Transition from student to graduate has been the subject of much debate and conjecture. This paper will focus on the transition experience for nursing graduates. Evidence suggests the nursing graduate's transition to practice continues to be stressful and problematic in Australia and internationally.
Original Description:
Original Title
Best Practice Principles for the Transition From Student to Registered Nurse
Transition from student to graduate has been the subject of much debate and conjecture. This paper will focus on the transition experience for nursing graduates. Evidence suggests the nursing graduate's transition to practice continues to be stressful and problematic in Australia and internationally.
Transition from student to graduate has been the subject of much debate and conjecture. This paper will focus on the transition experience for nursing graduates. Evidence suggests the nursing graduate's transition to practice continues to be stressful and problematic in Australia and internationally.
Best practice principles for the transition from student to registered nurse
Collegian Vol 10 No 4 2003 25
Background Transition from student to graduate has been the subject of much debate and conjecture and, more recently, some research. In 2001, a national research project funded by the Australian University Teaching Committee wasundertaken by a consortium of three Australian universities. The aim of the study was to describe current experiencesby exploring stakeholder feedback to derive contextually appropriate best practice principlesin each of the following areas: curriculum, clinical education, recruitment, transition to practice, and retention in nursing (Clare et al 2002). Thispaper will focuson the transition experience. Evidence suggests the nursing graduates transition to practice continues to be stressful and problematic in Australia and inter- nationally (Fisher & Connelly 1989, Clare 1993, Brighid 1998, Whitford 1998, Charnley 1999). Transition is defined as: The period of learning and adjustment to the requirements of nursing in which the graduate acquires the skills, knowledge and values (additional to those learned during undergraduate study) required to become an effective member of the nursing workforce (Department of Human Services1994 p215). The first three to six months is considered a critical time for professional adjustment and creating a commitment to a nurs- ing career (Greenwood 2000). It constitutes a time of challenge and self-doubt for many graduates (Kramer 1974, Kramer 1985, Fisher & Connelly 1989, Godinez et al 1999). Transi- tion programs have been developed to assist transition from student to registered nurse (Shogan et al 1985, Fisher & Con- nel l y 1989, Bl egan 1993, Jasper 1996, Gattenhof 1998, Shepherd 1999). They have been critiqued for their length, expense, repetition, lack of consensus about graduate perfor- mance, and negligible involvement from the higher education sector (Moorhouse 1992, Department of Human Servi ces 1994, Clare et al 1996). In fact, there is only low-level evidence that programs achieve their desired outcomes, and as yet no reliable cost-benefit evidence (Queensland Nursing Council 2001). In all, the transition experience of graduate nurses remains problematic (Madjar 1997, Gattenhof 1998, Runci- man et al 1998, Gerrish 2000). This study found that the quality of a graduates transition experience influences their desire to continue practising as a Best practice principles for the transition from student to registered nurse This paper disseminates findings of one aspect of a national Australian University Teaching Committee project conducted in 2001. The aim of the study was to describe current experiences and gain stakeholder feedback to derive best practice principles in five key areas. This paper focuses on one of these areas, namely the transition from undergraduate student to graduate nurse. The transition year provides a mediated entry into the nursing profession where the graduate infuses patterns of adjustment, learning to cope, and understanding how and when to seek help and suppor t. Graduates want to be recognised as coping, capable and competent, thus they are preoccupied with defining and adapting to their new role. It follows then that the best aspects of transition are receiving suppor t, being welcomed and accepted into the nursing team, and having your contribution valued. The quality of the graduate s transition experience influences their desire to continue practising as a registered nurse, thus affecting retention outcomes. This paper discusses the best and worst aspects of graduate transition, highlighting the best practice principles that provide a suppor tive work environment and a quality workplace orientation, two critical aspects that facilitate smooth transition. Keywords: nursing recruitment, transition, curriculum, clinical education Judith Clare RN PhD, Dean and Professor, School of Nursing and Midwifery, Flinders University, Adelaide. Email: Judith.Clare@flinders.edu.au Antonia van Loon RN PhD, Senior Research Fellow, School of Nursing and Midwifery, Flinders University, Adelaide. Judith Clare, Antonia van Loon, Flinders University, Adelaide 26 Collegian Vol 10 No 4 2003 registered nurse. Graduates and employers identified two criti- cal aspect s t o i mprove t ransi t i on experi ences. They are provision of a supportive work environment and an effective workplace orientation. Ethical approval Appropriate proposals were drafted and placed before the ethics committee at Flinders University in Adelaide. Approval from this committee was given in December 2000. All data were confidential and kept in secure storage. All reasonable attempts to protect anonymity were made, but it was made clear that some participants professional association with an organisation could identify them; in that case anonymity could not be guar- anteed. This was noted in the consent form and the letter of introduction. Additionally, all participants were reminded of this at the commencement of focus group interviews to ensure they gave their informed consent. Methods Multiple methods were used in this study in order to obtain comprehensive data. National networks of key informants were developed, a discussion paper was developed and widely distrib- uted, focus groups were conducted in every state and territory, and a national survey was administered. These are described in more detail below. National network of key informants Project team members put forward the names of key infor- mants who would be able to provide expertise and critique of a discussion paper, and supply names of potential focus group participants in their state/territory. The recruitment/transi- tion/retention network was made up of clinical educators, graduate nurse coordinators, clinicians, employers, and repre- sentatives from nurse regulatory authorities from every state and territory in Australia. Network communication within each national network was the direct responsibility of each project team, who communicated directly with their network partici- pants for the duration of the project. Identification of focus group participants Liaison took place with the national network members to iden- tify representative cohorts of students, graduates, clinicians, and professional and industry contacts to ensure a comprehensive national scope to the study and provide access to the following key stakeholder groups: third year students (and fourth year students in Western Australia); graduates of less than two to three years experience; academic staff; clinicians; employers (Directors of Nursing); and representatives from nurse regula- tory authorities and professional nursing organisations. Six focus groups were planned and conducted in rural and remote areas (those in Northern Territory and Tasmania being classified as rural and remote). Focus groups were chosen for this research as the explicit use of group interaction produces data and insights that may be less accessible without the interaction found in groups. The groups were focused on: identifying issues of importance to pre-registration nursing education and graduate transition, locating the top five issues of concern for each group; describing innovative strategies to address the issues raised and the efficacy of these strategies; and discussing the additional issues raised during each focus group interview. Focus group method The focus groups were implemented using the ProblemIdenti- fication Method. This makes use of the Nominal Group Process, which, though highly structured, facilitates group interaction. A number of authors have used this method and found the method valid and reliable (Hegarty 1977, ONeil & Jackson 1983, Adams & Bond 1995, French et al 1996). It ensures: equal and democratic contribution of participants; avoidance of potential difficulties in group dynamics of dom- inance and politicking; that the group remains task focused; that the written record encourages a degree of commitment to the contribution; that the convergence on conclusion is postponed while dis- cussion takes place; and that there is group satisfaction with the process. Audiotapes of discussions were transcribed in note form and some verbatim quotes were taken down to illustrate pertinent points and issues from each tape. The tapes were analysed for outstandi ng new i ssues, establi shi ng emergi ng themes, or absence of themes, and areas of ambivalence and potential con- fusion. Each project officer analysed the tapes of the focus groups they conducted. Tapes and transcri pt notes of key points and verbatim quotes to clarify significant issues were made available to all teams. The data from these focus groups were used to draft questions for a survey and were included as possible innovative solutions in the discussion papers. Developing the national surveys Initially it was planned to have one survey for graduates and one for employers that contained elements from all three focus areas, but the drafted survey forms became too expansive. After discussion on the need for all areas of investigation to be able to make realistic and innovative recommendations, the project team created four survey forms. These were directed towards: clinical education and curriculum development for graduate nurses; clinical education and curriculum development for Directors of Nursing; Best practice principles for the transition from student to registered nurse Collegian Vol 10 No 4 2003 27 nursing student recruitment, graduate transition, and reten- tion for graduates; and nursing student recruitment, graduate transition, and reten- tion for Directors of Nursing. The four surveys were drafted from the findings of the focus groups and the literature. These questions were based on the Top 5 rankings across all focus groups in the five designated areas. When collating the survey questions the project team deliberately focused on positive strategies to improve graduate capability and clinical competence as well as positive strategies for recruitment and transition and retention of new graduates, rather than reiterating the negative issues already documented in the literature on curriculum and clinical education and in recent labour force and recruitment reports. The survey con- tai ned consi derabl e scope for qual i tati ve comment from respondents. The surveys were mailed out to graduates and employers (Directors of Nursing) nationally, from samples that represent- ed metropolitan, provincial, rural, public, and private health care agencies. The surveys focused on: satisfaction with graduate outcomes (ie clinical competence and graduate capability); elements of best practice in clinical education models and strategies; and issues and strategies for recruitment, transition, and retention of both students and graduates. From the analysis of the data, a discussion paper was written and sent to the national networks. Sealable reply paid envelopes addressed to the project manager were provided for the secure return of completed surveys and critical feedback from discus- sion papers. Participants were informed of the arrangements by verbal instruction and/or in a written instruction accompany- ing the survey tools. Data collection Focusgroups(n=21) were held in every Australian state and ter- ritory in 2001. Focusgroup findingswere analysed for recurring themesand collated into two surveysdistributed to Directorsof Nursing (n=350) of all major public and private health services in each state and territory. The second survey wassent to a ran- dom sample of graduate nurses (n=550) around Australi a. Survey data were entered in Microsoft Excel and analysed using the SPSSstatistical package. The survey resultsand focusgroup findingswere drafted into five discussion paperssent to all focus group participants and a network of professional experts from clinical, management, academic, and regulatory disciplines within nursing (n=350). Feedback was again analysed themati- cally for possible best practice principles. Results - Directors of Nursing and graduate data The best aspects of the graduate/transition year The graduates (n=137) surveyed were asked to identify the best aspects of their transition experience. It was encouraging to see 72% of graduates reporting positive transition experiences, indicating health services are responding to the changing needs of graduates. This was followed by: experiencing a variety of clinical rotations to different areas (56%); feeling productive because your skills and knowledge are put into worthwhile practice (54%); being allowed to ask dumb questions (42%); the availability of a support person/s to supervise procedures (41%); and in-service tutorials and study days (38%). Additional aspectscontributing to positive transition could be grouped into two categories. Firstly, the nursing team: graduates appreciated working with experienced, confident, and compe- tent nursing role models that welcomed them into the team. They paid a lot of attention to interpersonal dynamicsand atti- tudes of experienced nurses toward each other, the patient, the health team, and the graduate. They were grateful for realistic expectationsof their skillsand knowledge, and the opportunity to grow in confidence. They respected those who gave them reg- ular constructive and non-judgmental feedback. Graduates appreciated having someone that provided them with backup support so they could refer questions to that person. They enjoyed being able to work effectively within a team, feeling their contribution wasvalued, professional, and worthwhile. The second category wasindividual graduatesand their capa- bility and confidence. Graduatesenjoyed consolidating skillsand gaining additional knowledge. The thrill of becoming an inde- pendent problem solver and decision-maker provided intrinsic motivation. They appreciated meeting with other graduates for debriefing, support, and study days to share experiences, saying they felt less alone after peer debriefing. Graduates valued the opportunity to demonstrate competence, gradually building their workload and responsibility. They took pleasure in meeting peo- pl e and fel t empowered and respected when they made a difference in a patients life. These aspects provided powerful intrinsic motivation, and facilitating such experiences should be key to improving graduate nurse retention. The worst aspects of the graduate / transition year The transition period is a time of heightened stress for most graduates (Kramer 1974, Kramer 1985, Lathlean 1987, Fisher & Connelly 1989, Horsburgh 1989, Kramer & Schmalenberg 1991, Clare et al 1996, Gerri sh 2000, Wi nter-Colli ns & McDaniel 2000). Godinez et al (1999) mention over 20 inter- national research articles verifying that graduates across the globe experience stress during transition. The key feelings grad- uates in this study expressed regarding their worst experiences included confidence issues, stress, and anxiety. Lack of confidence in my own knowledge and ability Graduates said the worst aspect of transition was the over- whelming feeling of having insufficient knowledge to make sound clinical judgements and perform competently. Madjar 28 Collegian Vol 10 No 4 2003 (1997) found competence wasinfluenced by the level of support the graduate received, a finding echoed in many other studies (Shogan et al 1985, Mooney et al 1988, Allanach & Mowinski Jennings1990, Stevenson et al 1995, Oermann & Moffitt Wolf 1997). Graduates attributed their feelings of incompetence to three key causes. Firstly, lack of sufficient clinical experience in the current area of employment. The crisisin confidence and the subsequent tension created within the graduate was due largely to their lack of local knowledge and experience. Graduatesfeared coming acrossissuesthey did not understand, missing important symptoms, or doing procedures deemed incorrect according to the procedures accepted in the clinical agency, which may have resulted in adverse patient outcomes. This was the major con- tributing factor to their anxiety. Asone graduate said, I do not want to learn by my mistakesanymore! Secondly, many graduates said they had insufficient opportu- nity to put clinical skills into practice in acute care settings before graduating. Employers agreed, saying graduates should be better prepared to manage a normal patient load of complex care patients. Both groups requested more quality clinical expe- rience. Graduates noted their confidence was diminished by the negative attitude about their university preparation from within the profession. This perpetuated their belief that they were under-prepared and affected their self-confidence and compe- tence. Interestingly, 77% of employers and 85% of graduates in this study rated overall graduate performance as good or out- standing (Clare et al 2002). Graduates were concerned about the amount of applied pharmacology and medication manage- ment in the curriculum, requesting more to allay their anxiety over possibilities of making drug errors. Thirdly, not comprehending the vast field of unspoken nurs- ing knowledge that is acquired with experience diminished confidence, as this graduate commented: There is so much unsaid stuff to learn about how to get simple things done. I know it comes with time and experience in the area, but not knowing makesme feel so dumb, and that dentsmy confidence. Understanding socially embedded knowledge is important for entry and smooth functioning in the nursing team. Unfortu- nately, increased workloads leave less time to share stories that improve clinical judgement and strengthen relational skills in whi ch embedded knowledge i s shared between expert and novice (Benner et al 1997). The muted and cryptic socialisation process in nursing requires the graduate to adopt the generic perspective of nursing or they face losing sponsorship into the team, resulting in active isolation (Spouse 2000). The failure to adjust leads to ambivalence about being a nurse, or attrition. The graduate has three choices, adjust by leaving your theory behind and assuming beliefs and behaviours held by the team; leave; or tolerate rejection from the team (Coeling 1990). It should be noted that a small but notable number of gradu- ates felt confident and they expressed frustration at not being al l owed to make cl i ni cal j udgements and deci si ons about patient care, saying they were being spoon fed and baby sat. This appeared to cause as much frustration as being unsupport- ed, indicating the need for preceptors to assess each graduates confidence and competence, challenging and extending them, but not beyond their level of knowledge or capacity. The reality of shif t work Working full time shift work and feeling consistently tired and socially isolated was mentioned by 59% of the respondents as a negative transition experience. Transition was intellectually, emotionally, and physically exhausting. Graduates felt experi- enced nurses had li ttle empathy, forgetti ng how ti ri ng the novice position was. When tiredness, exhaustion, and isolation were compounded with negative feedback and bullying, the bal- ance tipped and almost all graduates began to contemplate leaving nursing (96%). Lack of professionalism and bullying Sadly, 48% of respondents described unprofessional behaviour they had witnessed or experienced within the health team, using words such as horizontal violence, bullying, bitchiness, rudeness, terse, aggro, cow, dragon, mean, and nasty. Graduates were unprepared for and overawed by such unprofes- sional attitudes and behaviours. Those experiencing it on a regular basis had all considered leaving (or had left) nursing. Issues related to local transition programs The issues around length of rotation were contentious. Some graduates wanted longer in one rotation, but most wanted to move to two or three wards/units during the transition year to increase their experience. They expressed enjoyment at the vari- ety of clinical experiences they witnessed during their transition year (76%). However, they disliked the insecurity of leaving a unit when they just begin to feel useful. The challenge was to balance variety with security. One employer said her solution was to allow graduates to decide the length of their rotations. In this way they were likely to flourish because they had requested the change. For all graduates, a supportive work environment promoted positive transition. Graduates and employers said the key issue to positive transi- tion was to genuinely welcome the graduate and make them feel a part of the nursing team. This was best achieved by providing sufficient supportive nurses, facilitating quality communication, demonstrating professional practice that role models positive attitudes, and providing continuing education opportunities. Some researchers claim that the biggest problem for new gradu- ates is the prioritisation of their workload and anticipating patient problems (Horsburgh 1989, Fey & Miltner 2000). This is best assisted by support, active coaching, and role modelling from a preceptor (Jeffreys 2001). Best practice principles for the transition from student to registered nurse Collegian Vol 10 No 4 2003 29 Tabl e 1: Best practi ce pri nci pl es for a suppor ti ve work envi ronment Qual i ty Best practi ce pri nci pl es Suffi ci ent suppor ti ve Preceptorship from mentor or buddy present on every shif t nurses for the number Preceptor or designated nurse has same roster as graduate of graduates for weeks 1 and 2 Preceptor or designated nurse has same roster as graduate at least 2-3 days each week from week 3 onward Changing preceptors during placement will provide graduate with a range of experiences One hospital found a 4 week complete buddy system worked extremely well: the preceptor and graduate nurse had the same patients and worked together every shif t for the first 4 weeks Having a designated clinical educator accessible to graduates for supervising and assisting in new procedures: this takes the pressure off the buddy (who has a patient workload) and allows the graduate to per form properly without the pressure of a pending workload to agitate their progress Experienced nurses present on the unit on every shif t who are permanent employees in that unit and know the unit s specific processes and protocols Designated nurses help to orient graduates to the physical layout and function of the ward/ unit on arrival Graduates have supernumerary days to gain confidence in clinical practice on commencement Qual i ty communi cati on Nurse Manager (NM) / Clinical Nurse Consultant (CNC) offer direction to staff regarding nursing care and professional practice NM/ CNC fosters facilitative interactions between staff Regular staff appraisal and/ or per formance goals/ targets are set for nurses of all levels NM/ CNC assists graduate s introduction to health team Unit provides structured orientation with competency based job descriptions and a framework of per formance resource and development planning sessions for all nursing staff regarding graduate suppor t NM/ CNC has prepared graduates regarding expected role definition, scope and competencies NM/ CNC regularly liaises with graduates regarding progress and learning Positive regular feedback from the DoN to new graduates Graduates not meeting the required standards have their learning needs identified, and programs to address deficit/ s are implemented Graduate nurses invited to par ticipate in unit decision making Graduates have the oppor tunity to debrief with each other and with qualified staff Nurses are represented on all hospital executives and decision-making forums Active par tnerships with academic boards and professional associations to advance knowledge and allow all sectors to be informed on current nursing issues Posi ti ve atti tudes Interaction between nurses on the ward/ unit is positive demonstrated by nurses Nurses demonstrate respect for one another, other health team members and the patients Graduates are welcomed and made to feel a par t of the nursing team (several par ticipants noted that being accepted by medicos in rural areas and private hospitals was very impor tant) Graduates are valued, receiving affirmation for their contribution to the team Graduate nurses not meeting required standards of practice should be handled with sensitivity Units should work together to foster learning and welcome each team person in a social way eg morning tea Recognition by health team and management of the value of nurses as the one constant in multidisciplinary patient care Solidarity in nursing regardless of chosen practice field, ie management, research, education, and clinical Professi onal nursi ng Graduates are given/ accept appropriate levels of autonomy i s practi sed Graduates are able to take on increasing responsibility once they have demonstrated appropriate, safe, competent practice The strength of evidence based practice emanates from the power of one , therefore professional standards are expected and suppor ted Graduates should be active in cross discipline activities Create oppor tunities to par ticipate in quality projects, planning projects, research at a level that extends but does not threaten Create an environment that acknowledges the graduate as a beginning registered nurse (not as a probationary nurse, a student, or an experienced nurse, ie don t expect too little, or too much) All nurses in the team evaluate the quality aspects of nursing practice regularly and openly so the graduate can learn Uniform appraisal processes occur for the term of graduate s placement Conti nui ng educati on NM/ CNC secures learning resources for staff/ students i s provi ded Nurses on unit/ ward have relevant qualifications in specialty Nurses in the unit are actively engaged in teaching graduates A shor t bibliography of relevant readings is available to graduates on ward/ unit Time is set aside for regular planned learning oppor tunities Graduates have access to continuing education and in-service on ward/ unit A solid framework of in-service teaching that improves the quality of nursing Alternative modes of study are offered, eg. CD-ROM, video, self -guided workbooks Essential qualities of a supportive work environment: best practice principles Graduates and Directors of Nursing believed that there were some best practice principles that may be employed to achieve a supportive work environment for new graduates. These best practice principles are described in Table 1. Discussion The best practi ce pri nci ples summari sed above have been addressed in a fragmented way in the literature many times before (see, for example, literature reviews in Nursing Education Review Secretariat 2002, Clare et al 2002). However, the princi- ples outlined above are supported by research evidence and interpreted in pragmatic ways in the discussion that follows. Effective workplace orientation promotes positive transition Provision of a formal orientation This study found several key aspects of orientation to the work- place that promoted smooth transition. Both employers and graduates agreed being formally orientated to the hospital and then the unit/ward was pivotal to positive transition. Graduates said that a written orientation booklet should be provided on arrival to the clinical area. This should be structured as an easy reference to commonplace situations, such as how to page an 30 Collegian Vol 10 No 4 2003 intern, how to send a laboratory specimen, discharge proce- dures etc. The graduate must be given a tour of the physical layout of the unit on arrival indicating all fire and safety exits and emergency equipment. They should be told about the hos- pital/unit philosophy, goals, organisational structure, facilities and services, communication channels, policies and procedures, emergency, safety and fire procedures. The graduate must be given clear role descriptions and expectations that are commen- surate with their level of experience. They should be informed of their rights and responsibilities and the procedures that will be used to assess personal progress and provide formal feed- back. Fi nal l y t hey must be made aware of t he rout i ne procedures used within the local area so they can function inde- pendently as soon as possible. Providing suppor t Graduates appreciated having a specifically appointed support person or mentor available on call, especially during orienta- tion. This person should be impartial and supportive, orienting graduates to ward or local procedures and protocols, and avail- able for the duration of the transition year. On the other hand the buddy or preceptor may change. Their task is to orient graduates to local issues and processes. It is imperative that this person be competent, friendly and enjoy teaching. Graduates appreciate peer support from recent or current graduates. They enjoy meeting together for study days to debrief and share their experiences, tips, ideas, warnings and general encouragement. They val ue some form of Graduat e Survi val Gui de i n print/electronic format that is accessible before commencing their placements so they arrive prepared. Additionally, gradu- ates value designated study days that allow them to increase their local knowledge. Provision of a supernumerar y period Graduates value a supernumerary period at the commencement of orientation to a unit. It provides opportunity to shadow experts, locate equipment, and discover unit specific processes and protocols. Providing complaints mechanisms The graduate must be made aware of avenues and opportuni- ties to make complaints. Services such as suggestion boxes or an electronic chat line may help to provide support and identify inappropriate behaviours before they manifest as bullying. Graduates request anonymity because they fear reprisal. Provide appropriate rosters Graduates said they underestimated the impact of full time shift work on their personal life. Therefore attempts to provide rosters that allow for adequate rest and reasonable prospects for family and social contact are important during orientation. The National Review of NursingEducation 2002 report highlights the following standards for transition programs in Recommen- dation 14 (Nursing Education Review Secretariat 2002 p22): To ensure consistency and quality in the development and delivery of transition programs: a) a national framework should be developed to provide guide- linesand standardsfor institutions; b) State and Territory Nursing Boards should accredit transition programs; c) employing institutions should be responsible for meeting the standards. Development of frameworks, guidelines and standards should be a joint endeavour between employing agencies, accreditation bodies, and universities, taking into account new graduates needs and experiences. Universities should be involved to advise on the curri cul um and cl i ni cal educati on new graduates received while they were students so that transition programs will build on this foundation. Conclusion This study has found that graduates and employers regard the transition year asa critical mediated entry into the nursing profes- sion. The transition is about infusing patterns of adjustment so the graduate learns to cope, and knows how and when to seek help and personal support. Thistask isaffected by the quality of support and orientation the graduate receives. Graduateswant to be recognised as coping, capable, and competent, thus they are preoccupied with defining and adapting to their new role. 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