Writing III

3
rd
class : September 14, 2014
Arif Nuryawan arifnury@yahoo.com
Universitas Terbuka
Korea Selatan
Course Introduction
Text book : Writing 3, Rahmat Budiman, Universitas Terbuka 2011
Tutorial module consists of 9 parts but will be cover in 8 classes.
Class 1 : Descriptive Paragraph
Class 2 : Personal Letters
Class 3 : Business Letters
Class 4 : Basic Essays
Class 5 : Narrative 1
Class 6 : Narrative 2 & Comparative
Class 7 : Cause and Effect
Class 8 : Argumentative
Tutorial method: Online (Justin TV or Ustream) and In class
Grading Components
Task 1, Task 2, and Task 3
Participation
Final Exam
Course material can be found at Portal UT Korea

Module 3 Business Letters
Used in formal situations
Formal language must be used
Diction (word selection), has to be picked carefully in order to show respect
to the person we send the letter to
Three types of business letters
Complaint letters
Memos
Letters to the editor
The purpose of this unit are that you are expected to be able to write
business letters
Unit 1 Complaint Letters
WRITING: Writing Complaint Letters
There are some steps in writing a complaint letters, they are:
Know who you are writing to
Never write in anger or emotionally
Never wait more than a week
Type it, dont write
Know who you are addressing, be specific in your opening address\
Be direct
Drive home your facts
Dont embellish, stick with the fact
Explain what you want to accomplish, but dont be unrealistic
Let them know what you plan to do if your issues are not addressed
Give contact information
Thank the person reading your letter in advance
Model for Complaint Letter:
GRAMMAR : Simple Past and Past Progressive Tense
FORM Simple Past [VERB+ed]
USE 1 Completed Action in the Past
USE 2 A Series of Completed Actions
USE 3 Single Duration
GRAMMAR : Simple Past and Past Progressive Tense
USE 4 Habit in the Past
IMPORTANT When clauses happen first
Clauses : groups of words which have meaning
but not complete sentences. When clauses is
clauses begin with the word when.
ACTIVE/PASSIVE Simple Past
GRAMMAR : Simple Past and Past Progressive Tense
FORM Past Progressive [WAS/WERE] + [VERB + ing]
IMPORTANT
Clauses with the Past Continuous usually start
with while. While expresses the idea during
the time.
USE 1 Interrupted Action in the Past
USE 2 Specific Time as an Interruption
IMPORTANT
GRAMMAR : Simple Past and Past Progressive Tense
USE 3 Parallel Actions
USE 4 Atmosphere
USE 5 Repetition and Irritation with Always
GRAMMAR : Simple Past and Past Progressive Tense
IMPORTANT Non-Continuous Verbs/Mixed Verbs
ACTIVE/PASSIVE Past Continuous
Unit 2 Memos
WRITING: Writing Memos
Memos are used either in a formal an informal situation
You will learn business memos
Business memos are more formal and complicated than informal memos, but
the intention is same
Parts of memo:
1. Heading Segment
2. Opening Segment
The purpose of a memo is usually found in the opening paragraph and is
presented in three parts:
The context, is the event, circumstance, or the background of the problem you are
solving
The specific assignment or task, you should describe what you are doing to help
solve the problem
The purpose of the memo, gives your reason for writing it and forecast what is in
the rest of the memo
3. Closing Segment


Model of Writing Memo:
GRAMMAR : Future Tense
Concentrate on the future simple, the future
continuous, be going to, the present continuous
and the present simple
Shall/will are used when we want to say that we
are willing to do something in the future:
I shall/will tell you the way the machine works.
Shall/will future is used to describe future
speculations and possibilities:
Stephanie thinks Manchester United will win the
match.
Will future describes instant decisions which had no
previous plan:
We forgot to install Jims computer. Ill give him my
notebook.
Two actions in the future, one happening before the
other can happen. The first action has present
perfect, the second has the future tense:
My mom will send me some money as soon as she has
read my letter.
The Future Continuous [shall/will + be + present
participle]
Be going to
The Present Continuous
The Present Simple
Unit 3 Letters to the Editor
WRITING: Writing Letters to the Editor
Usually written to express idea, comment, opinion, or share experience about
something that might happen to anyone else
Tips in writing letters to the editors:
Letters to the editors should be written short
Always try to refer the article you are responding
Be concise and stick to the point
Always be polite, do not say someones name or get nasty in anyway
Feel free to use humor if it is needed
GRAMMAR : Gerund, to infinitive and infinitive
Gerund
A noun formed from a verb, ends with ing. Gerunds
function as nouns. Gerunds will be subject, subject
complements, direct object, indirect objects, and
object of prepositions.
To infinitive
Gerund, to infinitive or infinitive without to
Gerund, to infinitive or infinitive without to
EXERCISE
Activity 1 unit 1
Activity 3 unit 2
Activity 4 unit 3
LANGUAGE IN USE: choosing between gerunds and infinitives page 3.43