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O Oc ct to ob be er r 2 20 00 09 9

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Background Information
Pre-amble ................................................................................................................................................. 1
World Health Organization Pandemic Phases .......................................................................................... 2
Introduction ........................................................................................................................................................... 3
Plan Administration
Purpose .................................................................................................................................................... 4
Scope........................................................................................................................................................ 4
Planning Basis .......................................................................................................................................... 4
Planning Assumptions .............................................................................................................................. 4
Plan Management ..................................................................................................................................... 5
Pandemic Management Structure and Authority
CCRSB Pandemic Influenza Management Team ..................................................................................... 6
Provincial Authority ................................................................................................................................... 6
Departmental Teams ................................................................................................................................ 7
Organizational Considerations
General ..................................................................................................................................................... 8
Mitigation Measures .................................................................................................................................. 8
Effects on Business Operations ................................................................................................................ 9
Business Restrictions/Closures ................................................................................................................ 9
Concept of Operations
Considerations ........................................................................................................................................ 11
Pandemic Influenza Management Team ................................................................................................ 11
Superintendents Office .......................................................................................................................... 11
Educational Services .............................................................................................................................. 12
Human Resources .................................................................................................................................. 12
Operational Services .............................................................................................................................. 12
Financial Services ................................................................................................................................... 13
Pandemic Influenza Plan Implementation
General ................................................................................................................................................... 14
Communication ....................................................................................................................................... 14
Pandemic Phases and Response Levels ............................................................................................... 14
Communication/Emergency Information
General ................................................................................................................................................... 17
Pandemic Influenza Communications Plan ............................................................................................ 17


Prevention Strategies
Workplace Hygiene Considerations ....................................................................................................... 18
Personal Hygiene/Hand Hygiene ............................................................................................................ 18
References/Resources
General ................................................................................................................................................... 19
Specific Resources ................................................................................................................................. 19
Local Health Authorities .......................................................................................................................... 19










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Pre-Amble
Influenza has been with us for centuries. A pandemic is a rapidly spreading communicable disease,
affecting large numbers of people worldwide causing large numbers of illness and possibly death. Three
influenza pandemics have occurred in the previous century. These are:
Spanish (1918)
Asian (1957)
Hong Kong (1968)
The timing and pattern of pandemics is unpredictable. The World Health Organization (WHO) and other
international health agencies, including Health Canada, recommend the development of pandemic plans to
reduce the impact on organizations and the general public.
The Chignecto-Central Regional School Board will continue to work closely with Nova Scotia Health
Promotion and Protection, local health authorities and community partners coordinating and updating our
Pandemic Plan.
Chignecto-Central Regional School Board recognizes the localization of a Pandemic Influenza as a
potential risk. The onset of a Pandemic Influenza may affect and/or alter our ability to deliver traditional
educational services. This plan was written in the event that such a risk exists.









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World Health Organization Pandemic Phases

Public Health outbreaks are managed worldwide by the WHO. The WHO standardizes pandemic periods
and phases to coordinate a consistent global response (see below):
Inter-pandemic Period* Phase 1
No new influenza subtypes have been detected in humans. An
influenza virus subtype that has caused human infection may be
present in animals. If present in animals, the risk of human
infection or disease is considered to be low.
Phase 2
No new influenza virus subtypes have been detected in humans.
However, a circulating animal influenza virus subtype poses a
substantial risk of human disease.
Pandemic Alert Period Phase 3
Human infection(s) with a new subtype, but no human to human
spread, or at most rare instances of spread to a close contact.
Phase 4
Small clusters with limited human to human transmissions but
spread is highly localized, suggesting that the virus is not well
adapted to humans.
Phase 5
Large clusters but human to human spread still localized,
suggesting that the virus is becoming increasingly better
adapted to humans, but may not yet be fully transmissible
(substantial pandemic risk).
Pandemic Period Phase 6
Pandemic Phase increased and sustained transmission in
general population.
Post Pandemic Period Return to inter-pandemic period.








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The Chignecto-Central Regional School Board (CCRSB) recognizes the need to have a Pandemic Plan
that outlines strategies and implementation guidelines for the organization, should a Pandemic Influenza
occur.
The CCRSB Pandemic Influenza Plan is a risk-specific plan and will be a component of the Boards
Emergency Management Program. This plan details response strategies to a Pandemic Influenza within
CCRSB and is meant as a guide, as there are many situations that are unforeseeable.
Organizations such as CCRSB and other school boards have large student populations congregating in
close proximity. It is therefore imperative that CCRSB have a plan, provide pandemic awareness to staff
and students, and, take appropriate steps to mitigate and to respond where possible, to an outbreak of
influenza. This plan strives to achieve those goals.
Although this is a CCRSB response plan, Nova Scotia Health Promotion and Protection takes the lead for
outbreaks of Pandemic Influenza or any other public health emergencies within the province. CCRSB will
cooperatively work with Nova Scotia Health Protection and Promotion and Public Health to help manage a
community-wide Pandemic situation. Support for School Boards shall also come from the Nova Scotia
Department of Education.
Since most emergencies deliver a series of unknown situations, this plan attempts to cover many but not all
potential possibilities. CCRSB will take a measured approach to manage issues as they arise and may
require assistance from internal and/or external partners.








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Purpose
This plan is a guidance document to help provide an effective response to a Pandemic Influenza that may
affect the Board and its schools/sites.
The objectives of this Pandemic Influenza Plan are as follows:
To prioritize, support and maintain key educational and other client services during a pandemic
situation.
To minimize the health impact on CCRSB staff, students and visitors, by implementing
administrative control measures and an organized response.
To work with public health and other community partners to effectively implement strategies and
recommendations for response.
To provide timely communication to all CCRSB schools/sites (staff, students and visitors), and
parents, school administration staff, maintenance staff and the general public.
Scope
This plan covers all CCRSB personnel and educational stakeholders. This plan is intended to interface
with all local health authorities plans and community partners.
Planning Basis
No one can predict when pandemics will occur, nor can they accurately forecast the health effects on
general populations. A Pandemic Influenza may affect communities in Nova Scotia and across Canada,
and organizations must plan for the worst case scenario.
Planning Assumptions
Response to a Pandemic Influenza is different from a normal emergency response. The following
assumptions will apply to influenza planning within CCRSB.
CCRSB must plan to respond using their own resources because neighbours will likely be
affected, or overwhelmed, and may not be available as in other types of emergencies.
It is believed that a pandemic will come in two or more waves.
A second wave could occur within 3-9 months after the first wave and may cause more serious
illness than the first wave.
CCRSB must plan for absenteeism rates based on the best information available from Nova Scotia
Health Promotion and Protection.
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Employees are expected to come to work unless they exhibit symptoms of flu like illness, however,
CCRSB recognizes absenteeism may increase.
An influenza pandemic will have various attributes and CCRSB shall prepare, as much as
reasonably possible for various elements related to an onset of a localized Pandemic situation.
The use of vaccines, antiviral drugs and other clinical supplies will be under the direction of Nova
Scotia Health Promotion and Protection.
Plan Management
The Chignecto-Central Regional School Board Pandemic Influenza Plan was developed in accordance with
current emergency management standards and best practices.
Its purpose is to act as a risk specific document or framework for responding to and supporting a Pandemic
Influenza outbreak. The plan outlines the following:
Board Pandemic Influenza Management Team structure.
Guidelines for managing an influenza pandemic outbreak response.
Response and mitigation strategies for work areas.
Concept of operations.
Roles and responsibilities of Board Pandemic Influenza Management Team members.
Various types of web and paper-based resources to obtain additional information.
Recipients of this Pandemic Plan, as with other emergency procedures that may be issued, are responsible
for keeping their documents current. This plan will be reviewed and updated regularly as required, to stay
current with the local, provincial and national pandemic influenza strategies, and emergency management
best practices and applicable legislation.
Staff members, having responsibilities under the plan, should closely review those pertinent sections. If
clarification of any of the information within this Pandemic Plan be required, inquiries may be made directly
to:
Coordinator of Health and Safety
Chignecto-Central Regional School Board
60 Lorne Street
Truro, N.S. B2N 3K3

Direct Line: 1-902-897-8941
Toll Free: 1-800-770-0008
Email: faheyj@ccrsb.ca

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CCRSB Pandemic Influenza Management Team
The CCRSB Pandemic Influenza Management Team shall be responsible to manage the command and
control aspects of the emergency. The CCRSB Pandemic Influenza Management Team will be augmented
with key service areas to effectively deal with specific workplace issues. Alternate members must be
identified.
Members include:
o Superintendent
o All Directors
o Communications Manager
o Coordinator of Health & Safety
o Executive Assistant to Superintendant
o Ad hoc members as required
Decisions shall be made on a consensus basis with the Superintendent or alternate having final decision-
making authority. The CCRSB Pandemic Influenza Management Team will ensure regular communication
is provided to Board members. When/if deemed necessary, the management team will implement a 24-
hour emergency contact schedule. All team members will have contact information for all key internal and
external partners.
Provincial Authority
The hierarchy of command and control for emergencies dealing with Public Health Issues is outlined in this
section.
The Health Protection and Promotion Act provides the Medical Officer of Health (MOH) with the powers
and responsibility to implement measures to control communicable diseases and the power to identify,
reduce or eliminate public health hazards. CCRSB may receive direction on public health matters from the
Medical Officer of Health through Public Health and the local Health Authority.



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Departmental Teams
For the purposes of pandemic planning, each Department is considering necessary and critical services in
their areas. Existing services and plans are being reviewed. Prioritization methods to continue service with
the challenges that may be present as a result of the pandemic influenza outbreak are being reviewed.
Cross relationships between service areas and how their decisions may affect other departments are being
addressed. Consideration of new or revised policies and/or procedures may be necessary to manage
workplace challenges.




















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General
Pandemic planning requires a continuity of operations exercise to maintain core or critical/key services.
CCRSB will consider and evaluate the impact of reducing services in specific areas.
Departmental input is necessary to ensure Board procedures and plans are managed successfully during a
pandemic situation.
During a Pandemic Influenza, CCRSB may be strained to provide regular services with a decrease in the
availability of resources, staff and/or materials.
Factors such as staff shortages will pose challenges requiring innovative approaches to even basic tasks.
New ways of doing business are being considered by CCRSB and may include:
Innovative approaches to coordinated communication with staff, peers, municipal, regional and
provincial governments, and media.
Consultation with public health organizations who may advise, modify or temporarily terminate non-
essential health programs and shift staff to other areas.
Preplanning with other similar educational peers, who will experience like concerns.
Individually or collectively using mitigating measures to reduce the spread of disease.
Preplanning for a recovery process to bring school back to near normal business operations.
Mitigation Measures
CCRSB shall take measures to reduce the effects before and during a Pandemic Influenza. These
measures may include, but are not limited to the following:
Creating greater awareness and understanding of Pandemic Influenza for management and
CCRSB staff at all levels.
Examining in detail the issues that may arise and require critical thinking and innovative solutions.
Developing mitigation strategies, including information on prevention and identification of the illness
that will reduce the effect of a pandemic on CCRSB.
Obtaining assistance from Public Health and the MOH on how to best monitor sickness in schools
and office environments.
Partnering with community organizations as required.
Communicating with peers, municipal and regional government departments to better develop
overall strategies that will benefit all stakeholders.
Developing ongoing strategies for the next phase of the emergency.
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Developing recovery strategies that will quickly and efficiently return CCRSB to near normal
business operations.
Effects on Business Operations
A Pandemic Influenza may have significant effects on many business operations. CCRSB encourages all
staff and students to take reasonable preventative measures as established and promoted by Public
Health. The Board is committed to taking all reasonable steps to maintain educational service delivery.
In the event the pandemic situation warrants, the Medical Officer of Health will notify CCRSB when it is
advisable to discontinue regular classroom activities.
An Influenza Pandemic could also influence the regular workload of administration staff due to the
necessity to monitor and provide regular attendance information to Public Health.
Note: Historically, many strategies have been discussed, which may help prevent or control the spread of
influenza. However, at the time of an actual influenza, these strategies will need to be evaluated and
implemented as deemed necessary by the CCRSB and the Medical Officer of Health.
Each department is responsible for developing and enacting their business continuity plans to ensure the
efficient management of operations. These departmental plans will complement one another to ensure
consistency.
Public Health will monitor progress of a pandemic in the Chignecto-Central Region and report local illness
status regularly to Health Promotion and Protection. CCRSB may be requested to assist by:
Providing regular information on staff and student illness and absenteeism,
Implementing other administrative measures prescribed by the Medical Officer of Health.
Business Restrictions/Closures
In the event the status of the pandemic warrants, CCRSB may voluntarily implement restrictions or
closures to help reduce the spread of influenza, which may include, but not limited to, the following:
Restricting entry into Board facilities of persons with symptoms as determined, or as prescribed, by
Medical Officer of Health.
Increasing social distancing by promoting less face-to-face contact.
Restricting staff travel.
Restricting public entry into facilities, if recommended.
Posting signs on facilities, if recommended.
Sharing resources with other school boards.
Enforcing strict workplace cleaning programs.

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Once a localized pandemic has been identified in the workplace, CCRSB will consider the following actions:
Putting up notices at all workplace/facility entry points, advising staff and visitors not to enter if they
have influenza symptoms.
Advising employees, students and the public not to come to work/school if they are exhibiting any
influenza symptoms.






















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Considerations
CCRSB will continue to coordinate efforts to support Health Promotion and Protection by working diligently
to control an outbreak and the spread of influenza.
Having identified the risk, CCRSB is considering and acting upon the following:
The impacts of a potential 20 - 30% impact rate over the duration of a pandemic.
The impacts of a localized potential pandemic may vary from site to site.
The continuity of operations determining what services provided are critical and essential, and
then prioritizing (recognizing the impacts on their vulnerable populations).
A means of collecting and providing critical information (statistics on sickness, absenteeism, etc.)
to Public Health. Ensure schools and Board sites are aware of the process to collect and report
this information.
Pandemic Influenza Management Team
The CCRSB Pandemic Influenza Management Team will activate daily and/or weekly meetings (schedule
to be determined by severity of event) to monitor the response effects within schools and Board sites. This
Team will maintain response activity as long as necessary to support a Pandemic Influenza affecting the
Board. Each Department will be responsible for updating the team on actions and the status of their
department. This will also be an opportunity to discuss additional resources required to continue business
operations.
CCRSB is committed to taking all reasonable steps to maintain educational service delivery and providing a
healthy and safe environment for our staff and students. School closures will be considered based on
recommendations from the Medical Officer of Health, Health Promotion and Protection, and, if services are
unable to be maintained at necessary levels, in consultation with the Department of Education.
Superintendents Office
If an increased and sustained H1N1 transmission phase occurs within the CCRSB population, the
Superintendents Office is committed to providing the following critical services:
Provide leadership and support to maintain high quality education in a safe environment for each
school in the region.
Coordinate the services of four departments (Financial Services, Educational Services, Human
Resources and Operational Services) to help ensure core duties are achieved.
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Work with the Board Chair and Vice-Chair to organize and convene special meetings, as
necessary.
Demonstrate vision and leadership.
Promote and support cooperative working relationships with the Department of Education, Nova
Scotia Department of Health, Health Promotion and Protection, local health authorities and Board
members.
Promote timely, accurate and relevant communication to Board members and staff, students,
parents and the community.
Educational Services
The CCRSB Education Services Department is committed to taking all reasonable steps to maintain
student educational programming and provide a safe and healthy learning environment for students and
staff. Specific action plans will be developed and continuously reviewed to address abnormal staff absence
levels in schools, extra-curricular/co-curricular activities, maintenance of technology infrastructure,
professional development and school reporting of pertinent information.
In the extreme situations where a schools ability to provide an acceptable level of programming is
compromised, closure of a school(s) will be considered in collaboration with the Medical Officer of Health,
Health Promotion and Protection, and the Department of Education.
Human Resources
The CCRSB Human Resources Department will make all reasonable attempts to maintain all regularly
provided human resources related services during a pandemic. This includes timely communications on
staff considerations related to the prevention, minimization of transmission and minimization of effects of
influenza on the workplace. This also includes an increased focus on monitoring leaves of absence and
recruiting substitutes and casuals.
However, in the event that the localized impact of a pandemic is such that the regular maintenance of all
services is no longer feasible, priority and focus will be on the following key areas: effective deployment of
the most qualified staff, addressing serious matters which required immediate action, communications with
labor unions and non union representation, and the maintenance of the necessary transactions to ensure
payroll is operational. During a high impact time, remaining regular services will only be provided as
reasonably possible. More specific and detailed action plans will be developed and implemented at the
Human Resources departmental level.
Operational Services
The Property Services section of the Operational Services Department will endeavor to provide custodial
and maintenance services that will support the continued operation of schools during a pandemic. This will
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include re-enforcement and enhancement of regular cleaning procedures to assist in the prevention and
severity of an outbreak. Particular emphasis will be given to those surfaces in highest daily contact by
students, staff and the community. Continued availability of hand washing supplies and receptacles will be
monitored regularly at each facility.
Maintenance functions supporting the continued operation of the physical plant will be the highest priority.
A prioritization of cleaning duties may also be required and could result in deferral of other custodial
functions.
The provision of Student Transportation Services may also be affected by a pandemic. Increased cleaning
procedures on busses to assist in prevention of an influenza virus will be implemented. Within the highest
pandemic phase, a communication plan will be in place regarding continuity of service with particular bus
routes. This may require parents becoming responsible for students arriving and leaving a school, in the
most severe situation.
Financial Services
The Financial Services Department is committed to providing full support services in areas of fiscal
planning, budgeting and financial management. However, in the event that the impact of a pandemic is
such that regular provision of all services is no longer feasible, the Financial Services Department will focus
on ensuring employees and third-party vendors continue to receive payments within a reasonable time
frame. It will also be essential that cash collection functions continue, although surrounding procedures
may be modified.









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General
The Pandemic Plan will be implemented under the direction of the CCRSB Pandemic Influenza
Management Team.
Communication
When CCRSB determines it is necessary to enact the Pandemic Influenza Management Team, the
Pandemic Influenza Communication Plan will be initiated.
The CCRSB Coordinator of Health & Safety or designate shall act as the liaison with Health and CCRSB,
and will be the direct contact for any initial or subsequent response activities or the need to implement
further protective measures.
CCRSB currently uses the following response levels, standardized by Chignecto-Central for regional
emergencies. These are included in the next section.
Pandemic Phases and Response Levels
As outlined in the CCRSB Pandemic Influenza Response Handbook, the CCRSB response for each period
will be as follows:
Pandemic Period Phase Description CCRSB Response

Inter-pandemic Period
Phase 1 no new virus

Phase 2 new animal virus

Routine Monitoring


1. Inter-pandemic Period CCRSB Response Actions
Adopt routine monitoring and maintain ongoing communications with Nova Scotia Health
Promotion and Protection and the local Health Authorities.
Ensure response plans and procedures are current.
Ensure emergency communications equipment is working and contact information for key contacts
are up to date and circulated appropriately.
Maintain ongoing communications on pandemic status with staff and schools, as necessary.

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Pandemic Period Phase Description CCRSB Response

Pandemic Alert Period

Phase 3 human infections

Phase 4 limited human to
human spread

Phase 5 larger clusters of
human to human spread




Enhanced Monitoring

2. Pandemic Alert Period CCRSB Response Actions
Adopt enhanced monitoring.
Ongoing communications with Nova Scotia Health Promotion and Protection and local Health
Authorities.
Briefings to the Superintendent and CCRSB staff, as necessary.
Increase internal communication levels to all staff and schools, as necessary.

Pandemic Period Phase Description CCRSB Response
Pandemic Period Phase 6 sustained transmission Partial Activation
Full Activation


3. Pandemic Period (Phase 6) CCRSB Response Actions
Coordinate activities of CCRSB Influenza Pandemic Management Team, as identified in the
Pandemic Management Structure and Authority Section.
Implement Communication Plan.
Adopt routine/enhanced monitoring of student and staff absences, as identified in the Education
Services plan.
Advise all personnel of their responsibilities within the pandemic influenza plan.
Review and implement Continuity plans for departments as necessary.
CCRSB representatives attend briefings with Health Authorities.





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Pandemic Period Phase Description CCRSB Response

Post Pandemic Period


After Pandemic Period (Phase 6)

Return to Routine Monitoring

Activate the Recovery Activities


4. Post Pandemic Period CCRSB Response Actions
CCRSB returns to Routine Monitoring (CCRSB may still be staffed to a level commensurate with
the daily requirements to implement recovery actions).
Facilitate CCRSB Recovery activities when the immediate threat has passed (advised by MOH) to
return to normal operations.
Evaluate the effectiveness of response actions taken in the initial wave.
Re-evaluate response, staffing and the critical supplies needed to maintain essential services.
Discuss lessons learned in the initial wave in preparation for second wave.
Update the Pandemic Plan accordingly based on the effectiveness of the actions taken, the
lessons learned and the procedures implemented, in preparation for second wave.
Review with staff changes to the Pandemic Plan or changes affecting their specific responsibilities.














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General
As with any emergency, it is imperative to impart communications effectively to staff, students, parents,
local municipalities, the CCRSB community and the media. Failure to do so may reduce the efficiency and
effectiveness of the response efforts and allow for speculation.
Communications will be managed by the Communications Team, consisting of the Manager of
Communications and the Coordinator of Health & Safety, with the support of the CCRSB Pandemic
Influenza Management Team.
Communications to media may be undertaken either singularly, or with community partners.
Communications will continue at regular intervals throughout all phases of an emergency.
CCRSB will receive regular updates via Situation Reports from the Provincial Operations Centre and/or
Health Services Emergency Management. Regular updates requiring specific measures and immediate
implementation will be communicated in a timely manner to the appropriate parties by the Communications
Team.
A CCRSB spokesperson may be required to perform local interviews at any time. The Communications
Team will provide regular briefings to the spokesperson to ensure that the most recent information is being
relayed to the media. In the majority of situations the Communications Manager will be the Boards
spokesperson. From time to time it may be necessary for the Board Chair and/or the Superintendent to be
the spokesperson.
Pandemic Influenza Communications Plan
With the onset of a localized Pandemic Influenza, the Communications Team will implement the CCRSB
Pandemic Influenza Communications Plan, and continue these communications until after the recovery
phase when a near-normal situation has been achieved.
The Pandemic Influenza Communication Plan is based on standard Board communications procedures,
supports schools, and ensures that consistent and up-to-date messaging is available for staff, students,
parents and the public as situations arise.

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Workplace Hygiene Considerations
Some strategies to consider may include:
CCRSB will promote and encourage personal hygiene communications.
CCRSB will implement appropriate workplace cleaning procedures.
Staff who become ill will be required to leave the workplace.
The Board shall continue consultation with the local Health Authorities, to verify and ensure up-to-date
strategies are implemented.
Personal Hygiene/Hand Hygiene
Staff should be reminded to practice and promote good personal hygiene habits to minimize the potential
transmission of the influenza.
Board staff will ensure adequate supplies of hand hygiene products are available at all times. As a high-
priority mitigation measure, Board staff must ensure that the supply of these products is not interrupted.
CCRSBs hygiene strategy will be part of the formal Staff Communications Plan. Use of workplace
entrance postings in washrooms, and public areas, can augment other communication methods.
Note: Hand washing is the single most important thing you can do to reduce the risks of
transmitting infection fromone person to another.









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General
There are many sources of information for pandemic resources. Credible sources should be utilized at all
times to ensure best practices for CCRSB staff and clients. Some local and U.S. resources are listed
below:
Specific Resources
World Health Organization
www.pandemicinfl-u-enza.gc.ca
Toll Free Number: 1-800-454-8302

Public Health Agency of Canada
Canadian Pandemic Influenza Plan
www.phac-aspc.gc.-ca/cpip-pcicp/index.html

Nova Scotia Health Promotion and Protection
www.gov.n.s.ca/hpp/

CDC Atlanta
www.pandemicflu.gov

Health Canada
www.he-sc.gc.ca/index-eng.php

Health Link 811
Local Health Authorities
Pictou County Health Authority
www.pcha.nshealth.ca

Cumberland Health Authority
www.cha.nshealth.ca

Colchester East Hants Health Authority
www.cehha.nshealth.ca