To be completed by MPS staff only

Reference - 14533
No: On-Line

Metropolitan Police Service

Band E - Designated Detention Officer

Police Staff

External Application Form

(Application must be received by 16:00 hours Friday 28th August 2009)

Advertised Post Applied for: Designated Detention Officer Pay Band: Band E

Location: Pan - London Reference / Vacancy Code (if known): 14533

You must enclose a Current Passport Photo (either electronically or by post) with your Application Form:

Return application to e-mail: HR.Help@met.police.uk or post to: DDO Recruitment

Metropolitan Police Service
Simpson House
Peel Centre
Aerodrome Road
London NW9 5RH

Please do not e-mail and send an application by post as this causes duplication. The above e-mail address
should not be used for general enquiries (please visit www.metpolicecareers.co.uk, which includes an
'Answering Your questions' section or contact the call centre on 0845 727 2212 between 9am - 4pm,
Monday – Friday).

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 1 of 14
 1. ABOUT YOU

Last Name/ Family Name: Title:

First Name(s):

Any previous/ maiden/ other name(s) used:

Dates of Residence
Please provide all the addresses at which you have lived at in the past 5 years
(Month & Year):
a). Permanent Full Address (including postcode): From:

To:

b). Previous Full Address (including postcode): From:

To:

c). Previous Full Address (including postcode): From:

To:

d). Previous Full Address (including postcode): From:

To:

e). Previous Full Address (including postcode): From:

To:

f). Previous Full Address (including postcode): From:

To:

(Please continue on a separate sheet if necessary)

Date of Birth: Age:

Place of Birth: Nationality:

N.I Number:

Do you hold a current passport? YES NO If Yes, passport nationality:

Passport number: Expiry date:

If you are a non -EU citizen, do you have leave to enter and remain indefinitely in the UK from
restriction? YES NO
If yes, please supply copies of your passport and any Home Office letters that confirm this.

If you are a EU citizen, please confirm that you have lived in the U.K. for more then 3 years? YES NO

Driving Licence number (if relevant for role applied for)

Full/ Provisional: Place of issue:

Daytime
Home Telephone:
Telephone:

Mobile: E-mail Address:

2. ABOUT YOUR EDUCATION / QUALIFICATIONS

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 2 of 14
 Are you currently in full-time or part-time education? YES NO

If YES please tick box:  Full-Time  Part-Time

If you are still in or have recently left full-time education, we will ask for a reference from your last educational establishment.

Please account for all time within the last 5 years, starting with your most recent education. If you are still in or have recently
left full-time education, we will ask for a reference from the last educational establishment you attended.

Contact Name,
Full Name and Address of school, college, university or other
Dates Attended Telephone Number &
institution
Email Address
From:

To:

From:

To:

From:

To:

Please list the main qualifications you have obtained or examinations you are due to take (if requested on the advertisement/role
profile for the role applied for)

Qualifications / Examinations Date passed or due

Subject Grade Obtained *
(E.g. CSE, GCSE, Degree) to be taken

(Please continue on a separate sheet if necessary)

3. DETAILS OF SERVICE IN HM FORCES

Tick Box:  Royal Navy  Royal Marines  Army  Royal Air Force
Service Number:

Rank or Rating:

Corps or Regiment (Army):

Branch (RN & RAF):

Dates of Service From: To:

Expected date of Discharge:

Reason of Discharge:

Service Character Assessment:

4. YOUR EMPLOYMENT HISTORY

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 3 of 14
 Are you currently in employment? YES NO

If ‘YES’ how many weeks notice are you required to give?

Please indicate to whom we should refer in respect of your current employment

Contact Name: Position:

Company: Telephone Number:

Email Address: Fax Number:

May we approach them now? YES NO

Please account for all time within the last 5 years, Do not leave any time unaccounted for. Please also indicate whether you
were unemployed or travelling abroad during this time. If you have been dismissed or required to resign this must be clearly
indicated within ‘reason for leaving’. Please also include any voluntary or paid employment you have had in any Police Force
or Constabulary in your working career, any Business Interests or Secondary Employment.

Dates Contact Name,

Full Name & Address of Employer Reason for
Atten Position held Telephone Number &
(Most recent first) Leaving
ded Email Address
From:

To:

From:

To:

From:

To:

From:

To:

From:

To:

From:

To:

5. YOUR KNOWLEDGE, SKILLS AND EXPERIENCE

This Application is a Competency Based Questionnaire Please fill in the Assessment attached at Appendix A. This will
provide the body of evidence in which you prove your suitability for the role.

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 4 of 14
6. TATTOOS
If the role applied for requires significant public contact then a decision will need to be made on the suitability of any tattoos that
you might have. Visible tattoos are not acceptable.

Do you have any tattoos? YES NO

If yes, please clearly describe the tattoos and indicate where they are on your body in the box below. Please enclose clear colour
photographs of your tattoos with the application. (Ensure your name, address and reference number is written on the back of
all photographs submitted).

7. DECLARATION ABOUT CONDUCT

Have you ever been convicted or found guilty by a court of any offence (excluding parking but including all motoring offences such
as speeding, drink-drive and any court martial, or have you ever been put on probation, received a formal caution (including as a
juvenile) or been bound over after being charged with any offence or is there any action pending against you?

Please also enter below details of any arrests or investigations of you carried out by Police, Military Police or other statutory
prosecuting authorities. If you have been convicted, cautioned, arrested or investigated you may still be eligible for appointment
depending on the nature and circumstances of the offence or investigation. Please give details of any charge or summons at
present outstanding against you.

Do you have anything to declare as outlined above? YES NO

If ‘YES’ please give details below:

Date: Dealing Authority:

Offence / Nature of Investigation:

Outcome / Result:

Date: Dealing Authority:

Offence / Nature of Investigation:
Outcome / Result:

Date: Dealing Authority:

Offence / Nature of Investigation:
Outcome / Result:

Date: Dealing Authority:

Offence / Nature of Investigation:
Outcome / Result:

You must include spent convictions under the Rehabilitation of Offenders Act 1974 (by virtue of the provisions of the
Rehabilitation of Offenders Act 1974(Exceptions) Order 1975) or any involvement with civil, military, or transport police.

8. ADVERTISED VACANCY

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 5 of 14
 To enable us to monitor the effectiveness of our recruitment schemes, we would like to know how you learned of the
vacancy. If it was through a newspaper, magazine, website or other publication, please state its name and title, and
date.

9. SUPERANNUATION
The pension arrangements in the MPS form an important part of the reward package we offer to employees. If your application is
successful we will in due course send you information regarding the pensions options available. To help us provide you with the
correct information according to your circumstances, please provide the following information.

Have you ever been a member of the Civil Service Pension arrangements? YES NO
Are you currently a member of a pension scheme “by-analogy”* to the Civil service? YES NO

* 'By-Analogy Schemes are schemes that base their rules on the Principal Civil Service Pension Scheme rules and amend their
equivalent rules only if and when they decide to follow changes to PCSPS' For further information, please visit www.civilservice-
pensions.gov.uk/facts_and_figures.

10. DECLARATION

I declare that all the statements I have made in this application are true to the best of my knowledge and belief and that no
relevant information has been withheld.

I understand that:

• I must inform the recruitment office immediately of any change in my circumstances.

• Criminal conviction checks will be undertaken in relation to myself and my family members and I have informed them of
this.

• Financial checks will be undertaken to verify my financial status and that all such information will be treated in
confidence. I consent to these checks being made.

• Any offer of appointment will be subject to satisfactory references and vetting, a medical examination, continued good
conduct and maintenance of fitness.

• A member of the Metropolitan Police Service who has deliberately made any false statement or omitted information in
connection with his or her appointment may subsequently be liable to misconduct proceedings and may be liable for
prosecution on the basis that they have gained a pecuniary advantage by failing to disclose information relevant to
their application.

• The information I have given is true and complete to the best of my knowledge. I understand that any false or
misleading statement or omission in the information I have given will be taken as an indication of dishonesty or
unreliability and my application will be rejected. I consent to the information being held on computer and used to check
against records of police, licensed credit agencies, The DVLA and other government departments and agencies; and
retained and processed in accordance with the Metropolitan Police Service policies and procedures. I understand this
information may be shared with other police forces.

• I must not be or have ever been, a member of the British National Party or similar organisation whose aims, objectives
or pronouncements may contradict the duty to promote race equality.

• If I am appointed my fingerprints and a sample of my DNA will be taken and held on record for elimination purposes.

• I consent to random substance misuse testing at any stage in the selection process.

• The Commissioner retains the right to reject any application without giving reasons.

Signature of Applicant:.................................................................……..................Date:.............................................................….

11. DIVERSITY MONITORING QUESTIONNAIRE

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The police service is an equal opportunities employer and is determined to ensure that:

• The workforce reflects the diverse society which it serves and that the working environment is free from any
form of harassment, intimidation, bullying or victimisation.

• No job applicant or employee is treated more or less favourably on the grounds of gender, sexual orientation,
age, marital status, race, colour, nationality, ethnic or national origins, creed, religion or disability.

• No job applicant or employee is disadvantaged by conditions or requirements, which cannot be justified by the
requirements of the job.

The information on this form is for monitoring purposes only and will not be made available to those assessing your
application. The information supplied will be treated in the strictest confidence and will not affect your job application
in any way. Completion of this section of the application form is voluntary, but the information will help us ensure
equality of opportunity. It will be detached from your application form on receipt.

(Please double click on applicable box if applying on line)

Gender
Male Female

Sexual Orientation
Bisexual Gay / Lesbian Heterosexual Prefer not to say

Ethnic Origin
Any other Asian background Mixed – any other mixed background
Any other Black background Mixed – White & Asian
Any other group not specified Mixed – White & Black Caribbean
Bangladeshi Mixed – White & Black African
Black – Asian Not stated / Prefer not to say
Black – African Pakistani
Black – British Turkish & Turkish Cypriot
Black – Caribbean White - British
Chinese White - Irish
Greek & Greek Cypriot White - Other
Indian

Religious belief/faith
Choices should be limited to the main categories listed. You will have an opportunity to specify your denomination
upon your employment.

Buddhist Hindu Muslim None Other

Christian Jewish Sikh Prefer not to say

Disability (See guidance notes)

The Disability Discrimination Act 1995 makes I unlawful to discriminate against a disabled person in all areas of
employment, including recruitment.

Do you have a disability you wish us to know about at this stage? Yes No

If yes, can you please give further details:

Should you have any specific needs to be taken into account during the selection process, please contact the
Recruitment Call Centre on 0845727 2212.

What is your first Language?

Please list any other Languages you can speak below:

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 7 of 14
Designated Detention Officer Competency Assessment Guidance notes

Why are we asking you to complete this questionnaire?

Your answers, if given in accordance to the instructions and guidelines outlined below, will
help us determine whether you are likely to have the skills and abilities needed to be an
effective Designated Detention Officer. Your answers will be used to decide whether you will
be invited to the next stage of the selection process.

Please read all the instructions fully. It is important that you think carefully about your answers.
If you are unsuccessful you will not be able to reapply for 6 months.

Instructions

The questionnaire is divided into two sections:

• Section 1 asks you to provide detailed examples of situations from your recent past
experience. You must give examples of what you did or said on a specific
occasion. It is important that we can see, in as much detail as possible, exactly
what you did.

• Section 2 asks you what you expect the role to be and your reasons for wanting to
become a Designated Detention Officer. You are not expected to provide examples of
situations in this section.

When completing the questionnaire, please remember the following points:

• Each question has a number of prompts to help you shape your answer. Make sure you
try to answer them all.
• Try to use examples from situations you found challenging or difficult. Such examples
tend to score better than those that were easy to deal with.
• Wherever possible, use examples from a work setting. However, if you don’t have any
examples from work, or can’t think of any, you may use examples from your social,
voluntary, educational, leisure or family life. Examples from settings other than work can
score just as well as work examples.
• If possible, you should use a different example for each question.
• Your answers can be handwritten or typed. Do not write in text speech.
• Write concisely because you have limited space. Pay attention to your presentation and
handwriting, spelling and grammar. If we can’t read your answers, we can’t score them.
Try to avoid being vague because these answers will not score well. Write in complete
sentences, not bullet points or note form, paying attention to spelling, punctuation and
grammar. Do use a dictionary to verify your spelling if you are unsure.
• Keep to the box provided and write only on the lines. Any writing outside the box will
not be scored.
• Please answer truthfully. At any point you may be questioned on any examples given,
and asked to provide contact details of people able to confirm what happened.

We have developed an example of the style of answer we would like to see. This should give
you an idea of the kind of detail we need from you.

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 8 of 14
Example reply

Q. Designated Detention Officers need to be organised to ensure all necessary custody

records are maintained and all their duties are completed when required.

Think of an occasion when you had to be very organised in order to meet the requirements of
the role you were fulfilling.

i) What was the situation and why did you have to be organised?

I was working as a receptionist at a leisure centre. As well as dealing with telephone enquiries,
I had to check the facilities for health and safety compliance on a regular basis during the day.
It could become quite hectic during the day with customer enquiries to handle as well as
making the checks on time. It was necessary to be organised so that I did not fail to carry out
the checks, nor missed deadlines for responding to customers.

ii) What did you do to ensure you were meeting the requirements of the role in an
organised way?

I kept a telephone call register where I marked down the calls I took, the information requested
and contact details if I needed to send the person some information or get back to them. I
checked this register on a regular basis to ensure I met the deadlines required. I also used an
electronic task reminder to inform me when the next health and safety check was due. I kept a
record of when I did the checks and of anything I found that needed fixing.

iii) If you were caught short of time to accomplish different tasks, what would you do?

I would consider the different tasks that remained to be done and evaluate how urgent they all
were. I would start with the most urgent. If they all needed to be done within a certain time and
I wasn’t going to manage it then I would ask my colleagues whether any of them could help. If
that wasn’t the case I would notify my manager that some tasks were outstanding.

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 9 of 14
NAME: DATE OF BIRTH: REF No.:

DDO Competency Assessment

SECTION 1
Q1. It is important that Designated Detention Officers deliver an excellent service and
develop good working relationships with all the people they are dealing with.

Please tell us of an occasion when you had to deal with someone who was not satisfied with
the service they had received or the way they had been treated.

i) Describe the situation clearly and the reason why you think they were not satisfied.
______________________________________________________________
______________________________________________________________
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______________________________________________________________
ii) Describe exactly what you did from the moment you found out the person was
dissatisfied to conclusion of the matter, including any options you considered along the way.
______________________________________________________________
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______________________________________________________________

iii) What did you do to know that the person was satisfied with your response?
______________________________________________________________
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iv) If you hadn’t acted as you did, what do you think the likely outcome would have been?
______________________________________________________________
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Q2. It is highly important that Designated Detention Officers respect the lifestyle,
culture and beliefs of others, even if these differ significantly from their own.

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Please give us an example of an occasion when you had to deal with a particularly sensitive
situation with a friend, colleague or member of the public.

i) Describe the situation and why it was particularly sensitive.

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ii) How did you ensure you understood them?
______________________________________________________________
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______________________________________________________________
iii) How did you adapt your behaviour to interact with the other person and show you
understood how they may have felt?
______________________________________________________________
______________________________________________________________
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______________________________________________________________
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- DO NOT WRITE IN THE BLANK AREA OF THE PAGE -

DDO Application Form (15 July 2009) CBQ Version 4.0, June 2008 Page 11 of 14
Q3. It is vital that Designated Detention Officers act responsibly and to a high standard
within their role regardless of the confrontations they may encounter from detainees, their
relatives or others.

Tell us about an occasion when you were physically or verbally confronted by a friend, family
member, colleague or member of the public in an abusive or potentially abusive way.

i) What happened and what was the reason for the confrontation?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
ii) How did you react to the situation?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
iii) How did you deal with the situation? Please describe your actions and explain why you
acted in that way.
_________________________________________________________________
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_________________________________________________________________
_________________________________________________________________
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- DO NOT WRITE IN THE BLANK AREA OF THE PAGE -

DDO Application Form (Mar 09) CBQ Version 4.0, June 2008 Page 12 of 14
Q4. A key part of Designated Detention Officers’ work involves recognising the benefits
and importance of working as part of a team.

Tell us about an occasion where you were part of a team in order to achieve a collective goal.

i) Describe the situation and the collective goal you were aiming to achieve.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

ii) Describe your role in the team and how you worked with others.
_________________________________________________________________
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_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

iii) What challenges did you and the team encounter?

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
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iv) How did working as part of a team overcome this?
_________________________________________________________________
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DDO Application Form (Mar 09) CBQ Version 4.0, June 2008 Page 13 of 14
SECTION 2

Q5. It is important that anyone applying to be a Designated Detention Officer is motivated

and fully understands the role.

i) What do you perceive to be the challenges of the Designated Detention Officer role?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
ii) Please explain why you would like to become a Designated Detention Officer, and what
you think you can contribute.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

Declaration:

I declare that the information I have given in the support of my application is, to the best of my
knowledge and belief, true and complete. I understand that if it is subsequently discovered that
any statement is false or misleading, or that I have withheld relevant information, my application
may be disqualified or, if I have already been appointed, I may be dismissed.

Signature Date

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