Project Charter

A.General Information
Project Title:
Name of Company
Reason for choosing this activity
Brief Project
Description:
Relevance of Activity
Prepared By:
Date: Version:
B.Project Objective:
Explain the specifc objectives of the project. For example: What value does this project add to the
organization? How does this project align with the strategic priorities of the organization? What results
are expected? What are the deliverables? What benefts will be realized? What problems will be
resolved?
Managerial Capabilities & Skills
Multi Tasking skills
SCOPE - It is the fastest growing business of India.
As the Population of India is ever increasing, Marriages will happen surely even if there
is sky rocketing Infation or ever increasing Recession
No matter how they manage.. But both parties involved in a marriage like to make it
grand. Hence, there is unlimited proft scope for Proft.
Also, due to involvement of many many parties as customers of the services, there is
an unlimited area for free Marketing.
EXPECTED RESULTS
SUCCESSFUL CCOORDINATION & DELIVERY OF VARIOUS ASSOCIATES SERVICES.
INCREASE IN MARKET SHARE IN THE LONG RUN DUE TO +VE WORD OF MOUTH.
EARNING & MAXIMIZING PROFITS AS LARGE AS POSSIBLE
EFFICIENT USE & APPLICATION OF RESOURCES & FUNDS PROVIDED BY THE CLIENT.
C.Assumptions
List and describe the assumptions made in the decision to charter this project. Please note that all
assumptions must be validated to ensure that the project stays on schedule and on budget.
The locations, funds & services once chosen by the client will not change at the end moment. For ex -
the no. of functions & guests once decided are assumed to permanent.
Quality delivery of services by the Vendors iinvolved like Decorators, Designers, food suppliers, etc.
Stability of Weather conditions on the event's day.
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Project Charter
No natural calamities like earthquake, foods, etc. are taken into account.
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D.Project Scope
Describe the scope of the project. The project scope establishes the boundaries of the project. It
identifes the limits of the project and defnes the deliverables.
Being an association of not only 2 parties, but rather 2 families.. Wedding
planning has an unlimited scope of profts mar!eting.
Being originally funded by the client itself, it is a rather stable nature of
business.
"he #nvestments into this sector are very high to give the bride groom a
cherished memory, hence, high margins for business e$pansion.
List any requirements that are specifcally excluded from the scope.
E.Project Milestones
List the major milestones and deliverables of the project.
.
Milestones Deliverables Date
Finalization of guests & the no. of
functions by the client.
15th August 2014
Finalization of Venues in accordance
with the no. of guests er function
!0th August 2014
"hortlisting of Vendors for site
decorations# flowers# food# lighting#
$usicians# etc
%&th 'eptember 2&()
%rearing the &uantity esti$ate sheet
for each 'endor that is in accordance
with the no. of guests er function.
15th (ctober 2014
"anctioning & negotiation of funds for
the &uantity esti$ated for each function
by the client)s*
%&th *ctober 2&()
%lacing the decided +uantities by the
clients through (rders to the 'arious
'endors regularly
15th ,o'e$ber 2014
%resentation of the desired
arrange$ents er function er 'enue to
the client)s*.
-oordinating the arri'al and handling of
25th ,o'e$ber 2014
.ill 5th /ece$ber 2014
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guests for the 'arious functions
"uccessful i$le$entation of lans &
rocedures for handling the 'arious
e'ents
.a0ing the feedbac0 & coordinating the
ay$ents by the client)s* for the 'arious
ser'ices ro'ided.
.ill 15th /ece$ber 2014
.ill 20th /ece$ber 2014
F.Impact Statement
List the impact this project may have on existing systems or units.
.
Potential Impact Systems / Units Impacted
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G.Roles and Responsibilities
Describe the roles and responsibilities of project team members followed by the names and contact
information for those flling the roles. The table below gives some generic descriptions. Modify, overwrite,
and add to these examples to accurately describe the roles and responsibilities for this project.
Sponsor: Provides overall direction on the project. Responsibilities include: approve the project
charter and plan; secure resources for the project; confrm the projects goals and objectives; keep
abreast of major project activities; make decisions on escalated issues; and assist in the resolution of
roadblocks.
Name Email / Phone
%arty 1 .he 1ride2s fa$ily
%arty 2
%arty !
.he 3roo$2s fa$ily
Friends as sonsors )if any*
Project Manager: Leads in the planning and development of the project; manages the project to
scope. Responsibilities include: develop the project plan; identify project deliverables; identify risks and
develop risk management plan; direct the project resources (team members); scope control and change
management; oversee quality assurance of the project management process; maintain all
documentation including the project plan; report and forecast project status; resolve conficts within the
project or between cross-functional teams; ensure that the projects product meets the business
objectives; and communicate project status to stakeholders.
Name Email / Phone
,a0ul 4alhotra
5atin 5ain
Team Member: Works toward the deliverables of the project. Responsibilities include: understand the
work to be completed; complete research, data gathering, analysis, and documentation as outlined in
the project plan; inform the project manager of issues, scope changes, and risk and quality concerns;
proactively communicate status; and manage expectations.
Name Email / Phone
Vic0y 4andal
A0shay -hauhan
"artha0 4ehta
Abhina' 3oel
Customer: The person or department requesting the deliverable. Responsibilities include: partner
with the sponsor or project manager to create the Project Charter; partner with the project manager to
manage the project including the timeline, work plan, testing, resources, training, and documentation o
procedures; work with the project team to identi! the technical approach to be used and the
deliverables to be urnished at the completion o the project; provide a clear deinition o the business
objective; sign"o on project deliverables; take ownership o the developed process and sotware.
Name Email / Phone
1ride2s fa$ily & relati'es
3roo$2s fa$ily & relati'es
Subject Matter Expert: Provides expertise on a specifc subject. Responsibilities include: maintain up"
to"date e#perience and knowledge on the subject matter; and provide advice on what is critical to the
perormance o a project task and what is nice"to"know.
Name Email / Phone
Food 6 5atin & ,a0ul 3uest 7andling 6 Vic0y & "artha0
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/esign & /ecorations 6 Vic0y & A0shay
8ighting 6 Abhina' & "artha0
/rin0s 6 5atin & A0shay
%hotograhy & Videograhy 6 Abhina' &
,a0ul
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H.Resources
Identify the initial funding, personnel, and other resources committed to this project by the project sponsor.
Resource Constraints
Project Budget Rs.
Catering +$penses 7-8 Lakhs
,ighting 7-8 Lakhs
,ocation rents Up to 17 Lakhs per event
"ransportation Costs
-hotography .ideography
15,000 Maximum
#ncluded in Catering
I.Project Risks
Identify the high-level project risks and the strategies to mitigate them.
Risk Mitigation Strategy
J.Success Measurements
Identify metric and target you are trying to achieve as a result of this project. For example, overall cost
savings of $50K or reduce processing time by 25 percent.
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K.Signatures
The signatures of the people below document approval of the formal Project Charter. The project
manager is empowered by this charter to proceed with the project as outlined in the charter.
Customer:
Name Signature Date
Project Sponsors:
Name Signature Date
Project Manager:
Name Signature Date
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