BUSINESS

CORRESPONDENCE
Writing a Resume
What is a Resume?
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
2
A Resume is a selective record of an individuals
background.
It is basically a professional employment-seeking
document thats presents a summary of an
individuals education, professional training,
experience, skills, abilities, achievements and
references.
It introduces the individual to a potential employer.
A resume is sent to prospective employers when an
applicant is seeking job interviews.
Cont
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
3
The rsum is comparable to a curriculum vitae (CV)
in many countries.
A rsum always comes along with a cover letter
and sometimes with an application for employment.
Types
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
4
Chronological Resume: It emphasizes experience,
continuity, and career growth. It focuses on education
and work experience.
Functional Resume: It highlights accomplishments
and emphasizes skills and abilities, with less focus on
actual jobs held.
Technical Resume: It profiles technical skills,
intelligence and consistency in performance.
Curriculum Vitae: It is used in applying for
academic i.e. teaching and research positions.

PARTS OF A RESUME
1. HEADING
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
6
It contains the applicants full contact information.
Applicants Name
Full Postal Address
Pin Code
Telephone Number (with Area Code)
Fax Number
Email Address



2. POSITION SOUGHT
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
7
This includes the description of the job that you are
interested.
It is necessary if the applicant is applying for a
solicited job position. It enables the employer to
distinguish one job application from another.
It is not necessary to include this entry if the
applicant is applying for an unsolicited job position.

3. CAREER OBJECTIVE
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
8
This is a focused statement expressing his/her career
goals in relation to the targeted position.
It should be specific and in a single sentence.
It should express the applicants motivation and interest
in the job.

Ex: To work as a system manager in a leading IT company
where I will have the opportunity to use my experience
with .NET, ASP, etc.
Ex: To contribute to the growth of a renowned
manufacturing company by working in a position where I
will have opportunities to utilize my exposure and
experience in materials

4. PROFESSIONAL SUMMARY
(Optional)
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
9
Some resumes may include a professional summary
in place of career objective. It is single sentence
statement listing the applicants most important
qualifications, essential skills and work experience.
Ex: Over eight years of training experience in
designing manufacturing tools using COBOL, JAVA.
5. EDUCATION
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
10
Give specific details of:
Name and location of the
school/college/university/institute attended.
Major areas of study, degrees/certificates
received.
Seminars/conferences/workshops/special
courses/training programs attended or organised.
The details should be mentioned in reverse
chronological order (recent qualification should be
mentioned first and so on)
6. WORK EXPERIENCE
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
11
Should provide a brief and specific overview of the
applicants work and professional experience.
Work experience should be given in reverse
chronological order.
Title of the position, employers name/ name of the
organisation/company, location of the work place,
dates of employment and important job
responsibilities, activities and accomplishments
should be included.
7. SKILLS AND ABILITIES
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
12
Special skills, aptitude, abilities if relevant to the
post should be mentioned.
Learned skills include computer programming,
computer processing, data processing, foreign
languages, machinery operation
Aptitude include consulting, drafting, management
skills, PR, technical writing, etc.
Be specific and selective.
8. HOBBIES AND INTERESTS
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
13
Extracurricular activities
Co-curricular activities (are activities that educational
organisations in some parts of the world create for school students.
They serve to promote a variety of activities which all school students
must attend alongside the standard study curriculum).
Hobbies
Interests

These show the applicant as a versatile and dynamic
person, who can work as a team and accept and
adjust all kinds of work situations.
9. ACHIEVEMENTS AND HONOURS
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
14
Achievements
Accomplishments
Honours and Awards (includes scholarships,
fellowships, distinctions, commendations, certificates,
etc.)

These convince the employer that the applicant is an
achiever and worth hiring.
10. REFERENCES
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
15
When applying for a solicited job position, the
employer usually asks for references (names of
people who can give letters of recommendation).
This is done to check the credibility of the applicant.
Usually 2-3 referents are required.
These include ex-employers, teachers, supervisors,
research guides, colleagues, principals of schools
and colleges, VCs of universities, heads of
departments.
Name, designation, office address with pin code,
phone, email id, fax should be mentioned.

Points to Remember
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
16
Give the resume a professional look.
Be factual, complete and objective.
Use appropriate writing style.
Use specific details.
Organise the resume properly
Take care of grammar, usage, vocabulary, spelling
and punctuation.
Books to be referred
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
17
Effective Technical Communication by M. Ashraf
Rizvi (pg 391-402). Tata Mc.Graw-Hill
4/11/2014 Dr. Amrita Satapathy, IIT Bhubaneswar
18



Thank You