Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St.

, Cagayan de Oro City 9000

Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
MINUTES OF MEETING 1
2
SEVENTH CABINET MEETING 3
Date : 11 July 2014 4
Venue : CSG-1, Room 205, 2
nd
Floor, STC building 5
Time Started : 7:45 PM 6
Time Ended : 10:18 PM 7
Presiding Officer : Harold John M Laborte 8
9
ATTENDANCE 10
Present: 11
Harold John M Laborte (President) 12
Sharmaine Mae P Lobido (Vice President) 13
Mario Alejandro Jacinto M Neri (Executive Sec) 14
Annalotta C Tecson (Cabinet Sec) 15
Camilo Jan G Banuag (Sec, Department of Budget and Finance) 16
Arsenio F Meneses III (Sec, Department of Communications Management) 17
Ruffy A Mapano (Sec, Department of Internal Administration) 18
Dawn C Acebedo (Sec, Department of Organizational Support and Services) 19
Niel Diamond E Naga (Sec, Department of Student Services and Campus Development) 20
o
with Julzon Roy T Corbeta (Associate Sec, Department of Student Services and Campus Development) 21
Pauline Giani B Montellano (Sec, Department of Student Leadership and Development) 22
Maria Theresa Augusta M Alolor (Sec, Department of Event Management) 23
Absent: 24
Alton Melvar M Dapanas (Sec, Department of Academic Affairs) 25
o
represented by Kristine B Jamito (Associate Sec, Department of Academic Affairs) 26
Katherine Mae O Tacubao (Sec, Department of External Affairs and Corporate Relations) 27
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represented by Cyrah C Bacoto (ONE-CDO Ambassadress, Department of External Affairs and Corporate Relations) 28
Albert Ralph Vincent T Abapo (Sec, Department of Research and Statistics) 29
Ron Bryan G Balarias (Sec, Department of Sector Representation) 30
o
represented by Rodyard A Camarin (Associate Sec, Department of Sector Representation) 31
Carlo Angelo M Hollanes (Sec, Department of Social Involvement) 32
Cyril Vince S Opada (Sec, Department of Sports and Recreation) 33
Yves Yancy T Detablan (Representative, Xavier Center for Culture and the Arts) 34
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36
ORDER OF BUSINESS 37
I. Call to Order 38
II. Review and Approval of the Previous Minutes 39
III. New Business 40
i. Courtesy Call Updates 41
ii. Students Noise Concern 42
iii. CSG @ 30 Video 43
iv. Advance Inventory Management System 44
v. Transparency Initiatives 45
vi. Budget Concerns 46

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
vii. Office Supplies Management 47
viii. Hulagway 2 Partnership 48
ix. Le Maste XU Team 49
x. Deadline for Submission of Outputs 50
IV. Announcements 51
V. Adjournment 52
_____________________________________________________________________________________________ 53
54
TEXT 55
Call to Order 56
Pres Laborte declared the meeting as quorum and started it with a prayer led by the Department 57
of Internal Administration Sec, Mr Mapano. 58
59
Review and Approval of the Previous Minutes 60
Sec Tecson presented the minutes of the previous meeting held 4 July. Some grammatical errors 61
were revised and were noted. The Cabinet, then, unanimously approved the previous minutes. 62
63
New Business 64
Courtesy Call Updates 65
University Library. There is already a plan of improving the libraries which includes the 66
renovation of every floor and the acquisition of some books. This new library already has silent 67
and discussion corners. The databases will also be updated as well as the books. The Director of the 68
University Libraries, Ms Estrella Cabudoy, asked for the help of CSG in promoting the online 69
databases that students can use in research. She also asked for coordination to make an easier system 70
of acquisition of books for the students. 71
Office of the Academic Vice President. The officers who were present during the courtesy call 72
just shared the initiatives of the Department of Academic Affairs (DACA) of CSG and informed the 73
University Academic Vice President, that CSG is already adapting research-based activities. 74
Office of Scholarships and Financial Aid (OSFA). OSFA has an initiative of food subsidies for 75
the scholars but they have lesser budget because most of the scholars already have sponsors. The 76
office does screenings for scholars who will be given food subsidies to give more attention to those 77
scholars without sponsors. CSG will still continue to coordinate with OSFA for this matter. 78
Office of International Cooperation and Networking (OICN). Sec Balarias, imparted the 79
initiatives of the department which includes the creation of an organization for foreign students. 80
There are certain factors that could affect the creation of this, since these students, more often than 81
not, do not have the assurance to graduate in the university because of some personal reasons. But 82
then it was decided that the CSG will keep in touch regarding this matter. In the coming years, the 83
foreign students will have a seat in the Executive Cabinet of CSG. 84
University Treasurer. The University Treasurer, Ms Lennie Kong, suggested some ways/ 85
strategies on how to manage a smooth system of liquidation reports. Some issues were also opened 86
up during the meeting, which includes the XUCPFA case. She also raised the concern about the 87
planned future university IDs which will already be a debit card at the same time. This concern will 88
still be researched and surveyed to the students. 89

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
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OFFICE OF THE CABINET SECRETARY
Kristohanong Katilingban sa Pagpakabana (KKP). KKP Director, Mr Nestor Banuag, 90
highlighted that the priorities of this years partnership with CSG are the Collaborative Service 91
Learning Program, the 2016 National Elections Registration, and Solid Waste Management. The 92
Department of Social Involvement (DSI) of CSG will get updates from KKP from time-to-time. 93
Office of Student Affairs (OSA). During this meeting with OSA Director, Mr Ivanell Subrabas, it 94
was suggested that some initiatives of the Department of Sports and Recreation of CSG can actually 95
be partnered with the Atenista Ako Movement (AAM). One of which is the gathering of cheerers for 96
the upcoming Cagayan de Oro Schools Athletics Association (COSAA) games. The ELECOM of CSG 97
can also be partnered with AAM during the university elections for the next administration. 98
Research and Social Outreach (RSO). In this meeting, it was discussed that the Xavier Youth 99
Agenda of the Department of Research and Statistics (DRS) of CSG will be linked to the researchers of 100
the university. It was also suggested that all the surveys should be conducted at once so that the 101
analyzing of data could be worked on earlier. Furthermore, it was advised that the DRS should have 102
a moderator/adviser in conducting all of their researches. The adviser/moderator can be a faculty 103
member who has taken masteral units in research and statistics. A subsidy will be granted to the 104
Xavier Youth Agenda through RSO. Moreover, it was suggested that the university research 105
guidelines should include slots for CSG, specifically the Department of Academic Affairs, of their 106
own guidelines for research and should be disseminated to the students. 107
Office of the President (OP). During this meeting with the University President, Fr Roberto Yap, 108
three things were highlighted. First, the awareness regarding the PAASCU visit. Some reminders 109
were raised regarding noise and waste around the campus. Second, Fr Yap would want the students 110
to be aware about the revision of the Vision, Mission and Goals of the University which will be 111
launched on 8 September. Third, community service activities; under are the Solid Waste 112
Management, Ecoville, and the reaching out to parochial schools run by the Jesuits (care of DEACOR- 113
Culion Relations). One concern is raised by DOSS Sec Acebedo. She suggested that the Solid Waste 114
Management advocacy should be partnered with the Physical Plant Office (PPO) which is assured by 115
Pres Laborte who said that this advocacy is also promoted by KKP. 116
Governance and Leadership Institute. During this meeting with GLI Director, Dr Dixon Yasay, 117
he suggested that the CSG should cater more concerns and queries from students by making policies 118
which address these concerns. He also suggested having a past CSG presidents congress or 119
gathering in which all the CSG officers can be mentored and guided. Moreover, Dr Yasay wanted to 120
schedule a session with Pres Laborte for the re-aligning and refining of his platform including the 121
strategic plans of per department in CSG. Moreover, he also supported the Barangay Model Congress 122
which is the output of the Governance and Law-Making cluster from the Change Leadership Camp 123
last May 2014. 124
University Registrar. During this meeting, University Registrar, Ms Verna Lago shared her 125
appreciation of the smooth flow of the enrolment this semester. She also wanted to increase the 126
information drive of reminding the students to always check and explore their SLMIS accounts 127
because it has so many features unknown to most students yet. Also, she suggested having a help 128
desk during every enrollment which caters concerns of freshmen, transferees and parents regarding 129

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
the English Placement Test, the Psychological Test, and others. Furthermore, she wanted CSG to 130
disseminate the information that the online application for graduating students is already available. 131
Vice President for Administration. During this meeting, the campus development concerns 132
were raised and discussed. The office appreciated and supported the initiative of maintenance 133
checking by the DSSCD. The office also raised the concern that the DSSCD will only make reports 134
(carbon copy of reports) with recommendations regarding campus development and it will then be 135
catered immediately by the office. Moreover, regarding the wall clocks for each classroom, the office 136
is also planning to purchase the clocks and coordinate with PPO, CISO and CSG for the 137
synchronization of the time and the manpower in putting the clocks in each classroom. It was also 138
suggested that these clocks should have the XU and CSG seals. However, before partnering with PPO 139
for this initiative, the DSSCD should prepare ahead of time a Memorandum of Agreement. 140
Furthermore, the office also shared their initiatives of investing on electronic information boards to 141
lessen the use of tarpaulins and paper. The office also suggested an award on cleanliness inside the 142
campus for the Magis Awards this year and that CSG should also give an incentive for this award. 143
Students Noise Concern 144
Last 9 July, Pres Laborte met with the Students Rights and Welfare (STRAW) Commission, 145
Association of the College of Engineering Students (ACES), and the Philosophy Faculty, Mr Joseph 146
Bibal. The issue of noise and disturbance of classes was discussed and some terms were agreed. Mr 147
Bibal specifically pointed ACES as the council office which he could often notice to be very loud. He 148
suggested that the ACES should be locked down, but because of some corresponding policies, it was 149
decided that ACES will only be deducted on the ranking of college councils. As of the moment, 150
SACDEV and Review and Recognition Committee (RRC) are looking into the revision of the 151
organizations manual as to how these cases should be handled. 152
Sec Neri: Lately nakig-coordinate ko with Supreme Court. Kay sila man gud ang naka-bati sa saba kay 153
sila man gud duol jud sa college councils. So, theyre also planning out man gyud on applying the red card 154
policy. Pwede ra sila ma tap for that case through a memo called Writ of Mandamus. Technically, maka dawat 155
ang any college council ug Writ of Mandamus everytime na saba na kaayo sila. Kanang di na jud ma tolerate 156
na ka-saba. Then, i-propose dayun nato na diha nalang nato i-base ang demerit of points sa each college councils 157
kung unsa na kadaghan ilang Writ of Mandamus na nadawatan. 158
It was agreed upon that this proposal should be raised to SACDEV and RRC whenever CSG gets 159
the chance to have a meeting with them. Moreover, Pres Laborte raised the concern that not only the 160
student leaders were complained to be very noisy, but also the non-student leaders who pass by 161
every classroom that are having classes. He also pointed out that CSG officers and other student 162
leaders, as role models, should also remind the students to maintain silence as they pass by classroom 163
during class hours. 164
Furthermore, it was also decided by the body that the DSSCD should do some measures (i.e. 165
blowing a whistle) whenever the college councils noises are already intolerable. 166
CSG @ 30 Video 167
The video shoot will take place on Sunday, 13 July, at XU. It was scheduled on a Sunday because 168
it is convenient for a video shoot. For those who cannot join the video shoot on Sunday, they will be 169
re-scheduled on the days that will follow depending on the free time of the videographer. The theme 170
is Tatlong Dekada Para Sa Kapwa. 171
Advance Inventory Management System 172
This agendum is skipped because the person-in-charge is not present during the meeting. 173
174

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
Email: csgxu@yahoo.com | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE CABINET SECRETARY
Transparency Initiatives 175
Pres Laborte presented some transparency initiatives that are already started in CSG which 176
includes: posting of minutes of meeting publicly; opening of windows during cabinet meetings; 177
releasing cash flow, monthly expense report, and budget allocation per department; releasing of 178
attendance of officers during cabinet meetings. 179
Budget Concerns 180
Regarding the Students Insurance Commission, the XUCPFA Treasurer is still not around but 181
the investigation will still go on. 182
Regarding the number of enrolees and the percentage of the budget that will go to CSG, Sec 183
Banuag is still on the process of coordinating with the Registrars office. He then said that he will ask 184
for the ledgers on 14 July. 185
Pres Laborte then pointed out to the body that each department should always try to minimize 186
the expenses because each project per department already has a fixed budget. He also suggested to 187
DSSCD to go with the proposed income generating project of Fortune, which is the insurance 188
company of the students of Xavier University. 189
Office Supplies Management 190
For the office chairs, DIA is still on the process of planning again in maximizing the remaining 191
budget. 192
The schedule of the new cleaners is already posted. 193
For the Wi-Fi router, DIA is still fixing the username and password for it to work properly. 194
For the printer, Sec Mapano reminded the body that ONLY official documents will be printed 195
here. Personal and academics-related documents are restricted. Bond papers are also limited to office 196
usage only. 197
For the office computer, Mr Ritardo, DIA staff, explained the terms and regulations in using it. 198
He mentioned that there are already two accounts in the computer, one account is for official usage 199
and the other is for personal usage. The first account should only have documents that are related to 200
CSG and there are folders assigned for every department. Moreover, he mentioned that there should 201
be NO files located on the desktop and in the downloads folder and they should all be located in the 202
departments respective folders. Same goes for the second account, there are also folders assigned for 203
each department. All files, may it be downloaded or uploaded, should always be located in each 204
departments respective folders. For everyones convenience, some reminders are already posted on 205
the desktop of each account. 206
For the Wi-Fi usage, DIA strictly implemented that only the Quadrum virate, the Cabinet 207
members, and the Associate Secretaries can have the Wi-Fi password to limit user connectivity. 208
Some reminders were also announced, e.g., T-shirt and Lanyard. 209
HULAGWAY Dos Partnership 210
Hulagway Dos is a photo shoot which promotes HIV/AIDS awareness. In relation to the 211
approved resolutions of Buklod Atenista (care of DEACOR), it was discussed by the body that this 212
activity is a good venue to start this advocacy. This photo shoot is open to anyone but it follows a 213
first-come-first-serve-basis. The participants of this photo shoot will be asked to register and pay 214
350php each (inclusive of makeup and hairdressing) for the photographers and stylists. The photos 215
taken will then be publicized and exhibited in most of the malls around Cagayan de Oro City. The 216
proceeds of this photo shoot will go to Northern Mindanao Advocates. The schedule of the photo 217
shoots will be on: 27 July, 31 August, 14 September, and 21 September until October 2014. The grand 218
exhibit of Hulagway Dos will be on 1 December. The body then suggested that there be a booth 219

Room 205-207, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales St., Cagayan de Oro City 9000
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inside the university to cater the registration and to also promote the photo shoot. The partnership 220
was then unanimously approved by the Cabinet. 221
Le Maste XU Team 222
All Le Maste Congress related operations are on hold because there are still some investigations 223
conducted by OSA and SACDEV before XU will grant the partnership. Also, there was a concern 224
raised by Pres Laborte whether CSG should have a share of the Le Maste Congress income. The body 225
decided to vote upon the decision and there were 8 people who were in favor and there were 3 226
people who were not in favor of having a share of the congresss income. 227
Deadline for Submissions of Output 228
The department secretaries were reminded of the submission of their strategic planning outputs 229
and their 100 days report. These were to be passed tonight to Sec Tecson. Deadline is on 13 July, 5 230
PM. 231
Announcement 232
University-wide General Assembly (GA) and the annual Organizational Trip (OrgTrip) 2014 are 233
both scheduled on 16 July. 234
The oath-taking is scheduled on 19 July at the XU Little Theater, 1 to 5 PM. Members of the 235
Cabinet are encouraged wearing formal attire. The Executive Quadrumvirate is asked to wear 236
Filipino formal attire. 237
Adjournment 238
Having covered all items for discussion, Pres Laborte, formally adjourned the Seventh Cabinet 239
Meeting at 10:18 PM. The whole duration of the meeting was 2 hours and 33 minutes only. 240
241
Prepared by Noted by 242
243
244
ANNALOTTA C TECSON HAROLD JOHN M LABORTE 245
Cabinet Sec President 246