FI08-12 Accruals

Process code :
FI08-12
Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

Mahendra Modi RE: Rajeeb Chatterjee HO: Dolly Rawal
PwC Consultant: Narendra Bhat, Nishu Shah, Biswash Subedi
Core team Member : E&C: Satyanarayan, Nilesh, Sanjay Singh,
EPC: Shabbir T. Patanwala, CMG: Hemangini Desai , Mohit
Choudhary, RE: Sanjay Nayak, HO: Hanoze Zaveri , Vikas Gohel
Business Blueprint
Process Title : Accruals
Version : Draft
Date :
1.
BUSINESS PROCESS SCOPE ................................................................................................................................................................................................................................................................ 3
2.
DESCRIPTION OF BUSINESS PROCESS FLOW .................................................................................................................................................................................................................................... 3

2.1
2.2
3.
SCENARIO DESCRIPTION ............................................................................................................................................................................................................................................................................................................................. 3

PROCESS FLOW CHART................................................................................................................................................................................................................................................................................................................................ 3
PROCESS APPROACH IN SAP .............................................................................................................................................................................................................................................................. 4

3.1
MODELING OF CLIENT REQUIREMENTS IN SAP.......................................................................................................................................................................................................................................................................................... 4
3.1.1.
To-Be process flow description.......................................................................................................................................................................................................................................................................................................... 4
3.1.2.
To-Be process flow chart.................................................................................................................................................................................................................................................................................................................... 5
3.1.3.
Change management issues............................................................................................................................................................................................................................................................................................................... 5
4.
PROCESSES SPECIFIC TO INDIVIDUAL DIVISION.............................................................................................................................................................................................................................. 6

4.1
5.
PROCESSES SPECIFIC TO INDIVIDUAL DIVISION ............................................................................................................................................................................................................................................................................................ 6
CLIENT REQUIREMENTS & ITS MAPPING .......................................................................................................................................................................................................................................... 6

5.1
PROCESS REQUIREMENTS ........................................................................................................................................................................................................................................................................................................................... 6
6.
REFERENCE ......................................................................................................................................................................................................................................................................................... 6
6.
PROCESS CONTROLS ........................................................................................................................................................................................................................................................................... 6
7.
GAP ANALYSIS ..................................................................................................................................................................................................................................................................................... 7
8. BUSINESS PROCESS APPROVAL ......................................................................................................................................................................................................................................................... 7
Business Acceleration by Harmonization, Automation and Rationalization
Page 1 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
Date :
Revision History
Version No.
Draft
Version Date
Prepared By
Requested by
Details of Changes
Page 2 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
Date :
1. Business Process Scope
This process covers process related to booking of Accrual Expenses and subsequent reversal of same.
2. Description of Business Process Flow
2.1 Scenario Description

Subcontractor regular work execution is recorded in measurement books (Project wise) in execution module. At the end of billing period Month subcontractor raises invoice for activities performed during the period. All approved
bills in execution module will flow in accounts when we process the system entry subcontractor bill.
Accrual is the difference of the validation values and the invoice raised by contractor. This value will flow into accounts on running the accrual process
2.2 Process Flow Chart
Page 3 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
Date :
3. Process approach in SAP

3.1 Modeling of CLIENT requirements in SAP
3.1.1. To-Be process flow description
Page 4 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
Date :
Step by Step Clients Process (AS-IS Process)

Sr.
No.
E& C
EPC
RE
CMG
1. Purchase Module:FI08-01 - Manual

For book closure to be done the first step is to do
JVs - Closing.docx
the stock closure. For this all IRN has to be in
approved mode. After stock closure all ISN will flow
in to the Accounts Module. The stock closure also
ensures the closure of Formwork entries.
2. Execution Module:In the Execution Module the Subcontractor Bills
entry are closed so that no new bills can be created
in the system. The Measurement book or MB is also
closed this ensures that no further work can be
validated.
3. Client Bill:It is to be ensured that all bills which are supposed
to be flown from this module into accounts are
done. The client bill Module is then closed, this
restricts any further entry.
4. Accounts Module:Project Book set Closure:After all other modules are closed the closing
process starts in Accounts Module.
In Accounts Module the trial scrutiny is done
project wise & the trial is finalized.
After passing the necessary entries for book closure
the Accounts module is also closed.
A project book set closure once done it will not
allow any transaction to be booked in Financial
Accounting for the locked period. The closure can
be done at HO level, RO level & project level. The
closure ensures that no further entry can be done in
the accounts module.
HO
Processes Mapping
(To-Be Process)
Provision for Expenses & Accrual
Posting
T Code
System
FBS1/F.81
The unaccounted expenses will be

posted in SAP by using transaction
FBS1.
These documents need to be reversed on
next period. Reversal date needs to be
mentioned at time of posting with
reversal reason. For reversal F.81
program needs to be executed and entry
which needs to be reversed should be
selected.
Accrual Posting is also posted in system
by using FBS1 transaction and which is
reversed on next month by using
transaction F.81.
3.1.2. To-Be process flow chart

Not applicable
3.1.3. Change management issues
Sr.
Issue Description
Action Plan
Page 5 of 8
Process code :
FI08-12

Business Blueprint
No
1.
Version : Draft
No change management issue envisaged
Date :
Not applicable
4. Processes specific to Individual Division
4.1 Processes specific to Individual Division

Sr.
No
To-Be Process Step

Number
To be Process Details / Description
Exception
Division
5. CLIENT Requirements & Its Mapping

5.1 Process Requirements
Sr.
No
1
Not Applicable
Clients Requirements
Division
Requirement Solution
Not Applicable
Remarks
Not Applicable
6. Reference
Links to CLIENT process
Process No
N.A.
Process Description
N.A.
6. Process Controls
Sr. No.
1.
Process Control Required

No gaps identified
Standard / Customization
Not applicable
Page 6 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
Date :
7. Gap Analysis
Sr. No.
1.
Gap Description
Approach**
8. Business Process Approval

Prepared By
Date
Approved By
PWC CONSULTANT
PWC PROJECT MANAGER
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS
SPCL PROCESS OWNER
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS (HO)
SPCL PROCESS OWNER (HO)
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
Date
Date
Date
Date
Page 7 of 8
Process code :
FI08-12

Business Blueprint
Version : Draft
SPCL CORE TEAM MEMBERS (E&C)
SPCL PROCESS OWNER (E&C)
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS (EPC)
SPCL PROCESS OWNER (EPC)
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS (CMG)
SPCL PROCESS OWNER (CMG)
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS (RE)
SPCL PROCESS OWNER (RE)
Name: ________________________
Name: ___________________________
Signature:
Signature:
Reviewed By
Date
Approved By
SPCL CORE TEAM MEMBERS
SPCL PROCESS OWNER
Name: ________________________
Name: ___________________________
Signature:
Signature:
Date :
Date
Date
Date
Date
Page 8 of 8

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FI08-12 Accruals

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Process code :

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

BUSINESS PROCESS SCOPE ................................................................................................................................................................................................................................................................ 3

DESCRIPTION OF BUSINESS PROCESS FLOW .................................................................................................................................................................................................................................... 3

PROCESS APPROACH IN SAP .............................................................................................................................................................................................................................................................. 4

PROCESSES SPECIFIC TO INDIVIDUAL DIVISION.............................................................................................................................................................................................................................. 6

CLIENT REQUIREMENTS & ITS MAPPING .......................................................................................................................................................................................................................................... 6

PROCESS CONTROLS ........................................................................................................................................................................................................................................................................... 6

GAP ANALYSIS ..................................................................................................................................................................................................................................................................................... 7

8. BUSINESS PROCESS APPROVAL ......................................................................................................................................................................................................................................................... 7

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

1. Business Process Scope

2. Description of Business Process Flow

2.1 Scenario Description

2.2 Process Flow Chart

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

3. Process approach in SAP

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

Step by Step Clients Process (AS-IS Process)

1. Purchase Module:FI08-01 - Manual

The unaccounted expenses will be

3.1.2. To-Be process flow chart

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

No change management issue envisaged

4. Processes specific to Individual Division

4.1 Processes specific to Individual Division

To-Be Process Step

To be Process Details / Description

5. CLIENT Requirements & Its Mapping

Links to CLIENT process

Process Control Required

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

8. Business Process Approval

PWC PROJECT MANAGER

SPCL CORE TEAM MEMBERS

SPCL PROCESS OWNER

SPCL CORE TEAM MEMBERS (HO)

SPCL PROCESS OWNER (HO)

Business Acceleration by Harmonization, Automation and Rationalization

Process Owner : E&C: Sanjay Pusarla ,EPC: K. R. Sanjana, CMG:

SPCL CORE TEAM MEMBERS (E&C)

SPCL PROCESS OWNER (E&C)

SPCL CORE TEAM MEMBERS (EPC)

SPCL PROCESS OWNER (EPC)

SPCL CORE TEAM MEMBERS (CMG)

SPCL PROCESS OWNER (CMG)

SPCL CORE TEAM MEMBERS (RE)

SPCL PROCESS OWNER (RE)

SPCL CORE TEAM MEMBERS

SPCL PROCESS OWNER

Business Acceleration by Harmonization, Automation and Rationalization

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