Field Coordinator

South Sudan

Work Base: MENTOR South Sudan field base in either Upper Nile or Warrap State
Responsible to: Country Director
Duration: 12 months
Start date: April 2014
Closing date: until suitable candidate is found
Fee: USD3000 to USD4000 depending on experience
Send a CV and letter of motivation to recruitment@mentor-initiative.net
No CV only application will be considered

The Field Coordinator for the South Sudan field base will be directly responsible for the coordination of
the field base located in one of the northern States where MENTOR is operational. He/she will
furthermore provide direct operational support to the MENTOR Initiative technical team to allow for a
successful implementation of an extensive vector borne disease (VBD) control programme in the
assigned State which includes VBD case management training and vector control activities.

The main responsibilities of this post include the following:

1. Operational support field base
The Field Coordinator supervises the field base within the South Sudan programme on the basis of the
organisations existing standardised systems and procedures within all aspects of operational support:
- Assist the Financial Coordinator (based in Juba) with the proper implementation of MENTOR
finance field systems to ensure that timely and accurate financial reporting is sent to the Financial
Coordinator as required as well as to oversee adequate cash flow and regular follow up on budget
expenditure and planning.
- Oversee that standard MENTOR administrative procedures and forms are adhered to and used
for regular administrative matters including provision of documents as requested by relevant
official authorities.
- In close collaboration with the Logistics Coordinator, ensure proper implementation of logistics
procedures for warehousing and asset management, fleet and fuel management,
communications systems and maintenance, local procurement and overall programme logistics
support for VBD control activities.
- With the assistance from the Finance Coordinator, ensure that HR management systems are
implemented properly (in line with local labour laws) to ensure transparent recruitment
procedures, set up of internal rules and regulations, performance reviews, complaints systems,
salary scale, local payroll etc.
- Is overall responsible for security management in the field base. Furthermore, with support from
the CD and Logistics Coordinator, responsible for update of and adherence to Security
procedures and practice in the field base. This includes providing field related input to update the
security guidelines for South Sudan, strict respect of general security rules (vehicle usage,
curfew, appropriate behaviour etc) by all team members and daily gathering, analysis and
sharing (with CD and Logistics Coordinator) of security related information.
- Manage the local staff at his/her field location

2. Programme support:
The Field Coordinator is responsible for operational support to the technical team for programme activities
implemented in the assigned State:
- In collaboration with the Logistics Coordinator, oversee and expedite all procurement requests
received from Programme Teams (both prevention and case management) and organise for their
transportation to field destinations.
- Ensure proper warehousing and storage of both medical and prevention commodities.
- Provide direct operational support during roll out of prevention campaigns as per requirements.

3. Communication and HR communication
- Internal:
o Organise regular general team meetings as well as operational support meetings
o Provide input to MENTOR bi-weekly situation reports, and other reports as and when
required
o Provide clear and regular communication and collaboration with the Logistics Coordinator
and Finance Coordinator.
o Responsible for briefing expatriates on general context and security issues in the field upon
their arrival to the field base
o Carry out performance evaluations as required for staff members under his/her direct
management.
o Overall responsible for the respect and adherence by expat and local team members to the
MENTOR code of conduct including policies in regards to sexual harassment.
- External:
o Assist the CD with field related information for external reports and/or donor proposals.
o Participate in external meetings related to general or security context in the areas of
intervention. If required, participate in external meetings that concerns programme matters
(if no programme staff are available)
o Ensure a transparent and efficient exchange of data, context reports etc with relevant
stakeholders.

Job Requirements:
At least 3 years field experience in a similar environment and preferably with VBD treatment and
prevention programs.
Organised, self starter, able to build and maintain partnerships
Experience in managing teams in the field in insecure environments
Experience in overseeing and managing budgets and administration systems
Flexible and willing to learn
Excellent team worker and communications skills
Practical, hands on approach
Fluent English
Familiarity with NGO working environments and standard procedures.
Ability to work long hours
Honest, conscientious and reliable