Ledgers

7/16/2014
Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com
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2.1. Creating a Single Ledger

A- Creating a Purchase / Sales Ledger
B- Creating a Expenses / Income Ledger
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C-Creating a Party Ledger

D-Creating Bank Account
E-Creating Duties and Taxes Ledger
F-Creating a Current Liabilities / Assets Ledger
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All Ledgers have to be classified into Groups. Classification of Ledgers to the appropriate groups is very important.
These Groups and Ledgers are classified to Profit & Loss or Balance Sheet.
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The creation and usage of Groups in Tally.ERP 9 has been explained earlier. Now you will learn how Tally.ERP 9 works
with Ledgers.
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2.2. Creating a Multiple Ledger

2.3. Displaying or Alter a Single Ledger Account.
2.4. Deleting a Single Ledger Account
A Ledger is the actual account head to which you identify a transaction and . must be used in all Accounting Vouchers.
Without a ledger we cannot record any transactions.
Ex: Purchase, payments, sales, Receipts, etc, all these accounts heads are ledger Accounts.
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Pre-defined Ledgers in Tally.ERP 9

There are two pre-defined ledgers available in Tally.ERP 9, they are:
(i)
Cash
This Ledger is created under the Group Cash-in-hand. You can enter the opening balance as on the date of books
beginning from. You can also alter the name and even delete the Ledger.
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(ii)
Profit and Loss Account
This Ledger is created under the Group Primary. Previous years Profit or Loss is entered as the opening balance for
this ledger. The balance entered here is treated as the opening profit/loss and shown in the Balance Sheet as
opening balance of Profit and Loss account in the Liabilities side.
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You cannot delete this ledger, but you can modify the same.
2.1. Creating a Single LEDGER
Inventory in Tally ERP 9

General Ledger Accounting
Tally Book
Ledger Balance
Cash Ledger
Sales Ledger
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Name
Enter the Name of the account. Tally.ERP 9 does not allow the entry of duplicate names. The uniqueness check is
made here itself.
Note that the punctuation and other non-relevant information are ignored by Tally.ERP 9 in its recognition of a name.
Thus, CST, C.S.T. and C. S. T. are all considered as same.
Tally.ERP 9 converts the first letter of all relevant words to upper case, which helps you; speed up data entry.
Alias
Enter an alias name if required. You can access the Ledgers using the original name or the alias name.
Under
All accounts must be classified under their appropriate Groups. Select the Group under which the Ledger is created
from the List of Groups. (To create a new Group from this field press [ALT + C]). A wrong classification would affect the
treatment of the Ledger account in final statements and during voucher entry.
You can, alter a Ledger account to change its group classification at any time.
Opening Balance
If yours is an existing company whose books you are entering into Tally.ERP 9, Opening Balance would be applicable in
circumstances where the Ledger is an asset or a liability and if it has a balance in the account as on the date of
beginning of books in Tally.ERP 9.
Tally.ERP 9 recognizes normal accounting principles of debit balances for Assets and credit balances for Liabilities.
Revenue accounts normally do not have balances. Tally.ERP 9, however, permits you to give balances even for such
accounts -
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Int roduct ion @ Tally .ERP 9
Tally.ERP 9 Start-Up
Tally.ERP 9 Screen Components
Mouse / Keyboard Conventions
Quitting Tally.ERP 9
Creating a New Companay
Opening (Loading ) of Tally.ERP 9
Modification of Company
Deletion of Company
Company Selection
Group & Ledger
Introduction
1. THE GROUP
2. THE LEDGER
3. VOUCHERS TYPES
Advanced Inventory / Stock
Meaning
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
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1.
2.
3.
4.
5.
6.
Unit Objectives
Modifying Reports (Options)
Balance Sheet
Profit & Loss Account
Stock Summary
Trial Balance
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7.
8.
9.
10.
11.
12.
13.
14.
Day Book
Books of Accounts
Statement of Accounts
Inventory Books
Statutory Reports
List of Accounts ( Chart of Accounts)
Exception Reports
Printing Reports
Tally.ERP9 MIS and Other Reports

Receivable and Payable Statement
Report
Ageing Report
Godown wise Stock Report
Movement Analysis
Transaction wise Profitability Analysis
Stock Summery
Bank Reconciliation
Stock Category wise Report
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Use of these features
1. Advanced entries master: This will allow you to enter the data much faster.
Statutory & Taxation
2. Additional information can be provided against any respective ledger, for example:
VAT ( Value Added Tax )

CST ( Central Sales Tax )-Inter State Sales
Exempted Sales
Sale of VAT on MRP Goods
TDS ( Tax Deducted at Source)
TCS ( Tax Collected at Source)
Excise for Dealer
Service Tax
FBT ( Frienge Benefit Tax )
Phone number of the party.

3. Address: This feature is useful at the time of party ledger creation.
4.
Contact details: You can enter the name of the contact person
A- Creating a Purchase / Sales Ledger
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Back Up / Restore
Split Company Data
Tally.ERP 9 Vault
Exporting Master Data
Importing Data
Consolidation of Accounts
Password or Security Control
Enabling Cheque Printing
Credit Limits
Bills of Materials (BOM)
Re-Order Levels and Re-Order Quantity
Price Levels or Price List
Interest Calculations
Voucher Classes & Voucher Types (Creations)
Point of Sale ( POS Invoicing )
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B- Creating a Expenses / Income Ledger
Knowledge Base @ Tally.ERP9

Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
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Inventory values affected: This is applicable for Companies maintaining Accounts with Inventory. Inventory allocation
is required for Accounts like Sales, Purchase, Receipt note, Delivery note, etc. However, Tally.ERP 9 does not restrict
you to particular accounts as you may have the need to affect inventory with accounts like Customs Duty, and
perhaps, direct expenses related to purchases such as Freight Inwards.
Cost Centres are applicable: Tally's concept of Cost Centres allows an additional dimension to a transaction. .
You have set Maintain Cost Centres to Yes in F11: Features:F1:Accounting Features, to get this option in the Ledger
creation screen. If any of the transactions need to be allocated to any particular Cost Center (Which involves this
ledger) set this option to Yes.
Activate Interest calculation: Set this option to Yes to enable Tally.ERP 9 to calculate interest automatically based on
the interest rate and style of calculation specified for this ledger account.
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C- Creating a Party Ledger
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Maintain Balances Bill-by-Bill: This option is applicable when you want the balances to be maintained Bill by Bill or Bill
wise. Normally, this option is useful for Ledgers falling under Sundry Debtors & Sundry Creditors. If you set this option
to Yes, while entering the opening balance in the Opening Balance field at the end of Ledger Creation screen and
press Enter, the Bill-wise Breakup screen of the Ledger created is displayed as shown
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Date: Since you are giving the break-up of the Opening Balance, the date of the bill would naturally be prior to the
accounting period. By default Tally.ERP 9 takes last date of your previous accounting period, e.g., 31 March 2008.
Change it, if necessary.
Name: Enter a Name to which you can later refer when adjusting the bill. You can enter the Bill number or Document
number.
Due date (or credit days): For the Ledgers under Sundry Debtors and Creditors, give the credit period or the date
when the bill is due.
Note: During transaction entry, there would be another concept-that of effective date. If you opt for using effective
dates instead of bill dates the due date would be calculated accordingly.
Amount: For the amount of the bill due, you can give particulars of all the pending bills one by one
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If the total amount of all your bills covers the Opening Balance, the On Account becomes NIL. You could have Bills
totaling beyond the Opening Balance. In the screen shown below, there are two bills 50,000, 25,000. Now, if the
balance brought forward is 1,00,000/- , the On Account amount will reflect 25,000/-. If you obtain the bill particulars at
a later date, you can alter the ledger to enter these details, which will nullify On Account.
Default Credit Period:
The Credit period may be given for Sundry Debtors and Sundry Creditors. The number of Credit days or period can
be defined in various ways:
Days: If there is no suffix given to the number of credit days, then it is taken as Days. For Ex: If you enter just
the number 5, then it is considered as 5 Days.
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Weeks: If W is given as suffix to the number of credit period, then it is taken as Weeks. For Ex: If you enter 5
W, then it is taken as 5 Weeks.
Months: If M is given as suffix to the number of credit period, then it is taken as Months. For Ex: If you enter 5
M, then it is taken as 5 Months.
Year: If Y is given as suffix to the number of credit period, then it is taken as Year. For Ex: If you enter 5 Y, then
it is taken as 5 Years.
Inventory values affected: This is applicable for Companies maintaining Accounts with Inventory. Inventory allocation
is required for Accounts like Sales, Purchase, Receipt note, Delivery note, etc.. However, Tally.ERP 9 does not restrict
you to particular accounts as you may have the need to affect inventory with accounts like Customs Duty, and
perhaps, direct expenses related to purchases such as Freight Inwards.
Cost Centres are applicable: Tally's concept of Cost Centres allows an additional dimension to a transaction. .
You have set Maintain Cost Centres to Yes in F11: Features:F1:Accounting Features, to get this option in the Ledger
creation screen. If any of the transactions need to be allocated to any particular Cost Center (Which involves this
ledger) set this option to Yes.
Activate Interest calculation: Set this option to Yes to enable Tally.ERP 9 to calculate interest automatically based on
the interest rate and style of calculation specified for this ledger account.
Use advanced parameters: The advanced parameters are particularly useful where interest rates change from time to
time. Set this option to Yes to enable this.
Mailing Details: is applicable only for party accounts like Sundry Debtors, Creditors and Branch Divisions,
Branch/Divisions, Bank & Bank OCC A/c, Loans & Advances Assets, Loans & Advances Liabilities, Secured & Unsecured
Loans, etc. These are used in mailing outputs like statement of accounts.
D- Creating Bank Account
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Effective date for Reconciliation option will appear when a ledger is created under Bank Account group. Give the
date of reconciliation on which you would like to reconcile the voucher.
E- Creating a Duty and Taxes Ledger
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The Group Duties and Taxes is used for automatic tax calculation. You need to specify the rate of tax e.g. 5%, 10%,
13.5% etc. You can use an automatic Discount calculation facility by specifying a negative percentage in this field. On
entering a percentage, a new field Method of Calculation is displayed.
F -Creating a Current Liabilities / Assets Ledger
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2.2. Creating a Multiple LEDGER
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2.3. Display or Alter a Single Ledger Account

Information under Display and Alter is the same. Display option does not permit any modification. Alter option permits
you to alter the information.
You are allowed to alter any information of the ledger master with the exception of the Closing Balance of a ledger
account, if any, other than closing balance of accounts under the group Stock-in-hand.
Go to Gateway of Tally > Accounts Info. > Ledgers > Display or Alter
Modification of Account Ledgers is possible under Single Ledgers as well as Multiple Ledgers option. However under
Multiple Ledgers, all the fields are not available for alteration
2.4. Deleting a Single Ledger Account

You can delete the ledger if no vouchers have been created under this ledger.
Go to Gateway of Tally > Accounts Info > Ledgers > Alter > Press Alt+D
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If you want to delete a Ledger for which Vouchers have been created, then you have to first delete all the Vouchers
from that Ledger and then delete the Ledger Account.
(Tally.ERP does not allow deletion of accounts that have transactions. Therefore, should you wish to delete an account,
which has transactions, you must first delete all its voucher entries.)
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5 > Income Tax
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1 > Point of Sale (POS)
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7/16/2014

Tally Book Order

Connect with ...

CRM ERP Software

Billing software for All Stores One Stop

2.1. Creating a Single Ledger

Submit Resume Now

C-Creating a Party Ledger

Submit Your Resume

2.2. Creating a Multiple Ledger

Looking for Bank Jobs?

Pre-defined Ledgers in Tally.ERP 9

2.1. Creating a Single LEDGER

Inventory in Tally ERP 9

Company Information @ Tally.ERP9

Tally.ERP9 MIS and Other Reports

Statutory & Taxation

VAT ( Value Added Tax )

Phone number of the party.

A- Creating a Purchase / Sales Ledger

Utilities & Others @ Tally.ERP9

B- Creating a Expenses / Income Ledger

Knowledge Base @ Tally.ERP9

C- Creating a Party Ledger

Default Credit Period:

D- Creating Bank Account

E- Creating a Duty and Taxes Ledger

F -Creating a Current Liabilities / Assets Ledger

2.2. Creating a Multiple LEDGER

2.3. Display or Alter a Single Ledger Account

2.4. Deleting a Single Ledger Account

Tally free download

Work from home data entry

Profit and loss account

LBD, Maxi Dress, One Piece &

GETTING STARTED @ Tally.ERP 9:

QUESTIONS BASE @ Tally.ERP 9 :

REPORT GENERATES @ Tally.ERP 9 :

TIPS & TRICKS @ Tally.ERP 9 :

Get Updated ...

Mandal Bagicha, Hemkapada,

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