Adjusting Invoice Distributions

I f you have not yet post ed an i nvoi ce di st r i but i on and i f you do not use Aut omat i c
Of f set s, you can updat e most of i nvoi ce di st r i but i on det ai l s, i ncl udi ng Descr i pt i on,
GL Dat e, I ncome Tax Type, Wi t hhol di ng Tax Gr oup, and I ncome Tax Regi on. I f t he
di st r i but i on has not post ed and you have enabl ed t he Al l ow Fl exf i el d Over r i de
Payabl es opt i on, you can al so change t he Account . I f t he di st r i but i on has not been
post ed and t he di st r i but i on has an expense t ype account , you can al so adj ust t he
Tr ack as Asset check box. For mor e i nf or mat i on on changi ng a par t i cul ar f i el d.
You cannot adj ust i nvoi ce di st r i but i ons f or a pai d i nvoi ce i f you di sabl e t he
Al l ow Pai d I nvoi ce Adust ment s Payabl es opt i on.
I f you add or r ever se di st r i but i ons or i f you change a di st r i but i on amount , you
must submi t Appr oval agai n bef or e you can pay t he i nvoi ce. Appr oval wi l l r ecal cul at e
t he i nvoi ce schedul ed payment s.
Many f act or s af f ect whet her or not you can adj ust i nvoi ce di st r i but i ons, such as
i f you use Aut omat i c Of f set s, or i f you cr eat e i nt er est i nvoi ces aut omat i cal l y.
For a compl et e l i st of r est r i ct i ons, see: I nvoi ce and I nvoi ce Bat ch Adj ust ment
Rest r i ct i ons.
Purchase Order Matched Distributions
You can adj ust t he GL Dat e, I ncome Tax Type, and Account f i el ds of a pur chase or der
mat ched i nvoi ce di st r i but i on. You can change t he Account onl y i f you have not yet
post ed t he i nvoi ce and i f you have enabl ed Al l ow Fl exf i el d Over r i de Payabl es opt i on.
I f t he i nvoi ce i s pur chase or der mat ched, you cannot di r ect l y adj ust f i el ds t hat ar e
def aul t ed by t he mat ched pur chase or der , such as Amount . You can, however , r ever se
pur chase or der mat ched di st r i but i ons at any t i me, t hen cr eat e new i nvoi ce di st r i but i ons
by r emat chi ng.
Updating Invoice Distributions
Pr er equi si t e
I f t he i nvoi ce i s pai d, enabl e t he Al l ow Pai d I nvoi ce Adj ust ment s Payabl es opt i on.

To updat e i nvoi ce di st r i but i ons:
1. Fi nd t he i nvoi ce. See: Fi ndi ng I nvoi ces.
2. I n t he I nvoi ces Summar y, choose Di st r i but e t o navi gat e t o t he Di st r i but i ons
Summary. Make any of t he f ol l owi ng changes: Add Di st r i but i ons. I f you want t o
add di st r i but i ons, add t hemi n t he usual manner .
Reverse Distributions. Sel ect t he di st r i but i ons and choose Rever se. Payabl es
aut omat i cal l y cr eat es a r ever si ng di st r i but i on f or each di st r i but i on you sel ect .
How To Adjust Invoice Dist ributions
Rematch to Purchase Orders. Rever se a pur chase or der mat ched di st r i but i on, t hen
mat ch t o a new pur chase or der shi pment or di st r i but i on.
Adjust Account. I f you have not yet post ed t he di st r i but i on, and you do not use
encumbr ance account i ng, adj ust t he Account .
Adjust GL Date. Payabl es uses t he GL Dat e of t he i nvoi ce di st r i but i on t o det er mi ne
t he GL per i od t o whi ch i t post s t he i nvoi ce di st r i but i ons.
Adjust Track as Asset. I f you have Or acl e Asset s i nst al l ed, t he di st r i but i on i s
unpost ed, and t he di st r i but i on and has an expense t ype account , you can adj ust
t he Tr ack as Asset check box. I f t he Tr ack as Asset check box i s enabl ed f or an
i nvoi ce di st r i but i on, Or acl e Asset s wi l l i mpor t t hi s i nvoi ce di st r i but i on when
you submi t Cr eat e Mass Addi t i ons. I f you ent er an asset t ype Account , Payabl es
aut omat i cal l y enabl es t he Tr ack as Asset check box and you cannot adj ust i t .
Adjust Final Match. I f t he di st r i but i on i s pur chase or der mat ched and you have
not submi t t ed appr oval f or i t , you can adj ust t he Fi nal Mat ch opt i on.
Adjust Income Tax Type/Region. You can adj ust t he i nvoi ce di st r i but i on descr i pt i on
and t he i ncome t ax t ype even i f you have pai d, par t i al l y pai d, or post ed an
i nvoi ce. You can al so updat e t he i ncome t ax t ype f or each di st r i but i on, r egar dl ess
of whet her t he suppl i er i s desi gnat ed as f eder al l y r epor t abl e. Payabl es uses t he
i ncome t ax t ype when you submi t t he 1099 Payment s r epor t and t he 1099 f or ms. I f
you ar e updat i ng a di st r i but i on t o be 1099 r epor t abl e, ent er t he I ncome Tax Regi on
or opt i onal l y change t he suppl i er def aul t . I f you need t o make updat es f or many
di st r i but i ons, you can use t he Updat e I ncome Tax Det ai l s Ut i l i t y.

Tax Name. You can change t he Tax Name i f t he di st r i but i ons have not been appr oved.
3. Save your wor k.
4. I f you changed t he di st r i but i on amount , added di st r i but i ons, r ever sed di st r i but i ons,
or changed t he t ax name, you must submi t Appr oval bef or e you can pay t he i nvoi ce.
Appr oval wi l l r ecal cul at e your schedul ed payment s.
Adding New Invoice Distributions
Pr er equi si t es
I nvoi ce has not been cancel ed.

I f t he Al l ow Adj ust ment s t o Pai d I nvoi ces Payabl es opt i on i s enabl ed, i nvoi ce
i s not pai d or par t i al l y pai d.

To add i nvoi ce di st r i but i ons t o an exi st i ng i nvoi ce.
1. Fi nd t he i nvoi ce. See: Fi ndi ng I nvoi ces. I n t he I nvoi ces Summar y add a di st r i but i on
i n one of t he f ol l owi ng ways: I f you want t o manual l y add a di st r i but i on, choose
Di st r i but i ons t o navi gat e t o t he Di st r i but i ons Summar y and add one i n t he usual
manner .
I f you want t o cr eat e new di st r i but i ons by mat chi ng t he i nvoi ce t o new pur chase
or der shi pment s or di st r i but i ons, choose Mat ch and mat ch t o a pur chase or der i n
t he Mat ch t o PO wi ndow.
I f you ar e addi ng a di st r i but i on t o a cr edi t or debi t memo, and you woul d l i ke
i t t o mat ch an exi st i ng basi c i nvoi ce, choose Mat ch and mat ch t o an i nvoi ce i n
t he Mat ch t o I nvoi ce wi ndow.
2. Choose Schedul ed Payment s t o navi gat e t o t he Schedul ed Payment s wi ndow.
Adj ust t he schedul ed payment amount s t o mat ch t he new i nvoi ce amount . Choose OK.
3. Save your wor k.
Reversing Invoice Distributions
Pr er equi si t e
I f you use Aut omat i c Of f set s, t he i nvoi ce has not been pai d or par t i al l y pai d.
To r ever se i nvoi ce di st r i but i ons:
1. Fi nd t he i nvoi ce. See Fi ndi ng I nvoi ces.
Fr omt he I nvoi ces Summar y choose t he Di st r i but i ons but t on t o navi gat e t o t he
Di st r i but i ons Summar y. Sel ect t he di st r i but i ons you want t o r ever se and choose
Rever se. Payabl es cr eat es a negat i ve amount di st r i but i on f or each di st r i but i on
you sel ect . I f t he di st r i but i on was pur chase or der mat ched, Payabl es updat es
cor r espondi ng pur chase or der i nf or mat i on such as Quant i t y Bi l l ed.
2. Save your wor k.
INVOICE AND INVOICE BATCH ADJUSTMENT RESTRICTIONS:
REVERSING DISTRIBUTIONS AND ENCUMBRANCE ACCOUNTING. I f you use encumbr ance account i ng
and you r ever se an appr oved i nvoi ce di st r i but i on, Payabl es aut omat i cal l y cr eat es
a r ever sal encumbr ance j our nal ent r y t hat r ever ses t he i nvoi ce di st r i but i on j our nal
ent r y cr eat ed when you appr oved t he i nvoi ce. I f you use encumbr ance account i ng
and you r ever se an i nvoi ce di st r i but i on, you cannot updat e t he r ever sed i nvoi ce
di st r i but i on because Payabl es wi l l use t he r ever sed i nvoi ce di st r i but i on t o cr eat e
t he r ever si ng encumbr ance j our nal ent r i es.
ADJUSTING ACCOUNT. I f t he di st r i but i on i s pur chase or der mat ched, you must enabl e
t he Al l ow Fl exf i el d Over r i de Payabl es opt i on bef or e you can adj ust t he account .
ADJUSTING INVOICE AMOUNT: You cannot adj ust t he i nvoi ce amount t o l ess t han t he
amount you have al r eady pai d on an i nvoi ce.
AUTOMATIC OFFSETS. I f you use Aut omat i c Of f set s and an i nvoi ce has been f ul l y or
par t i al l y pai d, you cannot adj ust t he i nvoi ce, except f or t he Descr i pt i on.
CANCELED INVOICES: I f you have cancel ed an i nvoi ce, you cannot adj ust any i nvoi ce
or i nvoi ce di st r i but i on i nf or mat i on f or t hat i nvoi ce.
CASH BASIS ACCOUNTING: I f you use t he cash basi s account i ng met hod, you cannot
updat e a pai d i nvoi ce af t er you post t he payment unl ess i t i s a voi d payment and
you have post ed t he voi d payment .
CASH BASIS ACCOUNTING: You can adj ust di st r i but i ons f or any pai d or par t i al l y pai d
i nvoi ce t hat you have not yet post ed.
COMBINED BASIS ACCOUNTING. I f you ar e usi ng combi ned basi s account i ng, and t he
i nvoi ce i s pai d or par t i al l y pai d, you cannot make adj ust ment s t o exi st i ng
di st r i but i ons. You can, however , mat ch t o a pur chase or der , and you can r ever se
exi st i ng di st r i but i ons.
ENCUMBRANCE ACCOUNTING/FINAL MATCH: I f you ar e usi ng encumbr ance account i ng and
you mar k a di st r i but i on as a f i nal mat ch t o a pur chase or der , Payabl es cr eat es
r ever si ng j our nal ent r i es f or al l out st andi ng encumbr ances on t hat pur chase or der .
FINAL MATCHED: You cannot adj ust an i nvoi ce t hat has di st r i but i ons mar ked as Fi nal
Mat ched. You can di sabl e t he di st r i but i on' s Fi nal Mat ch check box i f you have not
submi t t ed Appr oval f or t he i nvoi ce. Af t er you submi t Appr oval f or a f i nal mat ched
i nvoi ce and Payabl es appr oves t he i nvoi ce, you cannot make adj ust ment s t o t he
i nvoi ce or r eopen t he pur chase or der .
INTEREST INVOICES: You cannot adj ust i nt er est amount s or i nt er est i nvoi ce di st r i but i ons
of i nt er est i nvoi ces t hat Payabl es cr eat es aut omat i cal l y i f you enabl e t he Al l ow
I nt er est I nvoi ces suppl i er si t e opt i on.
INVOICES SELECTED FOR A PAYMENT BATCH: You cannot adj ust an i nvoi ce t hat has been
sel ect ed f or payment i n a payment bat ch. You can wai t unt i l t he payment bat ch compl et es
and t hen adj ust t he pai d i nvoi ce.
REVERSING DISTRIBUTIONS WITH INVALID ACCOUNTS. You cannot r ever se an i nvoi ce di st r i but i on
t hat has an i nval i d account .
WITHHOLDING TAX: You cannot adj ust post ed wi t hhol di ng t ax t ype di st r i but i ons.
WITHHOLDING TAX: I f you have enabl ed wi t hhol di ng t ax and you choose t o have
Payabl es aut omat i cal l y cr eat e i nvoi ces t o a t ax aut hor i t y, you cannot modi f y
t he di st r i but i ons of t hat i nvoi ce.
For mor e det ai l s, pl ease r evi ew t he Adj ust ment Char t s i n Chapt er 4 of t he l at est
Or acl e Payabl es User ' s Gui de.
https://support.oracle.com/CSP/main/article?cmd=show&type=NOT&doc...
4 of 4 7/22/2010 4:01 PM
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com)