SECTION

AGE as of
(nos. of years as
per last birthday)
House # /
Street/Sitio/
Purok
Barangay Municipality/ City Province Name
GUARDIAN (If not Parent)
Father (1st name only if family
name identical to learner)
Mother (Maiden)
School Form 1 (SF 1) School Register
(This replace Form1, Master List & STS Form2-Family Background and Profile)
LRN
Sex
(M/F)
BIRTH
DATE (mm/
dd/yy)
BIRTH
PLACE
(Province)
MOTHER
TONGUE
NAME
(Last Name, First Name, Middle Name)
School Name
School ID
Region Division District
School Year
RELIGION
ADDRESS NAME OF PARENTS
Grade Level
IP
(Specify
Ethnic Group)
AGE as of
(nos. of years as
per last birthday)
House # /
Street/Sitio/
Purok
Barangay Municipality/ City Province Name
GUARDIAN (If not Parent)
Father (1st name only if family
name identical to learner)
Mother (Maiden)
LRN
Sex
(M/F)
BIRTH
DATE (mm/
dd/yy)
BIRTH
PLACE
(Province)
MOTHER
TONGUE
NAME
(Last Name, First Name, Middle Name)
RELIGION
ADDRESS NAME OF PARENTS
IP
(Specify
Ethnic Group)
AGE as of
(nos. of years as
per last birthday)
House # /
Street/Sitio/
Purok
Barangay Municipality/ City Province Name
GUARDIAN (If not Parent)
Father (1st name only if family
name identical to learner)
Mother (Maiden)
LRN
Sex
(M/F)
BIRTH
DATE (mm/
dd/yy)
BIRTH
PLACE
(Province)
MOTHER
TONGUE
NAME
(Last Name, First Name, Middle Name)
RELIGION
ADDRESS NAME OF PARENTS
IP
(Specify
Ethnic Group)
Indicator Code Required Information Indicator Code Required Information BoSY EoSY
Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT Recipient CCT MALE
Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date Balik-Aral B/A Name of school last attended & Year FEMALE
Dropped DRP Reason and Effectivity Date Learner With Dissability LWD Specify
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) Accelarated ACL Specify Level & Effectivity Data Date:
CCT Control/reference number & Effectivity Date
(Signature of Adviser over Printed Name)
TOTAL
List and code of Indicators under REMARK column
Prepared by:
REMARK/S
Relationship Contact Number
(Please refer to the legend on last
page)
GUARDIAN (If not Parent)
School Form 1 (SF 1) School Register
(This replace Form1, Master List & STS Form2-Family Background and Profile)

REMARK/S
Relationship Contact Number
(Please refer to the legend on last
page)
GUARDIAN (If not Parent)
REMARK/S
Relationship Contact Number
(Please refer to the legend on last
page)
GUARDIAN (If not Parent)
Date:
Certified Correct:
(Signature of School Head over Printed Name)
School ID School Year
Name of School
ABSENT TARDY
REMARK/S (If DROPPED OUT, state reason,
please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name of
School.)
School Form 2 (SF2) Daily Attendance Report for learner
DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
(This cancel Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)
*LEARNER'S NAME
(Last Name, First Name, Middle Name)
Section Grade Level
Month Reporting
Total for the
Month
MALE | TOTAL Per Day

ABSENT TARDY
REMARK/S (If DROPPED OUT, state reason,
please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name of
School.)
DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
*LEARNER'S NAME
(Last Name, First Name, Middle Name)
Total for the
Month
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month:
M F TOTAL
2. REASONS/CAUSES OF DROP-OUTS
a. Domestic-Related Factors
a.1. Had to take care of siblings
a.2. Early marriage/pregnancy
a.3. Parents' attitude toward schooling
a.4. Family problems
b. Individual-Related Factors
b.1. Illness
b.2. Overage
5. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period b.3. Death
* b.4. Drug Abuse
b.5. Poor academic performance
b.6. Lack of interest/Distractions
b.7. Hunger/Malnutrition
c. School-Related Factors
c.1. Teacher Factor
c.2. Physical condition of classroom
c.3. Peer influence
d. Geographic/Environmental I certify that this is a true and correct report.
d.1. Distance between home and school
(Signature of Teacher over Printed Name)
d.3. Calamities/Disasters
d.2. Armed conflict (incl. Tribal wars & clan
feuds)
FEMALE | DAILY TOTAL
a.
b.
c.
Total Daily Attendance
Number of School Days in reporting month
Registered Learner as of End of the month
Registered Learner as of End of the Month
Combined TOTAL PER DAY
* Automatic Generation thru LIS
Transferred out
x 100
x 100
Registered Learner as of end of the month
4. Every End of the month, the teacher/adviser submit this form to the office of the principal for recording of
summary table into the Form 3. Once signed by the principal, this form should be returned to the adviser.
Average daily attendance
Beginning of School Year cut-off report is every 1st Friday of School Calendar Days
3. To compute the following:
Transferred in
Percentage of Enrolment as of end of the
month
Average Daily Attendance
Late Enrollment (beyond cut-off)
blank- Present; (x)- Absent; Tardy (half shaded=
Upper for Late Commer, Lower for Cutting
Classes)
Enrolment as of 1st Friday of June
Average Daily Attendance =
Percentage of Enrolment =
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
2. Dates shall be written in the preceding columns beside Learner's Name.
Percentage of Attendance for the month =
* Enrolment as of (1st Friday of June)
Summary for the
Month
No. of Days of
Classes:
Number of students with 5 consecutive days of
absences:
Drop out
Percentage of Attendance for the month
ABSENT TARDY
REMARK/S (If DROPPED OUT, state reason,
please refer to legend number 2.
If TRANSFERRED IN/OUT, write the name of
School.)
DATE (1st row for date, 2nd row for Day: M,T,W,TH,F)
*LEARNER'S NAME
(Last Name, First Name, Middle Name)
Total for the
Month
e. Financial-Related Attested by:
e.1. Child labor, work
School Form 2: Page 2 of ________ f. Others (Signature of School Head over Printed Name)
School ID School Year
School Name
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned
TOTAL FOR MALE | TOTAL COPIES
Date
Grade Level
(This replace Form 1 & Inventory of Text Book)
School Form 3 (SF3) Books Issued and Returned
Date Date
Section
Date Date
NO.
Date Date
Subject Area & Title Subject Area & Title
*LEARNER'S NAME
(Last Name, First Name, Middle Name)
Date Date
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title

Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned
Date Date Date Date Date
NO.
Date Date
Subject Area & Title Subject Area & Title
*LEARNER'S NAME
(Last Name, First Name, Middle Name)
Date Date
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
TOTAL FOR FEMALE | TOTAL COPIES
TOTAL LEARNERS | TOTAL COPIES
* Automatic Generation thru LIS
GUIDELINES: Prepared By:
(Signature over printed name)
School Form 3: Page 2 of ________
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form.
3. The Total Number of Copies issued at BoSY shall be reflected in the form.
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form.
Region Division District
School ID
School Name School Year Month Reporting
M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F
1 0 1 1 0
ELEMENTARY/SECONDARY:
# Need home visitation as per DECS Service Manual (page, section) Prepared and Submitted by:
GUIDELINES:
2. Furnish copy to Division Office: a week after July 31, October 30 & March 31 (Signature of School Head over Printed Name)
3. Teachers who are handling advisory class shall be reported.
Region: Division: District
(This replace Form 3 & STS Form 4-Absenteeism and Dropout Profile)
4. Small school that has one section per grade/year level are not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only
accomplish the summary column per grade/year level.
School Form 4 (SF4) Monthly Learner's Movement and Attendance
DROPPED OUT TRANSFERRED OUT TRANSFERRED IN
Average Percentage
(A) Cumulative as
of Previous Month
(B) For the Month
(A+B) Cumulative
as of End of the
Month
(A+B) Cumulative
as of End of the
Month
(A) Cumulative as
of Previous Month
(B) For the Month
(A+B)
Cumulative as of
End of the
Month
NAME OF ADVISER
GRADE/
YEAR
LEVEL
SECTION
REGISTERED
LEARNER
(As of End of the
Month)
ATTENDANCE
(B) For the Month
(A) Cumulative as
of Previous Month
GRADE 1/GRADE 7
KINDER
TOTAL
1. This forms shall be accomplished every end of the month using the summary box of Form 1 submitted by the teachers/advisers to update figures for the month.
Columns for "Cumulative as of Previous Month" require the figures in "cumulative total reported from previous month".
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED

4. Small school that has one section per grade/year level are not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only
accomplish the summary column per grade/year level.
T
1
Region: Division: District
(This replace Form 3 & STS Form 4-Absenteeism and Dropout Profile)
School Form 4 (SF4) Monthly Learner's Movement and Attendance
TRANSFERRED IN
(A+B)
Cumulative as of
End of the
Month

Region Division District
Curriculum
Grade Level Section
MALE FEMALE
RETAINED
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
Completed as of end of current
SY
as of End of the current SY
PROMOTED
School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replace Forms 18-E1, 18-E2, 18A)
LRN
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner,2 for
non-honor &
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
School Name
School ID
LEARNER'S NAME (Last
Name, First Name, Middle Name)
School Year
SUMMARY TABLE
IRREGULAR
MALE FEMALE
LEVEL OF PROFICIENCY
DEVELOPING
(D: 75%-79%)
BEGINNNING
(B: 74% and
below)
APPROACHING
PROFICIENCY
(AP: 80%-84%)
PROFICIENT
(P: 85% -89%)
ADVANCED
(A: 90% and
above)

INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
Completed as of end of current
SY
as of End of the current SY
LRN
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner,2 for
non-honor &
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
LEARNER'S NAME (Last
Name, First Name, Middle Name)
SUMMARY TABLE
MALE FEMALE
CERTIFIED CORRECT & SUBMITTED:
GUIDELINES:
TOTAL FEMALE
COMBINED
TOTAL MALE
2. To be prepared by the Adviser. Final rating
per subject area should be taken from the
record of subject teacher. The class adviser
should make the computation of General
Average.
2. On the summary table, reflect the total
number of learners promoted, retained and
irreular and the level of proficiency
according to the individual general average
3. Must tallied with the total enrollment
report as of End of School Year GESP /GSSP
(BEIS)
PREPARED BY:
Class Adviser
(Name and Signature)
School Head
(Name and Signature)
1. For All Grades Level
INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in
High School. Elementary grades level that still implementing
RBEC need not to fill up this column)
Completed as of end of current
SY
as of End of the current SY
LRN
GENERAL
AVERAGE
(Numerical Value in
3 decimal places for
honor learner,2 for
non-honor &
Descriptive Letter)
ACTION TAKEN:
PROMOTED,
IRREGULAR or
RETAINED
LEARNER'S NAME (Last
Name, First Name, Middle Name)
SUMMARY TABLE
MALE FEMALE
School Form 5: Page 2 of ________
TOTAL
School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replace Forms 18-E1, 18-E2, 18A)
SUMMARY TABLE
TOTAL
LEVEL OF PROFICIENCY

SUMMARY TABLE
TOTAL
CERTIFIED CORRECT & SUBMITTED:
2. To be prepared by the Adviser. Final rating
per subject area should be taken from the
record of subject teacher. The class adviser
should make the computation of General
Average.
2. On the summary table, reflect the total
number of learners promoted, retained and
irreular and the level of proficiency
according to the individual general average
3. Must tallied with the total enrollment
report as of End of School Year GESP /GSSP
(BEIS)
PREPARED BY:
Class Adviser
(Name and Signature)
School Head
(Name and Signature)
1. For All Grades Level
SUMMARY TABLE
TOTAL
School Form 5: Page 2 of ________
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
Prepared and Submitted by: Reviewed & Validated by: Noted by:
SCHOOL HEAD DPO/EPS SCHOOLS DIVISION SUPERINTENDENT
GUIDELINES:
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP
PROMOTED
RETAINED
School Year School Name
School ID
District
GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GRADE 12 TOTAL
SUMMARY TABLE
School Form 6 (SF6) Summarized Report on Promotion
(This cancel Form 20)
Region Division
IRREGULAR
TOTAL
Nos. of BEGINNNING
(B: 74% and below)
Nos. of DEVELOPING (D:
75%-79%)
and Level of Proficiency
GRADE 1 /GRADE 7
Nos. of APPROACHING
PROFICIENCY
(AP: 80%-84%)
Nos. of PROFICIENT
(P: 85% -89%)
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field.
Nos. of ADVANCED
(A: 90% and above)

Region
Teaching
Degree / Post
Graduate
DAY
(M/T/W/
TH/F)
From
(00:00)
To
(00:00)
Actual
Teaching/
Service
Render
(Mins/Day)
School ID
School Name
Division
District
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replace Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
School Year
(C ) Other Appointments and Funding Sources
Subject Taught (include
Grade & Section) &
Other Ancillary
Assignment (Please
Specify)
Ave. Minutes per Day
Ave. Minutes per Day
* Daily Program (time duration)
Funded by
(SEF, PTA, NGO's etc.)
Nature of Appointment and Designation
(Contractual , Substitute, Volunteer & others)
Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
Number of Incumbent
EDUCATIONAL QUALIFICATION
Major/
Specialization
Minor
Sex
Fund
Source
Nature of
Appointment
Position/
Designation
Number of
Incumbent
Title of Plantilla Position
(as appeared in the appointment
document)
No.
Name of School Personnel
(Arrange by Position, Descending)
Number of
Incumbent
Title of Plantilla Position
(as appeared in the appointment document)
(B) Nationally-Funded Non Teaching Items (A) Nationally-Funded Teaching Related Items
Ave. Minutes per Day

Degree / Post
Graduate
DAY
(M/T/W/
TH/F)
From
(00:00)
To
(00:00)
Actual
Teaching/
Service
Render
(Mins/Day)
Subject Taught (include
Grade & Section) &
Other Ancillary
Assignment (Please
Specify)
* Daily Program (time duration)
Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
EDUCATIONAL QUALIFICATION
Major/
Specialization
Minor
Sex
Fund
Source
Nature of
Appointment
Position/
Designation
No.
Name of School Personnel
(Arrange by Position, Descending)
GUIDELINES: Submitted by:
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during
SY, updated Form 19 must submit to the Division Office .
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
Ave. Minutes per Day
Degree / Post
Graduate
DAY
(M/T/W/
TH/F)
From
(00:00)
To
(00:00)
Actual
Teaching/
Service
Render
(Mins/Day)
Subject Taught (include
Grade & Section) &
Other Ancillary
Assignment (Please
Specify)
* Daily Program (time duration)
Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
EDUCATIONAL QUALIFICATION
Major/
Specialization
Minor
Sex
Fund
Source
Nature of
Appointment
Position/
Designation
No.
Name of School Personnel
(Arrange by Position, Descending)
(Signature of School Head over Printed Name)
3. Subject Taught/Ancillary Assignment. Reflect all assignment per personnel such as ancillary/administrative duties.
4. * Daily Program Column is for teaching personnel only.
School Form 7, Page 2 of ________
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to
the lowest. This form shall also serve as inventory list of school personnel.
Non-
Teaching
School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replace Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)
(C ) Other Appointments and Funding Sources
Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
Number of Incumbent

Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
Remark/s (For Detailed
Items, Indicate name of
school/office, For IP's -
Ethnicity)
(Signature of School Head over Printed Name)
School Form 7, Page 2 of ________
Pls. Check:
( ) Transferee ( ) Balik-Aral
( ) Private ( ) Public
Name of Previous School: _________________________________________________________
Division: ______________________________ Province/Region : ______________________________
A. PERSONAL DATA (to be accomplished by the parent/pupil during enrolment)
Name of Learner: ______________________________________ LRN: __________________
Date of Birth : _________________________________ Place of Birth : ____________________
Sex: ___________ Current Address/Residence:
SY House #/Street
SY
SY
SY
SY
SY
Nationality: __________________________ Religion: ______________
Name of Father: _______________________________ Occupation : ___________________
Highest Educational Attainment of Father: ______________________________
Name of Mother: _______________________________ Occupation : ______________________
Highest Educational Attainment of Mother: ______________________________
Name of Guardian (if Guardian is not the parent): ______________________________________
Relationship to Guardian: ________________________________
Contact Number of Parents/Guardian: _________________________________
Currently living with at least one of the parents : ( ) yes ( ) no
Dialect use to communicate within the family: ______________________
Recipient of 4P's* : Yes/ No SY SY
SY SY
SY SY
B. MEDICAL / HEALTH RECORD (annual updating by the health officer/teacher)
b.1 Nutritional Status
SY_____ SY_____ SY_____ SY_____ SY_____
Weight (kg)
Height (m)
Body Mass Index (BMI)
Nutritional Status
(e.g.Normal,Below Normal,Above Normal,Severely Wasted)
b.2 Learner's record of ailments: (pls. check) (to be examined by the nurse)
SY_____ SY_____ SY_____ SY_____ SY_____
( ) Pediculosis
( ) Tinea Flava
( ) Scabies
( ) Eye infection
( ) Squinting eyes
( ) Otitis Media
( ) Impacted Cerumen
( ) Colds/Cough
( ) Sinusitis
( ) Ringworm
( ) Nosebleed
( ) Decayed Tooth
( ) defective speech
( ) Sore Throat
( ) Tonsilitis
( ) Asthma
Barangay
LEARNER DATA SHEET
Republic of the Philippines
Department of Education
Region: _____________________________
Division : ____________________________
School: _______________________________
*Programang Pantawid ng
Pamilyang Pilipino
( ) Allergy
( ) Bronchitis
( ) Primary Complex
( ) Convulsions
( ) Frequent headache
( ) Heart problem
( ) Frequent Stomach Ache
b.3 Immunization
Learner's immunization shots are complete and current: yes /no
SY SY b.4 Physical Fitness and
Sports Talent Test (PFSTT) SY_____ SY_____ SY_____ SY_____ SY_____
b.4.1. Muscular Fitness
Partial: Curl Ups
Trunk: Lift (cm)
90-Degrees push- ups
b.4.2. Flexibility Fitness
Sit and Reach
Left leg bent (cm)
Right leg bent (cm)
Shoulder Flexibility
Right arm up (cm)
Left arm up (cm)
b.4.3. Physiological Fitness
1km run - Time: (min/sec)
b.5. Sports Talents
b.5.1 Anthropometrics
Sitting Height (cm)
Arm Span (cm)
b.5.2. Muscular Power
Standing Long Jump (m)
Basketball Pass (m)
b.5.3 Speed
40-meter sprint (sec.)
C. FAMILY& COMMUNITY PROFILE
Type of community ( ) Residential ( ) Commercial ( )Agricultural ( ) Industrial ( ) Fishing ( ) Mining
Disaster Prone/ Armmed Conflict ( ) Yes ( ) No
Identified as IP Community? If yes, specify: _____________________________________________
With electrical services (Home) ( ) Yes ( ) No
With water services (Home) ( ) Yes ( ) No
Distance of Home from/to school: ___________ (km) Estimated time in going to school : ______ (hour)
Means of going to school: ( ) walking ( ) by boat ( ) vehicles
D. EDUCATIONAL PROFILE (see attached Form 137)
GUIDELINE:
Other illness(specify):
The Learner Data Sheet shall be accomplish by the parent/pupil during enrolment. While, the medical/health record shall be accomplish by
SY_____ SY_____
SY_____ SY_____
*Orderof ailments (eyes, ears, etc.)
LEARNER DATA SHEET
Republic of the Philippines
Department of Education
Region: _____________________________
Division : ____________________________
School: _______________________________
Municipality/Province
SY_____ SY_____
*to be commented by PE Teachers
Type of community ( ) Residential ( ) Commercial ( )Agricultural ( ) Industrial ( ) Fishing ( ) Mining
Distance of Home from/to school: ___________ (km) Estimated time in going to school : ______ (hour)
The Learner Data Sheet shall be accomplish by the parent/pupil during enrolment. While, the medical/health record shall be accomplish by