7/9/2014 how to run GR55 reports in background for cost ...

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5 Replies Latest reply: Oct 26, 2009 2:54 PM by Kim Dudgeon
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how to run GR55 reports in background for
cost center hierarchies
This question is Assumed Answered.
1. I have been asked by our users to create batch jobs to run in the background for some GR55
reports, that can then be sent directly to cost center managers via email.

I have figured out the process to do this as long as the cost center manager only needs to see a
single cost center at a time. However, if they are in charge of multiple cost centers, we also want to
send them a summarized report using the hierarchy we have set up. I can't seem to make this work,
as the job only seem to recognize the last cost center in the group and the report is for that cost
center.

Example. cost centers 100, 200 and 300 belong to hierarchy abc. If I run the job just for cost center
100 it is fine. But if I have a variant to run hierarchy abc, or even if I use the range 100 to 300, all I get
is a report for cost center 300.

We cannot use BW because we only have revenue in BW. I am being asked to make this work from
standard R/3 within the GR55 realm of reporting.

2. In addition, the report selection criteria includes two separate plan/forecast versions. They need
to update these each month prior to running the reports and sending them out. I looked at the
variables associated with the versions and tried to set them up with default values that I hoped would
update automatically so that they don't have to manually change 50 or so variants each month. But I
don't see any dynamic variables that I can use to have the system make that change without going
into each variant individually.

3. There is another piece to this equation as well. There is another report they want sent out in
batch, but it is several pages wide in SAP and several pages long. So when you run it in batch and
either spool it or get it sent as an email, it is very ugly in the formatting due to all the page splits
horizontally and vertically. If anyone knows how to get the report to stay together like it would if you
had excel integration turned on, it would be very helpful. I have tried running it with that integration
turned on, but the jobs are set up with user batch_mgr and not my id, so it isn't working well. The
batch_mgr id is just a system id, not a dialog id. We also don't want the jobs set up with a regular
user id because if people leave, then the jobs all need to be changed.
Kim Dudgeon Aug 10, 2009 6:43 PM
Helpful Answer by Gustavo Gordon
Re: how to run GR55 reports in background for cost center hierarchies
Kim,

I may have options for issues 1 and 2. In case of 3, what I can tell you is I understand the concern,
Helpful Answer
Gustavo Gordon Aug 10, 2009 9:35 PM (in response to Kim Dudgeon)
7/9/2014 how to run GR55 reports in background for cost ... | SCN
http://scn.sap.com/thread/1440001 2/3
but this is what typically happens in some standard CO reports that are not ALV compatible, I don't
think there is not much there to do unless you add some custom code for the output.

In regards to point 1, yes, I have noticed that this happens in some standard and custom reporting,
not sure what is going on. I came up with a work around that made the trick for my client in a similar
scenario; which is editing the cost center groups. For instance, instead of having the group set as a
range from 100 to 300, the groups are have listed the cost centers, 100, 200 and 300. Obviously,
the disadvantage of this option is that it would require a bit of more cost center group maintenance.

In regards to point 2, I understand from your note that your users already have set up selection
variants for the report. One option for you is to get the help from a developer to create a custom
period variable and tiny program that runs in batch every month that would update that variable
accordingly. Once that's done, you may have to update at least once, the selection variant attributes
to change the period to a selection variable, so everytime from that point of time forward that the
variable gets updated, it will be ready with the right value for every selection variant that uses it.

Hope this helps.
GG
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Re: how to run GR55 reports in background for cost center hierarchies
thank you for the quick response - I will look into these options.
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Kim Dudgeon Aug 10, 2009 9:46 PM (in response to Kim Dudgeon)
Re: how to run GR55 reports in background for cost center hierarchies
I used SM36 to set up a job. You get the program name by attempting to execute the report normally,
and then when you get to the selection screen do a system> status to get the program name to set
up in SM36. When setting up the job, you specify the spool list recipient with either a single user or a
distribution list in the SAP inbox. In addition, the user(s) that you are sending the report to have to
have the communication method set to email in SU01, with their email address in the email field.
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Kim Dudgeon Oct 26, 2009 2:54 PM (in response to Kim Dudgeon)
Re: how to run GR55 reports in background for cost center hierarchies
I got a response to this on the ASUG website. This posting is being closed.
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Kim Dudgeon Oct 20, 2009 4:57 PM (in response to Kim Dudgeon)
Re: how to run GR55 reports in background for cost center hierarchies
Hi Kim,

I've same requirement for my client to send one cost center report to one person; could you
please share how you were able to do this. Is this a standard functionality? We don't have
any hierarchy issue. Thanks in advance.

Edited by: Venkata Ganesh Perumalla on Oct 22, 2009 11:46 PM
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Venkata Ganesh Perumalla Oct 22, 2009 11:46 PM (in response to Kim Dudgeon)
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