No master but Law; no guide but Honor; and no aim but Justice
ADMINISTRATIVE MATTER 01-1415
GUIDELINES AND PROCEDURES FOR AMENDMENTS AND REVISIONS OF THE CO- CURRICULAR ORGANIZATION CHARTER
Pursuant to the provisions of the Article VIII of the XU-CSG Constitution, the Supreme Constitutional Court hereby adopts and promulgates the following procedures concerning the amendments and revisions of the co-curricular organizations respective charters:
Article I Constituent Assembly
A Constituent Assembly must be created to spearhead the drafting of the proposal for amendments of the co-curricular organizations charter.
Section 1: Members
1.1 The Constituent Assembly must be headed and presided by the Co-curricular Organizations student Judicial court Justice of Peace.
1.1.1 The Presiding Officer does not have any voting power, unless only if there is a tie. 1.2 The Constituent Assembly Shall be composed of the following:
1.2.1 Presiding Officer, Who shall appoint his Ad Hoc Assembly Secretary. 1.2.2 The Executive Vice-President of the Co-curricular Organization. 1.2.3 The Secretary of Co-curricular Organization. 1.2.4 Two representatives from each year level of the Co-curricular Organizations constituency.
1.2.4.1 For Organizations having only one (1) elected year level representative, the second representative of the corresponding year level shall derive his/her seat from the appointment of the elected year level representatives.
1.2.4.2 First year level representatives shall derive their seats from the appointment of the Organizations Vice President unless
No master but Law; no guide but Honor; and no aim but Justice there are elected representatives. If the First Year has only one (1) representative, the same shall apply in 1.2.4.1.
Section 2: Functions
2.1 Shall have the sole authority to draft the proposal for amendments. 2.2 Shall have the sole authority, or as many be provided by their existing charters, to tackle and discuss topics pertaining to what amendment or revision is deem necessary to be made for a proposal. 2.3 Shall have the sole authority to conduct three series of readings, scheduled in different school days.
Article II Drafting and Reading
Section 1: Drafting. The amendment or revision of the charter is to be made by the Justice of Peace or at his or her discretion as the Constitutional Commissioner of the organization. The draft constructed shall be subjected for the three readings and for the review by the Supreme Constitutional Court.
Section 2: First Reading. The first reading shall be made by the constituent assembly after the draft has been constructed. It shall include:
2.1 The reading of the title of the new proposed charter. 2.2 The finalization of the aforementioned.
Section 3: Second Reading. A second reading may happen only after the Constituent Assembly has approved and surpassed the proposed title of the charter. The second reading shall be made on a separate day. It shall include:
3.1 The deliberation of the amended or revised provision/s. Another set of amendment may happen upon the findings of the members of the assembly. 3.2 The checking of the form and style, grammatical and typographical error, parallelism, diction and organization. 3.3 The finalization of the draft of the new proposed charter.
No master but Law; no guide but Honor; and no aim but Justice 4.1 The furnished copy of the proposed amendments or revisions shall be submitted to the XU-CSG Supreme Constitutional Court after the assembly has passed through the first and second reading. 4.2 The court shall have the power to approve or deny any proposed amendments upon its findings during the review. 4.3 Should the court deny the proposed amendments or revisions, the constituent assembly shall go back to the second reading to modify or revise the denied provision stipulated in the proposed new charter. 4.4 Should the court approve the proposed amendments or revisions, the Constituent Assembly shall proceed to the third and final reading. 4.5 If the Constituent Assembly failed to seek for the approval of the court, or as provided by their existing charters, the proposed amendments shall be declared VOID even if had undergone plebiscite.
Section 5: Third Reading. A third and final reading shall be conducted after the Supreme Constitutional Court sitting en banc approve the proposed amendments or revisions. The reading shall be conducted in a separate day from the day of the courts review. It shall include:
5.1 The voting of yes and nays among the members of the Constituent Assembly sitting en banc. 5.2 The approval of the proposed new charter upon the concurrence of the majority of the members sitting en banc. It is also the responsibility of the Members of the Assembly to implement extensive information dissemination regarding the amendments or revisions made in their charter. Such measures are required to ensure that the requirements of the ratification of the charter during the plebiscite are met.
Section 6: Outsiders
6.1 The role of the outsiders, the Executive President , the Moderator and all the other officers and members, is only to suggest to the Constituent Assembly any provisions they wish to include in the proposal for amendments. 6.2 The members of the assembly reserve the right to approve or deny any suggestions from outside parties upon reasonable cost.
No master but Law; no guide but Honor; and no aim but Justice Article III Plebiscite
A plebiscite shall then be conducted after the proposal of amendments has undergone three series of reading schedule in different school days.
Section 1: All Plebiscite shall be conducted by the Electoral Commission of the College Council where the co-curricular organization belongs.
1.1 The Electoral Commission shall have the authority to set the schedule of the election. 1.2 They shall only have the sole right to conduct plebiscite in accordance to the 2011 Omnibus Election Code. 1.3 They have the sole authority to declare the results of the election and as provide by the 2011 Omnibus Election Code.
Section 2: As provided by Section 2, Article XIV of the 2005 XU-CSG Constitution, a proposal for the amendments or revisions shall only be ratified when and only 50 percent plus one (1) of the total student population have casted their votes through plebiscite. The same shall take effect of the co-curricular organization among its constituents if and when their existing charters did not specify for the requirements of the ratification.
Section 3: After ratification, a copy shall be then submitted to the Student Activities and Leadership Development (SACDEV) Office.
Section 4: The proposal for amendments shall be effective immediately upon ratification or be provided by the Organizations existing charter.