PROPOSAL TO PROVIDE PAYROLL SERVICES

TO










www.paybooks.in


8 May, 2013


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Dear Ms. Sumitra Goenka,

At the outset we thank you for giving us an opportunity to discuss on providing payroll services to Triangle
Global.

As discussed, we are hereby submitting a profile of our company and our best price proposal for your
perusal.

We would be glad to submit any other details you may require.




Thank you.

Warm regards,

For Payoda Computing India Private Limited,

Manvendra Shrivastava
Associate Manager - Sales & Marketing

Bangalore
8 May, 2013













Corporate Headquarter

23, 1st Main Road, Ganganagar, Behind CBI Office on Bellary Road, Bangalore, India - 560032.
Telephone: +91-80-4049 4545, Email: info@paybooks.in, Website: www.paybooks.in







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Paybooks is a payroll software and services firm founded by Chartered Accountants, Cost Accountants,
and MBAs with more than 75 years of combined industry experience. Paybooks offers software as a
service based online payroll software and payroll processing services to its clients.

Our Clients:

A large number of companies from different industries rely on Paybooks for their payroll requirements.
Mentioned below is a partial list of our clients.








We had a very good experience working
with the skilled and friendly staff of
Paybooks. Communication was always
excellent and at every stage we were made
to feel like we were in the best hands. Our
project has turned out better than expected

Kalpana Kalur,
Deputy Manager HR
Apalya Technologies Pvt. Ltd.



Great job Paybooks team.we have
tried our best to find at least one error
but we failed. Perfect job!
Keep up the good work!


Ajith Karunakaran,
Specialist Finance & Accounts,
Aryaka Networks, Inc.








I have been using Paybooks for our internal
use and for our customers and am really
happy by the service level commitments of
Paybooks Team. I wish a great success to
them and their team

Venugopal G.,
Partner,
Venu & Vinay Chartered Accountants
PROFILE


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At Triangle Global, you must surely be having ambitious plans to grow your business and you would want
your top level executives to have their 100% focus on doing that. Keeping that in mind, your top level
executives spending up to 20-30% of their highly valuable time in managing payroll of your employees is
definitely not advisable for the companys growth. This comes along with the pain of attrition, unhappy
employees, chances of errors, high costs incurred in hiring employees or having hardware, software or IT
support.


Using our web based payroll software integrated with biometric / attendance, leave,
reimbursement, IT declaration & filing will save the time of your employees and increase the
productivity of your top level executives. Up to 20-30% of their increased focus in your core business
might help you to increase your companys revenue by the same magnitude. Using a SAAS based payroll
software like ours, you save your costs incurred on hiring employees and having software, hardware and
IT support. You would not require any resources other than a browser and an internet connection.
Attrition will no longer worry you. With Unique User Id and Password and the ability to do all things
related to payroll online, your employees life will be much easier and will result in Triangle Global
becoming a more employee oriented company.


Using a payroll software backed by Chartered Accountants, Cost Accountants and MBAs with more than 75
years of combined industry experience, you can manage your payroll with impeccability. In the past, we
have successfully enabled payroll for companies from SMEs to Large corporate houses and all our clients
are happy very with our exemplary services.
















EXECUTIVE SUMMARY


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Benefits of using our Online Payroll Software

Benefits to Employees of Triangle Global

Every employee of your company will get a unique user id and password and they can log in
to see the following details from any part of India:

Employee Login Features

1. Employee Dashboard- Employees can view HR manuals, company policies, links to intranet
sites, induction presentations or any other documents that the employer wants them to see. This
obviates the need to send frequent mails to employees.

2. Employee's Profile- Employees can view their personal details, contact details, official details,
PF & ESI details, salary details, etc.
3. Leave Management- Employees can apply for leaves online, view their leave approval /
rejection status and the number of leaves earned, utilized, balance during the year.
4. IT Computation- Employees can submit their IT declarations online at the beginning of the year
and compare their planned Vs actuals at the end of the year. They can plan their taxes on their
own and know relevant tax deductions for each plan. They can scan and attach relevant
documents.
5. Reimbursements- Employees can claim all payroll and non-payroll related reimbursements
online which can be approved by their managers. They can view the details of total
reimbursements taken during the year.
6. Pay slips- Employees can view, print or mail their pay slips online with additional details of
leaves, bank account, date of joining, designation, no of days worked and PF number.
7. Compensatory Leave- Employees who have worked on any holiday or a weekend can claim a
compensatory leave in future so that his main leave balance does not get deducted while taking
leaves.
8. Holiday List- The employees can view the list of holidays declared by the company for the
financial year.
9. Loan- The employees can view all the details of loans online like status of loan, EMI, loan taken,
amount paid, balance due, etc.
10. Help Desk- In case of any queries, employees can send mails to the support team, a copy of
which would be marked to the HR of the company. Employees can view the status of their query.
The common queries are marked as FAQs for the benefit of all employees. Based on service level
agreements, our support team will also call the employees to solve the issues instantly.

Please go through https://docs.google.com/open?id=0B4Wsvr4h-W9QVlRnUk1pdEF1Rzg to view
screen shots of above mentioned and more features of Paybooks.


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Benefits to Triangle Global

Employer Login Features

1. Workflows- Workflow enabled leave, reimbursement and IT declaration & submission process
2. Easy processing across locations- Instantly process payroll for multiple companies having
multiple branches in multiple locations.
3. Leave Management- Configurable leave rules with workflow for submission and approval. View
leave details of employees like number of leaves accumulated, taken or remaining during the year.
4. Attendance- Automatic import of attendance from any attendance management system directly
into the software. No manual intervention required at all. Excel import option also available.
5. Reimbursements: Workflow enabled payroll and non-payroll related reimbursements. They can
view the details of total reimbursements taken during the year.
6. Dashboards- View customizable dashboards containing information in a nutshell like current
head count, new joiners in current month/year, resignations in current month/year, last month
salary payout, etc. Different departments see different customized dashboards that are most
relevant to them.
7. Full and Final Settlement- Prepare full and final settlement for resigned employees with option
to consider adhoc adjustment amounts.
8. Statutory Compliance- View, print or email all statutory returns like PF-5, PF-6A, PF-3A, PT-
Form 5, PT Report, PF Challan, ESI Form 7, ETDS - 24Q etc at the click of a button. Generate PF,
PT, ESI forms that can be directly uploaded into respective department's websites. Easy
compliance to TDS 24Q filing.
9. Reports- View, print or email various reports like variance reports, branch wise reports, adhoc
reports, annual salary statement, employee loan statement, bank statement, consolidated salary
report, birthday reports, etc.
10. JV code report- Mapping of JV code to individual pay components helps to generate a report to
facilitate smooth data synchronization with financial application.
11. Make your own reports- View customized reports as per your requirements instantly. Just
select specific fields and click on the generate report.
12. Separate Login for Auditors- Ask your auditor to login to the application with special login for
him and save precious time of your finance department. The auditor can only view those specific
details which you want him to see.
13. Configurable Salary Structure- Create unlimited salary templates and define easy formulas.
Make different categories for salary by grade, level, CTC, etc. Automatic allocation to different
components of salary once you enter the employee's CTC.



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14. User Based Access Controls- Define which user has access to which data and ensure that the
information is shared only with the appropriate users. Give various levels of authorizations like
view, edit, delete, etc. to different users.
15. Salary Revision- Make salary revision with effective or retrospective date.
16. Overtime- Manage over time of employees on both hour / day basis. Restrict the maximum
eligibility for overtime.
17. Encashment- Specify leave encashment formula and automate calculations.
18. Mass mailing to all employees- Send bulk mail to all employees along with attachments at a
click. Mails can be sent to employees of specific departments, categories or locations.
19. Automatic updates of new IT rules- No need to worry about changes in forms, income tax
rules or any other rules by the government. All the rules, forms and taxation policies get updated
automatically.
20. Employee's Personal Insurance Deduction- Manage personal insurance covers of employees.
Automatic deduction of EMIs from the salary of employees on the due date of premium and
payment made to the insurance provider.
21. Reports with authorized person's name- All the statutory reports like PF, PT, ESI, etc
automatically come with the name of the person who is authorized to sign them.
22. PF Restriction options- Restrict PF of your employees to either 780 rupees on a basic of Rs.
6500 or a flat 12% on actual basic.
23. Controls at different stages- Enable/ disable various levels of controls on various stages of
different processes.
24. Quick Legacy data import- Import previous years/months data in minutes. Just download the
excel sheet template from our software, input the required data and click import.


Please go through https://docs.google.com/open?id=0B4Wsvr4h-W9Qd1liemxPQ0szSTQ to view
screen shots of above mentioned and more features of Paybooks.












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Proposal for Insourcing / Payroll Software Subscription (Triangle Global will use our web
based payroll software to process payroll in-house)

Description
Amount (in Rs.
per month)
Total per month cost for up to 20 employees (includes Employee Self Service with
Add on Modules Leave Management, Flexi Benefits Plan, Spend Management, Shift
Management and Document Management)
1000
Per employee per month cost for every additional employee above 20 (includes
Employee Self Service without add on Modules)
20
Per employee per month cost for every additional employee above 20 (includes
Employee Self Service with Add on Modules Leave Management, Flexi Benefits
Plan, Spend Management, Shift Management and Document Management)
20 + Rs. 5 Per
Module
Data Migration starting from Apr 2013, Set up, Implementation and Remote Training to
help you learn software and process payroll
10,000 (Only 1
Time)


The above cost includes the following features:

1. Employee Self Service Portal for all employees with all features mentioned in page number 5
2. Different Logins for HR, finance, admins, etc. with all features mentioned in page number 6-7

Scope of Setup and Implementation covers the following activities:
1. Complete setup and implementation including creation of role based access for employees,
configuration of companys structures, rules, policies, etc.
2. Remote Training for Admin
3. Handholding for 1
st
Month Payroll Run
4. Data Migration of Company and Employees
5. Phone and Email Support


OUR BEST PRICE PROPOSAL FOR TRIANGLE GLOBAL


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Note:

1. All prices quoted in the proposal are exclusive of service tax.
2. This contract is valid for a period of 3 years with an effective 10% hike after completion of each
year.
3. This proposal is for only one legal entity.



Terms & Conditions

The fee mentioned in the proposal above is valid only for 1 company. In case of multiple
companies or multiple legal entities of a company, the above mentioned price will be applicable to
all the additional companies / legal entities separately.
This proposal covers the data uploading of only financial year 2013-14. If Triangle Global wants
the data of financial years prior to 2013-14 like 2009-10 or 2010-11 to be uploaded in Paybooks,
there would be an additional fee (one time only) for bringing past months data online in payroll
software which would be estimated after checking the status of Triangle Global data. Generally it
is Rs.1000 for one month data.
This proposal does not cover the cost of automatic integration of our payroll software with access
control/biometric device. The cost of integration will be provided after understanding the accurate
requirements and estimating the time and effort required from Paybooks.
This proposal is valid for a period of 30 days from the date of issuance.
Triangle Global will pay implementation fee or customization fee in advance irrespective of the
type of service chosen.
Triangle Global will pay quarterly advance payment for payroll software subscription services.
A mutually agreeable fee for customization if any, would be charged after due assessment of the
customization requirements.
Representation before any statutory authorities for handling any scrutiny, assessments is not
covered in this proposal.
A maximum space of 2 GB per company would be provided free of cost. Any additional space
beyond 2 GB would be charged at an additional price.
Audits and other certification work is not part of this proposal.