August 18 2014 Complete Agenda

MAYORANDCITYCOUNCIL
REGULARSESSION
Monday,August18,20146:00P.M.
AGENDA
1. CALLTOORDER
2. PRAYERANDPLEDGE
3. APPROVALOFMINUTES
A. RegularSession#13datedAugust4,2014
B. WorkSessiondatedAugust12,2014
4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. CommissionReports
5. CONSENTAGENDA
A. UpcomingBidNotificationforWastewaterDisinfectionSystemUpgrades
B. RequestforApprovaltoPurchaseFireStation4ExerciseEquipmentviaGovernmentContract
C. RequestforApprovaltoSingleSourcePurchase94
th
St.BasketballCourtMaintenanceServices
6. MISCELLEANEOUSREPORTSANDPRESENTATIONS
7. PUBLICHEARINGS
A. ProposedClosureandConveyanceofSeabayDriveRightofWayat61
st
Street
8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. RequesttoApproveBeCoreMarketingActivationpresentedbyRecreationandParksDirector
B. RequesttoApproveFederalGrantFundingtoPurchaseRemoteTacticalVideoEquipment
9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. SecondReadingOrdinance201422toAdoptFY14BudgetAmendment#2
B. ResolutiontoEstablishChargesforTownEquipmentandLaborrelatedtoTypeBFEvents
C. RatificationofTrafficCommissionRegulation2014002Motorcycleparkingon1
st
Streetadjacent
todeLazyLizardduringOCBikefest,Thursday,September11Sunday,September14,2014
10. COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.
11. COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforAugust26,2014
12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL
13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 18, 2014

3 APPROVAL OF MINUTES

A. Regular Session #13 dated August 4, 2014
B. Work Session dated August 12, 2014


4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

A. Commission Reports

Note: August 11 Police Commission meeting was cancelled.

Tourism Commission Meeting Minutes
August 11, 2014

The following individuals were in attendance:
Commission Members , Tourism Commission Chair and Council Secretary Mary
Knight, Mayor Rick Meehan, Council Member Dennis Dare, Buck Mann, Chamber of
Commerce; Todd Ferrante, OCDC; G. Hale Harrison, HMRA; Greg Shockley, MTDB;
and Michael J ames, EDC. Staff members present were City Manager David Recor,
Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Frank
Miller, Special Events; Lisa Osman, Tourism. Also present were Melanie Pursel,
Chamber; and Susan J ones, HMRA. Media representatives present were Clara Vaughn,
Ocean City Today; and J oanne Shriner, Maryland Coast Dispatch.

Council Secretary and Tourism Commission Chair Mary Knight called the meeting to
order at 3 p.m.

Approval of Minutes
Council Member Dare made a motion to approve the minutes from the J une 12 meeting,
seconded by Buck Mann. The vote was unanimous.

2014 Summer Season Metrics to date
Donna Abbott distributed a copy of the May and J une metrics reports. Per OC Budget
Manager, the room tax collection in May was the best May ever. J une Smith Travel hotel
occupancy was up 5.6%, the largest increase in our comp set, while room tax for J une
was down slightly. Susan J ones stated that she believes the J une room tax was down due
to rate wars between the hotels. J une reflects a slight decline in web visits to our new
website, but that may be tied to a change in Google Analytics classification of web
traffic. Events section visits have gone way up. The new mobile website may be a
factor. Social media continues to climb. We have over 700,000 Facebook fans. Dennis
Dare mentioned how nice it is to have the metrics report to look back on.

Tourism Strategic Plan Update
Donna stated that all Tourism Commission members should have already been
interviewed by the consultant, Lyle Sumek. The next stage is for Donna, Frank, Larry,
David, and Andy Malis, MGH, to meet with the consultant by Skype to keep expenses
down. Lyle will be coming to Ocean City in October to meet with the Tourism
Commission for a full day session. Donna reported that the visitor profile surveys
continue to be collected. Mary Knight stated that visitors dont seem to mind taking the
survey when they visit the Boardwalk Cottage. Melanie offered to have one of the iPads
at the Chamber for visitors there. Donna stated that weve had visitors take surveys at the
White Marlin Open and at Sundaes in the Park at Northside Park, along with the
firemens convention and MML.

Sports Marketing Update
The TAB allocation was approved by the Mayor and Council to fund Ocean Citys share
of the bid fee for the USSSA Girls Softball World Series. $34, 650 came out of TAB
allocation. Wicomico County received a state grant for last years USSSA event and
since TAB also supported that, Wicomico County will be reimbursing Ocean City
$16,280, which Council approved to go back into the TAB allocation. Donna will be
meeting with Wicomico and Worcester Counties about Worcester County entering this
agreement. We have been working per the MOU to pursue other amateur sporting
events. Donna and Gary Mackes from Wicomico County met in J une with Terry
Hasseltine from the state sports marketing office. Terry has a lot of contacts and will be
assisting with some of these efforts. Terry will assist us with submitting proposals for a
few events. We will try to get events when the community needs them, weekdays and
shoulder season. The USSSA has a conference every fall in Orlando, where they are
based. It was recommended that the Town and Wicomico fund a sponsorship of the
conference. Ocean Citys share would be $3,500 and funds are available in Ocean Citys
sports marketing budget. A motion to support the sponsorship was made by Buck Mann
and second by Todd Ferrante; vote was unanimous and will be forwarded to the Mayor
and Council for review.

Updates from other Departments & Organizations:

Chamber of Commerce
The Chamber is working on the 2015 Vacation Guide. The Annual Gala will be held on
September 5. They will be honoring their incoming board and a number of award
winners. Crab feast will be held on October 9 at BLU. The annual general membership
meeting at the Dunes Manor is on September 24. Their networking luncheon will be held
next Tuesday. They have been working on the J -1 cultural activities, which have been
going well.

HMRA
Susan J ones reported that Surfers Healing, an event where pro surfers come and surf
with children with autism, will be held on Wednesday. Melanie and Susan will be
serving lunch to the children and their families. There was tremendous support from the
business community during their search for lunches. HMRA will also be sponsoring
Sandfest. Hotel Week will be held August 17-28 with 39 hotels participating.

EDC
Michael J ames reported the next meeting will be after the summer season.

MTDB
Greg Shockley The states TV ads for Star-Spangled Celebration have begun and are
running late summer and fall.

OCDC
Todd Ferrante reported that the OCDC has a golf tournament coming up on October 8.
OCDC also installed 10 bike racks and some business directory signs on the Boardwalk.
Sunset Park concerts continue.

Tourism
Donna reported that she and the Mayor were on a media tour in Baltimore on J une 18.
They made stops at five media outlets, which netted an ad equivalency value of $15,000.
The Mayor and a team of helpers will be in Silver Spring on Thursday, August 21, doing
yard work, etc. for the grand prize winner of Ocean Citys Facebook Sweepstakes. Our
TV ads are still running. We extended our buy with the MASN Network due to the fact
that the Baltimore Orioles and the Washington Nationals are both in first place in the
respective divisions and the TV ratings are extremely high.

Convention Center
Larry Noccolino reported that we have four months to go with construction on the
Performing Arts Center. Larry is meeting with two producers from the Kennedy Center
on September 2. Larry and Ruth Waters met with tour group operators to try and bring
Branson to Ocean City. He has four hard dates in March 2016 that will bring 150-175
buses to Ocean City. Larry and Frank are still working to see if they can bring a group or
two to the Performing Arts Center.

Special Events
Frank Miller reported that Movies on the Beach at 27
th
Street and Family Beach
Olympics have ended for the season. Both were very successful. This is the last week of
the camps programs. The dinosaur T-Rex beach play structure was installed on August 1
on 3
rd
Street. Sundaes in the Park with fireworks have been very successful this year.
The Spanish Galeon ship is also doing very well and is averaging approximately 500
people per day. Sunfest tents will go up in a little over three weeks. Starting to execute
Winterfest of Lights.

The meeting was adjourned at 4 p.m. The next meeting will be held on Monday,
September 8, at 3 p.m.

1

Recreation and Parks Commission
August 12, 2014

1. Call to Order: The meeting was called to order at 4:22 P.M. at Northside Park.
Present were J oe Mitrecic, Lloyd Martin, Dennis Dare, Frank Miller, Calvin
Ginnavan, and Susan Petito. Guests included Zack Hoopes and J oanne Shriner.

2. Approval of Minutes: The minutes of J uly 15, 2014 were approved as amended.

3. New Private Event Requests: Susan reported that the BeCore Marketing
Activation promotion has made a few minor event changes and has completed the
Private Event application process. This event will be presented at the August 18
Council meeting.

4. Update on Beach Play Equipment: Susan reported equipment was installed on
August 1 and has been very successful with no incidents reported. Benches have
been put in place and are being used. Recommendation for future to install
signage to display names of donors responsible for the equipment.

5. Outdoor Exercise Area: Susan reported that concerns have been expressed about
young children misusing the outdoor fitness equipment at Northside Park and
using it as a play area. Discussion ensued regarding appropriate age-use, signage
and enforcement. It was recommended by Councilman Mitrecic that cost for
installation of a 42 vinyl fence with a pull latch inside a single entry gate be
investigated, and Councilman Dare recommended further investigation into the
cost and practical application of a security camera installation. Staff will report
back at a future Commission meeting.

6. Sunset Park Landscaping: Councilman Dare reported that Sunset Park has
become more of an entertainment venue rather than just a place to watch the
Sunset as originally intended. Current native landscaping have become large and
somewhat unruly and do not allow for the additional seating space necessary
when concerts occur. Susan noted that some native plantings may give the
appearance of weeds, but in fact, are not really weeds. Councilman Mitrecic
suggested adding educational signage in the beds. Councilman Dare commented
that the density of the perimeter plantings could also be a safety issue. Calvin
Ginnavan suggested that the front two planting beds could be modified. The
Committee agreed to meet at Sunset Park for the next meeting to walk the park
for review and further discussion.

2

7. Other Business:

Susan reported that residents at Hidden Harbor expressed concern
about the Kayak and SUP renters infringing on the marshes and
wetlands at the rear of the park. Susan presented photos to the
Committee for review and reported that the Kayak/SUP vendor has
been nothing but cooperative and requests that his customer stay on
their boards and in their kayaks and not to walk or contact the marshes
and wetlands. After discussion, it was recommended that a Town of
Ocean City sign be erected at the launch site to remind the public to
protect the marshes and wetlands. Susan will investigate.

Susan reported that a Catamaran recently docked at Northside Park for
an entire weekend, and that its presence interfered with the scheduled
fireworks for Sundaes in the Park. The owner was located and the
issue resolved, but Kevin Brown advised that permission to add an
ordinance sign to the pier be requested from the Commission. The
Commission members suggested a No Mooring or Docking from
6:00 p.m. to 6:00 a.m. sign be added, but asked staff to confirm
language with Guy Ayres.

Susan reported she and Terry McGean are meeting with the OCDC
design committee for their input into the Bayside Park design.

Susan reported the new Fall/Winter Splash has arrived.

Susan reported we will be presenting a single source bid for the
resurfacing of the basketball courts at 94
th
Street at the next Council
meeting.

Susan reported that when the dredging project begins, the material will
be used as fill at the Northside Park Lagoon,

Susan reported that Movies on the Beach at 27
th
Street, Family
Olympics have ended and this is our last week of summer camps.

8. Closed Session: Councilman Lloyd Martin made a motion to move into closed
session at 5:10 p.m., seconded by Councilman Dennis Dare. At 5:25, Councilman
Dare moved to reopen the meeting, with Councilman Martin seconding.

9. Adjournment: The meeting was adjourned at 5:25 p.m.

The next meeting will be held Tuesday, September 9
th
at 4:00 p.m at Sunset Park.

P:Susan/Rec & Parks Commission Meeting 8-12--2014


5. CONSENT AGENDA

A. Upcoming Bid Notification for Wastewater Disinfection
System Upgrades

66

TOWN OF
The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Dean Dashiell Senior Project Manager
RE: Request for approval to receive sealed bids for Wastewater Treatment Plant
Disinfection System Upgrades Project
DATE: August 11, 2014

ISSUE(S): Receive sealed bids for Wastewater Treatment Plant Disinfection
System Upgrades

SUMMARY: Request approval from the Mayor & City Council to receive sealed
bids at the September 9
th
, 2014 Work Session for the
Wastewater Treatment Plant Disinfection System Upgrades
Project.

FISCAL IMPACT: Funding for this project is provided by the Town of Ocean City
Municipal Purpose Bonds of 2013.

RECOMMENDATION: Proceed with the proposed bid opening on September 9, 2014.

1
st
Class Resort and Tourist Destination

ALTERNATIVES: None

RESPONSIBLE STAFF:

Dean Dashiell Senior Project Manger
COORDINATED WITH: Hal Adkins, Director of Public Works
Jim Parson, Chief Deputy Director of Public Works
Charles Felin, Superintendent of Wastewater

ATTACHMENT(S): None

Agenda Item # 5A
Council Meeting August 18, 2014


5. CONSENT AGENDA

B. Request for Approval to Purchase Fire Station 4 Exercise
Equipment via Government Contract

TOWN OF

FROM: Terence J. McGean, PE, City Engineer
RE: Fire Station 4 Exercise Equipment

ISSUE(S): Request approval to purchase Fire Station 4 Exercise equipment via
Fairfax County Contract

SUMMARY: Staff is in the process of fitting out Fire Station 4 in preparation for
September move in. Exercise equipment has been selected by the
Fire Department and staff requests permission to purchase the
equipment off an existing bid contract through Fairfax County
Virginia (#4400004432)

FISCAL IMPACT: $21,031.07 to be paid from Fire Station 4 project funds

RECOMMENDATION: Award exercise equipment purchase to Fitness Resource Retail in
the amount of $21,031.07.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Town bid process.

RESPONSIBLE STAFF: Captain Eric Peterson, Fire Department

COORDINATED WITH: Terence McGean, City Engineer
Cliff Christello, President Volunteer Fire Company

ATTACHMENT(S): Fitness Resource Retail Quote

Agenda Item # 5B
Ship To Information Bill To Information
Terence McGean
12925 Philadelphia Avenue
Ocean City, Md 21842
Ocean City Fire Station 4
Quote
Rick J eeter (RJ )
1600 Landmark Drive
Cottage Grove, WI 53527
Phone: (443) 282-5082
Fax: (608) 839-0651
Work: (410) 289-8796
2-002528 Quote Order
Expiration Date: 6/11/2014 Terms: Net 30
Fitness Resource Retail LLC
Terence McGean
301 Baltimore Ave
Ocean City, Md 21842
Town of Ocean City Maryland
Work: (410) 289-8796
10/28/13 Date
Qty Description Price Ext. Price SKU
Delivery
Method Tax
Your
Price
List
Delivery 1 MAT5X Matrix T5x Treadmill Ac110 $5,397.00 $5,397.00 $8,995.00
Delivery 1 MAC5X Matrix C5x Climbmill $5,397.00 $5,397.00 $8,995.00
Delivery 1 MAE5X Matrix E5x Elliptical $4,197.00 $4,197.00 $6,995.00
Delivery 2 MAG3FW82 Matrix G3 Adjustable Bench $636.00 $1,272.00 $795.00
Delivery 1 CC2DPM3 Concept2 Gray Model D Indoor Rower Pm3 $880.68 $880.68 $899.00
Delivery 1 SPRPRO55 Spri Ball Pro Gym 55 Cm W/ Pump $0.00 $0.00 $39.98
Delivery 1 SPRPRO65 Spri Ball Pro Gym 65 Cm W/ Pump $0.00 $0.00 $39.98
Delivery 1 TBGWBR Troy VTX Fitness Ball Rack $219.37 $219.37 $219.37
Delivery 1 TBPWB-12 Troy Wall Ball 12 # $58.50 $58.50 $58.50
Delivery 1 TBKBR-14 Troy Kettlebell Rack $219.37 $219.37 $219.37
Delivery 2 TBKB010 Troy 10#Kettlebell, black $14.95 $29.90 $23.00
Delivery 2 TBGOPT Olympic Plate Rack with Dual Bar Holder $105.62 $211.24 $105.62
Delivery 2 TBSD080R Troy 80#Rubber Hex Dumbbell $147.68 $295.36 $227.20
Delivery 2 TBSD085R Troy 85#Rubber Hex Dumbbell $156.91 $313.82 $241.40
1 Freight and Installation $1,780.00 $1,780.00
1 2 of
Special Instructions:
Item Total:
Tax:
TOTAL:
$21,031.07
$0.00
$21,031.07
THANK YOU
Remit To: Signature __________________________
Fitness Resource Retail, LLC Printed Name __________________________
1600 Landmark Drive Date __________________________
Cottage Grove, WI 53527
A Service Charge of 1.5% per month will apply to all delinquent balances
2 2 of


5. CONSENT AGENDA

C. Request for Approval to Single Source Purchase 94
th

Street Basketball Court Maintenance Services

TOWN OF

FROM: Susan Petito, CPRP, Director of Recreation and Parks
RE: Request to approve sole source award for 94
th
Street basketball court resurfacing

ISSUE(S): Basketball court at 94
th
Street is cracked and in need of repair and
resurfacing

SUMMARY: The FY 2014-2015 budget includes funds to repair, resurface and
repaint the aging basketball court at 94
th
Street. The work on the
court is necessary for safety and to extend the long term life and
usefulness of court.

For the last 15 years, the Town has been using Premier Court
surfacing for all its outdoor court facilities, as it is a preferred
performance and more functional surfacing than that of the
qualities and processes of overlaying with asphalt. Premier
Concepts, Inc., the manufacturer of Premier court, requires that
installation of Premier Courts be done by an authorized/certified
installer. American Tennis Courts, Inc. is the only firm authorized to
install Premier Court in Maryland, Washington, DC, and Northern
Virginia and the designated installer in Delaware and New Jersey.

In discussion with Catrice Parsons, it was determined that the
repair, resurfacing and repainting of the court would qualify as a
single source purchase.

FISCAL IMPACT: $ 25,235 American Tennis Courts, Inc. submitted quote. Project
was budgeted at $25,500.

RECOMMENDATION: Authorize single source contract for $25,235 to American Tennis.

1
st
Class Resort and Tourist
Destination

More Livable Community
for Residents

ALTERNATIVES: Overlay with asphalt, requiring removal and resetting of fencing, or
do not resurface court.

RESPONSIBLE STAFF: Calvin Ginnavan,

COORDINATED WITH: Gary Collier, Catrice Parsons, Susan Petito

ATTACHMENT(S): Correspondence and proposal from American Tennis

Agenda Item # 5C


7 PUBLIC HEARING

A. Proposed Closure and Conveyance of Seabay Drive
Right-of-Way at 61
st
Street

TOWN OF

FROM: Terence J. McGean, PE, City Engineer
RE: Public hearing to close and sell City right-of-way

ISSUE(S): Public hearing to close and convey a portion of Seabay Drive
north of 61
st
St. and request to convey a portion of land along
the west side of the Tennis Center property.

SUMMARY: The developer of the old OC Health and Racquet property is
interested in acquiring a portion of the Seabay Drive Right-of-
Way between 61
st
Street and the State Highway Rt 90 Right of
Way along with an adjacent 20 strip of land at the tennis center.

The Notice of the Public Hearing was advertised in the local
paper and mailed to all property owners within 500 of the site.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Staff has no objection to closure and sale with the following
comments:

1) Developer provides an access easement to the city over the 8
landscape buffer for occasional maintenance of the tennis courts
and a potential future well site.
2) Improvements to 61
st
Street as shown and potential shared
use of the parking spaces with the tennis center be part of the
future sale negotiations.
3) The dedicated tree to Lucinda Kurtz is preserved in either its
current location or relocated in the immediate vicinity
4) The next steps will be to have the property appraised at the
developers expense and negotiate a sale price.

More Livable Community for Residents

ALTERNATIVES: Do not pursue closure/sale.

RESPONSIBLE STAFF:

Terence McGean, City Engineer
COORDINATED WITH: Hal Adkins, Public Works Director
Susan Petito, Recreation and Parks Director

ATTACHMENT(S): 1) Legal notice
2) Request
3) PPM 700-1
4) Community correspondence
Agenda Item # 7A
LEGALNOTICE
NOTICEOFPUBLIC
HEARING
RE:STREETCLOSING
NoticeisherebygivenbytheMayorandCouncilofOceanCitythatapublichearingwillbe
heldon:MondayAugust18,2014at6:00P.M.attheCityCouncilChambers,CityHall,301
BaltimoreAve,OceanCity,Maryland,forthepurposeofconsideringwhethertoclosethat
portionofthebedofSeabayDrivebetween61
st
StreetandRoute90andthereafterto
conveyalltheright,title,interestandestateoftheMayorandCouncilofOceanCityunto
InnsofOceanLLC.
Atsaidpublichearing,theCouncilwillconsiderwhetherornotitisinthepublicsinterestto
closethebedofSeabayDriveatthislocation.

TOWN OF OCEAN CITY
OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: Property Management
PPM 700-1 SUBJECT: Sale of Real Property
_______________________________________________________________

In accordance with the Ocean City Charter C-414 Powers of Council Enumerated, The
Council shall have, in addition, the power to pass ordinances not contrary to the laws
and Constitution of this State, for the following purposes:
. . .

(49) Property To acquire by conveyances, purchase or gift, real or leasable property
for any public purposes; to erect buildings and structures thereon for the benefit of the
town and its inhabitants; and to convey any real or leasehold property when no longer
needed for public use, after having given at least twenty (20) days public notice of the
proposed conveyance; to control, protect and maintain public buildings, grounds and
property of the town.

Based upon this charge, the following policy is hereby adopted with regard to disposal
of municipal property.

1. When the Council decides that property no longer serves a public purpose it shall
cause a public hearing to be scheduled with a 20-day notification period. If an
individual, or other legal entity, wishes to purchase public property that is
believed to no longer serve a public purpose, they may appear before the
Council for a determination on whether to proceed to a public hearing on the
specific property. If the request is initiated from an individual or other legal entity,
that individual or entity shall pay the cost of advertising for the public hearing
notice.

2. Once the public hearing is completed, the Mayor and Council will cause an
appraisal to be done of the property. The cost of the appraisal will be borne by
the Town if the proposed sale was initiated by the Town or by the proposed
buyer if initiated by them.

3. Upon receipt of the appraisal, the Mayor and Council will review the appraisal
and either negotiate the price, terms and conditions with the proposed buyer or
put the property out for public bid or public auction.

Date: 9/24/02 Page 1 of 2

4. If the property is put out for bid or auction, a notice shall be placed in the paper of
record notifying interested parties of the property offer. Bids shall be submitted in
a sealed bid format to the City Managers office by noon of the day due.

5. The Mayor and City Council shall open bids at their work session. The Town
reserves the right to reject any and all bids.

6. If a determination is made to accept the high bid, the Council shall direct the City
Solicitor to draft the appropriate ordinance allowing the conveyance of the
property.

7. Settlement shall occur no later than 90 days after the passage of the ordinance.

Date: 9/24/2002 Page 2 of 2


8 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF

A. Request to Approve BeCore Marketing Activation
presented by Recreation and Parks Director

TOWN OF

FROM: Lisa Mitchell, Private Events Coordinator
RE: Marketing activation request using family friendly television show inflatable

ISSUE(S): Jessica Ramey with BeCore requests approval to place a marketing
activation on the beach in the downtown vicinity of Ocean City on
Saturday, August 30, 2014.

SUMMARY: This marketing activation will consist of a family friendly inflatable,
weighted and secured on the sand and surrounded by branded
caution tape. Two (2) vehicles will flank the inflatable. The
inflatable will be in the shape of Blinky, a fish from a nationally
televised, family friendly television show. The entire event, including
the vehicles, is a PR stunt with no prior marketing.

The event needs a 40 x 40 space on the beach with an additional
10 x 10 area for a generator. The organizer would like to be
somewhere on the beach within the area of Wicomico Street to
North Division Street. Staff suggests an area of beach between
Wicomico Street and South of Dorchester Street, no further east
than the wooden walkways that run perpendicular to the Boardwalk.

The event organizer may wish to hand out smaller versions of Blinky
or branded beach balls as giveaways.

FISCAL IMPACT: Coordinators will not send marketing material prior to PR
stunt. Crowd expectancy is dependent on beach visitors that day.

RECOMMENDATION: Reviewed by the Recreation and Parks Commission and referred to
the Mayor and Council with no recommendation.

1
st

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, the Fire Marshal and OCBP.

ATTACHMENT(S): 1) August 2014 Calendar
2) Cover Sheet
3) Application
4) Draft Site Layout

Agenda Item # A

Sun Mon Tue Wed Thu Fri Sat
1
PE - Tall Ships
2
PE DE Volleyball
Summer Heat
PE - Tall Ships
PE ESA Surf Series
3
SIP & BEACHLIGHTS
FIREWORKS
PE OC Beachlights &
Fireworks
PE DE Volleyball
Summer Heat Rain Date
PE - Tall Ships
PE ESA Surf Series
4
PE - Tall Ships
PE OC Beach
PE OC Fireworks
5
PE - Tall Ships
PE OC Fireworks
6
COB
PE - Tall Ships

7
PE - Tall Ships
8
PE - Tall Ships
PE Plein Aire
9
PE OC Beach Classic
PE - Tall Ships
PE Plein Aire
10
SIP & BEACHLIGHTS
FIREWORKS
PE OC Beachlights &
Fireworks
PE OC Cruzers
PE OC Beach Classic
PE - Tall Ships
PE Plein Aire
11
PE - Tall Ships
PE OC Fireworks
12
PE - Tall Ships
PE OC Fireworks
13
COB
PE - Tall Ships
PE Surfers Healing
14
PE - Tall Ships
PE Holy Saviors
Blessing of Waters -
TENTATIVE
15
PE - Tall Ships
16
PE - Tall Ships
PE ESA Surf Series
PE Volley for TBI -
TENTATIVE
17
SIP & BEACHLIGHTS
FIREWORKS
PE OC Beachlights &
Fireworks
PE - Tall Ships
PE ESA Surf Series
18
PE - Tall Ships
PE OC Fireworks
PE OC Sandfest
19
PE - Tall Ships
PE OC Fireworks
PE OC Sandfest
20
COB
PE - Tall Ships
PE OC Sandfest
21
PE - Tall Ships
PE OC Sandfest
PE OC Jeep Week
22
PE OC Jeep Parade
TENTATIVE
PE - Tall Ships
PE OC Sandfest
PE OC Jeep Week
23
PE OC Beach Blitz
Soccer
PE - Tall Ships
PE OC Sandfest
PE OC Jeep Week

24
SIP & BEACHLIGHTS
FIREWORKS
PE OC Beachlights &
Fireworks
PE OC Beach Blitz
Soccer
PE OC Cruzers
PE - Tall Ships
PE OC Sandfest
PE OC Jeep Week
25
PE - Tall Ships
PE OC Fireworks
PE OC Sandfest
26
PE - Tall Ships
PE OC Fireworks
PE OC Sandfest
27
COB
PE - Tall Ships
PE OC Sandfest
28
PE - Tall Ships
PE OC Sandfest
29
PE - Tall Ships
PE OC Sandfest
30
PE - Tall Ships
PE OC Sandfest
PE BeCore Marketing
Activation - TENTATIVE
31
PE OC Beachlights &
Fireworks
PE - OC Sandfest

2014
August
Ocean City Private Events

Name of Event: Family Friendly Television Show Inflatable New Event: Yes
Date of Event: Saturday, August 30, 2014
Date Application Received: July 31, 2014 Application Fee Paid: Yes/$200 (app fee plus late fee)
Date Returned from All Departments: August 12, 2014 Total Cost to Town: No foreseeable costs

Things to Note:
The event will be a 25 family friendly inflatable that will be weighted and secured on sand surrounded by caution
tape. Two (2) vehicles will flank the inflatable. The inflatable will be in the shape of a fish and the entire event,
including the vehicles, is a simple PR stunt with no prior marketing.
The event will set-up on a 40x40 area of the beach between Wicomico and North Division Streets, wherever staff
deems most appropriate. Will also need a 10 x10 area for a generator.
Set-up will take place 11:59 pm on August 29, 2014 and be complete by 10 am on August 30, 2014.
Event will take place from 10 am-6 pm on August 30, 2014.
Breakdown will begin at the events conclusion and be complete by 11:59 pm on August 30, 3014.

Comments from Department Representatives:
RISK MANAGEMENT Traffic on the beach raises concerns. Winds for a large tie down could also be a concern.
Insurance certificate naming the town as additional insured to be obtained and submitted prior to the event. Hold
harmless agreement is signed.
OCBP Vehicles on the beach may create a public safety issue. Need to be aware of people on the beach while
driving along the beach.
PUBLIC WORKS Will provide the event organizer with a generator, however, their staff will need to pick up and
return. After reviewing the application, they may need sand fence poles and a pole driver. Also suggest the event
organizer park their three (3) trucks at the Inlet Lot versus setting up on the beach.
REC & PARKS No requested tasks or costs associated with this event. Location does not pose an issue for Rec. &
Parks. For the future look into Marketing Activations having to pay a different fee than private events that may be
community based or that might put heads in beds.
TRANSPORTATION Weather permitting, trams will be in operation from 10 am until 12 midnight.
TOURISM Does not see any benefit to tourism with this publicity stunt. While the inflatable is based on a cartoon,
its tie in with a toxic lake actually causes a little concern with using our beautiful and clean beach as a back drop.
FIRE MARSHAL, OCPD, EMERGENCY SERVICES and OCCC No comments, concerns or costs.

Date on Council Agenda: August 18, 2014 Date Applicant Notified of Meeting:
Event Approved of Denied:
Other:
40 PERIMETER TRUCK 10X10 GENERATOR
30L X 20W X 25H
BLINKY
Date:
View Angle:
Client:
Description:
AUGUST 4, 2014
BIRDS EYE
OCEAN CITY BEACH
SIMPSONS


THE CITY MANAGER AND STAFF

B. Request to Approve Federal Grant Funding to Purchase
Remote Tactical Video Equipment

TOWN OF

FROM: Joseph J. Theobald, Emergency Services Director
RE: Request for approval to purchase tactical camera equipment

ISSUE(S): Request approval to purchase tactical video and ancillary
equipment

SUMMARY: The Emergency Services Department is requesting permission to
purchase tactical video camera and ancillary equipment for our
public safety departments.

This request will be funded by the Federal Governments State
Homeland Security Grant Program as a supplemental award to
Ocean City government by the Executive Director of the Maryland
Emergency Management Agency (MEMA). The request is for
specialized video equipment. Two (2) quotations have been
acquired. The lowest quotation, in the amount of $42,773.27, has
been obtained from Incident Command Solutions, Inc.

FISCAL IMPACT: Funding for this purchase has been approved by the State for this
specific equipment. Mayor and Council approval is required per
Town purchasing policy.

RECOMMENDATION: Emergency Services recommends the Mayor and City Council
approve this request to improve the mobile command vehicles
video system infrastructure and operation.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Decline States funding award.

RESPONSIBLE STAFF: Robert Dimaio, Electronic Services Division Manager
Joseph J. Theobald, Emergency Services Director

COORDINATED WITH: Police & Procurement Departments, as well as MEMA.

ATTACHMENT(S): Incident Command Solutions, Inc. equipment quote

Agenda Item # 8B
Quote Number: 00100818
Terms: Net Due

Refer ence: Ocean City Tactical Video Date: 05/23/14

Qty Part Number Description Unit Price Total
1 ICS-AGM-SK1 Agile Mesh Starter Kit: Includes 2 Single Camera
Tripod Solutions, 1 Wearable Unit, 1 Base Dual
Video Node, 1 Network Bridge, 2 Field Accessory
Kits, Public Saf ety Frequency Upgrades, and 1
day of Training.
$ 42,773.27 $42,773.27
This is a quotation on the goods named, subject to the conditions noted below: Quotation and Bill of Materials for
Turnkey System as developed with the end-user customer, pursuant to the technical specifications provided therein.
Final Statement of Work and milestone payment schedule subject to negotiation upon acceptance of this quotation.
Subtotal $42, 773.27
Comments:

Tax $0.00
Additional Comments:

Shippi ng $0.00
Project Total $ 42,773. 27

Sales Contact:
Steve Morgan
218-A Log Canoe Circle
Stevensville, MD 21666
smorgan@i nci dentcommunicati ons.com
PHONE: (800) 719-4603
FAX: (443) 458-0117


THE CITY SOLICITOR

A. Second Reading Ordinance 2014-22 to Adopt FY14
Budget Amendment #2

TOWN OF

FROM: Jennie Knapp, Budget Manager
RE: Second reading of ordinance to adopt FY 14 Budget Amendment #2

ISSUE(S): Ordinance 2014-22 to adopt FY 14 Budget Amendment #2

SUMMARY: Although not all FY 14 revenue and expenditures have been
recorded, enough information is available to present Budget
Amendment #2. This amendment recognizes bond funds from the
2013 bond issue funding the Beach Patrol headquarters, roof
replacements at the City Garage and Public Safety Building and the
Performing Arts Center at the Convention Center. In addition,
grant funds and donations received since Budget Amendment #1
are included. Items funded by the Mayor and Council since Budget
Amendment #1, such as replacement of the jail security system at
the Public Safety building are included as well.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)
decreases $24,760 from $2,385,417 in Budget Amendment #1 to
$2,360,657. Fund balance remains at or above the 15% of annual
expenditures policy target. It is anticipated that less than
$2,360,657 will be taken from prior year reserves at the fiscal year-
end.

RECOMMENDATION: Ratify ordinance.

Goal: Financially Sound Town Government

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Budget amendment ordinance
2) Detail of changes

Agenda Item # 9A
ORDINANCE 2014-
TOWN OF OCEAN CITY
OPERATING BUDGET
FISCAL YEAR 2014
AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes $ 42,112,140 $ 42,112,140 $ 42,112,140
Other Taxes 15,893,153 15,963,405 15,963,405
Licenses and Permits 3,986,656 4,106,323 4,106,323
Revenue From Other Agencies 5,761,876 5,992,458 5,992,458
Charges For Services 9,217,805 9,333,579 9,333,579
Fines and Forfeitures 752,238 725,216 725,216
Other Revenue 431,285 561,270 561,270
Bond Issuance 0 979,579 979,579
Prior Year Reserves 2,385,417 2,360,657 2,360,657
Total Revenue $ 80,540,570 $ 82,134,627 $ 82,134,627
B. Anticipated Expenditures:
General Government $ 3,879,285 $ 3,890,285 $ 3,890,285
Public Safety 34,089,043 35,198,210 35,198,210
Public Works/Beach Maintenance 5,137,758 5,147,281 5,147,281
Sanitation and Waste Removal 5,645,750 5,645,750 5,645,750
Highways and Streets 5,175,780 5,592,055 5,592,055
Economic Development -Tourism 7,735,561 7,953,323 7,953,323
Culture and Recreation 7,534,069 7,335,327 7,335,327
Debt Service 5,314,444 5,339,468 5,339,468
Sub Total $ 74,511,690 $ 76,101,699 $ 76,101,699
To Transportation Fund 1,722,688 1,722,688 1,722,688
To Airport Fund 235,932 256,932 256,932
To Convention Center Fund 1,355,260 1,313,060 1,313,060
To Vehicle Trust Fund 315,000 340,248 340,248
To Capital Projects 2,400,000 2,400,000 2,400,000
Total Expenditures $ 80,540,570 $ 82,134,627 $ 82,134,627
Section II, Water Fund:
Water Sales $ 3,551,295 $ 3,551,295 $ 3,551,295
Water Fixture Charge 3,494,483 3,494,483 3,494,483
Service Charges 188,558 188,558 188,558
Capacity/Impact Fees 75,600 75,600 75,600
Prior Year Reserves 139,546 139,546 139,546
Total Revenue $ 7,449,482 $ 7,449,482 $ 7,449,482
Personal Services $ 2,006,663 $ 2,017,613 $ 2,017,613
Non-Personal Services 3,010,603 2,999,653 2,999,653
Debt Service 1,067,216 1,067,216 1,067,216
Capital Outlay 1,365,000 1,365,000 1,365,000
Section III, Transportation Fund:
Bus Revenue $ 2,843,661 $ 2,843,661 $ 2,843,661
Train Revenue 1,060,300 1,060,300 1,060,300
Federal and State Grants 4,015,315 4,015,315 4,015,315
Transfer-In From General Fund 1,722,688 1,722,688 1,722,688
Total Revenue $ 9,810,779 $ 9,810,779 $ 9,810,779
Capital Outlay 2,774,324 2,774,324 2,774,324
Section IV, Wastewater Fund:
Wastewater Treatment Charges $ 11,404,390 $ 11,404,390 $ 11,404,390
Service Charges 981,933 1,030,034 1,030,034
Capacity/Impact Fees 132,000 132,000 132,000
Build America Bond Subsidy 119,966 119,966 119,966
Contributions - Private 0 35,146 35,146
Bond Issuance 0 1,470,127 1,470,127
Total Revenue $ 12,742,395 $ 14,698,525 $ 14,698,525
Debt Service 3,487,527 3,525,246 3,525,246
Capital Outlay 1,293,036 3,170,447 3,170,447
Section V, Airport Fund:
Fuel Sales $ 790,282 $ 790,282 $ 790,282
Rents and Other Revenue 329,667 329,667 329,667
Service Charges 117,992 117,992 117,992
Transfer-In From General Fund 235,932 256,932 256,932
Total Revenue $ 1,497,647 $ 1,518,647 $ 1,518,647
Personal Services $ 300,897 $ 296,897 $ 296,897
Debt Service 142,974 142,974 142,974
Capital Outlay 0 0 0
Section VI, Municipal Golf Course Fund:
Service Charges $ 1,660,008 $ 1,660,008 $ 1,660,008
Sales and Concessions 422,240 422,240 422,240
Other Revenue 63,600 63,600 63,600
Total Revenue $ 2,157,123 $ 2,157,123 $ 2,157,123
Transfer to General Fund 9,474 9,474 9,474
Capital Outlay 1,315 1,315 1,315
Section VII, Convention Center Fund:
Service Charges $ 1,925,900 $ 2,026,787 $ 2,026,787
State and County Grants 1,424,280 1,365,655 1,365,655
Food & Beverage Tax 1,130,000 1,130,000 1,130,000
Transfer-In From General Fund 1,355,260 1,313,060 1,313,060
Bond Proceeds 0 9,408,770 9,408,770
Prior Year Reserves 1,071,314 1,071,314 1,071,314
Total Revenue $ 6,906,754 $ 16,315,586 $ 16,315,586
Debt Service 2,319,327 2,319,327 2,319,327
Transfer to Capital Reserves 100,000 100,000 100,000
Capital Outlay 0 9,408,770 9,408,770
Section VIII, Information Technology Fund:
Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 1,857,726
Total Revenue $ 1,869,735 $ 1,869,735 $ 1,869,735
Non-Personal Services 911,108 913,616 913,616
Section IX, Service Center Fund:
Total Revenue $ 5,276,489 $ 5,082,540 $ 5,082,540
Debt Service 0 0 0
Section X, Vehicle & Equipment Trust Fund:
Federal and State Grants 3,401,239 3,401,239 3,401,239
General Fund Contribution 315,000 340,248 340,248
Sale of Assets 130,000 123,500 123,500
Total Revenue $ 6,353,179 $ 6,371,927 $ 6,371,927
Non-Personal Services $ 762,471 $ 762,471 $ 762,471
Debt Service 0 0 0
Transfers Out 0 0 0
Capital Outlay 5,590,708 5,609,456 5,609,456
Section XI, Risk Management Fund:
Interest Earned 52,422 52,422 52,422
Prior Year Reserves 0 0 0
Total Revenue $ 2,284,941 $ 2,284,941 $ 2,284,941
Non-Personal Services/Claims 2,036,435 2,036,435 2,036,435
Section XII, Pension Trust Funds:
Employer Contributions $ 5,697,130 $ 5,697,130 $ 5,697,130
Employee Contributions 1,580,000 1,580,000 1,580,000
Investment Earnings 4,680,000 4,680,000 4,680,000
Total Revenue $ 11,957,130 $ 11,957,130 $ 11,957,130
Benefit Payments $ 4,650,000 $ 4,650,000 $ 4,650,000
Reserve for Employee's Retirement 7,147,130 7,147,130 7,147,130
Section XIII, OPEB Trust Funds:
Employer Contributions $ 3,617,002 $ 3,617,002 $ 3,617,002
Employee Contributions 200,000 200,000 200,000
Investment Earnings 315,000 315,000 315,000
Total Revenue $ 4,132,002 $ 4,132,002 $ 4,132,002
Benefit Payments $ 950,000 $ 950,000 $ 950,000
Reserve for Retiree Health 3,092,002 3,092,002 3,092,002
Section XIV, General Capital Projects Fund:
General Fund Contribution 2,400,000 2,400,000 2,400,000
Bond Proceeds 871,000 2,244,223 2,244,223
Inlet Lot Parking Revenue 270,000 270,000 270,000
Total Revenue $ 3,541,000 $ 4,914,223 $ 4,914,223
Street Paving 1,900,000 1,900,000 1,900,000
Beach Patrol Headquarters 0 2,244,223 2,244,223
Canal Dredging 500,000 500,000 500,000
Roof Replacement 871,000 0 0
Reserve for Future Capital Projects 270,000 270,000 270,000
Section XIV, All Funds Expenditure Summary:
General Fund $ 80,540,570 $ 82,134,627 $ 82,134,627
Water Fund 7,449,482 7,449,482 7,449,482
Transportation Fund 9,810,779 9,810,779 9,810,779
Wastewater Fund 12,742,395 14,698,525 14,698,525
Airport Fund 1,497,647 1,518,647 1,518,647
Municipal Golf Course Fund 2,157,123 2,157,123 2,157,123
Convention Center Fund 6,906,754 16,315,586 16,315,586
Information Technology Fund 1,869,735 1,869,735 1,869,735
Service Center Fund 5,276,489 5,082,540 5,082,540
Vehicle & Equipment Trust Fund 6,353,179 6,371,927 6,371,927
Risk Management Fund 2,284,941 2,284,941 2,284,941
Pension Trust Funds 11,957,130 11,957,130 11,957,130
OPEB Trust Fund 4,132,002 4,132,002 4,132,002
Sub Total $ 152,978,226 $ 165,783,044 $ 165,783,044
LESS: Interfund Transfers (21,005,689) (20,963,489) (20,963,489)
Capital Projects Fund - General 3,541,000 4,914,223 4,914,223
Grand Total $ 135,513,537 $ 149,733,778 $ 149,733,778
Section XV, Special Authorization - Budget Manager:
The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.472 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on August 4, 2014.
ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on August 18, 2014.
DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR
KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT
MARY P. KNIGHT, SECRETARY
ADOPTED:
Date
MOTION TO ADOPT BY:
MOTION SECONDED BY:
VOTE: FOR: AGAINST:
Changes from Budget Amendment #1:
General Fund Revenue:
Other Taxes 70,252 40,000 Admissions Tax; 30,252 Room Tax
Licenses and Permits 119,667 173,052 Building Permits; 5,900 Vehicle Franchise;
(50,000) Room Licenses; (9,285) Noise Permits
Revenue From Other Agencies 230,582 90,748 County grants over estimate; 41,250 FM radio
grant; 68,584 Police grants; 30,000 Skateboard Park
shade structure grant;
Charges for Services 115,774 75,347 Parking revenue; 30,000 Fire Marshal review fees;
27,000 Sunfest revenue; 35,000 Recreation revenue;
14,315 Beach Stand franchise fees; 5,000 Special Events
revenue; 2,095 Kayak franchise; (50,000) Private event
fees; (17,309) Winterfest revenue; (5,674) Recycling Sales
Fines and Forfeitures (27,022) (35,031) Parking fines; (22,140) Municipal infractions; (4,916)
Forfeited vehicles; 35,065 Forfeited funds and assets
Other Revenue 129,985 103,686 Boardwalk bench donations; 37,738 Paramedic
Foundation donations; 4,400 misc. donations; 23,111
reimbursement for Police task force; 4,062 LGIT
hurricane conference grant; 2,188 Tree of Life donations;
(30,200) interest; (15,000) capital asset sales (Gov deals)
Bond Issuance 979,579 City Garage and Public Safety Building roof replacement
Appropriated Fund Balance (24,760) 17,440 Prior year bench donations; (42,200) Transfer to
Convention Center
1,594,057
General Fund Expenses:
General Government 11,000 Transfer from Construction Inspection to Planning &
Zoning
Public Safety 1,109,167 718,251 Public Safety building roof; 116,700 Jail security
system replacement; 62,000 SCBA spare bottles approved
by M&CC 6/16/14; 68,584 Police grants; 41,250 FM radio
grant; 37,738 Paramedic foundation donations; 35,065
purchases made with forfeited funds; 12,600 Police security
camera replacement; 23,111 Police task force expenses;
4,062 LGIT grant for hurricane conference; (11,000) transfer
from Construction Inspection to Planning & Zoning
Miscellaneous increases 806.
Public Works/Beach Maintenance 9,523 157,471 Bond issuance for garage roof replacement;
121,126 Boardwalk benches; 31,000 Boardwalk planters,
trashcans and power washer approved by M&CC 4/29/14;
26,347 Cale modem upgrade approved by M&CC 5/19/14;
25,000 City Hall carpet and painting MCC approval 4/29/14;
13,500 Inlet Park boardwalk redecking-MCC approval 5/19;
1,000 Granados donation for dune project; (318,500)
transfer to Public Works Streets division; (29,147)
Springfest labor costs; (12,034) Winterfest labor costs;
(6,240) transfer between Stormwater projects
Highways & Streets 416,275 318,500 Transfer from General Public Works and Beach
Maintenance; 106,167 Transfer from Recreation to cover
labor deduction exceeding budget; 6,240 transfer between
Stormwater projects; (14,632) Springfest labor expenses.
Economic Development - Tourism 217,762 166,115 Winterfest labor; 51,956 Springfest labor; 22,000
Baltimore Avenue Christmas trees approved by M&CC
4/29/14; 7,000 Sunfest entertainment; (17,309) Winterfest
expense savings to reduce Winterfest revenue estimate;
(12,000) transfer Winterfest savings to purchase Caroline
Street stage lighting
Culture and Recreation (198,742) 30,000 Skatepark shade structure grant; 12,000 Caroline
Street stage lighting; 20,000 Northside Park soccer field
building maintenance and bominite patio resurfacing
approved by M&CC 4/29/14; 3,400 Beach wheelchair
donations; 2,095 Energy costs; 2,188 Tree of Life donations;
(106,167) transfer to Public Works Streets division;
(154,081) Winterfest labor; (8,177) Springfest labor
Debt Service 25,024 17,585 roof replacement bond issue interest; 7,439 roof
replacement bond issue cost of issuance
Transfer to Airport 21,000 HVAC replacement approved by MCC 4/29/14
Transfer to Convention Center (42,200) Reduction in Convention Center funding for FY 14
Transfer to Vehicle Trust 25,248 18,748 ambulance load system; 6,500 forfeiture funds
1,594,057
Water Fund Changes:
Personal Services 10,950 Cover overtime costs
Non-Personal Services (10,950) Operational Supplies
0
Transportation Fund Changes:
Personal Services (9,684) Reduction in Part-Time salaries, overtime and
unemployment
Non-Personal Services 9,684 Energy costs
0
Wastewater Fund Revenue:
Service Charges 48,101 48,000 Service to West Ocean City; 101 Interest
Contributions - Private 35,146 Sunset Island funding of grinder pump
Bond Issuance 1,470,127 2013 Bond Issue: Effluent Disinfection project
Prior Year Reserves 402,756 Clarifier project approved by M&CC 1/14/14
1,956,130
Wastewater Fund Expenses:
Non-Personal Services 41,000 145,000 sewer repairs such as 32nd street at $81,288; 87,000
equipment repair; 86,000 generator rental; (245,522) tipping
fees; (31,478 vehicle supplies and repairs
Debt Service 37,719 26,506 Interest on Effluent Disinfection project;
11,213 Bond issuance costs
Capital Outlay 1,877,411 1,432,509 Effluent disinfection project (2013 bond);
402,756 Clarifier project approved by M&CC 1/14/14;
35,146 Sunset Island grinder pump; 7,000 2nd St
Dimminutor replacement over budgeted amount approved
by M&CC 5/27/14
1,956,130
Airport Fund Revenue:
Transfer - In From General Fund 21,000 HVAC replacement approved by M&CC 4/29/14
Airport Fund Expenses:
Personal Services (4,000) (2,000) health insurance; (2,000) unemployment
Non-Personal Services 25,000 21,000 HVAC replacement; vehicle repairs, 4,000
21,000
Golf Course Fund Changes:
Personal Services (320) Reduction in part-time salaries
Non-Personal Services 320 Cleaning service at the maintenance shop
0
Convention Center Fund Revenue:
Service Charges 100,887 107,645 water damage insuarance reimbursement; 85,000
Hall Rental revenue; 32,623 Hurricane Sandy insurance
reimbursement; 619 Fire insurance proceeds; (75,000)
Cultural Arts entertainment; (50,000) Service charges
State and County Grants (58,625) (42,200) Stadium Authority funding; (16,425) adjustment of
FEMA reimbursement from Hurricane Sandy
Transfer-In From General Fund (42,200) Operating loss less than budgeted
Bond Proceeds 9,408,770 Performing Arts/Expansion bond funded project
9,408,832
Convention Center Fund Expenses:
Personal Services (35,595) (10,000) Part-time salaries; (9,500) interdepartmental labor;
(6,100) Group insurance; (7,924) Unemployment; (4,500)
FICA; 1,600 overtime; 586 Employer Deferred comp;
131 Retirement; 112 Full-Time salaries
Non-Personal Services 35,657 124,462 building & equipment maintenance from property
damage (insurance reimbursement); 35,000 Energy;
(75,000) expenses offsetting Cultural arts revenue;
(13,000) Building & equipment maintenance; (6,100)
Communications expense; (29,705) operational supplies
and Contracted Services expenses to offset revenue
reductions.
Capital Outlay 9,408,770 Performing Arts/Expansion bond funded project
9,408,832
Information Technology Fund Changes:
Personal Services (2,508) (5,628) Group Insurance; (2,561) Full-Time salaries; 5,316
overtime; 365 interdepartmental labor
Non-Personal Services 2,508 9,075 Risk medicare reporting module over budgeted
amount; 8,050 PC purchase; 5,875 supplies; 620 safety
shoes; 400 vehicle expenses; (9,600) dedicated data line;
(8,420) equipment maintenance; (3,492) professional
services
0
Service Center Fund Revenue:
Service Charges to Other Funds (193,949) (131,571) Fuel Sales; (15,238) Parts sales; (47,140) mechanic
labor charges
Service Center Fund Expenses:
Personal Services (88,542) (82,310) Full-Time salaries resulting from retirements and
(16,524) Group insurance; (6,051) FICA; (6,000)
Unemployment; (2,815) overtime; (1,260) Employer
Deferred compensation; (500) interdepartmental labor;
17,333 Part-time salaries; 9,334 retirement; 251
miscellaneous changes
Non-Personal Services (105,407) (111,075) purchases for resale - fuel; (17,801) purchases for
resale - parts; (11,400) overhead door repairs; (630)
vehicle costs; (226) miscellaneous adjustments; 15,485 fuel
controller upgrade; 12,490 fuel depot repairs; 4,300 Energy;
2,500 GMBA training; 950 clothing purchases
(193,949)
Vehicle & Equipment Trust Fund Revenue:
General Fund Contribution 25,248 18,748 ambulance load system; 6,500 vehicle forfeiture
funds
Sale of Assets (6,500) vehicle sale proceeds
18,748
Vehicle & Equipment Trust Fund Expenses:
Capital Outlay 18,748 ambulance load system
General Capital Projects Fund Revenue:
Bond Proceeds 1,373,223 2,244,223 2013 Bond issue for Beach Patrol headquarters;
(871,000) roof replacement funded by bond issue in
General Fund
General Capital Projects Fund Expenses:
Beach Patrol Headquarters 2,244,223 2013 Bond issue
Roof Replacement (871,000) Roof replacement bond issue in General Fund
1,373,223


THE CITY SOLICITOR

B. Resolution to Establish Charges for Town Equipment and
Labor related to Type B-F Events

TOWN OF

FROM: David L. Recor, ICMA-CM, City Manager
RE: Resolution establishing labor and equipment fees for events

ISSUE(S): Town labor and equipment fees for events

SUMMARY: Revisions to PPM 600-4, Event Permit Requests, were approved
at the August 12, 2014, work session.

This resolution adopts labor and equipment fees incorporated
into the revised permit guidelines for Type B-F events.

FISCAL IMPACT: Dependent upon number and scope of event needs.

RECOMMENDATION: Ratify resolution.

1
st

ALTERNATIVES: Do not ratify.

RESPONSIBLE STAFF: Frank Miller, Special Events Superintendent
Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: Recreation and Parks Commission

ATTACHMENT(S): Resolution

Agenda Item # 9B


THE CITY SOLICITOR

C. Ratification of Traffic Commission Regulation 2014-002
Motorcycle parking on 1
st
Street adjacent to de Lazy Lizard
during OC Bikefest, Thursday, September 11 through
Sunday, September 14, 2014

TOWN OF

FROM: David L. Recor, ICMA-CM, City Manager
RE: Traffic Commission Regulation 2014-002 de Lazy Lizard

ISSUE(S): Ratification of Traffic Commission Regulation 2014-002

SUMMARY: Annual request from Wayne Odachowski of de Lazy Lizard asking
for permission to close the westernmost portion of North First
Street along the south side of de Lazy Lizard property, between the
Bay and Bayview Lane, for motorcycle parking during OC BikeFest
from Thursday, September 11, 2014 through Sunday, September
14, 2014.

Their gravel parking lots are not conducive to parking motorcycles
leaning on a kick-stand. They will rope off the entire area west of
the Cropper plant driveway to the head-end at the bay. Signage
will be placed indicating bike parking only.

Time does not allow this request to be presented to the Traffic
Commission prior to Mayor and Council review. The Commission
does not meet again until September 8, 2014.

FISCAL IMPACT: de Lazy Lizard Bar & Grill will pay for metered parking during the
requested dates - $1,453.50

RECOMMENDATION: Ratify Traffic Regulation.

1
st

ALTERNATIVES: Do not ratify.

RESPONSIBLE STAFF: John Van Fossen, Deputy Public Works Director

COORDINATED WITH: Lt. Scott Harner

ATTACHMENT(S): 1) Traffic Commission Regulation 2014-002
2) Site Plan
3) Town Code 90-51 to 53

Agenda Item # 9C
TRAFFIC COMMISSION REGULATION 2014 002

Pursuant to the power and authority vested in the Commission by Section 90-52 and 90-53 of Chapter
90 of the Code of the Town of Ocean City, the following regulation is hereby promulgated this 18 day of
August, 2014.

Permission has been granted for a street closure for the De Lazy Lizard on First Street, between the Bay
and Bayview Lane, from Thursday, September 11, 2014 through Sunday, September 14, 2014 for motorcycle
parking in designated parking spaces. Road Closure for motorcycle traffic will be monitored by private security
personnel.

Proper clearance from the corner shall be maintained and all traffic safety regulations shall be observed.
The streets shall be maintained in a clean and orderly condition at all times.

The permittee shall assume all risks related to or in connection with the permitted activity and shall be
solely responsible for damage or injury, or whatever kind or nature to person or property, directly or indirectly
arising out of or in connection with the permitted activity or the conduct of permittee's operation.

For the protection of the public and the Mayor and City Council, the permittee must provide insurance
coverage in the amount of one million dollars ($1,000,000) single limit. Said insurance shall name the Mayor
and City Council as additional insureds.

Mayor Richard W. Meehan

Council President Lloyd Martin

Police Commission President Doug Cymek

Councilman Dennis Dare

Ratified at the Regular Session of the Mayor and City Council on August 18, 2014.

Mayor Richard W. Meehan

Council President Lloyd Martin

Council Secretary Mary Knight

(1)
(2)
(3)
(4)
(5)
(6)
Sec. 90-51. Creation.
There is hereby established a traffic commission which shall be the same body as is the
Ocean City police commission, pursuant to section C-413 of the Charter of the Town of Ocean City.
(Code 1972, 99-84)
Sec. 90-52. Powers.
The traffic commission shall have the power to:
Establish speed limit regulations and changes thereof as necessary from time to time.
Prescribe by regulation the use of specific streets by specific vehicles, or prohibit the
use of specific streets by specific vehicles or prohibit certain pedestrian activities on
said streets.
Establish by resolution the direction and flow of traffic.
Establish by regulation one-way streets.
Establish by regulation no parking zones, time limitations on parking in other zones,
parking meter zones, times and prices, and loading and unloading zones.
Establish and authorize by regulation as necessary any temporary deviation from the
commission's regulations.
(Code 1972, 99-85)
Sec. 90-53. Procedure for establishment of traffic regulations.
The traffic commission shall exercise its powers only as specified in this section. Whenever
any member of the commission deems it necessary to regulate traffic in any manner prescribed in
section 90-52 hereof, he shall immediately notify and call a meeting of the other members of the
commission. The commission shall meet and by majority vote determine the necessary regulation.
Said regulation shall be made in writing in the regulation form prescribed in section 90-54 hereof.
The commission shall then cause an appropriate sign or signs to be erected and prominently
posted in the area affected by said regulation, which said sign or signs shall properly notify the
public of the regulation. The commission shall then cause a copy of said regulation to be furnished
the Police Department and the Mayor. The said regulation shall become effective upon the signs
being posted and the aforesaid copies being delivered. Each member of the City Council and the
City Solicitor shall be mailed a copy of said regulation. Regulations so established shall remain in
effect until the next regular meeting of the Mayor and City Council and thereafter if ratified by a
majority of the Council and agreed upon by the Mayor. In the event, however, that the Mayor and
City Council fails to so ratify any such regulation, said regulation becomes immediately null and void
and of no force and effect whatever. In the event that the Mayor and Council ratifies said regulation,
the Chief of Police shall cause a copy of said regulation to be signed by the Mayor and president of
the Council and attested by the Council's secretary, with the date of ratification affixed thereto.
Temporary regulations created by the commission shall include a termination date. Said temporary
regulations shall automatically become null and void after said termination date.
(Code 1972, 99-86)
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10 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.


11 COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for
August 26, 2014


12 COMMENTS FROM MAYOR AND CITY COUNCIL

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