The content of this manual may not be reproduced or distributed without the express written consent of Blackboard Inc. Blackboard, the Blackboard logo, and Blackboard Learn are either registered trademarks or trademarks of Blackboard in the United States and / or other countries.
The content of this manual may not be reproduced or distributed without the express written consent of Blackboard Inc. Blackboard, the Blackboard logo, and Blackboard Learn are either registered trademarks or trademarks of Blackboard in the United States and / or other countries.
The content of this manual may not be reproduced or distributed without the express written consent of Blackboard Inc. Blackboard, the Blackboard logo, and Blackboard Learn are either registered trademarks or trademarks of Blackboard in the United States and / or other countries.
2010 Blackboard Inc. - 2 - Using Portfolios 2010 Blackboard Inc. All rights reserved. The content of this manual may not be reproduced or distributed without the express written consent of Blackboard Inc. Users acknowledge that the manual, and all copyright and other intellectual and proprietary rights therein, are and at all times shall remain the valuable property of Blackboard and its licensors, or their respective successors or assignees. Users agree to respect and not to alter, remove, or conceal any copyright, trademark, trade name, or other proprietary marking that may appear in the manual. Blackboard, the Blackboard logo, and Blackboard Learn are either registered trademarks or trademarks of Blackboard Inc. in the United States and/or other countries.
2010 Blackboard Inc. - 3 - Using Portfolios Table of Contents 1.0 Workshop Overview ................................................................................................... 5 Roadmap ..................................................................................................................... 6 2.0 Portfolio Overview ....................................................................................................... 7 What is a Portfolio? ...................................................................................................... 8 Personal vs. Basic ......................................................................................................... 9 Portfolio Uses ............................................................................................................... 10 Best Practice: Planning and Preparing Portfolios ................................................... 11 3.0 Creating Portfolios ..................................................................................................... 13 Introduction ................................................................................................................ 14 Creating a Portfolio ................................................................................................... 15 Creating a Portfolio Page ......................................................................................... 18 Creating New Artifacts .............................................................................................. 21 Creating New Artifacts: Attaching Files .................................................................. 25 Hands-on Activity ....................................................................................................... 27 Uploading Files to the Content Collection ............................................................. 28 Hands-on Activity ....................................................................................................... 31 Customizing a Portfolio .............................................................................................. 32 Customizing Page and Headings Titles ................................................................... 36 Previewing a Portfolio ................................................................................................ 40 Hands-on Activity ....................................................................................................... 42 Ask Dr. C ...................................................................................................................... 43 Hands-on Activity ....................................................................................................... 44
2010 Blackboard Inc. - 4 - Using Portfolios 4.0 Editing and Managing Portfolios ............................................................................. 45 Introduction ................................................................................................................ 46 Updating Portfolio Pages .......................................................................................... 48 Updating Artifacts ...................................................................................................... 52 Hands-on Activity ....................................................................................................... 56 Sharing a Portfolio ...................................................................................................... 57 Hands-on Activity ....................................................................................................... 62 Downloading a Portfolio ........................................................................................... 63 Hands-on Activity ....................................................................................................... 65 Deleting a Portfolio .................................................................................................... 66 5.0 Viewing Portfolios ...................................................................................................... 67 Viewing Received Portfolios ..................................................................................... 68 Adding Comments .................................................................................................... 70 Organizing Received Portfolios ................................................................................ 72 Workshop Wrap Up ......................................................................................................... 74 Spotlight on YOUR Course ........................................................................................ 75
2010 Blackboard Inc. - 5 - Using Portfolios 1.0 Workshop Overview This workshop provides a hands-on introduction to creating, customizing and managing portfolios in Blackboard Learn. First, you will look at how to plan a portfolio by collecting, organizing, and selecting the best examples of your work. Next, you will create the portfolio shell, add portfolio pages, and add content to those pages. Content will be added in one of three ways: by entering text, by attaching files, and by linking to files in the Content Collection. The benefits of saving portfolio content as artifacts, which can be reused in multiple portfolios, will be emphasized. Customizing your portfolio's appearance by changing colors, typography, layout, page titles, and page headings titles is discussed in detail. You will learn to edit and manage appearance and content independently, in order to update your portfolios more efficiently. Finally, you will learn how to preview your portfolios and share them with other users. You will also view other users' portfolios, organize them for easier access, and add comments. NOTE: The directions and suggestions for using the Portfolios tool are written for students and instructors who have access to the My Content area in the Content Collection. My Content is a storage area for your electronic files. Instructors can have additional permissions on other folders in the Content Collection, but we will focus on using the My Content area.
2010 Blackboard Inc. - 6 - Using Portfolios Roadmap
2.0 Portfolio Overview Portfolio uses Learn the definition and uses of electronic portfolios. Types of portfolios Learn about the two types: Personal and Basic. Best Practice Do some planning and preparation before creating a portfolio. 4.0 Editing and Managing Portfolios Update portfolio pages Change page order or delete pages. Update artifacts Edit and overwrite existing portfolio content by updating artifacts. Share a portfolio Allow others to view your portfolio. Download a portfolio Download a zipped file of your portfolio. Delete a portfolio Delete portfolios from your collection. 3.0 Creating Portfolios Add a portfolio Create a shell for your portfolio pages. Add a portfolio page Create portfolio pages to organize your content. Add portfolio content Upload and add content (artifacts) to the pages within your portfolio. Customize a portfolio Change the look and feel to suit your needs. Preview a portfolio View your portfolio before making it available to others. 5.0 Viewing Portfolios View received portfolios View portfolios others have shared with you. Add, view, and delete comments Manage comments about your portfolio. Organize received portfolios Organize portfolios others share with you by creating folders.
2010 Blackboard Inc. - 7 - Using Portfolios 2.0 Portfolio Overview In this section, we will consider different uses of portfolios and briefly compare the two types, Personal and Basic. We will also discuss the importance of the planning stage in the preparation of portfolios. Learning Outcomes After completing this section, you will be able to: Explain how portfolios are used Explain the differences between Personal and Basic Portfolios Apply some best practices for portfolios
2010 Blackboard Inc. - 8 - Using Portfolios What is a Portfolio? Portfolios allow users to showcase both academic and professional achievements. Just as an artists portfolio is ongoing, your electronic portfolio can document the evolution of both your learning and work experience. Whether you are applying for graduate school or a job, a portfolio is an excellent tool for displaying your goals, progress, and successes. The following are examples of using a portfolio: A film student can present screenplays and movie clips. A journalism major can showcase articles. A professor of archaeology can include field notes and photographs. The Blackboard Learn Portfolios tool organizes and presents electronic examples of your accomplishments, such as papers, images, projects, evaluations, and reference letters. You can create different portfolios to suit different purposes by reusing and reorganizing content, and applying various styles. Portfolio content is saved separately in a central location and can be reused in multiple portfolios. Your portfolio can be shared with others so you can market your skills or receive comments on your work from peers and instructors. If your school has licensed the content management capability, you will see the Content Collection tab. The Portfolios tool is accessed in the Content Collection.
Figure 1 Print this topic
2010 Blackboard Inc. - 9 - Using Portfolios Personal vs. Basic In Blackboard Learn, you can create two types of portfolios: Personal Portfolio an enhanced Portfolios tool with more design options and the ability to reuse content which can be linked in more than one portfolio. Basic Portfolio a tool from earlier versions of Blackboard, it has fewer features. If your institution permits, you can still access or create Basic Portfolios. The following table lists some differences between Basic and Personal Portfolios:
Basic Portfolios Personal Portfolios Content is created directly in the portfolio. Content created is saved as an artifact and can be added to any portfolio. Reusing content in multiple portfolios requires manual copy and paste. To reuse content in multiple portfolios, find the artifact and add it to each portfolio. Portfolio content is updated manually. Updated artifacts and changes are reflected in all of the portfolios containing links to that artifact. Changes can be made to the navigation menu style only. The portfolio appearance can be customized by selecting the navigation menu style, colors, fonts, and background images.
NOTE: This workshop focuses on Personal Portfolios.
2010 Blackboard Inc. - 10 - Using Portfolios Portfolio Uses Portfolios can serve different purposes in a variety of disciplines. The examples in the following table show how portfolios can be composed of products: content demonstrating mastery of tasks; or process documentation: content highlighting stages of learning.
Area Example English
An English Composition portfolio includes examples of a students best work: three creative writing pieces, a research paper, and a persuasive essay. Web Design In a Web Design class, snapshots of a students progress throughout the semester are collected. Both student and instructor can view the skill development from early Web pages to the final Web site design. Medicine Students use portfolios to reflect upon their field experiences. The portfolios become a communication channel between the students and their mentors. Engineering A student uses a portfolio to record the process their group used to cooperatively create a solution to a real-life problem. Documenting the process and reflecting upon it increases the students project management and collaboration skills. Teaching Throughout a teacher education program, students develop tools to use in the future, such as teaching philosophies, lesson plans, and a list of resources. The portfolio showcases students' proficiency in the programs best practices in education. Fine Arts Portfolios enable students to easily provide examples of their talents through video, audio, photographs, and scanned images of original drawings and paintings. Students can download their portfolios for use beyond graduation.
2010 Blackboard Inc. - 11 - Using Portfolios Best Practice: Planning and Preparing Portfolios Before you create a portfolio, it is a good idea to do some planning and preparation. Start by examining different options for collecting and organizing portfolio content. Collecting Your Work At the end of each term, collect electronic versions of your work, such as assignments, papers, and projects. If you only have paper copies and want to include them in your portfolio, make a high-resolution scan of each document. You can save your files on your computer or in My Content, an area within Blackboard Learn Content Management for storing files. It is always a good idea to check to see if your institution has a policy on where you can save your portfolio content. Organizing Your Work As you collect your work, start thinking about how to organize your portfolios. For example, do you want to organize content by chronological order, subject matter, or skills? Depending on the audience and purpose of your portfolio, one method of organization may be better than another. The following table describes three organizing methods.
Organizing Method Example Chronological Order Present your portfolio by years or school levels. Subject Matter Show your progress throughout the years within the same subject, such as English, math, or biology. This method offers greater flexibility. Skills Demonstrate through your education and work experience that you have developed project management, communication, and teamwork skills.
Print this topic Portfolio Overview: Best Practice: Planning and Preparing Portfolios
2010 Blackboard Inc. - 12 - Using Portfolios Selecting Portfolio Content When deciding on which content to include, select items that will impress the people who review your portfolios, such as prospective employers or admissions officers. It can be tempting to include a large amount of content, but the reviewer wants to see only the content that best represents your achievements and qualifications. To keep content to a minimum, create different portfolios, each one tailored for different audiences and/or purposes. Refer to the job or school application for suggestions on what to include. If the application asks for a list of certain skills, such as project management and presentation skills, make sure you include relevant examples in your portfolio.
2010 Blackboard Inc. - 13 - Using Portfolios 3.0 Creating Portfolios In this section, you will create a portfolio, add portfolio pages, and add content to those pages. Learning Outcomes After completing this section, you will be able to: Create a portfolio Create a portfolio page Create portfolio content Customize a portfolio Customize titles Preview a portfolio
2010 Blackboard Inc. - 14 - Using Portfolios Introduction The following is the process for creating a Personal Portfolio. Create a Personal Portfoliothis is the container for your content. Create one or more portfolio pagesthese are used to categorize and organize content. Create content on each of the portfolio pageslinks to your content are created. Each piece of content is called an artifact.
Print this topic
2010 Blackboard Inc. - 15 - Using Portfolios Creating a Portfolio The first step is to create a portfolio. The portfolio is empty until you add pages and content. You can create a portfolio with or without a template. Depending on your institutions policies, you may be required to use a template that defines the page layout and style for the entire portfolio. In our example, we will add a portfolio without using a template. QUICK STEPS: adding a portfolio 1. On the Content Collection menu, click My Portfolios. 2. On the My Portfolios page, click Create Personal Portfolio on the Action Bar. 3. On the Create Personal Portfolio page, choose Select Existing to use an existing portfolio template, if one is available. Choose Create New, to build a new portfolio not based on an existing template. 4. Type a Title and optional Description, if your portfolio is not based on a template. If your portfolio is based on a template, you cannot type this information. 5. Click Submit. Print this topic Creating Portfolios: Creating a Portfolio
2010 Blackboard Inc. - 16 - Using Portfolios
Figure 1.1 Creating Portfolios: Creating a Portfolio
2010 Blackboard Inc. - 17 - Using Portfolios
Figure 1.2 NOTE: You are currently adding information to the Properties tab because Properties controls the Title and Description of your portfolio.
2010 Blackboard Inc. - 18 - Using Portfolios Creating a Portfolio Page Now that you have added an empty portfolio, you can add a page to it. A page is used to organize related content. After you have added a page, you can add artifacts. QUICK STEPS: adding a portfolio page 1. On the My Portfolios page, locate the desired portfolio, and click the Action Link to access the contextual menu. 2. Click Edit. 3. On the selected Portfolio page, under Edit Portfolio, click Build the Portfolio. 4. On the Edit Personal Portfolio page, click Create Page on the Action Bar. 5. On the Add Portfolio Page, type an optional Title and a Description. 6. Click Submit.
Figure 2.1 Print this topic Creating Portfolios: Creating a Portfolio Page
2010 Blackboard Inc. - 19 - Using Portfolios
Figure 2.2
Figure 2.3 Creating Portfolios: Creating a Portfolio Page
2010 Blackboard Inc. - 20 - Using Portfolios
Figure 2.4 NOTE: You are currently working in the Build tab.
2010 Blackboard Inc. - 21 - Using Portfolios Creating New Artifacts In Blackboard Learn, each piece of portfolio content is called an artifact. Examples of artifacts include a research paper, a graded exam, a reference letter, or a resume anything that can be added to the portfolio to showcase your achievements. The beauty of an artifact is, once it is created, it can be re-used over and over in multiple portfolios. The portfolio can style it differently but it is the same artifact.. Further, when the artifact is edited those edits propagate to all linked portfolios. We will follow the steps of creating a new page and adding a new artifact in one process. QUICK STEPS: adding a new artifact 1. On the My Portfolios page, locate the desired portfolio, and click the Action Link to access the contextual menu. 2. Click Edit. 3. On the selected Portfolio page, under Edit Portfolio, click Build the Portfolio. 4. On the Edit Personal Portfolio page, click Create Page on the Action Bar. 5. On the Add Portfolio Page, type an optional Title and a Description. 6. Under Page Content, click Create New Artifact. 7. On the Create Personal Artifact page, type the artifact Name and optional Description. 8. Under Content, type the text in the Content text box, if you want. Format the text with the Text Editor, if you want. 9. Attach a local file or link to a file in the Content Collection, if you want. 10. Click Submit. Print this topic Creating Portfolios: Creating New Artifacts
2010 Blackboard Inc. - 22 - Using Portfolios
Figure 3.1 NOTE: You can also browse for a previously created artifact. Creating Portfolios: Creating New Artifacts
2010 Blackboard Inc. - 23 - Using Portfolios
Figure 3.2 Creating Portfolios: Creating New Artifacts
2010 Blackboard Inc. - 24 - Using Portfolios The following compares the three methods used to create artifacts. Text Editor Type the text and format it to create original material. You can also copy and paste text from another source. Example: Type a list of courses you have taken and save it as an artifact. Update this list as you complete courses. If you only have paper copies of reference letters, type excerpts from them and save it as an artifact. Notes: This is an efficient way to present simple content, as no uploading is required. You cannot save an individual artifact to your local computer. Attach local file Browse your computer to upload files and attach them. Different file formats are accepted, such as .doc, .pdf, .gif, and .jpg. Example: Attach cover letters, resumes, research papers, and digital photos saved on your computer. Notes: If you edit the file locally, you must update the artifact by attaching the file again. Once the artifact is updated, changes are reflected in each portfolio containing a link to that artifact. Content Collection Link to files you have saved in the Content Collection, in the My Content area. Example: Attach an essay, spreadsheet, or slide presentation you have saved in My Content. Notes: If you edit a file, using Web Folders, that is saved in My Content, you do not have to update the artifacts by reattaching files after editing. Changes are automatically reflected in artifacts or portfolios containing a link to the file. If you want a copy of the file stored locally, you must copy it to your computer.
2010 Blackboard Inc. - 25 - Using Portfolios Creating New Artifacts: Attaching Files In the previous section, an overview of the three methods for adding content to artifacts was presented. Now we will look more closely at attaching files that reside on your local computer or are stored in the My Content area in the Content Collection. QUICK STEPS: attaching files in an artifact 1. On the Create Personal Artifact page, click Browse for Local File or Browse for Content Collection item. A new window opens. o For local files, locate the file on your computer and click Open. o For the Content Collection, select the file in My Content and click Submit. 2. Click Submit.
Figure 4.1 Print this topic Creating Portfolios: Creating New Artifacts: Attaching Files
2010 Blackboard Inc. - 26 - Using Portfolios If you are attaching a local file, a new window will display files on your computer. Navigate to the file, select it, and then click Open. If you are linking to a Content Collection item, a new window will display files in My Content.
Figure 4.2 NOTE: Uploading files to the Content Collection is covered in the next section.
2010 Blackboard Inc. - 27 - Using Portfolios Hands-on Activity
Create a portfolio Create a portfolio and add three pages titled: Courses Reference Letters Work Samples Add content Add two new artifacts. For the Courses page, create a new artifact by using the Text Editor, to create a list of courses. For the Reference Letters page, create a new artifact and attach two local files: letter1.pdf and letter2.pdf.
2010 Blackboard Inc. - 28 - Using Portfolios Uploading Files to the Content Collection Storing files in the Content Collection has several benefits. You can access the files anywhere there is an Internet connection. If you edit the file and save it in the Content Collection, the changes are automatically reflected in your portfolio. Before you can link to items in the Content Collection, you must first upload the files. The files can be uploaded to either My Content, Course Content, My Institution or My Course Files. Once there, you can attach them in artifacts. In the following Quick Steps, we will add files to the My Content folder in the Content Collection. QUICK STEPS: Uploading Multiple Files Using the Drag-and-Drop Function 1. Navigate to the My Content Content Collection folder. 2. Click on the folder under Users where the files will be uploaded. 3. On the Action Bar, point to Upload to access the drop-down list. 4. Select Upload Files. 5. Select Multiple Files at the top of the screen. The Upload Multiple Files and Folders page appears. 6. On your local drive, open the folder containing the files and folders to upload. Position the local drive folder next to the Upload Multiple Files and Folders page. 7. Select multiple files and folders at one time by holding down the CTRL key while clicking the files and folders to upload. 8. Press the files and drag them into the upload box on the Upload Multiple Files and Folders page. 9. The files and folders appear in the upload box. Click the X in the Remove column for any file you do not want to upload. You can open another folder on your local drive and continue to add files and folders at this time. 10. Click Submit. A status bar will display the progress of your upload. 11. You will receive a message that the Upload completed successfully and a check mark will be displayed in each files Status column. The files and folders will appear in the selected folder in My Content in alphabetical order. Print this topic Creating Portfolios: Uploading Files to the Content Collection
2010 Blackboard Inc. - 29 - Using Portfolios
Figure 5.1
Figure 5.2 Creating Portfolios: Uploading Files to the Content Collection
2010 Blackboard Inc. - 30 - Using Portfolios
Figure 5.3
2010 Blackboard Inc. - 31 - Using Portfolios Hands-on Activity
Upload files to the Content Collection Use the Web Folder to upload worksample1.htm, worksample2.htm, and resume.doc to the Content Collection. Link to a Content Collection item Select your Work Samples portfolio page and create a new artifact. Link to worksample1.htm and worksample2.htm in the Content Collection.
2010 Blackboard Inc. - 32 - Using Portfolios Customizing a Portfolio You can customize a Personal Portfolios colors, fonts, background images, and layout. You can also add a header and a footer to further enhance the portfolio's appearance. Portfolio style features allow you to tailor the appearance to suit both your audience and your purpose. For prospective employers, you may decide to go with a professional layout, complimented by conservative colors and type. For a portfolio of your digital photography, a more innovative and colorful layout may better showcase your skills. Note that if your institution requires you to use a portfolio template, some of these elements may be predefined. QUICK STEPS: customizing a portfolio 1. On the My Portfolios page, locate the desired portfolio, and click the Action Link to access the contextual menu. 2. Click Edit. 3. On the selected Portfolio page, under Edit Portfolio, click Edit Styles. 4. On the Edit Personal Portfolio page, note you are in the Style tab. Make selections for how your portfolio will appear. The selections are described in detail under the upcoming Take Note section. 5. Click Submit NOTE: Headers and footers can be added to the portfolio from the Build tab. Print this topic Creating Portfolios: Customizing a Portfolio
2010 Blackboard Inc. - 33 - Using Portfolios
Figure 6.1
Figure 6.2 Creating Portfolios: Customizing a Portfolio
2010 Blackboard Inc. - 34 - Using Portfolios
Creating Portfolios: Customizing a Portfolio
2010 Blackboard Inc. - 35 - Using Portfolios Take Note A. Select a Layout Theme option to define the position of contents and the location of the navigation menu. B. Select a Background Color from the drop-down list or browse for a New Background Image. C. Select a Default Font, size, and color from the drop-down lists. D. Page Title Font Settings and Page Heading Font Settings are covered in the next section. E. Select options for both the Style of Navigation Menu and the Menu Font. F. The tabs at the top of the pageProperties, Style, Build, and Settings (shown in Figure 6.1)can be visited in any order after the template has been saved once. Moving from one tab to another automatically saves information entered on a previous tab. Tabs can be marked in progress or complete by selecting the corresponding option.
2010 Blackboard Inc. - 36 - Using Portfolios Customizing Page and Headings Titles You have the option to further customize the portfolio page titles and portfolio headings titles. You can do the following: Hide or show page titles and headings titles Use the default font for the portfolio Specify a custom font By default, both page titles and page headings titles are hidden. If you want them to be displayed, you must cancel the selection for this option for each. QUICK STEPS: customizing page and headings titles 1. From the Style tab, expand the Page Title Font Settings section by clicking the plus icon or collapse it by clicking the minus sign. 2. Make your selections. 3. Expand the Page Headings Font Settings section by clicking the plus icon. 4. Make your selections and click Submit. Print this topic Creating Portfolios: Customizing Page and Headings Titles
2010 Blackboard Inc. - 37 - Using Portfolios
Figure 7.1 Creating Portfolios: Customizing Page and Headings Titles
2010 Blackboard Inc. - 38 - Using Portfolios Page Headings default font is the one selected for the Page Title Font. Select the radio node next to Customize Page Headings Font to specify a different font and color. Example: All Titles Shown In this portfolio, all titles are set to show, but some could be redundant or ineffective. You can hide titles that do not enhance the readability of your portfolio pages.
Figure 7.2 In this example, the Page 1 title is not illustrative of the content, so it is wise to hide it. However, the page heading title (artifact title in black bold) is necessary to explain the link, as the file name in this example is not as descriptive. Example: Page Headings Titles Hidden In this example, the page headings titles (artifact titles) were identical to the artifact file names, so they were hidden and only the page title was shown. HINT: If you are hiding page headings titles, ensure that your file names are descriptive.
Figure 7.3 Creating Portfolios: Customizing Page and Headings Titles
2010 Blackboard Inc. - 39 - Using Portfolios Example: Page Headings Titles Shown In contrast, showing page headings titles is especially useful if you manually create artifacts using the Text Editor. Without heading titles, it can be difficult to see how information is organized on the page.
Figure 7.4
2010 Blackboard Inc. - 40 - Using Portfolios Previewing a Portfolio As you create your portfolio, it is a good idea to preview it to make sure it appears as you want. There are two simple ways to preview your portfolio. Preview your additions and edits from the selected Portfolio page (Figure 8.1) and from the My Portfolios page (Figure 8.2).
Figure 8.1 On the selected Portfolio page, click View Portfolio Print this topic Creating Portfolios: Previewing a Portfolio
2010 Blackboard Inc. - 41 - Using Portfolios
Figure 8.2 On the My Portfolios page, click a portfolio title to view it With either method, the portfolio appears in a new browser window and displays the first portfolio page.
Figure 8.3 Use the navigation menu to select the page you want to view. In the example, the navigation menu runs across the top.
2010 Blackboard Inc. - 42 - Using Portfolios Hands-on Activity
Customize your portfolio Change the default appearance of your portfolio. Customize your portfolio style to suit your taste. Customize titles Experiment with hiding and showing titles and using different fonts to decide which works best for your portfolio. Preview your portfolio View your changes. Make additional modifications until you are satisfied with your portfolios appearance.
2010 Blackboard Inc. - 43 - Using Portfolios Ask Dr. C
In the following table, Dr. C discusses reusing content items previously saved in Basic Portfolios. Dr. C is our Blackboard Learn expert.
Your Question Dr. Cs Reply I created portfolio items in earlier versions of Blackboard. Can I copy that content and save it as artifacts so it can be reused in portfolios in this version? If your institution allows students to access portfolios from earlier versions of Blackboard now called Basic Portfoliosyou can copy items created using the Create Item function on the action bar and save them as artifacts. Only items created using the Text Editor, can be copied. The artifacts can then be reused in your new Personal Portfolios. 1. From your Basic Portfolio, find the item and click Modify/Edit. The content appears in the Text Editor. 2. In the Text Editor, toggle to HTML Source Mode, represented by the <>. Copy the code. 3. In your new personal portfolio, go to Personal Artifacts and click Create Personal Artifact. on the action bar. 4. On the Create Personal Artifact page, type a Name and optional Description. 5. In the Text Editor, toggle to HTML Source Mode. Paste the code you copied earlier. 6. Click Submit. You can now reuse the portfolio item in Personal Portfolios.
2010 Blackboard Inc. - 44 - Using Portfolios Hands-on Activity
Put it all together Use your skills to put together a new portfolio from start to finish. Here is the scenario: A student is applying for a position as a summer theatre camp director. She asked you to help her create a portfolio to use with her application. The camp Web site suggests applicants provide a list of relevant courses and experience, two letters of reference, and a brief personal statement explaining their interest in the position. Create a well-organized portfolio for this student. Add an artifact and use the Text Editor , to list her courses (Advanced Stagecraft, Creative Drama, American Playwrights, and Shakespearean Histories). Use the same method for creating the personal statement. Since you have already created an artifact for reference letters (letter1.pdf and letter2.pdf), reuse that artifact in this new portfolio. Hint: When adding page content, browse for the existing artifact instead of creating a new one. Preview your portfolio View the portfolio and make style changes to achieve the look you want.
2010 Blackboard Inc. - 45 - Using Portfolios 4.0 Editing and Managing Portfolios In this section, you will learn how to update and share your portfolios. Learning Outcomes After completing this section, you will be able to: Update portfolio pages Update artifacts Share a portfolio Download a portfolio Delete a portfolio
2010 Blackboard Inc. - 46 - Using Portfolios Introduction Now that you have learned how to create and customize portfolios, we will look at how to edit them. To make sure your portfolios are current and appropriate for reviewers, update them on a regular basis. In Blackboard Learn, you can update portfolios pages and artifacts independently.
Figure 1.1 Take Note A. Click the portfolios Action Link to access the contextual menu and select Edit. B. If you have many portfolios, you can search by title or description. Print this topic Editing and Managing Portfolios: Introduction
2010 Blackboard Inc. - 47 - Using Portfolios
Figure 1.2 You can edit the portfolio properties, style, and settings.
2010 Blackboard Inc. - 48 - Using Portfolios Updating Portfolio Pages As you revise a portfolio, you can change the order of the pages and update a portfolio page by changing the order of artifacts or by deleting artifacts. Deleting an artifact from a page does not delete the artifact itself. The artifact is saved in the Personal Artifacts area. On the Portfolio page, under Edit Portfolio, click Build the Portfolio.
Figure 2.1 Next, the Edit Personal Portfolio page appears where you can change the page order, create pages, or delete pages. Print this topic Editing and Managing Portfolios: Updating Portfolio Pages
2010 Blackboard Inc. - 49 - Using Portfolios
Figure 2.2 Editing and Managing Portfolios: Updating Portfolio Pages
2010 Blackboard Inc. - 50 - Using Portfolios Take Note A. To update a page, click its Action Link to access the contextual menu and select Edit. You can also delete the page from this menu. B. Reorder the pages using the drag-and-drop function. Each page has a move icona double-tipped arrow or handle. Press the move icon, and drag the page into the new location, release the page to place its i new location. C. Alternatively, click the Keyboard Accessible Reordering tool on the Action Bar. Click the page in the list to select it. Use the up and down arrows below the title box to adjust the order. Click Submit. A pop-up box states: Items have been reordered. Click Ok. Click Submit on the Action Bar to save your changes. Delete Artifacts or Change Their Order Click a pages Action Link and select Edit to delete artifacts or change their order. The Edit Portfolio Page appears. To reorder the artifacts, press the move icon and drag the artifact into the new position. Editing and Managing Portfolios: Updating Portfolio Pages
2010 Blackboard Inc. - 51 - Using Portfolios
Figure 2.3 To delete an artifact, select the check box next to Delete and click Submit.
2010 Blackboard Inc. - 52 - Using Portfolios Updating Artifacts When you create an artifact, it is automatically stored in the Personal Artifacts area. This is a central location where you can access and update artifacts any time. You can update the artifact title, description, and content. After an artifact is updated, its changes are automatically reflected in any portfolio that contains a link to it. QUICK STEPS: updating an artifact 1. On the Portfolios Homepage, click Personal Artifacts. 2. On the Personal Artifacts page, click the artifacts Action Link to access the contextual menu. 3. Select Edit. 4. On the Edit Personal Artifact page, make the appropriate updates. 5. Click Submit.
Figure 3.1 Print this topic Editing and Managing Portfolios: Updating Artifacts
2010 Blackboard Inc. - 53 - Using Portfolios
Figure 3.2 Editing and Managing Portfolios: Updating Artifacts
2010 Blackboard Inc. - 54 - Using Portfolios
Figure 3.3 Edit text in the Content text box as needed. Editing and Managing Portfolios: Updating Artifacts
2010 Blackboard Inc. - 55 - Using Portfolios If the artifact contains an attached local file and you want to replace it, you must edit the file on your computer, and then attach it again. NOTE: First, delete the currently attached file because it will not be overwritten. If you do not, the attached file will be listed twice.
Take Note A. You can browse for files on your computer. B. Under File Name, view the attached file. C. Click Mark for removal to remove unwanted files. Update Artifact Files Using Web Folders If your artifact contains a link to a file in the Content Collection, you can edit the file stored in the Content Collection using Web Folders. Your changes are automatically reflected in any artifacts that contain links to the file. It is not necessary to delete the original file or reattach it in the artifact when it is located in the Content Collection.
2010 Blackboard Inc. - 56 - Using Portfolios Hands-on Activity
Update your portfolio Select one of the portfolios you have already created and make the following updates: Change the order of the pages. Select one portfolio page and change the order of its artifacts. From the Personal Artifacts repository, edit a few artifacts. Select artifacts that will give you practice in the different methods of editing: using the Text Editor, editing a local file, or editing a file in My Content (resume.doc). Preview your portfolio Examine your changes and make additional edits, if necessary. If you edited an artifact that is linked in two different portfolios, view both to see your edits.
2010 Blackboard Inc. - 57 - Using Portfolios Sharing a Portfolio When your portfolio is ready for others to view, you can send it to other Blackboard Learn users, such as instructors and students in your courses. If you created multiple portfolios, you can choose which portfolios to share with others. To share your portfolio with external users, such as prospective employers and recruiters, you can email a link to them. Provide external users with a password and time limit for viewing the portfolio, and include this information in your email. Note: Before you can share your portfolio with others, you must make it available. On the Edit Personal Portfolio page, select Available under Share Portfolio Settings. QUICK STEPS: sharing a portfolio with a Blackboard Learn user 1. On the selected Portfolio page, click Share Portfolio. 2. On the Share Portfolio page, on the Action Bar, click Share with to access the drop-down list. 3. Select Users. 4. On the Share with User page, under Choose Users, type a Username or Browse for a user. 5. Under Email Information, select the check box next to Send Email to notify the user that a portfolio has been shared. 6. Edit the Subject, if you want. 7. In the text box, type a greeting or a message for the recipient. 8. Select the check box or boxes for copying options, if you want. 9. Click Submit. Print this topic Editing and Managing Portfolios: Sharing a Portfolio
2010 Blackboard Inc. - 58 - Using Portfolios
Figure 4.1
Figure 4.2 Editing and Managing Portfolios: Sharing a Portfolio
2010 Blackboard Inc. - 59 - Using Portfolios
Figure 4.3 Users access shared portfolios on the Content Collection Navigation Pane under Portfolios by clicking Received Portfolios or from the Portfolios Homepage. Your portfolio can be shared with people who do not have accounts on the system. A valid email address must be supplied for each recipient. Editing and Managing Portfolios: Sharing a Portfolio
2010 Blackboard Inc. - 60 - Using Portfolios QUICK STEPS: sharing a portfolio with an external user 1. On the selected Portfolio page, click Share Portfolio. 2. On the Share Portfolio page, on the Action Bar, click Share with to access the drop-down list. 3. Select External Users. 4. On the Share with External Users page, under Email Recipients, type an email address in the text box. Separate multiple email addresses with commas. 5. Under Email Information, edit the subject, if you want. 6. In the text box, type a greeting or a message for the recipient, but do not edit the auto-generated link located in the text box. The system will automatically replace the actual URL with PORTFOLIO_URL. 7. Select the check box or boxes for copying options, if you want. 8. Select a Password and Expiration, if you want. o Under Portfolio Password, type a password in the text box. Select the check box to include the password in the email message. If the password is not included, provide the portfolio user with the password by other means. o Under Expiration, set a time limit for viewing the portfolio. 9. Click Submit. Editing and Managing Portfolios: Sharing a Portfolio
2010 Blackboard Inc. - 61 - Using Portfolios
Figure 4.4
2010 Blackboard Inc. - 62 - Using Portfolios Hands-on Activity
Share a portfolio Share a portfolio with someone in the class. Send a copy of the email to yourself so you can see what he or she receives. See for yourself Open the portfolio from the email you sent to yourself.
2010 Blackboard Inc. - 63 - Using Portfolios Downloading a Portfolio You can download a portfolio as a zipped file and view the portfolio in a Web browser, outside of Blackboard Learn. It is a good idea to download your portfolios to your computer for safekeeping in case your institution has a space limit for each user, or if there is a problem with the server. QUICK STEPS: downloading a portfolio 1. On the selected Portfolio page, under Portfolio to Go, click Package the Portfolio. 2. Click Download. 3. Save the zipped file to your computer.
Figure 5.1 Print this topic Editing and Managing Portfolios: Downloading a Portfolio
2010 Blackboard Inc. - 64 - Using Portfolios
Figure 5.2
2010 Blackboard Inc. - 65 - Using Portfolios Hands-on Activity
Download your portfolio Download a copy of your portfolio. Preview your portfolio Use the on-screen instructions in the interface to open the zipped file and view your portfolio.
2010 Blackboard Inc. - 66 - Using Portfolios Deleting a Portfolio When you no longer need a portfolio or have created a more up-to-date version, you can delete it permanently from My Portfolios. QUICK STEPS: deleting a portfolio 1. On the My Portfolios page, select the check box next to a portfolio. 2. On the Action Bar, click Delete.
Figure 6 Print this topic
2010 Blackboard Inc. - 67 - Using Portfolios 5.0 Viewing Portfolios In this section, you will learn to view other users' portfolios, organize them for easier access, and add comments. Learning Objectives After completing this section, you will be able to: View received portfolios Add, view, and delete comments Organize received portfolios
2010 Blackboard Inc. - 68 - Using Portfolios Viewing Received Portfolios You can access received portfolios from the Portfolios Homepage. QUICK STEPS: viewing received portfolios 1. On the Portfolios Homepage, click Received Portfolios. Under this link, you can see how many portfolios have been shared with you. 2. On the Received Portfolios page, click the title of the portfolio you want to view. 3. The portfolio opens in a new browser window.
Figure 1.1 Print this topic Viewing Portfolios: Viewing Received Portfolios
2010 Blackboard Inc. - 69 - Using Portfolios
Figure 1.2 Click the heading title or the carat to sort portfolios by title, name, or date columns. When you click a portfolio title, it opens in a new browser window.
Figure 1.3
2010 Blackboard Inc. - 70 - Using Portfolios Adding Comments When you receive a shared portfolio, it is helpful to give your feedback and suggestions. You can do this by adding comments. You can also view comments, respond to them, or delete them. QUICK STEPS: adding a comment 1. Navigate to a portfolio. 2. On the portfolio navigation menu, click the Comments link. 3. Click Add Comments. 4. On the Portfolio Comments page, type a Subject and Comments in the text boxes. 5. Click Submit.
Figure 2.1 Print this topic Viewing Portfolios: Adding Comments
2010 Blackboard Inc. - 71 - Using Portfolios
Figure 2.2
Figure 2.3 You can edit and delete comments by clicking a comments Action Link to access the contextual menu.
2010 Blackboard Inc. - 72 - Using Portfolios Organizing Received Portfolios If you receive a large number of portfolios, you can create folders to organize them. QUICK STEPS: organizing received portfolios 1. On the Received Portfolios page, click Create Folder on the Action Bar. 2. On the Create Folder page, type a Folder Name. 3. Click Submit. 4. On the Received Portfolios page, select the check box next to the portfolio or portfolios you want to move into the folder. 5. Click Move on the Action Bar. 6. On the Move page, select the Destination folder from the drop-down list. 7. Click Submit.
Figure 3.1
Figure 3.2 Print this topic Viewing Portfolios: Organizing Received Portfolios
2010 Blackboard Inc. - 73 - Using Portfolios
Figure 3.3
2010 Blackboard Inc. - 74 - Using Portfolios Workshop Wrap Up The Workshop Wrap Up provides the opportunity to reflect upon what has been learned by re-emphasizing key concepts presented in the workshop. A checklist is included to help you determine what to showcase in your portfolio. In this workshop, you learned how to: Identify the difference between Personal and Basic Portfolios Collect and organize portfolio content Create a portfolio and portfolio pages Create artifacts by using the Text Editor, attaching a local file, or linking to a Content Collection item Customize and preview a portfolio Update portfolio pages and artifacts Share a portfolio with Blackboard Learn users and external users Download and delete a portfolio View and organize received portfolios Add, view, and delete comments
2010 Blackboard Inc. - 75 - Using Portfolios Spotlight on YOUR Course Before you start creating portfolios, it is a good idea to do some planning and preparation. Assess and collect your content early. This will give you time to tailor your portfolios for both your audience and purpose. Use the following checklist to help you decide what to include in your portfolio. For some of these items, note their current format (paper or electronic) and consider the best method for adding them as artifacts: Typing text in the Text Editor Attaching a local file from your computer Linking to a file you have uploaded to the Content Collection
Source Items Education Schools attended Transcripts Diplomas, certificates, degrees, other credentials Workshops, seminars, conferences attended Internships Course descriptions Research papers Exams or test results Peer evaluations Group projects Other training Professional Experience Job positions (titles, responsibilities, companies, dates) Contract positions (titles, responsibilities, companies, dates) Required skills Projects Print this topic
2010 Blackboard Inc. - 76 - Using Portfolios Source Items Publications Achievements and contributions Professional development Professional memberships Performance evaluations Reference letters Client testimonials Activities Volunteer positions Community service Sports Hobbies Travel Awards Honors Scholarships Citations Soft Skills Communication skills Interpersonal skills Leadership skills Problem-solving and analytical skills Conflict-resolution skills Time management skills