The document discusses Promineo Cost, a cost management tool for engineering, procurement, and construction (EPC) projects. It provides an overview of Promineo Cost's features for cost tracking, integration with other systems, reporting, and modeling project costs, income, cash flow, and other metrics. The document also covers tips and best practices for structuring cost data, defining work processes, setting up reports, filtering data, and getting the most value from Promineo Cost.
The document discusses Promineo Cost, a cost management tool for engineering, procurement, and construction (EPC) projects. It provides an overview of Promineo Cost's features for cost tracking, integration with other systems, reporting, and modeling project costs, income, cash flow, and other metrics. The document also covers tips and best practices for structuring cost data, defining work processes, setting up reports, filtering data, and getting the most value from Promineo Cost.
The document discusses Promineo Cost, a cost management tool for engineering, procurement, and construction (EPC) projects. It provides an overview of Promineo Cost's features for cost tracking, integration with other systems, reporting, and modeling project costs, income, cash flow, and other metrics. The document also covers tips and best practices for structuring cost data, defining work processes, setting up reports, filtering data, and getting the most value from Promineo Cost.
Stavanger 21.Nov.2013 Agenda - Promineo Cost - Tips and Tricks - Q&A What is Promineo Cost? A tool for cost management with high flexibility and structure in combination Full interaction with other project management systems Form basis for cost control, reporting and decision making Tracking of income, cost, cash flow, contribution and forecast Seamless integration with most planning software Interface against Purchasing, Finance, Timekeeping and other project management systems Reporting and Tracking of Project Portfolios Time phasing of Cost- and Income Budget Preparation of Invoice to Clients Handling of Inflation and Currencies Change Control Different approaches Maintenance and Modification Frame agreement Repetitive tasks Major EPC/EPCI/EPCS One contract for each project Built from scratch Preliminaries Engineering Procurement Fabrication Installation Commissioning ATS Operators Cost Cost Model Compensation Model Contribution Model Cash-flow Model EPC (Engineering, Procurement and Construction) is large-scale and complex infrastructure projects. The idea for an EPC contract is to be obliged to deliver a complete solution/facility to a company who need only turn a key to start operating the facility.
Promineo Cost EPC
VO`s Original Contract
VOR`s PVO`S Qty/PS Adjustments Income / Contract Forecast (Forecast cost for Client) Current Contract Value (Committed cost for Client) EPC Compensation Parameters Tips & Tricks (.. Success factors ..) Workprocess Structures Reporting Future & improvements Navigation Filtering Workprocess Who does what ? When ? How ?
Who does what? Identify responsibilities In organisation In systems Define work processes Project Internal Company Internal Client External When? Cutoff Accruals Analyze forecast Ready for reporting Monthly Reports Add new/additional Scope of Work Schedule updated Add variations Sun Mon Tue Wed Thu Fri Run reports Actual mhrs/cost received Ready for analysis/ forecasting Verify ERP data Establish timeline for internal and external milestones and deliveries. Weekly Reports Client Invoice How? Use check-lists combined with user guides Structures With structures in combination, Promineo Cost gives you a good view of Cost, Revenue and Margin in different levels and parts of project scope.
Use your structures together with other systems integrated to Promineo. Accounting (SAP, Agresso..) Planning (Safran, Prima Vera..) Procurement (SAP, MIPS ..) Management Reporting Other
Establish a structure breakdown to meet the requirements for reporting: To project organization Company internal reporting Client invoicing and reporting
Level 4 Level 4 Level 4 Level 4 Level 1 Level 2 Level 2 Level 2 Level 3 Level 3 Typical structures in Promineo - WBS (Work Breakdown Structures) - Project Phases - Sub.Projects - Disicplines - Areas - Modules - Platforms - Operations - Obs (Organisation Breakdown Structures) - Location - Responsible personnel - Responsible contractors - Company organisation levels - Cbs (Client Breakdown Structure) - Reflecting the client contract WBS - C Others (Other structures) - Compensation methods - Cost/Compesation types WBS Work Breakdown Structure Total Contract Preliminaries Procurement Engineering Others..... Process Struct.Steel Piping Electro Others.. Level 1 Level 2 Level 3 Example of WBS breakdown. Cost centers Compensation centers Breakdown and model according to Contract Compensation Format
Mhrs
Proc
Qtys
Equip
Profit
LS
Markup
Mhrs
Model for creating Invoice back-up Breaking a project into mini-models All Costcenters and Compcenters are beeing linked to all the neccessary structures to complete all reporting requirements. Define costtypes for each Cost and compensation centers Reporting Report examples
Report Launcher 2.0
Interactive reporting using Proteus
Reporting examples Mangement report, Cost Status and Rate KPI Changes to prior revisions/baselines (Cost/Comp/Margin) MPP Mhrs , Planned vs Actual NB! Total understanding of what the values in the reports represent and knowledge of the process to get to the result in the report is very important. This is something that is Mangement report, Cost Status and Rate KPI Changes to prior revisions/baselines (Cost/Comp/Margin) MPP Mhrs , Planned vs Actual Helicopter view Big figures Is the total values OK, thousands / millions / billions ? How is the average forecast rates/actual rates on: Personnel Operations Modules Equipments
Late changes Did you expect approx. 10 MUSD increase ? Does this feel reasonable ? Look at Management reports Look at Project status forms
Client Invoice and Reporting Check check .. Important to build up a confidence relationship to client. Quaility in deliveries makes the day by day easier Report Launcher 2.0 Report Launcher 2.0 When launching a report a dialog box will appear asking for neccessary input from user User is asked to select a discipline Pop-up button brings up a search box to easier picke the right one This search box provides the user with advanced search for filter values, and the user can select several disciplines Tick-off to include table on the bottom of report User is asked to set a time- windows of this graphical report New features (these functions are available by designing reports in the new report designer).
Be creative and design new good reports
Select what to include in the reports Report Launcher 2.0 Report Launcher 2.0 Select Grouping level for the report Save the grouping you have selected as a Private(Public) filter Reduce number of reports Interactive reporting using Proteus Examples of use of Proteus:
Cost and Compensation Cost and Manhours (See slide) Dashboards (See slide) Compare data from different systems Planning data vs. Promineo MPP (See slide) Accounting system vs. Promineo Actual Cost Committments in Procurement systems vs. Promineo Cost date (Budget/Committments) KPI (Key Perfomance Indicator) Gantt Compare dates
Project and Company to define Repositories and Workspaces Repositories contains different Workspaces Histogram Cost and Compensation from Promineo Cost Drilldown dashboard example Cost and Compensation from Promineo Cost Promineo Cost data in Gridgantt Planning data vs. Promineo MPP Future & improvements Removed Session timeout Interface configurator Running reports directly from the screen application
MPP 2.0 Dynamic codes and structure Split position 1 posistion -> 1 line (multiple input)
Windows appplication for superusers Technology Dynamic user interface Copy/paste from Excel Future & improvements Running reports directly from the application screen Customer can define which report to be available from the screens Based on selected screen, the filter is pre-defined Future & improvements Interface configurator Be able to import excel spread sheets.
Examples: - Existsing MPP projects - Subcontractors cost/progress/actual - Actual Cost data from ERP system - BID Excel spreadsheet import Navigation - find relevant data Menu Userdefined menus Define good menus so the people have access to relevant information through menues/treenodes.
Navigation in forms Select fields and filter on values to navigate to the relevant items Sorting Ascending/Descending on selected field Sorting Ascending/Descending on columns in multiinput(tables)
Filtering When mastering filter-functionality you will Get quicker access to relevant data Be able to combine and/or compare relevant information Summarize partial sets of records