THE MANAGEMENT OF K. C. EXIM (P) LTD.

& ITS OTHER GROUP COMPANIES NOTIFY

THE FOLLOWING RULES & REGULATIONS APPLICABLE FOR ALL EMPLOYEES
IRRESPECTIVE OF WORKSHOP, WAREHOUSE AND OFFICE STAFF WITH
RETROSPECTIVE EFFECT FROM 01-04-2009.

1) Leave : 10 days Casual Leave. 7 days Medical Leave &

14 days Privilege(Earned) Leave per year.
These leaves may be encashed fully/partly at
the end of the financial year. No Medical
Expenses will be reimbursed by the Company.
2) Working Hours : Between 07.30 a.m. to 07.30 p.m. for all working days
including Saturdays for all Offices/Warehouses and H.O.
Staff. The Lunch-break will be at 2.00 pm to 2.30 pm
except the Reception/Counter Staff. He / She will go on
lunch after 2.30 pm when everyone is returned after lunch
and he/she will be replaced by someone in the
Reception/Counter.

3) Daily Attendance/
Late Attendance/Early Leave
: H.O. Employees should attend office strictly within 09.30
am in case there is any late in attending office they will
Get 15 Minutes grace in a day. It is to be noted that such
3 days late in a month will cause the deletion of one
day’s salary. It will be deducted from his salary or will
be adjusted against his earned Privilege leave, if due.

Every employee will sign in the Attendance Register

which is kept in Office with arrival and departure time.
Everyone will not leave office as per his duty hours and in
case of emergency he should take special permission &
approval from their HOD/HR.

4) Daily Reporting
: Every Worker should give his daily report to the
Workshop In-Charge or any other authorised person.
Machine-men are given Registers in which they are to fill
in their daily report and get it checked by the Workshop
In-Charge or any one authorised by him.

5) Responsibility : Everyone will give job profile to understand the others

about his/her responsibility of work. Also be noted that
every one have to responsible for the company assets
using by them.
6)Shoes
7)Files & Stationary
8) Use of Phone
9) Movement of Files
& Assets
10) Application for : Application of earned Privilege Leave i.e. 10 days in a
Earned Privilege Leaves
11)Application for Medical leave:
12) Confidentiality
: Everyone will enter in the office after opening their shoes
at the gate and keep the shoes in the Bracket kept for this.
: List of holding the files by an individual will be given to
the Director for his knowledge and the stationery required
by each will be taken from Miss Shilpa who will keep a
record for the same.
: Monthly rentals of Mobile phones provided to the staffs
will be paid by the company within a limit & extra cost
has to be deducted from the salary.
: No one can take the file/files & any Assets outside
Office or Workshop without record and prior permission
of the proper authority, except for company provided
mobiles.
year must be submitted to the HR through the Head of
Department / Division of the location or Division for
approval before enjoying any such leave. Such leave
enjoyment without prior approval will be treated as absent
and the salary of the concerned staff will be deducted
from his salary & WILL NOT BE adjusted against any
leave. THIS LEAVE IS ENCASHABLE FOR
PERMANENT EMPLOYEES ONLY BUT, AFTER THE
END OF 2 YEARS FOR ANY EMPLOYEE & CAN BE
CARRY FORWARDED FOR 3 YEARS WITHOUT
BEING LAPSED.
In case of sickness, the employee should send the
messages of his sickness in writing through any media
within 2 days from his sickness describing the nature of
sickness and the probable date of his resuming duty,
failing which, it will be treated as absent and his salary for
that absent period will be deducted from his salary &
WILL NOT BE adjusted against any leave. THIS LEAVE
IS ENCASHABLE FOR PERMANENT EMPLOYEES
ONLY BUT, AFTER THE END OF 2 YEARS FOR
ANY EMPLOYEE & CAN BE CARRY FORWARDED
FOR 3 YEARS WITHOUT BEING LAPSED.
: None of the employees should take any paper, document,
article etc. without the permission of the Executive
present and they should not disclose any information of
the office as well as activities to any outsider whosoever
 he may be. No Worker should take anything not
belonging to his out of the Workshop.

13)General : There should be no direct link between Workshop

workers and the Office Staff. Everything should be
conveyed through Workshop In-Charge.

No Worker is permitted to smoke inside the Workshop.

No one is permitted to cook/bath in the Workshop except
Those who are permanent residents there. Permanent
Resident-workers should use this before or after working
Hours or during lunch break, if practicable.

No Worker is permitted to use telephone without the

Permission of the Workshop In-Charge or the person
authorised by the In-Charge during his absence. Anyone
using the telephone even with the permission of the In-
Charge should fill the Telephone Register kept for the
purpose.

14)Co-Operation : All Workers should act collectively at all times, keeping

the interest of the Workshop/Management and ultimately
to be beneficial to all of the employees.

15) Loan : An employee can take an amount as loan up to the amount

Equivalent to his / her three months basic salary. If any
one takes more than that amount, the excess amount
should be returned immediately or to be adjusted with his
next month’s salary. The Executive responsible for
making financial disbursements including salary is hereby
particularly advised to ensure fulfillment of this provision.

16) Salary : Salary will be paid as prevailing subject to deduction of

Income Tax and Professional Tax, if & as applicable.

17) Increment : A staff will be entitled to get increment only when he has
Rendered continuous service attendance of min. 710 days
during the preceding 3 years in a row. Habitual late-
comers – due negligence/ carelessness will have less
consideration than those having better record of
attendance at the time of giving increment.

18) Cash/Banking Instruments

/Cheque/Goods/Assets : ONE & ALL ARE RESPONSIBLE.

19) Bonus : Bonus will be paid @ 8.33% annually calculating

exclusively on the basis of Salary. Medical or any other
allowance will not be considered in computing Bonus.
An employee is entitled to get Bonus only when he has
 put in attendance of min. 240 days of continuous
employment in the year for which Bonus is to be
considered.

20) Gratuity : As and where payable would be calculated exclusively on

the basis of Salary. Medical or any other allowance will
not be taken into account in calculating Gratuity & IT
WILL BE PAID AS PER THE GRATUITY ACT ONLY.

21)Retiring Age : An employee attending 60 years of age will be retired

from the services automatically. It is to be noticed below
18 years of age, none is permissible to join the Company.

22)Public Holidays : As notified by the separate Notice. Anyone enjoys any

other Holiday which is not a holiday in our Company will
lose his Salary and that leave cannot be adjust with his
due leave. ONLY 8 DAYS ANUALLY (JAN. TO
DEC.).

23)Special Leave : If anyone takes leave over his Annual Leave of 31 days on
Medical grounds, he should submit proper medical
documents to the Management for the extra leave before
rejoining his duties. Beyond the annual leave company’s
policy is Strictly, NO WORK – NO PAY. ONLY 90
DAYS MATERNITY LEAVE FOR MARRIED
FEMALE EMPLOYEES IS AN EXCEPTION.

24)Termination of Service : The service may be terminated or resign by either party by

giving 30 days prior notice. Under that circumstance, the
employee will be paid his Gratuity as per Company’s rules,
from the date of his joining the service till the date of
termination/resignation, but strictly as per the gratuity act.
Please note that as per company policy you have to
serve a notice period of one month when you offer
resign. If you do not serve notice period then you will
not be entitled to any company benefit for your service,
including the current month. Moreover neither will the
company or any of its sister concerns now or in the
future ever re-employ you or give any reference for or
on behalf of you or your service to the Company.

Extra Incentive : Casual Leave is 10 Days annually (April to March)

with full pay. Casual leave is neither En-cashable nor it can
be carried forward once the year is over. Those having
more than 50% casual leave found unutilized at the end
of the financial year will be rewarded separately on
pro-rata basis, which is higher than their 10 days salary
if they have 5 or more days leave unutilized & so on but
as per the policy defined for the same.

25) Statutory Deposit: Company will deduct 10% to 20% of salary for the
employees joining after 1st of October 2009 as Statutory
 Deposit. The entire actual money will be returned back to
the employee when he/she either retires/resign or is
terminated from his/her duty. No interest will be given on
this Statutory Deposit amount being deducted by the
Company.

The Management reserves the right to make alteration/addition to the above rules/stipulations as and when
necessary.

This AGREEMENT should be looked into & SIGNED BY ALL EMPLOYEES AS SEEN & READ
kept with Mr.Prabir Basu at K. C. EXIM (P) LTD., B.T. ROAD and to Mr. Kalyan Das at K. C.
EXIM (P) LTD., Head Office.

Every employee is to put their signature over this as confirmation on their part.

BY ORDER
K. C. EXIM (P) LTD.

(PRATIMA SAKSENA)
CMD

KOLKATA
October 7, 2009