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VERSION 2

20 November 2009 | 9:00 p.m.

AUTOMATED ELECTION SYSTEM

Flowchart of Election Returns and Certificates of Canvass for Presidential and Vice‐Presidential Candidates

SCENE SETTER

This presentation is based on the provisions of Republic Act No. 8436, as amended by Republic Act No. 9369 (Automated Election System Law) Inputs were likewise taken from various COMELEC presentations Caveat: We are still awaiting the release by the COMELEC of the General Instructions to the Board of Election Inspectors and General Instructions to the Board of Canvassers, which will contain the implementing details for the May 10, 2010 Elections This presentation will likewise outline the COMELEC’s Continuity Plan in case the Automated Election System fails in certain instances

ELECTION STATISTICS

Estimated 47,000,000 registered voters 80 Provinces 1,631 Cities and Municipalities 320,415 Established Precincts 37,884 Polling Centers 80,136 Clustered Precincts 80,136 PCOS Machines for Clustered Precincts 82,200 Total PCOS Machines 2,064 Spare PCOS Machines

Representation of Clustered Precincts

BEI/

BEI/

BEI/

BEI/

BEI/

PCOS

PCOS

PCOS

PCOS

PCOS

(80,136)

Precincts and Clustered Precincts
Precincts and Clustered Precincts
Precincts and Clustered Precincts

Precincts and Clustered Precincts

Polling Centers (37,884)

  • I. Procedure in General

Four (4) Levels

  • 1. Precinct Level: Board of Election Inspectors (BEI)

  • 2. City/Municipal Level: City/Municipal Board of Canvassers (CBOC/MBOC)

  • 3. Provincial Level: Provincial Board of Canvassers (PBOC)

  • 4. National Level: National Board of Canvassers (Congress/COMELEC)

II. Procedure for Highly Urbanized Cities (HUCs) Cities Comprising Legislative District(s) (26 HUCs) Taguig‐Pateros (one district)

PROCEDURE IN GENERAL

CONGRESS

COMELEC

PROCEDURE IN GENERAL CONGRESS COMELEC PBOC CBOC/MBOC BEI 6
PBOC
PBOC
PROCEDURE IN GENERAL CONGRESS COMELEC PBOC CBOC/MBOC BEI 6

CBOC/MBOC

PROCEDURE IN GENERAL CONGRESS COMELEC PBOC CBOC/MBOC BEI 6
BEI
BEI

PROCEDURE FOR HIGHLY­URBANIZED CITIES

CITIES COMPRISING LEGISLATIVE DISTRICT(S)

CONGRESS

COMELEC

PROCEDURE FOR HIGHLY ­ URBANIZED CITIES CITIES COMPRISING LEGISLATIVE DISTRICT(S) CONGRESS COMELEC CBOC BEI 7
CBOC
CBOC
PROCEDURE FOR HIGHLY ­ URBANIZED CITIES CITIES COMPRISING LEGISLATIVE DISTRICT(S) CONGRESS COMELEC CBOC BEI 7
BEI
BEI

PRECINCT LEVEL:

Board of Election Inspectors (BEI) (80,136)

Composed of three (3) public school teachers.

  • 1. Chairman

  • 2. Poll Clerk

  • 3. Member

At least one member shall be an information technology‐capable person who is trained or certified by the DOST to use the Automated Election System.

Tasks: 1. Conduct the casting and counting of votes 2. Issue the Election Returns (ER)

VOTING PROCEDURE

The COMELEC shall prescribe the manner and procedure of voting that shall be easily understood and followed by voters, taking into consideration, among others, the secrecy of the voting. [Section 18, RA 8436, as amended]

VOTING PROCEDURE

VOTING PROCEDURE 10

VOTING PROCEDURE

VOTING PROCEDURE 11

11

VOTING PROCEDURE

12
12

VOTING PROCEDURE

VOTING PROCEDURE 13
VOTING PROCEDURE 13

13

VOTING PROCEDURE

VOTING PROCEDURE 14

VOTING PROCEDURE

VOTING PROCEDURE 15

VOTING PROCEDURE

VOTING PROCEDURE 16
VOTING PROCEDURE 16
VOTING PROCEDURE 16
VOTING PROCEDURE 16

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PRECINCT LEVEL:

BEI prints thirty (30) copies of the ERs and within one (1) hour after the printing of the election returns, electronically transmits the precinct results to five (5) entities:

Five (5) electronically transmitted copies:

  • 1 Respective levels of board of canvassers ‐ City or Municipal Board of Canvassers (CBOC/MBOC)

  • 2 Dominant Majority Party

  • 3 Dominant Minority Party

  • 4 Accredited Citizens’ Arm (PPCRV)

  • 5 Kapisanan ng mga Broadcasters sa Pilipinas

BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS

Dominant Majority Party

Dominant Minority Party

Citizen’s Arm (PPCRV)

KBP
KBP

CONGRESS/

COMELEC

BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP
BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP
BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP
BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP
HUCs (26) CBOC
HUCs (26)
CBOC

CBOC/MBOC

Taguig-Pateros

CBOC/MBOC

(1604)

BEI

(80,136)

   
DBOC (1)
DBOC
(1)
PBOC (80)
PBOC
(80)
BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP

COMELEC CENTRAL BACKUP SERVER

BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP

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PRECINCT LEVEL:

BEI prints thirty (30) copies of the ERs and transmits as follows:

Thirty (30) printed copies:

  • 1 City/Municipal Board of Canvassers (CBOC/MBOC)

  • 2 Congress

  • 3 COMELEC

  • 4 Citizens’ Arm (PPCRV)

  • 5 Dominant Majority Party

  • 6 Dominant Minority Party

  • 7 Ballot Box

  • 8 Provincial Board of Canvassers (PBOC)

9‐18 Ten (10) accredited major national parties (excluding the dominant

19‐20

majority and dominant minority parties) Two (2) accredited major local parties

21‐24

National broadcast or print media entities as determined by COMELEC

25‐26

Local broadcast or print media entities as may be determined by COMELEC

27‐30

Major citizen’s arms, including the accredited citizen’s arm, and other non‐partisan groups or organizations enlisted by COMELEC

BEI PHYSICAL DELIVERY OF PRINTED ELECTION RETURNS

 

4 Major

4 Major

Citizen’s Arms

   

2

Local Media

2 Local Media

4 National Media

4 National Media

2

Major Local

2 Major Local

Parties

10 Major National Parties

10 Major National Parties
 

Dominant

Majority Party

Majority Party
 

Dominant

Minority Party

Minority Party
 

Citizen’s Arm

Citizen’s Arm
 

(PPCRV)

 

KBP

CONGRESS/ COMELEC BEI CBOC DBOC PBOC (80,136) HUCs (26) (1) (80) CBOC/MBOC Taguig-Pateros CBOC/MBOC (1604) Ballot
CONGRESS/
COMELEC
BEI
CBOC
DBOC
PBOC
(80,136)
HUCs (26)
(1)
(80)
CBOC/MBOC
Taguig-Pateros
CBOC/MBOC
(1604)
Ballot Box

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CANVASSING PROCEDURE

The COMELEC is authorized to prescribe other manner or procedure for the canvassing and consolidation of votes as technology evolves, subject to the minimum capabilities of the Automated Election System and other pertinent laws. [Section 37, RA 8436, as amended]

CANVASSING PROCEDURE The COMELEC is authorized to prescribe other manner or procedure for the canvassing and

CITY/MUNICIPAL LEVEL:

City Board of Canvassers (CBOC) (120) Municipal Board of Canvassers (MBOC) (1,511)

Composed of:

1. Chairman: Election Officer (CBOC & MBOC) 2. Vice Chair: City Prosecutor (CBOC), Municipal Treasurer (MBOC) 3. Secretary: City Superintendent of Schools (CBOC), District School

Supervisor (MBOC)

Each board of canvassers shall be assisted by an information technology‐capable person authorized to operate the equipment. The COMELEC shall deputize information technology personnel from among the agencies and instrumentalities of the government including GOCCs.

Tasks: 1. Canvass the votes by consolidating the electronically transmitted results or the results contained in the data storage devices used in the printing of ERs

  • 2. Issue the City/Municipal Certificate of Canvass (CCOC/MCOC)/ Statement of Votes (SOV) by precinct

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CITY/MUNICIPAL LEVEL:

City/Municipal Board Canvassers (CBOC/MBOC) prints thirty (30) copies of the certificates of canvass (CCOC/MCOC) and

within one (1) hour after the printing of the certificate of

canvass, electronically transmits the canvassing results to the Provincial Board of Canvassers (PBOC). [Section 22, Paragraph 5, RA 8436, as amended]

CBOC/MBOC ELECTRONIC TRANSMISSION OF CCOC/MCOC

Dominant Majority Party

Dominant Minority Party

Citizen’s Arm (PPCRV)

KBP
KBP

CONGRESS/

COMELEC

BEI (80,136)
BEI
(80,136)
CBOC DBOC PBOC HUCs (26) (1) (80) CBOC/MBOC Taguig-Pateros CBOC/MBOC (1604) COMELEC CENTRAL BACKUP SERVER
CBOC
DBOC
PBOC
HUCs (26)
(1)
(80)
CBOC/MBOC
Taguig-Pateros
CBOC/MBOC
(1604)
COMELEC
CENTRAL BACKUP
SERVER

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CITY/MUNICIPAL LEVEL:

City/Municipal Board of Canvassers (CBOC/MBOC) prints thirty (30) copies of the Certificate of Canvass (CCOC/MCOC) and transmits as follows:

  • 1 Provincial Board of Canvassers (PBOC)

  • 2 COMELEC

  • 3 CBOC/MBOC Chairman

  • 4 Citizens’ Arm (PPCRV)

  • 5 Congress

  • 6 Posted on a wall within the premises of the canvassing center

  • 7 Dominant Majority Party

  • 8 Dominant Minority Party 9‐18 Ten (10) accredited major national parties (excluding the dominant majority and dominant minority parties) 19‐ 20 Two (2) accredited major local parties

21‐25

National broadcast or print media entities as determined by COMELEC

26‐27

Local broadcast or print media entities as may be determined by COMELEC

28‐30

Major citizen’s arms, including the accredited citizen’s arm, and other non‐partisan groups or organizations enlisted by COMELEC

The CCOCs/MCOCs shall each be supported by Statement of Votes (SOV) by precinct

CBOC/MBOC Chair announces posting of 6th copy of CCOC/MCOC with SOV

CBOC/MBOC PHYSICAL DELIVERY OF CCOC/MCOC

 

3 Major

Citizen’s Arms

2

Local Media

5 National Media

2

Major Local

Parties

 

10 Major

National Parties

Dominant

Majority Party

Dominant

Minority Party

Citizen’s Citizen’s Arm Arm

(PPCRV)

 

KBP

KBP

 
CONGRESS/ COMELEC BEI CBOC DBOC PBOC (80,136) HUCs (26) (1) (80) CBOC/MBOC Taguig-Pateros CBOC/MBOC (1604)
CONGRESS/
COMELEC
BEI
CBOC
DBOC
PBOC
(80,136)
HUCs (26)
(1)
(80)
CBOC/MBOC
Taguig-Pateros
CBOC/MBOC
(1604)

CBOC/MBOC

Chairman

Canvassing Center (Post)

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PROCEDURE AT PROVINCIAL LEVEL

CONGRESS

COMELEC

PROCEDURE AT PROVINCIAL LEVEL CONGRESS COMELEC PBOC CBOC/MBOC BEI 27
PBOC
PBOC

CBOC/MBOC

BEI
BEI

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PROVINCIAL LEVEL:

Provincial Board of Canvassers (PBOC) (80)

Composed of:

  • 1. Chairman: Provincial Election Supervisor (PES)

  • 2. Vice Chair: Provincial Prosecutor

  • 3. Secretary: Provincial Superintendent of Schools Each board of canvassers shall be assisted by an information technology‐ capable person authorized to operate the equipment. The COMELEC shall deputize information technology personnel from among the agencies and instrumentalities of the government including GOCCs.

Tasks: 1. Canvass the votes by consolidating the electronically transmitted results or the results contained in the data storage devices submitted by the City/ Municipal Board of Canvassers (CBOC/MBOC) 2. Issue Provincial Certificate of Canvass (PCOC)/ Statement of Votes (SOV) by city/municipality

PBOC ELECTRONIC TRANSMISSION OF PCOC

Dominant Majority Party

Dominant Minority Party

Citizen’s Arm (PPCRV)

KBP
KBP
BEI (80,136)
BEI
(80,136)

CONGRESS/

COMELEC

PBOC ELECTRONIC TRANSMISSION OF PCOC Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP BEI
PBOC (80)
PBOC
(80)
PBOC ELECTRONIC TRANSMISSION OF PCOC Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP BEI
HUCs (26) CBOC
HUCs (26)
CBOC

CBOC/MBOC

Taguig-Pateros

CBOC/MBOC

(1604)

DBOC (1)
DBOC
(1)
PBOC ELECTRONIC TRANSMISSION OF PCOC Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV) KBP BEI

COMELEC CENTRAL BACKUP SERVER

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PROVINCIAL LEVEL:

Provincial Board of Canvassers (PBOC) produces fourteen (14) copies of the Certificate of Canvass (PCOC) and transmits as follows:

  • 1 Congress

  • 2 COMELEC

  • 3 PBOC Chairman

  • 4 Citizens’ Arm (PPCRV)

  • 5 Congress (the provision of RA 9369 mentions Congress twice)

  • 6 Posted on a wall within the premises of the canvassing center

  • 7 Dominant Majority Party

  • 8 Dominant Minority Party 9‐10 Two (2) accredited major national parties representing the

majority and minority, excluding the dominant majority and minority parties 11‐13 National broadcast or print media entities as determined by

COMELEC

  • 14 Another citizens’ arm or in the absence thereof, to a non‐partisan group or organization enlisted by COMELEC

The PCOCs shall each be supported by Statement of Votes (SOV) by city/municipality

PBOC Chair announces posting of 6th copy of PCOC with SOV

PBOC PHYSICAL DELIVERY OF PCOC

Citizen’s Arm

Local Media

3 National Media

Major Local

Parties

2 Major

National Parties

Dominant

Majority Party

Dominant

Minority Party

Citizen’s Citizen’s Arm Arm

(PPCRV)

 

KBP

KBP

 
CONGRESS/ COMELEC BEI CBOC DBOC PBOC (80,136) HUCs (26) (1) (80) CBOC/MBOC Taguig-Pateros CBOC/MBOC (1604) PBOC
CONGRESS/
COMELEC
BEI
CBOC
DBOC
PBOC
(80,136)
HUCs (26)
(1)
(80)
CBOC/MBOC
Taguig-Pateros
CBOC/MBOC
(1604)
PBOC
Chairman
Canvassing
Center (Post)

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NATIONAL LEVEL:

Congress (as National Board of Canvassers for presidential/ vice­presidential elections)

COMELEC (as National Board of Canvassers for senate and party­list elections)

Tasks: 1. Canvass Provincial Certificates of Canvass (PCOC) and City/District Certificates of Canvass (CCOC/DCOC)

  • 2. Issue the National Certificate of Canvass (NCOC) and proclaim winners of presidential, vice‐presidential, senatorial and party‐list elections

ELECTRONIC TRANSMISSION OF ELECTION RESULTS TO THE CONGRESS

CONGRESS COMELEC BEI CBOC DBOC PBOC (80,136) HUCs (26) (1) (80)
CONGRESS
COMELEC
BEI
CBOC
DBOC
PBOC
(80,136)
HUCs (26)
(1)
(80)

CBOC/MBOC

Taguig-Pateros

CBOC/MBOC

(1604)

Dominant Majority Party

Dominant Minority Party

Citizen’s Arm (PPCRV)

KBP
KBP

SUMMARY OF ELECTRONIC TRANSMISSION OF ELECTION RESULTS

Dominant Majority Party

Dominant Minority Party

Citizen’s Arm (PPCRV)

KBP
KBP
SUMMARY OF ELECTRONIC TRANSMISSION OF ELECTION RESULTS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV)
SUMMARY OF ELECTRONIC TRANSMISSION OF ELECTION RESULTS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV)
SUMMARY OF ELECTRONIC TRANSMISSION OF ELECTION RESULTS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV)
SUMMARY OF ELECTRONIC TRANSMISSION OF ELECTION RESULTS Dominant Majority Party Dominant Minority Party Citizen’s Arm (PPCRV)
CONGRESS/ COMELEC BEI CBOC DBOC PBOC (80,136) HUCs (26) (1) (80) CBOC/MBOC Taguig-Pateros CBOC/MBOC (1604) COMELEC
CONGRESS/
COMELEC
BEI
CBOC
DBOC
PBOC
(80,136)
HUCs (26)
(1)
(80)
CBOC/MBOC
Taguig-Pateros
CBOC/MBOC
(1604)
COMELEC
CENTRAL BACKUP
SERVER

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CONTINUITY PLAN

Types of PCOS Systems Breakdown

  • 1. PCOS fails to scan

  • 2. PCOS able to scan but fails to print ER

  • 3. PCOS able to print ER but fails to transmit

  • 4. Consolidation/Canvassing System (CCS) able to receive transmission but fails to consolidate

CONTINUITY PLAN

  • 1. PCOS Failure to Scan/Print : BEI shall wait for spare PCOS to complete its process before it is reconfigured for scanning and/or printing of ballots. If all PCOS fail, manual counting shall be done.

  • 2. PCOS Failure to Transmit : Defective PCOS shall be connected to functioning transmission facility. If this fails, PCOS shall be physically transported to canvassing center in the presence of watchers and security escorts.

  • 3. CCS Failure to Consolidate : Removable storage device of defective CCS shall be transferred to available CCS. If this fails, data from COMELEC Central Backup Server shall be printed and sent either to affected BOC or to Special BOC.

CRITICAL AREAS

  • 1. Source Code Review (PCOS and CCS)

  • 2. Printing of Ballots

  • 3. Preliminary/Final PCOS Testing and Sealing

  • 4. Random Manual Audit

  • 5. Canvassing of Votes

  • 6. Transmission of Election Results

CRITICAL AREAS

  • 1. Source Code Review (PCOS and CCS) – Conducted by SysTest Lab, Colorado, USA (from October 2009 to February 2010) – Parallel review proposed to be done by KPMG

CRITICAL AREAS

  • 2. Printing of Ballots – Proposed to be printed within the premises and under the supervision of the BSP – Smartmatic‐TIM to provide printing equipments and paraphernalia – Watchers/representatives are allowed to observe printing

CRITICAL AREAS

  • 3. Preliminary/Final PCOS Testing and Sealing – Preliminary Testing upon delivery of PCOS – Final Testing/Sealing conducted not later than 03 May 2010 at the precinct level – Watchers/representatives to be deployed to 37,884 Polling Centers to guard PCOS until Election Day Procedure: (1) Test ballots to be manually counted. (2) Test ballots to be fed into PCOS. (3) Manual count to be compared with automated count. (4) If no discrepancy, PCOS to be sealed.

CRITICAL AREAS

  • 4. Random Manual Audit – Coverage: 1 to 3 PCOS per city/municipality (up to approximately 4,893 PCOS) – Conducted after electronic transmission of results to CBOCs/MBOCs – Subject to 24‐hour prior notice by COMELEC Procedure: (1) Randomly chosen precincts to conduct manual count of ballots after electronic transmission of results. (2) If there’s discrepancy, COMELEC En Banc to determine extent of manual count.

CRITICAL AREAS

  • 5. Canvassing of Votes

  • 6. Transmission of Election Results – Watchers shall ensure that the election results transmitted from the PCOS (at BEI level) to the CCS (at BOC level) contain no discrepancy – Watchers shall be instructed/trained to immediately relay results to the central data center

THANK YOU!

AES Team

Mr. Cecilio B. Lorenzo Atty. Ronald Olivar Solis Atty. Joe Nathan P. Tenefrancia Atty. Arthur Anthony S. Alicer Atty. Kristoffer James E. Purisima Atty. Candy T. Avance

For questions, kindly email:

noynoymar.bantaybalota@gmail.com

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