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FINAL YEAR PROJECT REPORT FORMAT


Department of Electronic Engineering
(2003-Batch)
The University has proposed the Following Format
For the Final Year Project Report

1. The color of front cover binding for the project report should be GREEN, for all the students of
Electronic Engineering Department
2. The project Report should be hard bound, TWO Copies: (1) Library Copy (2) A copy for
Chairman.
3. The front cover of the report should be in printed form along-with the university logo. The
required print spacing on front cover page is as follows:
Top: 1.0 inches, Left: 1.0 inches, Right: 1.5 inches, Bottom: 1.0 inches.
4. The title of the project should also be printed on the bind area of the report.
5. Only one side of the page should be printed. The other side should be left blank.
6. The front used should be TIMES NEW ROMAN, 12 POINTS PLAIN, with 1.5 spacing
between two consecutive lines.
7. The number of pages in the report should be in between 50 to 100, (Excluding Appendices).
8. The name of the project should be in the header at the right and number in footer at middle.
9. Students have to prepare 2 Extra Copies of their report for Internal and External.
10. The overall structure of the final year project report should be as follows:
a) TITLE
b) PREFACE
c) ACKNOWLEDGEMENT
d) APPROVAL PAGE
e) SYNOPSIS (BRIEF INTRODUCTION)
f) DETAILED TABLE OF CONTENTS
g) MAIN BODY:
i. THEORETICAL BACKGROUND
ii. OVERALL SYSTEM EXPLANATION
iii. DESCRIPTION OF COMPONENTS OF THE SYSTEM
iv. SELECTION OF TOOLS FOR DEVELOPING PROJECT
v. OVERALL OPERATION OF THE SYSTEM
i) DISCUSSION AND FUTURE RECOMMENDATION
j) APPENDICES:
i. COST & TIME ANALYSIS OF THE PROJECT
ii. DATA SHEETS OF MAJOR ELECTRONICS COMPONENTS
k) LIST OF REFERENCES
11. The students are also required to provide the overall material of Project Report on CD which
should be placed in proper jacket within both hand Copies.

Only the reports according to the above format will be considered and graded. The details about the
structure of project report are enclosed. For more information, please contact the Coordinator FYP
Committee.



(Project Coordinator) Dated:
Electronic Engineering Department.


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DETAILED STRUCTURE OF FINAL YEAR PROJECT REPORT


1. FORMAT
The following format is applicable to the report:
1.1 The report and synopsis must be prepared in the English language using 12 point Times New
Roman font, using only black ink on white, at least 80 grams, A4 standard paper size. Lines
must be 1.5 spaced. Margin must be as shown in Figure 1.





























Binding edge
1 inch
1 inch
1
i
n
c
h
1
.
5
i
n
c
h
20
Page number
Figure 1: Space Margin
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1.2 The page number of the Acknowledgement, Synopsis, List of Tables, List of Contents, must be
in Roman numerals.
1.3 All other pages must be assigned a running Arabic number starting from 1. However, a page
number should not appear on the title page or section title pages.
1.4 In the Table of Contents, four levels of heading can be used, inclusive of the chapter titles.
There must be at least two subheadings within a level of heading.
1.5 The references must be arranged in the order of their appearance. Each entry of the reference
must be referred to at least once in the body of the thesis by using a format as follows:
[Index number]
For example, [12], [23]
1.6 Every figure must have the figure number in an Arabic numeral, e.g. Figure 1-1, Figure 2-5, etc.
and the figure title is centered at bottom of the figure. Every table must have the table number in
Arabic, e.g. Table 1-1, Table 2-10, and so on and the table name is centered at the top of the
table. Note that, for example Figure 2-5 or Table 1-3, the first number (i.e., 2 and 1) represents
chapter to which the figure or table belongs, while the second number (i.e., 5 and 3) indicates
their order.
1.7 The appendices should be used to contain lengthy or detailed supplementary documentation that
may not be appropriate if inserted in the body of the thesis. Examples are data sheets of
components, diagrams, models, sample documents, data dictionary, systems structured charts,
program listing, users manuals, systems manuals, and glossary of terms.

2. REPORT CONTENT
The report should contain the following:
2.1 A title page
2.1.1 SSUET logo
2.1.2 Project Title
2.1.3 Name of the Department
2.1.4 Names of the Group Members with Roll Numbers
2.1.5 Complete Name and Address of SSUET at the bottom
2.1.6 Submission month and year

2.2 An approval page
2.2.1 Project Title
2.2.2 Name of the Department
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2.2.3 Names of the Group Members with Roll Numbers
2.2.4 Project advisor name
2.2.5 Academic year
2.2.6 Student must show the following statement:
The Department of Electronic Engineering Sir Syed University of
Engineering & Technology has approved this Final Year Project. The Project
is submitted in partial fulfillment of the requirements for the degree of
Bachelor of Science in Electronic Engineering
2.2.7 Approval Committee names.
(Committee comprises of the Project Coordinator, Project Advisor(s) and the Chairman of
Electronic Engineering Department)

2.3 Acknowledgement
It is usual to acknowledge your internal advisor (and External advisor, if any) and help given by
Technical Support Staff and others as appropriate at the start of your report.

2.4 Synopsis
A short summary (100-200 words) distilled from the introduction, conclusion and
recommendation of your Project after the report is written.

2.5 Table of contents
2.5.1 Table of Contents in bold upper case size 16 font in the middle of page (centered).
2.5.2 Acknowledgments, synopsis, list of figures, list of tables must be in upper case
without bold and use Roman numerals to number their pages.
2.5.3 All chapter topics should be written in upper case without bold
2.5.4 Subtopics written in each chapter should be numbered using Arabic numerals and
indented one tab as shown below.
CHAPTER 1 INTRODUCTION
1.1 Background of the project
1.2 Objectives
1.3
2.5.5 Last chapter should be conclusions and recommendations in upper case, not in bold.

2.6 List of figures
2.6.1 Upper case List of Figures with bold size 16 font.
2.6.2 Figure must be shown as Figure 1-1, Figure 1-2,. Figure 2-1 and so on
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2.7 List of tables
2.7.1 Upper case List of Tables with bold size 16
2.7.2 Table must be shown as Table 1-1. Table 1-2,. Table 2-1 and so on



2.8 Bibliography and references
A bibliography is a complete list of books and paper that you have consulted. The following
format should be applied;
2.8.1 Books
One author
[35] Smith, Gerald M. Statistical Process Control and Quality Improvement, 3rd
Edition. New Jersey: Prentice Hall International Inc., 1998.

Two or more authors
[17] Gonzalez, Rafael C., and Richard E. Woods. Digital Image Processing. New
York: Addison-Wesley Publishing Company, 1993.

[42] Shelly Gary B., et al. Business Data Communications. Massachusetts: Course
Technology, 1998.
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A selection from an edited collection
[18] Pugh, A.K. Styles and Strategies in Silent Reading. Processing of Visible
language, Vol. 1. Ed. P.A. Kolers, M.E. Wrolstad, and H. Bouma. New York:
Plenum Press, 1979.

2.8.2 Periodical Articles
One author
[5] Dubuois, Betty Lou. The Uses of Slides in Biomedical Speeches, ESP Journal,
1, Fall 1980, pp. 45-50.

Two or more authors
[20] Gupta, Lalit, T. Sortrakul, A. Charles, and P. Kisatsky, Robust automatic
target recognition using a localized boundary representation, Pattern
Recognition., Vol. 28, No. 10, 1995.

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The abbreviation et al. Means and others.
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or
[23] Gupta, L., et al. Robust automatic target recognition using a localized
boundary representation, Pattern Recognition., Vol. 28, No. 10, 1995.



No author
[4] An Unemployment Wallop. Time, 115, May 12, 1980, pp. 54-55.

2.8.3 Newspaper Articles
One or more authors
[19] Kotulack, Ron. Acid Rain Turning Lakes into Deserts. Chicago Tribune,
March 23, 1982, Sect. 1, p. 1, col. 1, et passim.
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No author
[8] Dissident Conceal Bones in Kremlin. Chicago Tribune, March 23, 1982,
Sect. 1, p. 1, col. 2.

2.9 Appendices
Only include items that are referred to in the report. Do not include published work - this should
just be listed in the references. Floppy disks and/or CD-ROMs must be securely attached to the
inside-back cover of the thesis; they must be easily accessible and replaceable. If student has a
large document as an appendix e.g. a user manual, this may be submitted separately, if
absolutely necessary. In this case it must be labeled clearly on the cover and on the spine to
indicate its contents.

2.10 Typical chapters in a thesis should be as the following:
2.10.1 Introduction
2.10.2 Literature Review / The Existing Systems
2.10.3 Experimental Investigation / Theoretical Considerations / The Proposed Systems
2.10.4 Presentation and Critical Discussion of Results / Project Implementation
2.10.5 Conclusions and Recommendations for Advancement


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The abbreviation et passimmeans that something is continued on later pages, but not consecutively
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3. SAMPLE OF THE REPORT COVER PAGE



































Final Year Project Report

(Title of Project)
B.S. Electronic Engineering, Batch 2002

Internal Advisor External Advisor
Name Name
Designation Designation
Department Name Department Name
SSUET, KARACHI Company Name
Submitted by
Group Member Name (14 pt +Bold) Roll Number
Group Member Name Roll Number
Group Member Name Roll Number
Group Member Name Roll Number
Group Member Name Roll Number
Group Member Name Roll Number

DEPARTMENT OF ELECTRONIC ENGINEERING
Sir Syed University of Engineering & Technology
University Road, Karachi-75300
Month, Year
26 pt + Bold
16 pt + Bold
14 pt

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An approval page containing:
Project Title
Name of the Department
Names of the Group Members with Roll Numbers
Project advisor name
Academic year
Student must show the following statement:
The Department of Electronic Engineering Sir Syed University of
Engineering & Technology has approved this Final Year Project. The Project
is submitted in partial fulfillment of the requirements for the degree of
Bachelor of Science in Electronic Engineering
Approval Committee names.
(Committee comprises of the Project Coordinator, Project Advisor(s) and the Chairman of
Electronic Engineering Department)

ACKNOWLEDGEMENTS (16 pt + Bold)

The writer desires to express his/her most sincere appreciation and thanks to Professor ABC for his
encouragement and advice through the course of this study and for his help in the preparation and writing of
this thesis.
Thanks go to the faculty members of EE Department and to the Dean Faculty of Engineering for
supplying the source of information for this work.
Thanks are also due to Advisor for reading and checking the format of this report.











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SYNOPSIS (16 pt + Bold)

A short summary (100-200 words) distilled from the introduction, conclusion and recommendation of your
Project after the report is written.



























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TABLE OF CONTENTS (16pt + Bold)

ACKNOWLEDGMENTS i
LIST OF FIGURES ii
LIST OF TABLES iv
VITAE v
ABSTRACT vi
CHAPTER
CHAPTER 1
1.1 1
1.2 5
1.3 6
1.4 ..

CHAPTER 2 9
2.1
2.2

CHAPTER 3
3.1
3.2

CHAPTER .

CHAPTER .

BIBLIOGRAPHY
APPENDIX A: 100
APPENDIX B: 200
APPENDIX C: 300



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LIST OF FIGURES (16pt + Bold)

Figure 1-1 Machine-oriented data division hierarchy:
Track, block.. 1

Figure 2-1 Application-oriented data division hierarchy:
File, record, field and character. 4

Figure 3-1 Reel-file, Disk module interaction. 5

Figure 4-1

Figure 5-1

Figure .
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LIST OF TABLES (16pt + Bold)

Table 5-1 Illustration of full name of record and unique fixed-
length key of record. 68

Table 5-2 Example of Variable length key name 77

Table 7-1 Data results of computation of average throughput time per
record retrieval as the function of file loading factors, for
each typical file organization method, using the full name
of records in accessing. 146

Table 7-2 Date results of computation of average throughput
time per record retrieval as the function of file loading
factors for each typical file organization
method using unique fixed-length key in accessing. 149

Table 7-3 Data results of computation of achievable throughput-rate capability
as the function of file loading factors for each typical file
organization method using the records full name in accessing. 152

Table 7-4 Data results of computation of achievable throughput-
rate capability as the function of file loading factors
of each typical file organization method, using
unique fixed-length key in accessing. 154

Table 7-5 Approximate formulas of average throughput time and
achievable throughput-rate capability for each typical file. 158

Note: Please refer to Page Number: 5 for the format of Bibliography and references.

Only the reports according to the above format will be considered and graded. For more
information, please contact the Coordinator FYP Committee.

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