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REG: LEAVE TRAVEL CONCESSION GUIDELINES FOR PUNJAB NATIONAL

BANK EMPLOYEES
Regulation-44 of PNB Officers Service Regulations, 1979 provides the facilit of !eave
"ravel #oncession to officers and Regulation 4$%1&%i& deals 'ith "ransfer "raveling
(llo'ance) "hese t'o Regulations read 'ith Regulation 41%1& pertaining to *ode of "ravel
and +,penses on "ravel give a total overvie' of the e,tant guidelines 'ithin 'hich the clai-
of an officer under !"# -a .e considered)
$) Over the ears there have .een changes and -odifications in the contents of these
Regulations) References are received on interpretations of different aspects of these
Regulations) "he Regulations 'ith all their ra-ifications are, therefore, reproduced in this
circular for convenience of the officer e-ploees)
/) Relevant Reglat!"n# 0-
Regulation-44 - Bloc12Span for (vailing !"#)
Reg) 44 %i& - 3uring each .loc1 of four ears, an officer shall .e eligi.le for leave travel
concession to his ho-e to'n once in each .loc1 of t'o ears) (lternativel, he -a travel in
one .loc1 of t'o ears to his ho-e to'n and in the other .loc1 to an place in 4ndia . the
shortest route)
44-%ii& - On and fro- 1)5)91 once in ever 4 ears, 'hen an officer avails of !"#, he -a .e
per-itted to surrender and encash his Privilege !eave not e,ceeding one -onth at a ti-e)
(lternativel, he -a, 'hilst travelling in one .loc1 of $ ears to his ho-e to'n and in the
other .loc1 to an place in 4ndia, .e per-itted encash-ent of Privilege !eave 'ith a
-a,i-u- of 16 das in each .loc1 of $ ears or /7 das in one .loc1 of 4 ears)
8or the purpose of leave encash-ent all the e-olu-ents paa.le for the -onth during 'hich
the avail-ent of the !eave "ravel #oncession co--ences shall .e ad-issi.le)
Provided that an officer at his option shall .e per-itted to encash one das additional
Privilege !eave for donation to the Pri-e *inisters Relief 8und su.9ect to his giving a letter
to the Ban1 to that effect and authorising the Ban1 to re-it the a-ount to the 8und)
NO"+0 +ncash-ent of one das P! for donation to the Pri-e *inisters Relief 8und -a .e
allo'ed ever ear 'ithout lin1ing it to the avail-ent of !"#)
(t the ti-e of encash-ent of Privilege !eave, no contri.ution to the Provident 8und is to .e
deducted)
+ncash-ent of leave to an officer -a .e allo'ed prior to co--ence-ent of 9ourne 'hile
availing !"# 'ithin a reasona.le period, .ut not .efore 16 das) "here shall .e no leave
encash-ent 'ithout availing !"# facilit)
4n cases, 'here officers have .een provided 'ith the facilit of .an12leased acco--odation
and are not entitled to fi,ed :R(, notional :R( e;uivalent to the a-ount paa.le on fi,ed
.asis is to .e ta1en into consideration 'hile co-puting leave encash-ent)
44-%iii& - "he -ode and class . 'hich an officer -a avail of leave travel concession shall
.e the sa-e as in the case of travel on transfer, and other ter-s and conditions su.9ect to
'hich the leave travel concession -a .e availed of . an officer, shall .e as decided . the
Board fro- ti-e to ti-e)
Regulation 4$%1&% i & - "ransfer "ravelling (llo'ance
Reg) 4$%1& %i&- (n officer on transfer and the -e-.ers of his fa-il 'ill .e eligi.le to
travel to the place of posting . the sa-e -ode of travel and class of acco--odation, . the
officer as is in the case of travel on tour)
Regulation < 41%1& *ode of "ravel and +,penses on "ravel
Reg) 41%1& - "he follo'ing provisions shall appl 'henever an officer is re;uired to travel on
dut)
%i& - (n officer in =unior *anage-ent >rade -a travel . 4st class or 44nd (#
Sleeper . train) :e -a, ho'ever, travel . (ir %econo- class& if so per-itted . the
#o-petent (uthorit, having regard to the e,igencies of .usiness or pu.lic interest)
%ii& - (n officer in *iddle *anage-ent >rade -a travel . 4st #lass or 44nd (#
Sleeper . train) :e -a, ho'ever, travel . air %econo- class& if the distance to .e
travelled is -ore than 677 ?-s) :e -a, ho'ever, travel . air %econo- class& even for a
shorter distance if so per-itted . the #o-petent (uthorit, having regard to e,igencies of
.usiness or pu.lic interest)
%iii& - (n officer in Senior *anage-ent or "op +,ecutive >rade -a travel . (# 4st #lass
or . (ir %econo- class&)
%iv& - (n officer in Senior *anage-ent or "op +,ecutive >rade -a travel . car .et'een places not
connected . air or rail provided that the distance does not e,ceed 677 ?-s) :o'ever, 'hen a -a9or part of the
distance .et'een the t'o places can .e covered . air or rail onl the rest of the distance should nor-all .e
covered . car)
%v& - (n other officer -a .e authorised . the #o-petent (uthorit, having regard to the
e,igencies of .usiness, to travel . his o'n vehicle or . ta,i or . the Ban1s vehicle)
4) G!$el!ne# : Leave T%avel C"n&e##!"n
%4& +ntitle-ent for (vailing !"#
- "he notional entitle-ent of officers in =*> Scale-4 shall .e 44nd (# Sleeper . train . the
shortest route .et'een place of 'or1 and destination)
- "he entitle-ent of officers in **> Scale-442444 is 44nd (# Sleeper train . shortest route)
:o'ever, the can travel . air if the distance to .e travelled is -ore than 677 ?-s) 4f the
destination of the officer is not lin1ed . air, then the notional entitle-ent 'ill .e calculated
. ta1ing 44nd (# Sleeper "rain fare) 8urther, if .et'een the place of 'or1 and the
destination, air service is availa.le upto a particular point, then the notional entitle-ent
'ould .e calculated as air fare for the distance covered . the officer . air plus 44nd (#
Sleeper train fare upto the destination, . the shortest route)
"his is further clarified as under 0-
@here the distance is covered . air - (ctual air fare%+cono- class of
4ndian (irlines . shortest route&)
@hen part distance is covered . train
and part distance is covered . air
- "rain fare for 44nd (# #lass .
shortest route or actual train fare
'hichever is less, for the 9ourne
perfor-ed . train and air fare for
the 9ourne conducted . air
%+cono- class of 4ndian (irlines
. shortest route&)
- - - 4f an officer in **> Scale-442444 does not travel . air for an reason, the entitle-ent
-ust .e 'or1ed out on the .asis of notional 44nd (# Sleeper class fare onl . the
shortest route)
- - - 4f for an reason, li1e non-availa.ilit of tic1ets2reservation2flight etc) on the dates
convenient to an officer, he underta1es 9ourne on !"# . a route other than the shortest
one, his notional entitle-ent 'ould .e calculated through the shortest route and the
rei-.urse-ent shall .e restricted to his entitle-ent)
44) #o-putation of !eave "ravel #oncession Bloc1)
- "he .loc1 of 4 ears 'ill co--ence fro- 1)7)1979, in case of officers recruited2pro-oted
.efore 1)7)1979)
- 4n the case of officers recruited2pro-oted after 1)7)1979, the .loc1 of 4 ears 'ould
co--ence fro- the date of their 9oining2pro-otion as officer in the Ban1)
"he a.ove points have further .een clarified as under 0-
- 4f an officer has availed of !"# in a .loc1 'hich has co--enced earlier than 1)7)1979, the
!"# rules under the Officers Service Regulations 'ould .eco-e applica.le at the end of this
.loc1)
- 4n case an officer had not availed his !"# under the then e,isting span, 'hen the rules
under the Officers Service Regulations, 1979 ca-e into force and he 'as given the option
either to avail !"#, as per old rules or to avail it under the Officers Service Regulations,
1979, then the .loc1 in these cases 'ould .e rec1oned fro- the ti-e the last .loc1 e,pired)
- (n Officer 'ho has not availed of !"# under the old rules in the last applica.le .loc1 of /
ears %under the then Ban1 rules applica.le prior to 1)7)1979& -a .e allo'ed to e,ercise his
option either to avail of !"# under the old rules .efore e,pir of the last / ears .loc1 or in
the alternative to avail of !"# under the PNB Officers Service Regulations, 1979 i)e) ')e)f)
1)7)1979) 4n the for-er case, the ne' .loc1 of 4 ears 'ill .e rec1oned i--ediatel after
co-pletion of old .loc1 of / ears and in the latter case, the ne' .loc1 of 4 ears co--ences
fro- 1)7)1979)
- !eave "ravel #oncession 'ill .e ad-issi.le onl after co-pletion of one ear of service in
case of directl recruited officers)
- 4n case of e-ploees 'ho are pro-oted as officer and have not availed !"# in clerical
cadre during the span applica.le to the-, the span of clerical cadre 'ill continue)
(lternativel the -a surrender the span of clerical cadre and opt for ne' span in officer
cadre 'hich 'ill co--ence fro- the date of pro-otion) 4n case such e-ploees have alread
availed !"# in clerical cadre in current span at the ti-e of pro-otion, their ne' span, in
officer cadre 'ill co--ence after the end of that span)
444) Nature of !eave for (vailing !"#)

- (n officer -a avail !"# during an tpe of leave 'ithout an restriction on the period of
leave) :o'ever, if !"# is to .e availed on sic1 leave, it shall .e on the .asis of -edical
certificate fro- the attending doctor as su.-itted . the officer) !eave encash-ent 'ill also
.e per-itted 'hen an officer avails of !"# on an 1ind of leave)
- "here is no restriction as to the -ini-u- nu-.er of das of leave re;uired to .e ta1en for availing !"#) (n
officer shall, ho'ever, not .e per-itted to avail !"# on e,traordinar leave) :e shall not .e allo'ed to avail
!"# onl on pu.lic holidas2'ee1l offs)
4A) 3efinition of 8a-il)
- B8a-ilC shall constitute children2parents2.rothers2sisters ordinaril residing 'ith and 'holl dependant on
officer e-ploee and having -onthl inco-e not e,ceeding Rs) 16772- p)-)
- 4f the inco-e of one of the parents e,ceeds Rs) 16772- p)-) or the aggregate inco-e of .oth
the parents e,ceeds Rs) 16772- p)-), .oth the parents shall not .e considered as 'holl
dependant on the e-ploee)
- "he B8a-ilC for this purpose -eans and includes spouse of the officer .ut shall not include
a legall separated spouse)
- 8urther, .rothers and sisters of the officer shall onl .e considered dependant on the officer
e-ploee in case the parents are dependant on hi-) "he facilit of !"# -a .e allo'ed in
case of 'ido'ed2deserted daughters2sisters as long as the are residing 'ith and are 'holl
dependant upon the officer) !"# -a .e allo'ed in case of a -arried daughter of the
e-ploee onl in e,ceptional circu-stances such as 'here she has .een divorced, a.andoned
or separated fro- her hus.and and is residing 'ith and is 'holl dependant on the officer
concerned)
- ( lad officer 'ould .e free to choose either her parents or parents-in-la' as fa-il for the
purpose of availing !"# provided the are ordinaril residing 'ith and 'holl dependant on
the officer) 4n other 'ords, the parents or parents-in-la' 'ill fulfil the conditions of
dependence on the fe-ale officer provided their aggregate inco-e fro- all the sources does
not e,ceed Rs) 16772- p)-) and2or the have no other earning -e-.ers in the fa-il other
than the officer concerned) +ven 'hen one of the .rothers<in-la' or hus.and of the lad
officer is an earning -e-.er, her parents-in-la' can not .e considered as 'holl dependent
on her)
- (fter -arriage, the ho-e to'n of a lad officer 'ill .e the ho-e to'n of her hus.and) "he
paternal ho-e, 'hich 'as her ho-e prior to the -arriage is not to .e treated as her ho-e
to'n after -arriage)
- 4f the spouse of the officer is e-ploed in the Ban1 although each 'ill .e entitled to avail
!"# in his2her o'n right, the fa-il including the hus.and and 'ife ta1en together shall not
.e eligi.le for !"# -ore than once during a .loc1 of $ ears24ears for travel to his2her ho-e
to'n2to an place in 4ndia)
- 4f the spouse of the officer is e-ploed in another organisation, the officer shall .e entitled
to avail the !"# .enefit in respect of his2her spouse also) :e shall, ho'ever, .e re;uired to
give a certificate that dou.le .enefit is not .eing availed for the sa-e 9ourne . his2her
spouse fro- his2her e-ploer)
- Both the officer and his2her spouse, if e-ploed in the Ban1, shall .e eligi.le to clai- leave
encash-ent in their o'n right against the sa-e 9ourne) :o'ever, travel e,penses under !"#
shall .e rei-.ursed to onl one of the spouses as per their eligi.ilit2entitle-ent)
%A& % i & *ode of "ravel)
(n officer shall .e rei-.ursed travel e,penses for availing !"# on the .asis of his
entitle-ent as stipulated a.ove) "he officer -a travel . an accepta.le -ode of transport to
an place in 4ndia %even if he touches the sa-e place -ore than once& so long as the
rei-.urse-ent is 'ithin the fare to 'hich he is entitled for the destination declared . the
shortest and direct route) Both in'ard and out'ard 9ournes -a .e co-.ined for calculating
entitle-ent and for the purpose of rei-.urse-ent i)e fare -a .e calculated for out'ard and
in'ard 9ourne separatel for arriving at the entitle-ent of the officer)
ii& "ravel . Private (irlines 0
Officers -a travel . 4ndian (irlines2Private (irlines on !"#) @hen officers travel .
private (irlines, rei-.urse-ent of fare shall .e actual or fare charged . 4ndian (irlines,
'hichever is lo'er) @here on a sector, 4ndian (irlines services are not availa.le, actual tic1et
e,penses . private (irlines can .e rei-.ursed) :o'ever, 'hen the officer in Scale-4A and
a.ove travels on !"# . other -ode, notional entitle-ent shall .e restricted to 4ndian
(irlines fare onl)
iii& "ravel . Road etc)
"he officer -a travel . road2'ater transport) "he rei-.urse-ent under !"# shall
.e restricted to actual fare incurred or fare for the distance as per his entitle-ent, 'hichever
is less) =ourne 'ill .e evidenced . proper receipt)
8or the distance not covered . Rail'a, the shortest road route shall .e ta1en and notional
rail'a fare %as per entitle-ent& .e calculated separatel for such distance) "hereafter,
notional entitle-ent of the officer shall .e arrived at considering as if the entire 9ourne had
.een underta1en . rail'a) "he officer -a .e rei-.ursed rail'a fare calculated as a.ove
or the actual e,penses incurred . hi- for the entire 9ourne, 'hichever is less) 8or instance,
an officer 'ho is entitled to travel . 44nd (# train travels fro- 3elhi to Srinagar, his
entitle-ent for this 9ourne shall .e calculated . ta1ing actual 44nd (# train fare fro- 3elhi
to =a--u and notional 44nd (# train fare for the distance .et'een =a--u and Srinagar %to .e
arrived at on the .asis of distance .et'een these t'o places via shortest road route&)
iv& "ravel . "a,i 0
(n officer -a travel . ta,i on !"# at his option even .et'een places connected .
train2.us) :o'ever, proper receipts fro- ta,i driver2transport co-pan giving ta,i nu-.er,
details of 9ourne and fare charged, etc), dul authenticated . the officer 'ill .e su.-itted
along'ith other proof li1e toll ta,, petrol .ills, par1ing receipts etc)for visiting the place of
destination 'hile clai-ing rei-.urse-ent of !"#) :o'ever, the entitle-ent of fare shall .e
restricted to overall entitle-ent of the officer)
Night charges paid . an officer 'hile travelling . ta,i shall not .e rei-.ursed)
v& "ravel . Self-o'ned Aehicles 0
Officers -a travel . their o'n vehicle) :o'ever, the facilit 'ill .e availa.le in
respect of vehicle o'ned . an officer in his o'n na-e or in the na-e of spouse onl and not
the vehicle .elonging to a friend or a relation or other private vehicles pling as ta,ies)
Officers travelling . o'n car 'ill .e rei-.ursed to and fro charges calculated on the .asis of
cost of one litre of petrol per ever D ?-s) for (-.assador #ar, 17 ?-s for 8iat2Pre-ier #ar
and 16 ?-s for *aruti #ar2Aan, of the distance covered fro- his place of posting to the place
of destination2visit as declared . hi- at the ti-e of avail-ent of !"#, calculated on the
.asis of shortest route . rail'a or e;uivalent to the fare to 'hich he is entitled, 'hichever
is lo'er)
Officers travelling . o'n car for the purpose of availing !"# -a also .e rei-.ursed to
and fro charges calculated on the .asis of actual entitle-ents of the e-ploees)
T'(e ") Ve*!&le Re!+,%#e+ent %ate (e% K+- ./-e-) 01-12-31445
1) 8our @heeler- engine capacit Rs) 9)77
of 1777 cc or -ore
$) 8our @heeler < engine capacit Rs) 7)77
less than 1777 cc
:o'ever, the rei-.urse-ent 'ill .e li-ited to actual e,penses or notional entitle-ent
calculated as per the entitle-ent of the officer)
"he follo'ing conditions shall appl for travel . self-o'ned vehicle 0
(& No other -ode of conveance 'ill .e allo'ed to the -e-.ers of the fa-il and all of
the- -ust travel . the sa-e self-o'ned vehicle)
B& Petrol .ills dul verified -ust .e su.-itted as evidence of 9ourne)
#& 4n case of diesel driven cars also the rates per 1- as -entioned for petrol operated cars
shall .e applica.le i)e cost of diesel E 1 ltr) per ever D217216 1)-) -entioned a.ove for the
distance travelled or the notional entitle-ent 'hichever is lo'er)
vi& "ravel . (ir
4n case 'hen an officer in **> Scale-442444 actuall travels . air the follo'ing 'ill appl 0
- 4n case 'here place of 'or1 and destination is not directl connected . air and the distance
is -ore than 677 ?-s, the total distance 'ill .e clu..ed and the air fare for .oth the 9ournes
'ill .e paid 'hen the 9ourne is continued . the connecting flight)
- 4n case the ne,t part of the 9ourne is perfor-ed . the ne,t availa.le flight the officer
'ould .e paid air fare . clu..ing .oth the 9ournes provided the distance travelled is -ore
than 677 ?-s)
- 4n case, he perfor-s his 9ourne after spending a da or t'o at a place in .et'een the place of 'or1 and
destination and the distance of each of the parts is less than 677 1-s, .oth the 9ournes 'ill .e ta1en separatel
and 44nd (# train fare 'ill .e rei-.ursed
vii& "ravel . #onducted "our
@here an officer underta1es 9ourne . tours conducted . the travel agenc2"ouris-
3evelop-ent #orporation, he 'ill .e entitled to rei-.urse-ent of travelling e,penses onl
provided he produces a certificate issued . the agenc a.out the actual e,penses of
travelling incurred . the e-ploee along'ith full details of .oarding and lodging e,penses
or sight seeing charges at places visited . the officer) "he rei-.urse-ent shall not, ho'ever,
e,ceed the a-ount of fare paa.le to the entitled class of rail'a for the per-issi.le distance)
"he agenc 'hich has conducted the tours -ust .e dul approved . the "ouris-
3epart-ent of the State >overn-ent and -ust hold valid per-it for the places visited . the
Officer)
viii& "ravel . :orse2#a-el2Pon2Bulloc1 #art etc)
"he e,penses incurred . an officer for travel . the a.ove -odes -a .e rei-.ursed if the are 'ithin
their notional entitle-ent and su.9ect to production of satisfactor evidence of the e,penditure)
A4) Reservation F Berth #harges)
Officers shall .e eligi.le to reservation charges, .erth charges and train charges, if an,
'herever paa.le, over and a.ove the entitle-ent)
(lso 'henever 9ourne is underta1en . pu.lic transport or . self o'ned vehicles, the
officers shall .e eligi.le to toll ta, 'herever paa.le, provided the a-ount does not e,ceed
the notional fare for the destination . the shortest route calculated on through tic1et .asis)
"he travel agents co--ission -a .e allo'ed if the total e,penses on travel including travel
agents co--ission are 'ithin the overall per-issi.le entitle-ent of the officer)
Bedroll charges are not rei-.ursi.le)
A44) (dvance against !eave "ravel #oncession)
"he fare per-issi.le under !"# 'ill .e advanced to the officers on the follo'ing conditions 0-
1& "he officer in his application for availing !"# shall declare his destination)
$& "he fare for out'ard 9ourne 'ill .e advanced , on his underta1ing to produce tic1ets
.efore the co--ence-ent of 9ourne or 'ithin 7 das fro- the date of the advance,
'hichever is earlier) On such evidence .eing produced, the fare for the return 9ourne 'ill
also .e advanced, su.9ect to the condition that evidence of the return 9ourne shall .e
produced to the .an1 'ithin 7 das of resu-ption of duties . the officer)
/& 4n case -e-.ers of the officers fa-il avail of the !"# .efore or after he hi-self avails of
the concession, the appropriate fares for the -e-.ers of the fa-il availing of !"#, 'ill .e
advanced as a.ove)
4& Such of the officers 'ho change their destination -a .e allo'ed fare, for the farthest
point of the 9ourne underta1en . the-, . the shortest route) :o'ever, for the purpose of
ta1ing advance against !"#, the condition of production of tic1ets as given in the earlier
paras and su.-ission of "( Bills 'ithin the stipulated period have to .e follo'ed strictl)
6& "( Bills should .e su.-itted 'ithin a period of 16 das after co-pletion of 9ourne failing
'hich advance allo'ed against "( .ill -ust .e recovered along'ith the interest applica.le to
clean advances)
5& !"# "( Bills of all the staff 'or1ing in .ranches including A!B2+!Bs shall .e sanctioned
. the concerned Regional Office)
7& 8or the purpose of rei-.urse-ent of 9ourne e,penses on !"#, the officer shall produce
satisfactor evidence of the actual e,penditure incurred . 'a of tic1ets2receipts etc)
D& (s the Rail'as do not issue receipts in evidence of having travelled . train, the
e-ploees are re;uired to su.-it a signed declaration giving the follo'ing details in respect
of each tic1et clai-ed, if such tic1et is not su.-itted 'ith the "( Bill 0-
Sr) No) of the tic1et)
3ate of purchase)
3ate of =ourne)
4ssuing station)
(-ount
3estination)
9& "he officers should also give satisfactor proof . sho'ing the tic1ets .efore the 9ourne,
'herever feasi.le and in case of reservation, the officers -a produce the reservation tic1ets
if it 'as not necessar to surrender the sa-e at the destination)
17& "he a-ount of advance should .e in proportion to the fare in respect of the destination
given . the officer)
A444) (dvance against Salar 0
"he officers availing !"# 'ill, if the so desire, .e advanced salar falling due during
their leave period)
4G) Benefit of #arr Over 0
"he officers should .e encouraged to avail !"# 'ithin their Bloc12Span) :o'ever, in case of
e,igencies of .an1s 'or1 'here an officer is refused leave for availing !"#, he -a .e
allo'ed the .enefit of carr over of the !"# for a -a,i-u- period of 5 -onths) !eave
should not .e refused to officers for availing !"# in a routine -anner) !eave should .e
refused to officers onl under e,tra-ordinar circu-stances 1eeping in vie' the e,igencies of
.an1s 'or1) Hnder such circu-stances the #o-petent (uthorit should specif the period
during 'hich the leave and !"# should .e availed . the concerned officer) "he .enefit of
carr over of !"# can .e allo'ed in each .loc1 of t'o ears)
4t should .e ensured that the e,tension in !"# span does not coincide 'ith the half-
earl2earl closing)
+,tension in !"# span should onl .e per-itted in e,traordinar circu-stances) +ven
in case 'here the officer and the fa-il -e-.ers are availing !"# separatel, .oth should
avail !"# 'ithin the span2e,tended span of the officer)
G) Rei-.urse-ent of fare for children .elo' 1$ ears)
"he entitle-ent of the fa-il -e-.ers of an officer is the sa-e as that of officer)
In case an ofcer is entitled to travel by air, the children of the ofcer are also entitled to
travel by air and reimbursement in respect of air fare of children shall be made according
to other terms and conditions regarding LTC facility.
4n case of officers 'ho are entitled to travel . train .ut prefer to underta1e 9ourne . air
and children .elo' the age of 1$ ears are charged air fare, the -a .e rei-.ursed the full
train fare, for the 9ourne of such children . the class to 'hich an officer is entitled upto the
per-issi.le distance or actual air fare, 'hichever is less)
4t is further clarified that if the place of destination is not accessi.le . train or
stea-er and the children underta1e 9ourne . air the sa-e principle -a .e follo'ed i)e)the
officer 'ill .e rei-.ursed full train fare for the 9ourne of such children . the class to 'hich
an officer is entitled upto the per-issi.le distance)
"his -ode of calculation of rei-.urse-ent of fare shall also .e applica.le if the 9ourne is
underta1en . .us)
G4) "ravel to :o-e "o'n)
"he rei-.urse-ent of fare for travel to ho-e to'n is also to .e -ade . the shortest
and direct route)
8or availing !"# for ho-e to'n, the rei-.urse-ent shall .e -ade for the -e-.ers of the
fa-il 'ho are nor-all residing 'ith the Officer at the place of posting)
+ach officer shall, if he has not alread done so, furnish to the .an1 a 'ritten declaration of
his place of ho-e to'n dul supported . reasons, such as o'nership of
i--ova.le propert, per-anent residence of parents2children at the place 'here he 'ould
nor-all reside .ut for his a.sence fro- such station for service in the Ban1) @here
the propert is o'ned at -ore than one place, the officer -a choose an one place) "he
ho-e to'n can .e changed at the re;uest of the officer due to change in the a.ove, . the
#o-petent (uthorit onl once during the entire service period)
G44) #o-petent (uthorit for sanction of !"# "( Bills and e,tension of !"# Span
"he #o-petent (uthorit to pass !"# "( Bills of officers is given here under 0
1) 1) 1) Officers 'or1ing in .ranches SR*2R*2#* of RO
including +!Bs2A!Bs F ROs
$) Officers 'or1ing in IOs I*23I*2(>*2#* of concerned IO
/) Officers 'or1ing in :O 3ivisions 3>*2(>*2#hief of concerned
3ivision)
"he #o-petent (uthorit for granting e,tension in !"# span upto 5 -onths is the
sa-e as given a.ove)
"he #o-petent (uthorit in cases of e,tension in !"# .eond 5 -onths is as under0
Iones 'here >eneral *anagers - >eneral *anager
have .een posted as Ional :eads
4n other cases - >eneral *anager-:R3
G444) *iscellaneous)
1) Officers -a .e allo'ed to .rea1 9ourne out'ard as 'ell as in'ard, provided the
a-ount paa.le does not e,ceed the fare for the destination . the shortest route,
calculated on through tic1et .asis)
$) =ourne in all cases should co--ence fro- the head;uarters of the officer and shall
.e dee-ed to have co-pleted as and 'hen he reaches the head;uarters) (n officer for
travel on !"# -a touch the sa-e place -ore than once) :o'ever, the
rei-.urse-ent shall .e restricted to the place of destination calculated fro- the place
of posting . shortest and direct route)
/) (n officer 'ill .e eligi.le to clai- !"# for the -e-.ers of his fa-il, if the
do not ordinaril reside 'ith hi- at the place of his posting, for travel of fa-il
-e-.ers fro- the place of do-icile to the place of posting and return, after en9oing
!"# 'ith the officer and vice-versa)
4) "he -e-.ers of the fa-il -a travel to a place other than the one visited . the
officer)
6) !eave "ravel #oncession -a .e availed of . the officers fa-il for travel prior to
or after the date on 'hich the officer hi-self avails of the leave travel concessionJ
provided that the period .et'een the date of co--ence-ent of 9ourne . the fa-il
and the date on 'hich the officer hi-self co--ences his 9ourne does not e,eed 5
-onths) On e,pir of such period of 5 -onths, an !"# not availed of . the officer
hi-self %unless in the -eanti-e the leave is refused . the Ban1& or . his fa-il,
shall lapse)
5) 4f the officer travels in a higher class than that to 'hich he is entitled, the pa-ent for
the !"# 'ill .e restricted to the fare of the appropriate class to 'hich he is entitled)
7) Officers -a travel . a class lo'er than to 'hich the are entitled) "he -a also
travel fro- place to place and -a visit different places) 4n such cases an officer 'ill
.e paid actual fare incurred or the fare as per his entitle-ent for the distance .et'een
the place of his head;uarter and the place declared . hi- in his application for leave
travel concession, . the shortest route calculated on through tic1et .asis,'hichever is
less)
D) "he officer 'ill not .e entitled to clai- e,penses incurred on local sight seeing,
.oarding and lodging, cooliage 'hile on !"#)
9) "he local conveance charges fro- residence to rail'a station2airport2.us stop for
avail-ent of !"# as also si-ilar e,penses at the place of destination 'ill not .e
rei-.ursed) 4n case the airport2rail'a station is outside -unicipal li-its, then
e,penses to'ards 9ourne .e rei-.ursed su.9ect to the overall entitle-ent) 4t shall,
ho'ever, not .e paa.le for travel 'ithin places 'hich consist of -ore than one
-unicipalit2panchaat li-its .ut are treated as part of one -etropolitan centre)
17) @here the destination is connected . 'ater transport onl or 'here the destination is
partl connected . rail and partl . sea route, the rei-.urse-ent of fare -a .e
-ade as per the fare charged . the stea-er as per entitle-ent of the officer for the
distance 'hich is connected . sea route)
11) Officers are not entitled to travel . Ban1s car 'hile availing !"#)
1$) Officers 'ill .e eligi.le for rei-.urse-ent of the eligi.le fare . entitled class upto a
designated place, irrespective of the train . 'hich the have underta1en such travel)
4n other 'ords, if the have perfor-ed the 9ourne . Ra9dhani +,press or so-e other
li1e trains, the rei-.urse-ent 'ill .e -ade on the .asis of the fare applica.le to that
particular train upto the designated place . the direct and shortest route . entitled
class)
4t is further clarified that the rei-.urse-ent of the fare . Ra9dhani +,press and other
li1e trains shall .e -ade onl if the officer actuall travels . the a.ove trains and the
fare of these trains shall not .e rec1oned for calculating the notional entitle-ent of the
officers in cases 'here the have not travelled . such trains)
Several airlines in the country and foreign airlines are offering better
incentives / freebies including package tours to various places in India and
abroad like Colombo, Singapore, Malaysia, Bangkok, Hong Kong, urope,
!ubai etc" for #$C/%ours" It is recommended to allo& such travelling &ithin
entitlements sub'ect to observance of e(tant guidelines"
1/) (n officer -ust avail !"# .efore the e,pir of !"# span)4f an officer %or his fa-il
-e-.ers& co--ences the out'ard 9ourne .efore e,pir of the .loc1 .ut co-pletes
the 9ourne after e,pir of .loc1, he 'ould .e entitled for !"# of the .loc1 in 'hich
he has co--enced the out'ard 9ourne)
14) 4n respect of officer not availing !"# 'ithin the .loc1 applica.le to hi-, his
entitle-ent for a particular .loc1 'ill lapse e,cept 'hen his leave for availing of the
!"# has .een refused . the *anage-ent in 'riting for e,igencies of ad-inistration)
:o'ever, officer should appl for such leave 'ell in advance)
16) Officers should avail of the return 9ourne fare and other concessions offered . the
Rail'as, 'herever ad-issi.le)
15) "he ti-e li-it for co-pletion of 9ourne on !"# . self2fa-il -e-.ers i)e) the
period .et'een co--ence-ent of 9ourne and return 9ourne on !"# should not
e,ceed si, -onths)
17) "'o 'heelers can not .e treated as an accepted -ode of transport for the purpose of
!"#)
1D) Part "i-e Officers shall not .e eligi.le to !"#)
s
$7) (n officer shall not .e eligi.le to !"# facilit during the period of suspension)
$1) No e,penses of !"# 'ill .e paa.le in respect of the servant)
$$) 8or ta, purpose, relevant rules of 4nco-e "a, (ct -a .e referred to deter-ine
ta,a.ilit, if an, of !"# availed . an officer)
"he e,tant rules and guidelines have .een su--arised a.ove) :o'ever, in case of an
difficult reference -a .e -ade to :R3 3ivision for further clarification)

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