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PAYE

Different types of income/remuneration received or receivable by an employee are taxable?


Remuneration means any amount of income which is paid or payable to any person by way of
any salary, leave pay, allowance, wage, overtime pay, bonus, gratuity, commission, fee,
emolument, pension, superannuation allowance, retiring allowance, stipend or commutation of a
pension or an annuity, whether in cash or otherwise and whether or not in respect of services
rendered.
A variety of advantages and benefits granted by an employer or on behalf of an employer to an
employee, spouse or child are also taxable.
Advantage or benefit includes board, occupation of quarters or residence, or the use of furniture
or motor vehicle. It also includes the use of or enjoyment of any other property whatsoever,
corporeal or incorporeal, including a loan, an allowance, passage benefit and any other advantage
or benefit whatsoever in lieu of or in the nature of remuneration as stated above.
The value for tax purposes of an advantage or benefit, other than a payment by way of an
allowance, is determined as follows:
(i) in the case of the occupation or use of quarters, residence or furniture, by reference to its
value to the employee; and
(ii) in the case of any other advantage or benefit, by reference to the cost to the employer
The following are some of the examples of the benefits/advantages normally granted to
employees and how they should be taxed:
Use of motor vehicle
Where an employee enjoys the use of a company vehicle or is allocated a company vehicle, the
value of the benefit is determined according to the engine capacity of the vehicle. The deemed
motor vehicle benefits for 2012 tax year are as follows:
Engine capacity of motor vehicle Deemed value
Up to 1500cc $1 800
Over 1500cc -2000cc $2 400
Over 2000cc -3000cc $3 600
Over 3000cc $4 800
The deemed cost should be reduced proportionately where the period of use for the motor
vehicle is less than 12 months.
Passage benefit
The benefit covers the cost borne by an employer on travels by an employee, spouse or children,
which are not for the purposes of the employers business. This includes the cost on taking up of
employment or termination of employment where such costs have been previously offered to the
employee.
Occupation of residence
A benefit arises where the employer grants the employee free accommodation or pays
subsidised rentals or rental charges which are below the open market rates applicable in that
area.
Where the employee does not pay anything towards that accommodation , the whole amount -
determined on the basis of the open market value - is a benefit and subject to tax. Where an
employee pays rentals less than the open market value of the house/accommodation, the
difference between the amount paid and the market value constitutes a benefit. For example, if
an employee occupies a house granted by the employer and valued at US$1000 per month for
which he/she pays US$300 per month as rent, the benefit to be taxed in the employees hands
would be US$700 per month.
For valuation of quarters or residences other than those mentioned above, the respective
employers may engage and agree with ZIMRA before determining the benefit.
School fees benefit
Where the employer pays school fees for the employees children, the cost of the fees payable
becomes taxable in the hands of the employee. In cases where the employer is a school and the
employees child is admitted/enrolled at the school without paying school fees or pays fees that
are less than those paid by other students attending the same school, the foregone fees become a
taxable benefit in the hands of the employee. In addition, any school fees discounts or reductions
granted because of the employer-employee relationship become taxable benefits in the hands of
the employee.
Loan benefit
Where the employer gives a loan to the employee amounting to a prescribed amount, a benefit
will only arise where the interest rate charged on the loan is lower than the prescribed rates of
interest or the loan is not fully repaid. The prescribed interest rates are based on the London
InterBank Offered Rates (LIBOR). For instance, the LIBOR rate of interest to be used in
calculating PAYE due in respect of the loan benefit for the month of January 2012 is 5.30%.
The LIBOR rates for other periods can be obtained from the ZIMRA website
(www.zimra.co.zw).
Allowances/ incentives
Allowances/incentives granted by the employer or on behalf of the employer to an employee,
spouse or child form part of gross income and are liable to tax.
Other benefits
There are a number of benefits that can be granted to employees. Clients are, therefore, advised
to contact their nearest office for guidance on tax treatment if needed.
Calculation of Employees Tax : Pay As You Earn (PAYE)
The PAYE system is a method of paying Income Tax on remuneration. The employer is
responsible for the calculation of the PAYE due from all forms of remuneration granted to the
employees in terms of the 13
th
schedule to the Income Tax Act. The employee, on the other
hand, is expected to furnish the employer with full information on other sources of income and
proof of the allowable deductions and credits to be taken into account in determining PAYE
liability.
The allowable deductions include pension contributions, subscriptions to professional, trade or
technical associations and cost of tradesmans tools, among others. Credits include mentally or
physically disabled persons credit, elderly persons credit, blind persons credit, medical
expenses and cost of purchasing invalid appliances.
The rates of tax applicable each year are provided for in the Finance Act and the tax deduction
tables can be obtained from the ZIMRA website. The tax table operates on an escalating scale
basis (i.e. the higher the earnings, the greater the percentage of tax that should be paid by the
employee). It should, however, be noted that when the earnings reach a certain amount, a flat rate
of tax becomes applicable for any earnings above this level. All forms of remuneration should be
taken into account before subjecting the income to tax.
PAYE is calculated as follows:
Determine gross income for the day/week/month/year.
Deduct exempt income, for instance bonus as per limit in the Act, you
get => Income
Deduct allowable deductions, e.g. pensions, you get => Taxable
Income
Apply the rate of tax applicable, you get => PAYE due before Aids
Levy
Apply the 3% Aids Levy on PAYE, you get => Total tax to be
remitted to ZIMRA
Remission of PAYE to ZIMRA
Any employer who deducts PAYE from the employees remuneration is expected to remit the
amount to ZIMRA on or before the 10
th
of the following month.

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