UTILITY POWERTECH LIMITED

(A Joint Venture of NTPC & REL)

UPL House, W 24, Sector 11,
Noida - 201 301

Page 1 of 11


Procedure followed on Induction of Employees



1. Appointment letter Acceptance Copy signed by Candidates

2. Joining Report form to be filled and reporting officer to sign

3. Nomination form for Insurance to be filled

4. PF Nomination & Declaration form to be filled

5. Certificate copies: to be submitted


a. Metric Certificate / Birth Certificate copy- Proof of Date of Birth

b. Technical / Professional qualification certificate copies

c. Service Certificate / reliving letter copy from previous employer

d. Proof of Vehicle registration & Driving Licence copies


6. TDS Form as per format.

7. Employee induction report to be filled by HR Recruitment cell

8. Bank Account Number in ICICI Bank and account number to be furnished

9. Written Statement in plain paper of (Name, Blood Group, Signature)

10. 2 Nos. Passport size photographs name written back side

11. 3 Nos. Postcard size photographs name written back side

12. Introduce to HOD & reporting officer.

13. Reporting officer / HOD to explain duties.



Checked by HR
Signed by Site RM / In charge
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 2 of 11


JOINING REPORT

To,

The Chief Executive
Utility Powertech Ltd
(A Joint Venture of RIL & NTPC)
UPL House, W 24, Sector 11,
Noida 201301


Subject : Joining Report

Dear Sir,

This is in accordance to your reference No. _________________________ Dated _____________,

I herby report myself on duty w.e.f. ________________.

Please assign my duties.

Thanking You,

Your Truly,



Sign : ________________________________

Name :________________________________

Design :_______________________________

Location :______________________________


Reporting Officer sign: _____________________


Remarks:



UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 3 of 11



Employment Application Form

Date of Interview :..Venue

Applicant Name (In Block Letters)

First Name: Middle Name:


Surname:

Fathers / Husbands
Name:
Marital Status :
Married / Single

Sex : Male / Female

D-O-B : ---------/--------/--------------
Address of Communication:
____________________________
____________________________
____________________________
____________________________
Phone :
____________(R)____________(O)

Mobile: .

Permanent Address:
____________________________
____________________________
____________________________
____________________________
Phone :
______________(R)_______________(O)

Mobile : .
E. mail - ...
Educational /Professional Qualification (From High School Onwards)
S.No. Qualification Year Of
Passing
% of Marks Division University /
Institute






































Affix your latest
Photographs
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 4 of 11

Working Experience: (Starting from your Present Employer (if any))
S.No
.
Name and address of
employer
Position
Held
Gross salary
(CTC)
Location& Job
Responsibility
Period
From To

































Expected Salary :............

Notice period required for joining, if selected:

I hereby declare that all the information and particulars given by me in this application are true and correct to
the best of my knowledge. I am liable to be disqualified and my appointment is liable to be terminated, if
found incorrect or false.

Date : (Signature of Applicant)

Note: Attach separate sheet if additional information to be provided.
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 5 of 11


EMPLOYEE INDUCTION PROGRAMME REPORT

NAME : ___________________________________________________________
DESIGNATION : ___________________________________________________________
LOCATION : ___________________________________________________________
DATE OF JOINING : ___________________________________________________________
I. The following items have been collected and the same verified :

1. Employee Offer Letter (for verification only) (Yes / No)
2. Proof of Educational Qualifications (Copies) (Yes / No)
3. Service certificates and relieving letter from previous employer
(copies) if applicable (Yes / No)
4. Joining Report (Yes / No)

II. The following have been completed:

1. The employee has been briefed about day-to-day rules and
regulations like timings and holidays. (Yes / No)

2. The employee has been introduced to immediate superior,
all heads of Department, Departmental colleagues etc. (Yes / No)

3. The employee has been briefed about facilities like transport and
housing and persons to be contacted regarding all administrative
matters. (Yes / No)

4. The arrangements for issuing identity card, safety equipment etc.
have been made (Yes / No)

5. The employee has completed the formalities connected with
Provident Fund / Pension Fund, Gratuity, ESI, Bank A/c Opening,
Insurance etc as applicable. (Yes / No)

6. Type of accommodation provided :


Date : ____________

(Pers. Dept. Representative)
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 6 of 11





NOMINATION FOR GROUP PERSONAL ACCIDENT INSURANCE


I hereby nominate the following person to receive the amount due under Group Personal Accident
Insurance in the event of my death.

Name of Nominee Relationship with
Nominee
Age of Nominee Address













Thanking you,

Yours faithfully,



(Signature)



Name : __________________________________














UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 7 of 11


FORM NO. 12C
[See rule 26B]

Form for sending particulars of income under section 192(2B) for the current financial year Ending


1. Name and address of the employee: .


2. Permanent Account Number: .....

3. Residential status: ...

4. Particulars of income under any head of income other than salaries
(not being a loss under any such head other than the loss under the
head Income from house property) received in the financial year
Rs.
(i) Income from house property . (in case of loss, enclose computation thereof)
(ii) Profits and gains of business or profession .
(iii) (iiv) Capital gains .
(iv) Income from other sources Rs. .
(a) Dividends .
(b) Interest .
(c) Other incomes . (specify)
(d) Salary from Previous employer (Please attach Certificate)

TOTAL Rs .

5. Aggregate of sub-items (i) to (iv) of item 4

7. Tax deducted at source [enclose certificate(s) issued under section 203]
8.
Place ....................
Date .................... ..
Signature of the employee
Verification

I, ........................................ do hereby declare that what is stated above is true to the best of my knowledge
and belief Verified today, the ........................................ day of ......................................

Place ....................
Date .................... ..



Signature of the employee







UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 8 of 11



NOMINATION AND DECLARATION FORM
(For EPF & EPS)

(For Unexeampted / Exempted Establishments )
Declaration and Nomination Form under the Employees Provident Fund & Employees Pension Scheme
(Paragraph 33, and 61 (1) of the Employees Provident Fund Scheme, 1952 & Paragraph 18 of the Employees
Pension
Scheme 1995)

1. Name _____________________________________
2. Father's/ husband
_________________________________


Name:

3. Date of Birth:_______________________________ 4. Sex :_____________________

5. Marital Status:______________________________ 6. Account No. _______________
7. Address
Temporary: 8. D-O-J : ___________________
Permanent
_________________________

_________________________

_________________________ _________________________


PART A
(ETF)
Hereby nominate the person(s)/cancel the nomination made by me previously and nominated the person(s)
mentioned
below receive the amount standing to my credit in the Employees Provident Fund in the event of my Death.
Name of the Nominee/
nominee's
Address
Nominee's
relationship
with the
member
Date
of
Birth
Total amount
or share of
accumulations
in Provident
Fund to be
paid to each
nominee
If the nominee
is a minor, nake
& relationship &
address of the
gardian who
may receive the
amount during
the minority of
nominee







1. Certified that I have no family as defined in para 2(g) of the Employees Provident Fund Scheme, 1952
and should I acquirea family hereafter the above nomination should be deemed as
cancelled.
2. Certified that my father/mother is / are dependent upon me.

Signature or thumb
impression of
subscriber


UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 9 of 11

PART (B) (EPF)

I hereby furnish the particulars of the members of my family who would be eligible to receive
family person & Life Assurance benefits in the event of my premature death.

Name & Address of the family member Age or
Date of
Birth
Relationship with the
member
Sr.
No.

1 2 3 4 5














Certified that I have no family as defined in part 2 (vii) of the Employees Pension Scheme,
1995 and should I acquire family hereafter I shall furnish particulars thereon in the above form.

I hereby nominate the following person for receiving the monthly widow pension (admissible
para 16 2(a) (i) & (ii) in the event of my death without leaving any leaving any eligible family
member.

Name & Address of the
nominee
Date of Birth or Age Relationship with the
member






Signature or Thumb Impression of the Subscriber
Date:

Stick out whichever is not applicable.

Certificate by Employer

Certified that the above declaration and nomination has been signed / thumb Impressed
before me by Shri / Smt. / Kum employed in my
establishment after he / she has read the entries / the entries has been read over to him / her by me
and got confirmed be him / her.

Place:
Dated the: .
Signature of the employer or other
Authorized officer or the establishment
Designation :
Name and address of the Factory / Establishment
Or rubber stamp thereof
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 10 of 11









IDENTITY CARD



NAME :


BLOOD GROUP :


DESIGNATION :


SITE :


SIGNATURE :




Affix your latest Photographs
UTILITY POWERTECH LIMITED
(A Joint Venture of NTPC & REL)
UPL House, W 24, Sector 11,
Noida - 201 301

Page 11 of 11

Date: ----------------------------------
To,

The DGM HR
Utility Powertech Ltd
(A Joint Venture of RIL & NTPC)
UPL House, W 24, Sector 11,
Noida 201301

Subject: Declaration of Bank A/C No.

Dear Sir,

This is with reference of your Appointment offer Ref: ------------------------------------------------------------
dated: -------------------------- and my joining formalities completed on dated: -------------------------I have
Received my Bank Accounts Opening Kit my Bank Account No. is ---------------------------------------
(HDFD Bank / ICICI Bank).

Thanking You

Name of Employee :

Signature of Employee :

Site : .