PURPOSE: To verify ridership numbers reported to OSPI by Seattle School District for FY13.

SOURCE: OSPI Operations Allocation webpage, Driver logsheets provided by Cheryl Martin
PROCEDURES:
We noted from our discussion with Cheryl Martin thatridership data reported to the state during the audit periodwas not reviewed by a Supervisor.
We recommend that ridership data be reviewed by the Supervisor prior to submission to the state.
CONCLUSION:
Audit Step 1 Student Detail Report Basic On Buses
In Walk
Area Transit Bus Total Basic Special Ed Bilingual Gifted Homeless Early Ed
Total
Special
Total
Reported
Ridership Ref
Fall FY13
Reported 20,840 328 6,553 27,065 2,125 228 1,694 3 244 4,294 31,359 Fall 2012-13
Audited 20,717 323 6,553 26,947 2,075 244 1,569 1 260 4,149 31,096
Difference: over (under) 123 5 0 118 50 -16 125 2 -16 145 263
Winter FY13
Reported 15,021 216 6,439 21,244 2,132 242 1,392 2 248 4,016 25,260 Winter 2012-13
Audited 15,021 216 6,439 21,244 2,132 242 1,392 2 248 4,016 25,260
Difference: over (under) 0 0 0 0 0 0 0 0 0 0 0
Spring FY12 (Prior Year)
Reported 15,883 294 8,125 23,714 2,129 229 875 215 255 3,703 27,417 Spring 2011-12
Audited 16,062 354 8,125 23,833 2,184 248 830 224 253 3,739 27,572
Difference: over (under) -179 -60 0 -119 -55 -19 45 -9 2 -36 -155
Note 1 There was an error in the spreadsheet that was not caught in review. As a result the District under reported ridership on the count date.
Note 2
Winter FY13
Audit Step 2
3-Day Count Period (enter: day,
date) Total Basic
Total
Special
Total Student
Count
District Selected
Count Day
(enter: day, date)
Is district selected
day the median of 3-
day count period?
Y/N
Exception?
Y/N
Monday, 12/3/12 21,244 4,016 25,260 Monday, 12/3/12 Y N
Tuesday, 12/4/12 21,097 3,872 24,969
Wednesday, 12/5/12 21,649 4,157 25,806
Audit Step 3 Winter FY13 Ridership Testing - Local Auditor selected 10 routes or buses
AM + PM
0601 0325 0607 0008 0700 0209 0628 0030 0350 0402-T
Adams ES Aki ES Alki ES Arbor Hghts ES Bailey Gatzert ES Ballard HS Beacon Hill ESBF Day ES Chief Sealth HS Cleveland HS
basic special basic special basic special basic special special basic
8 8 22 2 6 2 24 5 6 16
8 8 22 2 6 2 24 5 6 16
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
Exception Y / N N N N N N N N N N N
Bus Mileage Report 2012-13 (uses 2011-12 mileage)
Audit Step 4 To From Field Trip
EXTRA
curricular Inter Gov Other Total Miles
Reported 4,394,888 152,606 0 0 0 4,547,494
Audited 0
Difference: over (under) 4,394,888 152,606 0 0 0 4,547,494
Reported Total
Audited Total
Rider type (select drop down)
School
Reported OnBuses
Audited OnBuses
Reported WalkArea
Audited WalkArea
Reported Transit
Route Number
We verified ridership numbers reported to OSPI for Fall and Winter 2013 and Spring 2012. We noted a deficiency that resulted in inaccurate reporting for 2 out of 3 reporting periods. The net effect of over/under reporting did not impact funding status.
We issued a recommendation at
We audited the ridership for the 3 day range for report periods: Fall and Winter School year 2012/13 and Spring, School year 2011/12. Based on our review the District provided inaccurate median ridership in two of three test periods.
Audited Transit
Riders counted in special program categories must be transported on a special bus
route. Exception - Special students tranported on a basic bus and requiring a lift or
special aide may be counted as special.
Median ridership identified by District
Spring 2011-12 Report Period
Count Date Basic Riders Walk Area Riders Transit Riders Total Basic Special Ed Bilingual
Thursday, March 01, 2012 0
Friday, March 02, 2012 0
Monday, March 05, 2012 0
Tuesday, March 06, 2012 0
Wednesday, March 07, 2012 0
Thursday, March 08, 2012 0
Friday, March 09, 2012 0
Monday, March 12, 2012 15590.00 285.00 8125.00 23430 2102.00 257.00
Tuesday, March 13, 2012 15629.00 277.00 8125.00 23477 2105.00 217.00
Wednesday, March 14, 2012 16396.00 297.00 8125.00 24224 2158.00 248.00
Thursday, March 15, 2012 15415.00 309.00 8125.00 23231 2128.00 223.00
Monday, March 19, 2012 16062.00 354.00 8125.00 23833 2184.00 248.00
Tuesday, March 20, 2012 15883.00 294.00 8125.00 23714 2129.00 229.00
Wednesday, March 21, 2012 16692.00 303.00 8125.00 24514 2183.00 234.00
Thursday, March 22, 2012 15997.00 303.00 8125.00 23819 2008.00 249.00
Friday, March 23, 2012 16048.00 284.00 8125.00 23889 1887.00 231.00
Monday, March 26, 2012 0
Tuesday, March 27, 2012 0
Wednesday, March 28, 2012 0
Thursday, March 29, 2012 0
Three Day: March 19-21
Mid Range: March 20
High Range: March 19
Low Range: March 21
Gifted Homeless Early Ed Total Special Daily Student Count Middle Value Best Middle Value
0 0 27572
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
833.00 295.00 246.00 3733 27163 27163
823.00 307.00 251.00 3703 27180 27180
855.00 219.00 260.00 3740 27964 27180
791.00 217.00 245.00 3604 26835 27572
830.00 224.00 253.00 3739 27572 27417
875.00 215.00 255.00 3703 27417 27572
938.00 225.00 253.00 3833 28347 27423
872.00 221.00 254.00 3604 27423 27423
903.00 312.00 3.00 3336 27225 27225
0 0 0
0 0 0
0 0 0
0 0 0
Median ridership identified by District
Fall 2012-13 Report Period
Count Date Basic Riders Walk Area Riders Transit Riders
Monday, October 01, 2012 16303.00 333.00 6475.00
Tuesday, October 02, 2012 20676.00 307.00 6525.00
Wednesday, October 03, 2012 20701.00 306.00 6495.00
Thursday, October 04, 2012 20622.00 293.00 6531.00
Friday, October 05, 2012 19646.00 304.00 6563.00
Monday, October 08, 2012 20446.00 324.00 6509.00
Tuesday, October 09, 2012 20717.00 323.00 6553.00
Wednesday, October 10, 2012 20840.00 328.00 6553.00
Thursday, October 11, 2012 20381.00 336.00 6559.00
Total Basic Special Ed Bilingual Gifted Homeless Early Ed Total Special
22445 2022.00 263.00 1713.00 4.00 250.00 4252
26894 2046.00 260.00 1607.00 4.00 237.00 4154
26890 2074.00 244.00 1649.00 3.00 253.00 4223
26860 2046.00 260.00 1617.00 3.00 243.00 4169
25905 1878.00 266.00 1638.00 3.00 0.00 3785
26631 2071.00 246.00 1649.00 3.00 246.00 4215
26947 2075.00 244.00 1569.00 1.00 260.00 4149
27065 2125.00 228.00 1694.00 3.00 244.00 4294
26604 2096.00 240.00 1564.00 3.00 242.00 4145
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Daily Student Count Middle Value Best Middle Value
26697 31096
31048 31048
31113 31048
31029 31029
29690 30846
30846 30846
31096 31096
31359 31096
30749 30749
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0
Median ridership identified by District
Winter 2012-13
= Basic Riders Walk Area Riders Transit Riders Total Basic Special Ed
Monday, December 3, 2012 15021.00 216.00 6439.00 21244 2132.00
Tuesday, December 4, 2012 14863.00 236.00 6470.00 21097 1985.00
Wednesday, December 5, 2012 15479.00 269.00 6439.00 21649 2193.00
Thursday, December 6, 2012 14970.00 247.00 6414.00 21137 2116.00
Friday, December 7, 2012 14836.00 248.00 6393.00 20981 1904.00
75,169 75169
0
0
Three days: 12/3-12/5 0
Mid Value: Dec 3rd 0
High Value: Dec. 5th 0
Low Value: Dec. 4th 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Bilingual Gifted Homeless Early Ed Total Special Daily Student Count Middle Value Best Middle Value
242.00 1392.00 2.00 248.00 4016 25260 25260
239.00 1409.00 2.00 237.00 3872 24969 25260
235.00 1483.00 2.00 244.00 4157 25806 25157
257.00 1402.00 2.00 243.00 4020 25157 25157
217.00 1396.00 2.00 0.00 3519 24500 25157
0 75169 24500
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0
Purpose: To determine whether Route Types and modes are accurate and supported by the appropriate documentation.
Source: Route logs; Transportation Count Sheets; provided by Cheryl Martin, Transportation Coordinator
Scope: FY12-13; Ridership data from Dec 2012
Conclusion:
Procedure: As stated in the schools program, the recommendation is to select 10 routes for testing. If errors are noted, expand the test population.
If pervasive errors are identified, contact Team SP
Notes: T/F = To/From School
I-O represents Bus In/Out
Routes Amount % of Total
A 689 41%
B 27 2%
E 44 3%
G 88 5%
H 16 1%
S 815 49% Special riders only -- mid-day take home does not qualify
Total 1679 100%
Audited
Route Type + -
0601-F A A 1 1
0601-F A A 1 1
0601-F A A 2 2
0601-F A A 1 1
0601-F A A 1 1
0601-F A A 2 2
0325-I S S 1 1
0325-I S S 1 1
0325-I S S 1 1
0325-I S S 1 1
0325-I S S 1 1
0607-F A A 3 3
0607-F A A 4 4
0607-F A A 5 5
0607-F A A 1 1
0607-F A A 2 2
0607-F A A 2 2
0607-F A A 4 4
0607-F A A 1 1
0008-O S S 1 1
0008-O S S 1 1
0700-T A A 1 1
0700-T A A 1 1
Bus
Route
Number
Route
Type
Ridership
per 1022A
Ridership
Mode per
Auditor
Mode Corr.
0700-T A A 1 1
0700-T A A 1 1
0700-T A A 2 2
0209-O S S 1 1
0209-O S S 1 1
0628-F A A 1 1
0628-F A A 4 4
0628-F A A 2 2
0628-F A ? 1 1
0628-F A A 1 1
0628-F A A 2 2
0628-F A A 2 2
0628-F A A 2 2
0628-F A A 1 1
0628-F A A 1 1
0628-F A A 3 3
0628-F A A 4 4
0030-O S S 1 1
0030-O S S 1 1
0030-O S S 1 1
0030-O S S 1 1
0030-O S S 1 1
0350-O S S 1 1
0350-O S S 1 1
0350-O S S 1 1
0350-O S S 1 1
0350-O S S 1 1
0350-O S S 1 1
0402-T A A 1 1
0402-T A A 1 1
0402-T A A 3 3
0402-T A A 1 1
0402-T A A 2 2
0402-T A A 1 1
0402-T A A 3 3
0402-T A A 4 4
96 96 0 0

K - 5 < 1 mile enrollment-- Report 1022B
Reported
Total district K-5 enrollment as of October 1 no longer reported on 1022B
Total number of K-5 students that reside within one-radius2782
mile of their school of enrollment during districts ridership
count week.
Number of special transportation K-5 students whose bus 26
stop is within one-radius mile of their school of enrollment
and are reported for transportation funding.
Number of routes tested 24 K-5 enrollment under (over) reported
Number of routes with errors 15 K-5 < 1 mile under (over) reported
Number of additional routes w/o adequate support 5
Number of corrected route types 17 Special K-5 < 1 mile under (over) reported
Number of riders tested 344
Number of riders over-reported 0
Number of riders under-reported 58
I riders no contract to support route
I riders route is not home to school
Route type was incorrect or unspecified
Data transfer error
Clerical error
Count sheet not completed in pen
No supporting documentation
Other
TRANSPORTATION SUMMARY
To determine whether Route Types and modes are accurate and supported by the appropriate documentation.
Route logs; Transportation Count Sheets; provided by Cheryl Martin, Transportation Coordinator
As stated in the schools program, the recommendation is to select 10 routes for testing. If errors are noted, expand the test population.
Special riders only -- mid-day take home does not qualify
Exception
Yes / No Notes / Cause of Error
Adams ES Seaview Ave NW @ Shilshole No
Adams ES Seaview Ave NW @ 37th Pl NW No
Adams ES NW 64th St @ 14th Ave NW No
Adams ES NW 70th St @ 13th Ave NW No
Adams ES NW 75th St @ 6th Ave NW No
Adams ES NW 73rd St @ 19 Ave NW No
Aki Kurose M. S. 9322 Beacon Ave S N/A Special service is door to door and walk area does not apply
Aki Kurose M. S. 9344 52nd Ave S N/A Special service is door to door and walk area does not apply
Aki Kurose M. S. 4727 Bond St N/A Special service is door to door and walk area does not apply
Aki Kurose M. S. 8414 MLK Jr Way N/A Special service is door to door and walk area does not apply
Aki Kurose M. S. Beacon Ave S @ Cooper St N/A Special service is door to door and walk area does not apply
Alki ES SW Raymond St @ 48th Ave SW No
Alki ES SW Findlay St @ 48th Ave SW No
Alki ES Erskine Way SW @ SW Dawson No
Alki ES 49th Ave SW @ SW Hudson No
Alki ES SW Edmunds St @ 40th Ave SW No
Alki ES SW Dawson St @ Fauntleroy No
Alki ES Fauntleroy Way @ SW Oregon St No
Alki ES SW Dakota St @ 55th Ave SW No W side of 55th is not in walk area
Arbor Heights ES 8802 38th Ave SW N/A Special service is door to door and walk area does not apply
Arbor Heights ES 2111 45TH Ave SW N/A Special service is door to door and walk area does not apply
Bailey Gatzert ES Harrison St @ Minor No
Bailey Gatzert ES Bellevue Ave @ Olive St No
Stop Walk Area
Yes/No
Destination /
Bldg. #
Bailey Gatzert ES E Pine St @ Harvard No
Bailey Gatzert ES 15th Ave @ E. Harrison St No
Bailey Gatzert ES E Pine @ 15th Avenue No
Ballard H. S. 812 NW 97th St N/A Special service is door to door and walk area does not apply
Ballard H. S. 501 N 143rd St N/A Special service is door to door and walk area does not apply
Beacon Hill ES S Spokane St @ 18th Ave S No
Beacon Hill ES S Dakota St @ 14th Ave S No
Beacon Hill ES 17th Ave S @ Dawson St No
Beacon Hill ES 20th Ave S @ 22nd Ave ?
Beacon Hill ES 20th Ave S @ Dawson St No
Beacon Hill ES S Orcas St @ 22nd Ave S No
Beacon Hill ES S Dawson St @ Beacon Ave S No
Beacon Hill ES 26th Ave S @ Dawson St No
Beacon Hill ES 30th Ave S @ S. Dawson St No
Beacon Hill ES S Brandon St @32nd Ave S No
Beacon Hill ES 28th Ave S @ Holly St No
Beacon Hill ES 38th Ave @ Barton St No 2 students added no ridership mode designated
BF Day ES 8551 Greenwood Ave N N/A Special service is door to door and walk area does not apply
BF Day ES 11736 Pinehurst Way NE N/A Special service is door to door and walk area does not apply
BF Day ES 1016 NE 120th St N/A Special service is door to door and walk area does not apply
BF Day ES 12001 33RD Ave NE N/A Special service is door to door and walk area does not apply
BF Day ES 38TH Ave NE @ NE 113th N/A Special service is door to door and walk area does not apply
Chief Sealth HS 6528 32nd Ave SW N/A Special service is door to door and walk area does not apply
Chief Sealth HS 6557 High Point Dr SW N/A Special service is door to door and walk area does not apply
Chief Sealth HS 6450 29th Ave SW N/A Special service is door to door and walk area does not apply
Chief Sealth HS 6012 30th Ave SW N/A Special service is door to door and walk area does not apply
Chief Sealth HS 2729 SW McArthur Ln N/A Special service is door to door and walk area does not apply
Chief Sealth HS 7557 31st Ave SW N/A Special service is door to door and walk area does not apply
Cleveland H. S. S Massachusetts St @ Martin No
Cleveland H. S. S McClellan @ 31st St No
Cleveland H. S. S Genesee St @ 50th Ave S No
Cleveland H. S. S Dawson St @ 51st Ave S No
Cleveland H. S. S Morgan St @ Seward Park No 1 student added no ridership mode designated
Cleveland H. S. Wilson Ave @ Orcas St No 1 student added no ridership mode designated
Cleveland H. S. S Myrtle St @ Seward Park No
Cleveland H. S. S Othello St @ Rainier Ave S No
0
Audited Cause of Error
Reasonable
Reaosnable
K-5 enrollment under (over) reported #VALUE!
K-5 < 1 mile under (over) reported #VALUE!
Special K-5 < 1 mile under (over) reported #VALUE!
I riders no contract to support route
I riders route is not home to school
Route type was incorrect or unspecified
Data transfer error
Clerical error
Count sheet not completed in pen
No supporting documentation
Other
TRANSPORTATION SUMMARY
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
W side of 55th is not in walk area
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
2 students added no ridership mode designated
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
Special service is door to door and walk area does not apply
1 student added no ridership mode designated
1 student added no ridership mode designated
I riders no contract to support route
I riders route is not home to school
Route type was incorrect or unspecified
Data transfer error
Clerical error
Count sheet not completed in pen
No supporting documentation
Other
Mode - Did not select most commonly occurring number
Mode - Did not select highest of two pair
Mode - Did not average when required
Mode - Did not average using only non-zero ridership days
Mode - Did not round up when averaging
K-A: route is to school
A-K: route is midday take home or take home/pickup
Shuttle ran more or less days than reported
Special shuttle ran more/less days than reported
Riders were not special students
Riders were not basic students
Special riders only midday take home does not qualify
Special take home route does not qualify
T riders did not attend 3 of 5 days
I riders no contract to support route
I riders no reimbursement record or attendance records
I riders route is not home to school
Route type was incorrect or unspecified
Data transfer error
Clerical error
Count sheet not completed in pen
No supporting documentation
Other
Period
Reported Amount 31,359 Fall 2012-13
Audited Amount 31,096
Over/Under 263
Reported Amount 25,260 Winter 2012-13
Audited Amount 25,260
Over/Under -
Reported Amount 27,417 Spring 2011-12
Audited Amount 27,572
Over/Under (155)
0402-T
Cleveland HS
basic
16
16
-
-
N
Ridership