ecuti(e Judge2 #
:E)ecuti(e Judge; refers to the
E)ecuti(e Judge of the Regional
*rial Court of a cit or pro(ince
.ho issues a notarial
commission2crala.
SEC2 1@2 -endor2 # :-endor; under
these Rules refers to a seller of a
notarial seal and shall include a
.holesaler or retailer2 chan robles
(irtual la. librar
SEC2 !02 Manufacturer2 #
:Manufacturer; under these Rules
refers to one .ho produces a
notarial seal and shall include an
engra(er and seal ma3er2 chan robles
(irtual la. librar
RULE III
COMMISSIONING OF NOTARY
PUBLIC
SEC*0+N 12 Dualifications2 # A
notarial commission ma be
issued b an E)ecuti(e Judge to
an Cualified person .ho submits
a petition in accordance .ith
these Rules2 chan robles (irtual la.
librar
*o be eligible for commissioning
as notar public$ the
petitioner/chanrobles(irtualla.libr
ar
415 must be a citi7en of the
Philippines6 chan robles (irtual
la. librar
4!5 must be o(er t.ent#
one 4!15 ears of age6 chan
robles (irtual la. librar
485 must be a resident in
the Philippines for at least
one 415 ear and maintains
a regular place of .or3 or
business in the cit or
pro(ince .here the
commission is to be issued6
chan robles (irtual la. librar
4"5 must be a member of
the Philippine Bar in good
standing .ith clearances
from the +ffice of the Bar
Confidant of the Supreme
Court and the 0ntegrated
Bar of the Philippines6 and
455 must not ha(e been
con(icted in the first
instance of an crime
in(ol(ing moral turpitude2
SEC2 !2 &orm of the Petition and
Supporting %ocuments2 # E(er
petition for a notarial commission
shall be in .riting$ (erified$ and
shall include the
follo.ing/chanrobles(irtualla.libra
r
4a5 a statement containing
the petitioner?s personal
Cualifications$ including the
petitioner?s date of birth$
residence$ telephone
number$ professional ta)
receipt$ roll of attorne?s
number and 0BP
membership number6
4b5 certification of good
moral character of the
petitioner b at least t.o 4!5
e)ecuti(e officers of the
local chapter of the
0ntegrated Bar of the
Philippines .here he is
appling for commission6
4c5 proof of pament for the
filing of the petition as
reCuired b these Rules6
and
4d5 three 485 passport#si7e
color photographs .ith light
bac3ground ta3en .ithin
thirt 4805 das of the
application2 *he photograph
should not be retouched2
*he petitioner shall sign his
name at the bottom part of
the photographs2
SEC2 82 Application &ee2 # E(er
petitioner for a notarial
commission shall pa the
application fee as prescribed in
the Rules of Court2 chan robles (irtual
la. librar
SEC2 "2 Summar Eearing on the
Petition2 # *he E)ecuti(e Judge
shall conduct a summar hearing
on the petition and shall grant the
same
if/chanrobles(irtualla.librar
4a5 the petition is sufficient
in form and substance6
4b5 the petitioner pro(es the
allegations contained in the
petition6 and
4c5 the petitioner establishes
to the satisfaction of the
E)ecuti(e Judge that he has
read and full understood
these Rules2
*he E)ecuti(e Judge shall
forth.ith issue a commission and
a Certificate of Authori7ation to
Purchase a Notarial Seal in fa(or
of the petitioner2 chan robles (irtual la.
librar
SEC2 52 Notice of Summar
Eearing2 #
4a5 *he notice of summar
hearing shall be published in
a ne.spaper of general
circulation in the cit or
pro(ince .here the hearing
shall be conducted and
posted in a conspicuous
place in the offices of the
E)ecuti(e Judge and of the
Cler3 of Court2 *he cost of
the publication shall be
borne b the petitioner2 *he
notice ma include more
than one petitioner2
4b5 *he notice shall be
substantiall in the follo.ing
form/chanrobles(irtualla.lib
rar
NO!CE O"
#EAR!N$
Notice is %ere&'
(i)en t%at a
su**ar' %earin(
on t%e +etition ,or
notarial co**ission
o, -na*e o,
+etitioner. s%all &e
%el/ on -/ate. at
-+lace. at -ti*e..
An' +erson 0%o %as
an' cause or reason
to o&1ect to t%e
(rant o, t%e +etition
*a' ,ile a )eri,ie/
0ritten o++osition
t%ereto2 recei)e/ &'
t%e un/ersi(ne/
&e,ore t%e /ate o,
t%e su**ar'
%earin(.c%anro&les
)irtual la0 li&rar'
chan robles (irtual la. librar
3333333333333333
33333
E4ecuti)e 5u/(e
SEC2 <2 +pposition to Petition2 #
An person .ho has an cause or
reason to obAect to the grant of
the petition ma file a (erified
.ritten opposition thereto2 *he
opposition must be recei(ed b
the E)ecuti(e Judge before the
date of the summar hearing2 chan
robles (irtual la. librar
SEC2 =2 &orm of Notarial
Commission2 # *he commissioning
of a notar public shall be in a
formal order signed b the
E)ecuti(e Judge substantiall in
the follo.ing
form/chanrobles(irtualla.librar
REPU6L!C O" #E
P#!L!PP!NES
RE$!ONAL R!AL COUR
O" 33333333333333
%is is to certi,' t%at
-na*e o, notar' +u&lic.
o, -re(ular +lace o, 0or7
or &usiness. in -cit' or
+ro)ince. 0as on t%is
-/ate. /a' o, -*ont%.
t0o t%ousan/ an/ -'ear.
co**issione/ &' t%e
un/ersi(ne/ as a notar'
+u&lic2 0it%in an/ ,or t%e
sai/ 1uris/iction2 ,or a
ter* en/in( t%e t%irt'-
,irst /a' o, 8ece*&er
-'ear. chan robles (irtual la.
librar
33333333333333333333
3333
E4ecuti)e 5u/(e
SEC2 >2 Period +f -alidit of
Certificate of Authori7ation to
Purchase a Notarial Seal2 # *he
Certificate of Authori7ation to
Purchase a Notarial Seal shall be
(alid for a period of three 485
months from date of issue$ unless
e)tended b the E)ecuti(e Judge2
A mar3$ image or impression of
the seal that ma be purchased b
the notar public pursuant to the
Certificate shall be presented to
the E)ecuti(e Judge for appro(al
prior to use2crala.
SEC2 @2 &orm of Certificate of
Authori7ation to Purchase a
Notarial Seal2 # *he Certificate of
Authori7ation to Purchase a
Notarial Seal shall substantiall be
in the follo.ing
form/chanrobles(irtualla.librar
REPU6L!C O" #E
P#!L!PP!NES
RE$!ONAL R!AL COUR
O"3333333333333 chan
robles (irtual la. librar
CER!"!CAE O"
AU#OR!9A!ON
O PURC#ASE A
NOAR!AL SEAL chan robles
(irtual la. librar
%is is to aut%ori:e
-na*e o, notar' +u&lic.
o, -cit' or +ro)ince. 0%o
0as co**issione/ &' t%e
un/ersi(ne/ as a notar'
+u&lic2 0it%in an/ ,or t%e
sai/ 1uris/iction2 ,or a
ter* en/in(2 t%e t%irt'-
,irst o, 8ece*&er -'ear.
to +urc%ase a notarial
seal.c%anro&les )irtual
la0 li&rar' chan robles (irtual
la. librar
!ssue/ t%is -/a'. o,
-*ont%. -'ear..
33333333333333333333
3333
E4ecuti)e 5u/(e
SEC2 102 +fficial Seal of Notar
Public2 # E(er person
commissioned as notar public
shall ha(e onl one official seal of
office in accordance .ith these
Rules2
SEC2 112 Jurisdiction and *erm2 #
A person commissioned as notar
public ma perform notarial acts
in an place .ithin the territorial
Aurisdiction of the commissioning
court for a period of t.o 4!5 ears
commencing the first da of
Januar of the ear in .hich the
commissioning is made$ unless
earlier re(o3ed or the notar
public has resigned under these
Rules and the Rules of Court2 chan
robles (irtual la. librar
SEC2 1!2 Register of Notaries
Public2 # *he E)ecuti(e Judge shall
3eep and maintain a Register of
Notaries Public in his Aurisdiction
.hich shall contain$ among
others$ the dates of issuance or
re(ocation or suspension of
notarial commissions$ and the
resignation or death of notaries
public2 *he E)ecuti(e Judge shall
furnish the +ffice of the Court
Administrator information and
data recorded in the register of
notaries public2 *he +ffice of the
Court Administrator shall 3eep a
permanent$ complete and updated
database of such records2 chan
robles (irtual la. librar
SEC2 182 Rene.al of Commission2
# A notar public ma file a
.ritten application .ith the
E)ecuti(e Judge for the rene.al of
his commission .ithin fort#fi(e
4"55 das before the e)piration
thereof2 A mar3$ image or
impression of the seal of the
notar public shall be attached to
the application2crala.
&ailure to file said application .ill
result in the deletion of the name
of the notar public in the register
of notaries public2crala.
*he notar public thus remo(ed
from the Register of Notaries
Public ma onl be reinstated
therein after he is issued a ne.
commission in accordance .ith
these Rules2 chan robles (irtual la.
librar
SEC2 1"2 Action on Application for
Rene.al of Commission2 # *he
E)ecuti(e Judge shall$ upon
pament of the application fee
mentioned in Section 8 abo(e of
this Rule$ act on an application for
the rene.al of a commission
.ithin thirt 4805 das from
receipt thereof2 0f the application
is denied$ the E)ecuti(e Judge
shall state the reasons
therefor2crala.
RULE IV
POWERS AND LIMITATIONS
OF NOTARIES PUBLIC
SEC*0+N 12 Po.ers2 # 4a5 A notar
public is empo.ered to perform
the follo.ing notarial
acts/chanrobles(irtualla.librar
415 ac3no.ledgments6
4!5 oaths and affirmations6
485 Aurats6 chan robles (irtual la.
librar
4"5 signature .itnessings6
455 cop certifications6 and
4<5 an other act authori7ed
b these Rules2
4b5 A notar public is authori7ed
to certif the affi)ing of a
signature b thumb or other mar3
on an instrument or document
presented for notari7ation
if/chanrobles(irtualla.librar
415 the thumb or other mar3
is affi)ed in the presence of
the notar public and of t.o
4!5 disinterested and
unaffected .itnesses to the
instrument or document6
4!5 both .itnesses sign their
o.n names in addition to
the thumb or other mar36
485 the notar public .rites
belo. the thumb or other
mar3/ F*humb or +ther
Mar3 affi)ed b 4name of
signator b mar35 in the
presence of 4names and
addresses of .itnesses5 and
undersigned notar publicF6
and chan robles (irtual la. librar
4"5 the notar public
notari7es the signature b
thumb or other mar3
through an
ac3no.ledgment$ Aurat$ or
signature .itnessing2
4c5 A notar public is authori7ed to
sign on behalf of a person .ho is
phsicall unable to sign or ma3e
a mar3 on an instrument or
document
if/chanrobles(irtualla.librar
415 the notar public is
directed b the person
unable to sign or ma3e a
mar3 to sign on his behalf6
4!5 the signature of the
notar public is affi)ed in
the presence of t.o
disinterested and unaffected
.itnesses to the instrument
or document6
485 both .itnesses sign their
o.n names 6
4"5 the notar public .rites
belo. his signature/
:Signature affi)ed b notar
in presence of 4names and
addresses of person and t.o
G!H .itnesses5;6 and
455 the notar public
notari7es his signature b
ac3no.ledgment or Aurat2
SEC2 !2 Prohibitions2 # 4a5 A
notar public shall not perform a
notarial act outside his regular
place of .or3 or business6
pro(ided$ ho.e(er$ that on certain
e)ceptional occasions or
situations$ a notarial act ma be
performed at the reCuest of the
parties in the follo.ing sites
located .ithin his territorial
Aurisdiction/ chan robles (irtual la. librar
415 public offices$
con(ention halls$ and similar
places .here oaths of office
ma be administered6
4!5 public function areas in
hotels and similar places for
the signing of instruments
or documents reCuiring
notari7ation6
485 hospitals and other
medical institutions .here a
part to an instrument or
document is confined for
treatment6 and
4"5 an place .here a part
to an instrument or
document reCuiring
notari7ation is under
detention2
4b5 A person shall not perform a
notarial act if the person in(ol(ed
as signator to the instrument or
document #
415 is not in the notar?s
presence personall at the
time of the notari7ation6 and
4!5 is not personall 3no.n
to the notar public or
other.ise identified b the
notar public through
competent e(idence of
identit as defined b these
Rules2 chan robles (irtual la.
librar
SEC2 82 %isCualifications2 # A
notar public is disCualified from
performing a notarial act if
he/chanrobles(irtualla.librar
4a5 is a part to the
instrument or document
that is to be notari7ed6 chan
robles (irtual la. librar
4b5 .ill recei(e$ as a direct
or indirect result$ an
commission$ fee$ ad(antage$
right$ title$ interest$ cash$
propert$ or other
consideration$ e)cept as
pro(ided b these Rules and
b la.6 or
4c5 is a spouse$ common#la.
partner$ ancestor$
descendant$ or relati(e b
affinit or consanguinit of
the principal .ithin the
fourth ci(il degree2 chan robles
(irtual la. librar
SEC2 "2 Refusal to Notari7e2 # A
notar public shall not perform
an notarial act described in these
Rules for an person reCuesting
such an act e(en if he tenders the
appropriate fee specified b these
Rules
if/chanrobles(irtualla.librar
4a5 the notar 3no.s or has
good reason to belie(e that
the notarial act or
transaction is unla.ful or
immoral6
4b5 the signator sho.s a
demeanor .hich engenders
in the mind of the notar
public reasonable doubt as
to the former?s 3no.ledge of
the conseCuences of the
transaction reCuiring a
notarial act6 and
4c5 in the notar?s
Audgment$ the signator is
not acting of his or her o.n
free .ill2
SEC2 52 &alse or 0ncomplete
Certificate2 # A notar public shall
not/ chan robles (irtual la. librar
4a5 e)ecute a certificate
containing information
3no.n or belie(ed b the
notar to be false2
4b5 affi) an official signature
or seal on a notarial
certificate that is
incomplete2 chan robles (irtual
la. librar
SEC2 <2 0mproper 0nstruments or
%ocuments2 # A notar public shall
not
notari7e/chanrobles(irtualla.librar

4a5 a blan3 or incomplete
instrument or document6 or
chan robles (irtual la. librar
4b5 an instrument or
document .ithout
appropriate notarial
certification2
RULE V
FEES OF NOTARY PUBLIC
SEC*0+N 12 0mposition and
Bai(er of &ees2 # &or performing a
notarial act$ a notar public ma
charge the ma)imum fee as
prescribed b the Supreme Court
unless he .ai(es the fee in .hole
or in part2
chan robles (irtual la. librar
SEC2 !2 *ra(el &ees and E)penses2
# A notar public ma charge
tra(el fees and e)penses separate
and apart from the notarial fees
prescribed in the preceding
section .hen tra(eling to perform
a notarial act if the notar public
and the person reCuesting the
notarial act agree prior to the
tra(el2crala.
SEC2 82 Prohibited &ees2 I No fee
or compensation of an 3ind$
e)cept those e)pressl prescribed
and allo.ed herein$ shall be
collected or recei(ed for an
notarial ser(ice2crala.
SEC2 "2 Pament or Refund of
&ees2 # A notar public shall not
reCuire pament of an fees
specified herein prior to the
performance of a notarial act
unless other.ise agreed upon2
chan robles (irtual la. librar
An tra(el fees and e)penses paid
to a notar public prior to the
performance of a notarial act are
not subAect to refund if the notar
public had alread tra(eled but
failed to complete in .hole or in
part the notarial act for reasons
beond his control and .ithout
negligence on his part2crala.
SEC2 52 Notice of &ees2 # A notar
public .ho charges a fee for
notarial ser(ices shall issue a
receipt registered .ith the Bureau
of 0nternal Re(enue and 3eep a
Aournal of notarial fees2 Ee shall
enter in the Aournal all fees
charged for ser(ices rendered2 chan
robles (irtual la. librar
A notar public shall post in a
conspicuous place in his office a
complete schedule of chargeable
notarial fees2crala.
RULE VI
NOTARIAL REGISTER
SEC*0+N 12 &orm of Notarial
Register2 # 4a5 A notar public
shall 3eep$ maintain$ protect and
pro(ide for la.ful inspection as
pro(ided in these Rules$ a
chronological official notarial
register of notarial acts consisting
of a permanentl bound boo3 .ith
numbered pages2 chan robles (irtual
la. librar
*he register shall be 3ept in boo3s
to be furnished b the Solicitor
'eneral to an notar public upon
reCuest and upon pament of the
cost thereof2 *he register shall be
dul paged$ and on the first page$
the Solicitor 'eneral shall certif
the number of pages of .hich the
boo3 consists2crala.
&or purposes of this pro(ision$ a
Memorandum of Agreement or
9nderstanding ma be entered
into b the +ffice of the Solicitor
'eneral and the +ffice of the
Court Administrator2 chan robles (irtual
la. librar
4b5 A notar public shall 3eep onl
one acti(e notarial register at an
gi(en time2crala.
SEC2 !2 Entries in the Notarial
Register2 # 4a5 &or e(er notarial
act$ the notar shall record in the
notarial register at the time of
notari7ation the follo.ing/ chan
robles (irtual la. librar
415 the entr number and
page number6 chan robles (irtual
la. librar
4!5 the date and time of da
of the notarial act6
485 the tpe of notarial act6
chan robles (irtual la. librar
4"5 the title or description of
the instrument$ document or
proceeding6
455 the name and address of
each principal6 chan robles
(irtual la. librar
4<5 the competent e(idence
of identit as defined b
these Rules if the signator
is not
personall 3no.n to the
notar6 chan robles (irtual la.
librar
4=5 the name and address of
each credible .itness
s.earing to or affirming the
person?s identit6
4>5 the fee charged for the
notarial act6
4@5 the address .here the
notari7ation .as performed
if not in the notar?s regular
place of .or3 or business6
and
4105 an other circumstance
the notar public ma deem
of significance or rele(ance2
4b5 A notar public shall record in
the notarial register the reasons
and circumstances for not
completing a notarial act2
4c5 A notar public shall record in
the notarial register the
circumstances of an reCuest to
inspect or cop an entr in the
notarial register$ including the
reCuester?s name$ address$
signature$ thumbmar3 or other
recogni7ed identifier$ and e(idence
of identit2 *he reasons for refusal
to allo. inspection or coping of a
Aournal entr shall also be
recorded2crala.
4d5 Bhen the instrument or
document is a contract$ the notar
public shall 3eep an original cop
thereof as part of his records and
enter in said records a brief
description of the substance
thereof and shall gi(e to each
entr a consecuti(e number$
beginning .ith number one in
each calendar ear2 Ee shall also
retain a duplicate original cop for
the Cler3 of Court2crala.
4e5 *he notar public shall gi(e to
each instrument or document
e)ecuted$ s.orn to$ or
ac3no.ledged before him a
number corresponding to the one
in his register$ and shall also state
on the instrument or document
the pageJs of his register on .hich
the same is recorded2 No blan3
line shall be left bet.een
entries2crala.
4f5 0n case of a protest of an
draft$ bill of e)change or
promissor note$ the notar public
shall ma3e a full and true record
of all proceedings in relation
thereto and shall note therein
.hether the demand for the sum
of mone .as made$ b .hom$
.hen$ and .here6 .hether he
presented such draft$ bill or note6
.hether notices .ere gi(en$ to
.hom and in .hat manner6 .here
the same .as made$ .hen and to
.hom and .here directed6 and of
e(er other fact touching the
same2crala.
4g5 At the end of each .ee3$ the
notar public shall certif in his
notarial register the number of
instruments or documents
e)ecuted$ s.orn to$
ac3no.ledged$ or protested before
him6 or if none$ this certificate
shall sho. this fact2crala.
4h5 A certified cop of each
month?s entries and a duplicate
original cop of an instrument
ac3no.ledged before the notar
public shall$ .ithin the first ten
4105 das of the month follo.ing$
be for.arded to the Cler3 of Court
and shall be under the
responsibilit of such officer2 0f
there is no entr to certif for the
month$ the notar shall for.ard a
statement to this effect in lieu of
certified copies herein
reCuired2crala.
SEC2 82 Signatures and
*humbmar3s2 # At the time of
notari7ation$ the notar?s notarial
register shall be signed or a
thumb or other mar3 affi)ed b
each/chanrobles(irtualla.librar
4a5 principal6
4b5 credible .itness
s.earing or affirming to the
identit of a principal6 and
4c5 .itness to a signature b
thumb or other mar3$ or to
a signing b the notar
public on behalf of a person
phsicall unable to sign2
SEC2 "2 0nspection$ Coping and
%isposal2 # 4a5 0n the notar?s
presence$ an person ma inspect
an entr in the notarial register$
during regular business hours$
pro(ided6
415 the person?s identit is
personall 3no.n to the
notar public or pro(en
through competent e(idence
of identit as defined in
these Rules6
4!5 the person affi)es a
signature and thumb or
other mar3 or other
recogni7ed identifier$ in the
notarial register in a
separate$ dated entr6
485 the person specifies the
month$ ear$ tpe of
instrument or document$
and name of the principal in
the notarial act or acts
sought6 and
4"5 the person is sho.n onl
the entr or entries specified
b him2
4b5 *he notarial register ma be
e)amined b a la. enforcement
officer in the course of an official
in(estigation or b (irtue of a
court order2
4c5 0f the notar public has a
reasonable ground to belie(e that
a person has a criminal intent or
.rongful moti(e in reCuesting
information from the notarial
register$ the notar shall den
access to an entr or entries
therein2crala.
SEC2 52 ,oss$ %estruction or
%amage of Notarial Register2 # 4a5
0n case the notarial register is
stolen$ lost$ destroed$ damaged$
or other.ise rendered unusable or
illegible as a record of notarial
acts$ the notar public shall$
.ithin ten 4105 das after
informing the appropriate la.
enforcement agenc in the case of
theft or (andalism$ notif the
E)ecuti(e Judge b an means
pro(iding a proper receipt or
ac3no.ledgment$ including
registered mail and also pro(ide a
cop or number of an pertinent
police report2crala.
4b5 9pon re(ocation or e)piration
of a notarial commission$ or death
of the notar public$ the notarial
register and notarial records shall
immediatel be deli(ered to the
office of the E)ecuti(e
Judge2crala.
SEC2 <2 0ssuance of Certified *rue
Copies2 # *he notar public shall
suppl a certified true cop of the
notarial record$ or an part
thereof$ to an person appling for
such cop upon pament of the
legal fees2crala.
RULE VII
SIGNATURE AND SEAL OF
NOTARY PUBLIC
SEC*0+N 12 +fficial Signature2 I
0n notari7ing a paper instrument
or document$ a notar public
shall/chanrobles(irtualla.librar
4a5 sign b hand on the
notarial certificate onl the
name indicated and as
appearing on the notar?s
commission6 chan robles (irtual
la. librar
4b5 not sign using a
facsimile stamp or printing
de(ice6 and
4c5 affi) his official signature
onl at the time the notarial
act is performed2
SEC2 !2 +fficial Seal2 # 4a5 E(er
person commissioned as notar
public shall ha(e a seal of office$
to be procured at his o.n
e)pense$ .hich shall not be
possessed or o.ned b an other
person2 0t shall be of metal$
circular in shape$ t.o inches in
diameter$ and shall ha(e the name
of the cit or pro(ince and the
.ord :Philippines; and his o.n
name on the margin and the roll
of attorne?s number on the face
thereof$ .ith the .ords Fnotar
publicF across the center2 A mar3$
image or impression of such seal
shall be made directl on the
paper or parchment on .hich the
.riting appears2
4b5 *he official seal shall be
affi)ed onl at the time the
notarial act is performed and shall
be clearl impressed b the notar
public on e(er page of the
instrument or document
notari7ed2 chan robles (irtual la. librar
4c5 Bhen not in use$ the official
seal shall be 3ept safe and secure
and shall be accessible onl to the
notar public or the person dul
authori7ed b him2 chan robles (irtual
la. librar
4d5 Bithin fi(e 455 das after the
official seal of a notar public is
stolen$ lost$ damaged or other
other.ise rendered unser(iceable
in affi)ing a legible image$ the
notar public$ after informing the
appropriate la. enforcement
agenc$ shall notif the E)ecuti(e
Judge in .riting$ pro(iding proper
receipt or ac3no.ledgment$
including registered mail$ and in
the e(ent of a crime committed$
pro(ide a cop or entr number of
the appropriate police record2
9pon receipt of such notice$ if
found in order b the E)ecuti(e
Judge$ the latter shall order the
notar public to cause notice of
such loss or damage to be
published$ once a .ee3 for three
485 consecuti(e .ee3s$ in a
ne.spaper of general circulation
in the cit or pro(ince .here the
notar public is commissioned2
*hereafter$ the E)ecuti(e Judge
shall issue to the notar public a
ne. Certificate of Authori7ation to
Purchase a Notarial Seal2crala.
4e5 Bithin fi(e 455 das after the
death or resignation of the notar
public$ or the re(ocation or
e)piration of a notarial
commission$ the official seal shall
be surrendered to the E)ecuti(e
Judge and shall be destroed or
defaced in public during office
hours2 0n the e(ent that the
missing$ lost or damaged seal is
later found or surrendered$ it shall
be deli(ered b the notar public
to the E)ecuti(e Judge to be
disposed of in accordance .ith
this section2 &ailure to effect such
surrender shall constitute
contempt of court2 0n the e(ent of
death of the notar public$ the
person in possession of the official
seal shall ha(e the dut to
surrender it to the E)ecuti(e
Judge2crala.
SEC2 82 Seal 0mage2 # *he notar
public shall affi) a single$ clear$
legible$ permanent$ and
photographicall reproducible
mar3$ image or impression of the
official seal beside his signature
on the notarial certificate of a
paper instrument or
document2crala.
SEC2 "2 +btaining and Pro(iding
Seal2 # 4a5 A (endor or
manufacturer of notarial seals
ma not sell said product .ithout
a .ritten authori7ation from the
E)ecuti(e Judge2crala.
4b5 9pon .ritten application and
after pament of the application
fee$ the E)ecuti(e Judge ma
issue an authori7ation to sell to a
(endor or manufacturer of notarial
seals after (erification and
in(estigation of the latter?s
Cualifications2 *he E)ecuti(e
Judge shall charge an
authori7ation fee in the amount of
PhP "$000 for the (endor and PhP
>$000 for the manufacturer2 0f a
manufacturer is also a (endor$ he
shall onl pa the manufacturer?s
authori7ation fee2crala.
4c5 *he authori7ation shall be in
effect for a period of four 4"5
ears from the date of its issuance
and ma be rene.ed b the
E)ecuti(e Judge for a similar
period upon pament of the
authori7ation fee mentioned in the
preceding paragraph2crala.
4d5 A (endor or manufacturer
shall not sell a seal to a buer
e)cept upon submission of a
certified cop of the commission
and the Certificate of
Authori7ation to Purchase a
Notarial Seal issued b the
E)ecuti(e Judge2 A notar public
obtaining a ne. seal as a result of
change of name shall present to
the (endor or manufacturer a
certified cop of the Confirmation
of the Change of Name issued b
the E)ecuti(e Judge2crala.
4e5 +nl one seal ma be sold b
a (endor or manufacturer for each
Certificate of Authori7ation to
Purchase a Notarial Seal2crala.
4f5 After the sale$ the (endor or
manufacturer shall affi) a mar3$
image or impression of the seal to
the Certificate of Authori7ation to
Purchase a Notarial Seal and
submit the completed Certificate
to the E)ecuti(e Judge2 Copies of
the Certificate of Authori7ation to
Purchase a Notarial Seal and the
buer?s commission shall be 3ept
in the files of the (endor or
manufacturer for four 4"5 ears
after the sale2crala.
4g5 A notar public obtaining a
ne. seal as a result of change of
name shall present to the (endor
a certified cop of the order
confirming the change of name
issued b the E)ecuti(e
Judge2crala.
RULE VIII
NOTARIAL CERTIFICATES
SEC*0+N 12 &orm of Notarial
Certificate2 # *he notarial form
used for an notarial instrument
or document shall conform to all
the reCuisites prescribed herein$
the Rules of Court and all other
pro(isions of issuances b the
Supreme Court and in applicable
la.s2 chan robles (irtual la. librar
SEC2 !2 Contents of the
Concluding Part of the Notarial
Certificate2 I *he notarial
certificate shall include the
follo.ing/chanrobles(irtualla.libra
r
4a5 the name of the notar
public as e)actl indicated in
the commission6
4b5 the serial number of the
commission of the notar
public6
4c5 the .ords FNotar
PublicF and the pro(ince or
cit .here the notar public
is commissioned$ the
e)piration date of the
commission$ the office
address of the notar
public6 and
4d5 the roll of attorne?s
number$ the professional ta)
receipt number and the
place and date of issuance
thereof$ and the 0BP
membership number2
RULE IX
CERTIFICATE OF AUTHORITY
OF NOTARIES PUBLIC
SEC*0+N 12 Certificate of
Authorit for a Notarial Act2 # A
certificate of authorit e(idencing
the authenticit of the official seal
and signature of a notar public
shall be issued b the E)ecuti(e
Judge upon reCuest in
substantiall the follo.ing form/
chan robles (irtual la. librar
CER!"!CAE O"
AU#OR!; "OR A
NOAR!AL AC
!2 -na*e2 title2
1uris/iction o, t%e
E4ecuti)e 5u/(e.2 certi,'
t%at -na*e o, notar'
+u&lic.2 t%e +erson
na*e/ in t%e seal an/
si(nature on t%e attac%e/
/ocu*ent2 is a Notar'
Pu&lic in an/ ,or t%e
-Cit'<Munici+alit'<Pro)in
ce. o, t%e Re+u&lic o, t%e
P%ili++ines an/
aut%ori:e/ to act as suc%
at t%e ti*e o, t%e
/ocu*ent=s
notari:ation.c%anro&les
)irtual la0 li&rar' chan
robles (irtual la. librar
!N >!NESS >#EREO"2 !
%a)e a,,i4e/ &elo0 *'
si(nature an/ seal o, t%is
o,,ice t%is -/ate. /a' o,
-*ont%.
-'ear..c%anro&les )irtual
la0 li&rar' chan robles (irtual
la. librar
33333333333333333
-o,,icial si(nature.
-seal o, E4ecuti)e 5u/(e.
RULE X
CHANGES OF STATUS OF
NOTARY PUBLIC
SEC*0+N 12 Change of Name and
Address2 #
Bithin ten 4105 das after the
change of name of the notar
public b court order or b
marriage$ or after ceasing to
maintain the regular place of .or3
or business$ the notar public
shall submit a signed and dated
notice of such fact to the
E)ecuti(e Judge2
*he notar public shall not
notari7e
until/chanrobles(irtualla.librar
4a5 he recei(es from the
E)ecuti(e Judge a
confirmation of the ne.
name of the notar public
andJor change of regular
place of .or3 or business6
and
4b5 a ne. seal bearing the
ne. name has been
obtained2
*he foregoing not.ithstanding$
until the aforementioned steps
ha(e been completed$ the notar
public ma continue to use the
former name or regular place of
.or3 or business in performing
notarial acts for three 485 months
from the date of the change$
.hich ma be e)tended once for
(alid and Aust cause b the
E)ecuti(e Judge for another
period not e)ceeding three 485
months2
SEC2 !2 Resignation2 # A notar
public ma resign his commission
b personall submitting a
.ritten$ dated and signed formal
notice to the E)ecuti(e Judge
together .ith his notarial seal$
notarial register and records2
Effecti(e from the date indicated
in the notice$ he shall immediatel
cease to perform notarial acts2 0n
the e(ent of his incapacit to
personall appear$ the submission
of the notice ma be performed b
his dul authori7ed
representati(e2crala.
SEC2 82 Publication of Resignation2
# *he E)ecuti(e Judge shall
immediatel order the Cler3 of
Court to post in a conspicuous
place in the offices of the
E)ecuti(e Judge and of the Cler3
of Court the names of notaries
public .ho ha(e resigned their
notarial commissions and the
effecti(e dates of their
resignation2crala.
RULE XI
REVOCATION OF COMMISSION
AND DISCIPLINARY
SANCTIONS
SEC*0+N 12 Re(ocation and
Administrati(e Sanctions2 # 4a5
*he E)ecuti(e Judge shall re(o3e
a notarial commission for an
ground on .hich an application for
a commission ma be denied2 chan
robles (irtual la. librar
4b5 0n addition$ the E)ecuti(e
Judge ma re(o3e the commission
of$ or impose appropriate
administrati(e sanctions upon$
an notar public
.ho/chanrobles(irtualla.librar
415 fails to 3eep a notarial
register6
4!5 fails to ma3e the proper
entr or entries in his
notarial register concerning
his notarial acts6
485 fails to send the cop of
the entries to the E)ecuti(e
Judge .ithin the first ten
4105 das of the month
follo.ing6
4"5 fails to affi) to
ac3no.ledgments the date
of e)piration of his
commission6
455 fails to submit his
notarial register$ .hen filled$
to the E)ecuti(e Judge6
4<5 fails to ma3e his report$
.ithin a reasonable time$ to
the E)ecuti(e Judge
concerning the performance
of his duties$ as ma be
reCuired b the Audge6
4=5 fails to reCuire the
presence of a principal at
the time of the notarial act6
4>5 fails to identif a
principal on the basis of
personal 3no.ledge or
competent e(idence6
4@5 e)ecutes a false or
incomplete certificate under
Section 5$ Rule 0-6
4105 3no.ingl performs or
fails to perform an other
act prohibited or mandated
b these Rules6 and
4115 commits an other
dereliction or act .hich in
the Audgment of the
E)ecuti(e Judge constitutes
good cause for re(ocation of
commission or imposition of
administrati(e sanction2
4c5 9pon (erified complaint b an
interested$ affected or aggrie(ed
person$ the notar public shall be
reCuired to file a (erified ans.er
to the complaint2 0f the ans.er of
the notar public is not
satisfactor$ the E)ecuti(e Judge
shall conduct a summar hearing2
0f the allegations of the complaint
are not pro(en$ the complaint
shall be dismissed2 0f the charges
are dul established$ the
E)ecuti(e Judge shall impose the
appropriate administrati(e
sanctions2 0n either case$ the
aggrie(ed part ma appeal the
decision to the Supreme Court for
re(ie.2 Pending the appeal$ an
order imposing disciplinar
sanctions shall be immediatel
e)ecutor$ unless other.ise
ordered b the Supreme Court2
4d5 *he E)ecuti(e Judge ma
motu proprio initiate
administrati(e proceedings against
a notar public$ subAect to the
procedures prescribed in
paragraph 4c5 abo(e and impose
the appropriate administrati(e
sanctions on the grounds
mentioned in the preceding
paragraphs 4a5 and 4b52crala.
SEC2 !2 Super(ision and
Monitoring of Notaries Public2 #
*he E)ecuti(e Judge shall at all
times e)ercise super(ision o(er
notaries public and shall closel
monitor their acti(ities2 chan robles
(irtual la. librar
SEC2 82 Publication of Re(ocations
and Administrati(e Sanctions2 #
*he E)ecuti(e Judge shall
immediatel order the Cler3 of
Court to post in a conspicuous
place in the offices of the
E)ecuti(e Judge and of the Cler3
of Court the names of notaries
public .ho ha(e been
administrati(el sanctioned or
.hose notarial commissions ha(e
been re(o3ed2crala.
SEC2 "2 %eath of Notar Public2 #
0f a notar public dies before
fulfilling the obligations in Section
"4e5$ Rule -0 and Section !4e5$
Rule -00$ the E)ecuti(e Judge$
upon being notified of such death$
shall forth.ith cause compliance
.ith the pro(isions of these
sections2 chan robles (irtual la. librar
RULE XII
SPECIAL PROVISIONS
SEC*0+N 12 Punishable Acts2 # *he
E)ecuti(e Judge shall cause the
prosecution of an person
.ho/chanrobles(irtualla.librar
4a5 3no.ingl acts or
other.ise impersonates a
notar public6 chan robles (irtual
la. librar
4b5 3no.ingl obtains$
conceals$ defaces$ or
destros the seal$ notarial
register$ or official records of
a notar public6 and
4c5 3no.ingl solicits$
coerces$ or in an .a
influences a notar public to
commit official misconduct2
SEC !2 Reports to the Supreme
Court2 # *he E)ecuti(e Judge
concerned shall submit semestral
reports to the Supreme Court on
discipline and prosecution of
notaries public2
RULE XIII
REPEALING AND EFFECTIVITY
PROVISIONS
SEC*0+N 12 Repeal2 # All rules and
parts of rules$ including issuances
of the Supreme Court inconsistent
here.ith$ are hereb repealed or
accordingl modified2 chan robles
(irtual la. librar
SEC2 !2 Effecti(e %ate2 # *hese
Rules shall ta3e effect on the first
da of August !00"$ and shall be
published in a ne.spaper of
general circulation in the
Philippines .hich pro(ides
sufficientl .ide circulation2
Promulgated this <th da of Jul$
!00"2 chan robles (irtual la. librar
%a(ide$ Jr2 C.J.$ Puno$ -itug$
Panganiban$ Duisumbing$ Knare7#
Santiago$ Sando(al#'utierre7$
Carpio$ Austria#Martine7$ Corona$
Carpio#Morales$ CalleAo$ Sr2$
A7cuna and *inga$ JJ2crala.