Tender Document

Indian Oil Corporation Limited
E-tendering: PHBCM14012

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E-Tendering: PHBCM14012

FOR

Procurement of Batteries for Barauni RCPs.

Issued by
Sr. Materials Manager,
Indian Oil Corporation Limited,
Paradip Haldia Barauni Pipeline,
Vill: Kashberia, PO: Khanjanchak,
Haldia 721602
Ph-03224- 275010
FAX-03224-274025


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INDIAN OIL CORPORATION LIMITED
(PIPELINES DIVISION)
PARADIP-HALDIA-BARAUNI PIPELINE
P.O. KHANJANCHAK, HALDIA-721 602, (W.B.)

E-TENDER NO : PHBCM14012 DATE : 18.07.2014

I N D E X

Sr. No
Subject No. of Pages
Part I : TECHNICAL BID ( Page 1 to 38)
Inner Cover
1
Index
2
Issue Letter of Tender Document
3
Notice Inviting Tender
4-6
Technical Specifications
7-9
Commercial Checklist
10-11
General Conditions of Purchase
12-24
Annexure-A, Addendum to General Conditions of Purchase
25
Instruction to Tenderer
26-35
Annexure-B, Declaration of no relationship with Director
36-37
Annexure-C, Special Instruction to Tenderers
38


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P.O. KHANJANCHAK, HALDIA-721 602, (W.B.)

TENDER NO : PHBCM14012 , DATE: 18.07.2014

TENDER DOCUMENT FOR : Procurement of Batteries for Barauni RCPs

ISSUE LETTER OF TENDER DOCUMENTS

ONE SET OF TENDER DOCUMENT CONSISTING OF THE FOLLOWING:

PART I : TECHNICAL BID

Issued to: Name of the: M/s ________________________
Tenderer & Address : _____________________
____________________
___________________________

Payment vide Receipt/Demand Draft No. ________ dated _________

for & on behalf of
PHBPL HALDIA

(Sr. MATERIALS MANAGER)

SL. NO. __________


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Pipelines Division PHBPL Haldia
Notice Inviting E-Tender
Indian Oil Corporation Ltd. invites online electronic bids through its website https://iocletenders.gov.in
under Two-Bid systems from eligible bidders for the following work:

NIT No./Description of Item Download Period Contact Persons

PHBCM14012
Procurement of Batteries for
Barauni RCPs
18.07.2014
to
31.07.2014
Sr. Materials Manager,
Phone: 03224-275010
03224-278386
Fax: 03224-274025
E-Mail:bsubrata@indianoil.in
skbiswas@indianoil.in
Online Bid Preparation
& Submission
26.07.2014
to
31.07.2014
Please visit our website www.iocletenders.gov.in for further details of this tender


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P.O. KHANJANCHAK, HALDIA-721 602, WEST BENGAL

NOTICE INVITING E-TENDER

E-tenders are invited in Two Bid system from bonafide, experienced contractors with good financial standing & reputation and
fulfilling the qualifying requirements stated hereunder:
1 Name of Work
Procurement of Batteries for Barauni RCPs
2 Tender No./ Type of tender
3 Division PIPELINES DIVISION
4 Area Electrical
5 Type of tender National Open e-Tender
6 Start date for download of
Tender document
18.07.2014
7 Last date for download of
Tender
31.07.2014 upto15.00 Hrs
8. Online Bid preparation &
Submission
26.07.2014 to 31.07.2014 up to 15:00 Hrs.
9. Online Bid opening 04.08.2014 at 15:00 Hrs.
10. Earnest Money Deposit (EMD) The bidder shall furnish, as part of his tender, Rs. 14326/- Earnest Money Deposit at
the time of submission of the tender.
The EMD shall be submitted in the form of DD / Pay Order / Banker Cheque OR
Bank Guarantee OR through Electronic Clearance System (ECS) in favour of
Indian Oil Corporation Ltd. Pipelines Division payable at Haldia.

Entities exempted from submission of EMD: As per MSMED Act, 2006 (or
erstwhile NSIC Registered Parties), Central / State PSUs and JVs of IOC.

11. Job completion time 2(Two) Months.
12. Site Location Telwa Bazar, Ratanpur & Lakhisarai in the State of Bihar & Deoghar in Jharkhand.
13. Pre-qualification criteria The intending tenderers shall have to furnish proof of their pre-qualification and
experience along with the bid. Copies submitted in support of credential shall be
attested. Pre-qualification criteria will be checked at the time of techno-commercial
evaluation of the offer.
a) Minimum Annual Turnover Annual Turnover of the Tenderers during any of the preceding three financial years i.e.
FY 2011-12, 2012-13 & 2013-14 should be at least 08.60 lakh. Turnover for this
purpose should be as per audited Balance Sheet of the company.
b) Minimum Value of Single
purchase order
Single Order executed by the bidder during any of the last five years ending on the start
date for download /of the tender documents should be as under:
1. Three completed orders for similar items, each order costing (on landed cost basis)
not less than the amount equal to 04.30 lakh.
OR
2. Two completed orders for similar items, each order costing (on landed cost basis)
OR
3. One completed orders for similar items, each order costing (on landed cost basis)
14. Mode of submission
Physical Bids will not be accepted.
Tender Document can be downloaded from https://iocletenders.gov.in and on


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Sd/-
Place: Haldia Senior Materials Manager
Date: 18.07.2014 For more information please visit our website www.iocletenders.gov.in

line bids are required to be submitted with Digital signatures on the system.
The Tenderers shall upload scanned copy of necessary documents in support of
required qualification and experience along with their offer as per instruction
given in the Special Instructions to Tenderers.
15. Others
In case of Registration with NSIC, SSIC, the necessary copy of valid exemption
certificate is required to be furnished along with the offer.

The bidder, if is a Micro, Small or Medium enterprise as per the Micro, Small
& Medium Enterprises Development Act, 2006 (MSMED Act 2006) and
registered with the Authorities under the above Act for the items covered under
this tender, then the party has to indicate the Entrepreneurs Memorandum
Number (Twelve Digit) and enclose a copy of the certificate issued by the
Authorities under the Micro, Small & Medium enterprises Development Act
2006.

Tenders shall be evaluated on the basis of total landed cost.

Use of white fluid/erasing fluid is banned and the bids will be summarily
rejected.

Indian Oil Corporation Limited reserved the right to make any changes in the
terms and conditions of contract and to reject any or all the bids including
those received late or incomplete bids. Indian Oil Corporation Ltd. also
reserves the right not to accept lowest Rates whatsoever. IOCL will not be
obliged to meet and have discussions with any Tenderer and / or their
Representatives.

The tender documents are non-transferable.

Price to be quoted in INR ONLY.

16. Issuing / Submission Office
Address
Senior Materials Manager,
Paradip Haldia-Barauni Pipeline,
Vill-Kasberia,
P.O. Khanjanchak,
Haldia 721602, West Bengal
Ph No : 03224-275010, FAX-03224-274025
E-Mail : bsubrata@indianoil.in


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Detailed Specification of Battery Bank

1. Lead Acid ( 2V/300AH) Battery set of capacity 48V, 300AH with all accessories having service
life of 10-15 years. The Battery will be Exide model or equivalent.
2. Installation & Commissioning charges (inclusive of dismantling charges)
3. Buy-back of 48V, 300AH Old Tubular lead acid Battery Set
Note:
a) Torque Wrench, Cell puller, Hydrometer, Gloves & Cell voltage measuring meter to be supplied
as accessories along with each set of Battery bank.
b) Supply, Installation, Testing & commissioning of battery banks will be done at following
locations:
i) At Telwa Bazar RCP --- Battery Bank for CP unit (address-IOCL CP station, Telwa
bazar, Simultala, Jamui, BIHAR).
ii) At Ratanpur RCP --- Battery Bank for CP unit (address-IOCL CP station, Ratanpur,
Kirakado road, Jamui, BIHAR).
iii) At Lakhisarai RCP--- Battey Bank for CP unit (address-IOCL CP station, Pachna
road, Lakhisarai, BIHAR)
iv) At Deoghar RCP --- Battery Bank for CP unit (address-IOCL CP station, Aam gachi,
Dumka road, Deoghar, JHARKHAND). However these batteries are to be supplied
at Telwa Bazar RCP address given in Sl. No.1 above.

c) Test certificates, Guarantee/warrantee certificates & user manual to be provided at the time of
supply.
d) All offers must be duly accompanied by detailed specification & catalogues.

SPECIFICATIONS

1.0 APPLICATION
For use in Battery Back-up system.

1.1 Battery Capacity : 48V/ 300AH consisting of 24 nos of 2V/ 300AH battery cells
1.2 Battery Type: Tubular type Semi Maintenance Free Batteries, Exide model or equivalent

2.0 Technical Specification :
2.1 Nominal Voltage : 2 V
2.2 End Cell Voltage : 1.80 at C10 at 27 C
2.3 Life in yrs : 10-15 yrs
2.4 Self discharge : Less than 0.5% per weak storage at 27 C
2.5 AH Efficiency : > 90%
2.6 WH Efficiency : > 80%
2.7 Max allowable Ambient temp.: 50 C Continuous.
2.8 Cells to be connected by bolt & nut using lead coated heavy duty copper strips
2.9 Operating Temp : 5 C-50 C
2.11 Container : HDP transparent container to see the Distilled water level, shall be able to
withstand shocks due to vibration, extreme temperature changes and shall be suitable for rough
handling during transportation to remote places.
2.12 Vent Plug: shall be subjected to pressure relief test up to 10 PSI. However the vent shall release
excess pressure of 2 PSI & below 9 PSI resealing shall take place.
2.13. Nuts & Bolts : Stainless steel or lead coated copper/brass nuts & bolts shall be provided.


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2.14 Marking : The following information shall be marked on the battery.
a) Verification of Manufacturer and type number
b) Serial number of battery or cell
c) Month and Year of manufacture
d) AH capacity/Voltage at 10 Hour rate
e) Positive and Negative Polarity

3.0 INSPECTION DETAILS
3.1 Routine Test (100%) : The following test report shall be submitted for inspection
i) Verification of constructional requirements
i) Verification of marking & packing
j) Verification of dimension.
3.2 Acceptance tests
i) Test for capacity
i) Test for voltages during discharge.
j) Ampere hour and watt hour efficiency tests
Test reports to be submitted for all tests.
3.3 Battery layout details, clearly showing each cell mechanical construction and bank arrangement
shall be furnished along with the technical offer

4.0 TECHNICAL ACCEPTANCE CONDITIONS
4.1 Packing : Battery shall be packed in wooden box.
4.2 Statutory markings such as Umbrella , Handle with care, Arrow mark should be made on
the case.
4.3 The date of manufacture of the battery cell should be indicated on each cell.
4.4 Two sets of charging instruction, operation and maintenance manual to be kept in each box.
4.5 Battery Racks: Mild steel coated with Acid resistance paint. The racks will be in stair case type
arrangement/construction to house the batteries.
4.7 The initial date of battery charging shall be mentioned in the test report.
4.8 The packing should be such that there is a provision for opening at the consignees end to check
the material and close the same for further dispatch to the ultimate consignee in good condition.
4.9 Packing should be such that it should be capable of withstanding rigorous of one or more
transportation from the first destination.

5.0 Installation and Commissioning:
Vendor shall be responsible for installation and commissioning of the battery bank.
The installation & Commissioning charges will be inclusive of dismantling of the existing battery
banks.
Commissioning means establishing Charge/Discharge property of the battery bank including
back up test.

6.0 GUARANTEE
The manufacturer supplying the cells/batteries to this specification shall be responsible to
replace/repair free of charge to the components of the units if, owing to defective workmanship or
material, they become faults within a period 24 months from the date of commissioning.
6.1 The shelf life of the battery shall be 6 months.

7.0 The supplier shall submit the following along with offer.
7.1 Technical characteristics.


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7.2 Dimensional details with battery layout in the form of drawing & weight of the battery
with and without packing.
7.3 Inter connect details with specification & drawing.
7.4 Recommended charging procedures

8.0 Distribution of Battery Banks and the Battery Stands
8.1 48 nos. Batteries are to be supplied in each RCP location i.e. Telwa Bazar, Ratanpur &
Lakhisarai in BIHAR State. However, 48 nos. batteries meant for Deoghar in Jharkhand State
are to be supplied at Telwa Bazar RCP in BIHAR state.
8.2 2 (Two) nos. Battery Stands will be supplied in each RCP location i.e. Telwa Bazar, Ratanpur
& Lakhisarai in BIHAR State. However, 2 (Two) nos. Battery Stands meant for Deoghar in
Jharkhand State are to be supplied at Telwa Bazar RCP in BIHAR state.


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COMMERCIAL CHECK LIST

1. Validity of Offer - Acceptable / Not Acceptable
(Offer should remain valid for 3 months from Opening of Technical Bid)

2. Tender Fee - By DD ( No. , Date.)
(as per NIT) Issuing Bank , Branch.

3. EMD Fee - - By DD ( No. ., Date.)
(as per NIT) Issuing Bank , Branch..

4. NSIC / SSI Unit - Yes (Reg. No. / No
Valid upto. )
If Yes, please indicate the registration No., Validity period and enclose a copy certificate.

5. Micro, Small or - Yes / No If yes, please indicate the Entrepreneurs
Medium Enterprise Memorandum Number of Twelve Digit .
and enclose a copy of the Certificate issued by the
Authorities under the Micro, Small & Medium Enterprises
Development Act, 2006.
6. CST/ LST /VAT : Registration No:

7..Permanent Account No (PAN):.

8. Payments terms: Acceptable (100% within 30 days after receipt & acceptance of Material)
Acceptable (90% through Bank after adjusting SD or BG and balance within
30 days of receipt & acceptance of Material)
9. Delivery period - Within ..days/ weeks/ Months from receipt of P.O.

10. Delay Delivery Discount - Acceptable / Not Acceptable
(We are entitled to a price discount @ % in the price of the goods delivered late for every week of
delayed or part thereof, subject to a maximum discount of 5%)


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11. Security Deposit or PBG - Acceptable / Not Acceptable
(10% of basic cost of materials shall be retained with IOCL as Security Deposit till the Guarantee
Period. In case the Supplier opts for Performance Bank Guarantee, the same is required to be
submitted by your banker directly to our Haldia Office. Bank Guarantee should be valid for 18 months
from the date of despatch of materials)

12. Guarantee/Warranty - Acceptable / Not Acceptable
( 18 months from the date of despatch of material or 12 months from the date of commissioning
whichever is earlier)

13. Price Basis - Ex Works, (Location) / FOR Destination

14. CST - Nil / Extra @ % with C form
OR LST/ VAT NIL / Extra @ ...........%

15. Packing & Forwarding - Inclusive / Extra @ % of Basic Price

16. Excise Duty - Nil / Extra @ %

17. Freight - Inclusive / Extra @ % of Basic Price

18. West Bengal Entry Tax - Inclusive / Extra @ .%

19. E-mail address :

Signature of Tenderer with Seal


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GENERAL CONDITIONS OF PURCHASE

1.0 DEFINITIONS

1.1. The following expressions used in the Purchase Order shall have the meaning indicated
against each of these.
1.1.1. The Owner means Indian Oil Corporation Ltd., a company incorporated in India having its
registered Office at G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai 51acting through the office
of the Director (Pipelines), A-1, Udyog Marg, Sector 1, Noida 201 301, and shall include its
successors and assignees.
1.1.2. Goods/Equipments/ Materials: Goods /Equipments/ Materials shall mean any of the articles,
materials machinery equipments, instruments, computer, control and other electronic and electrical
systems, supplies, drawings, software, data and other property and all services, including but not
limited to design, delivery, installation, inspection, testing and commissioning specified or required by
the owner and shall include parts, components, assemblies and sub-assemblies thereof.as per the
Purchase Order.
1.1.3. Vendor: Vendor shall mean the person, firm, company or Corporation or the successor thereof,
to whom the Purchase Order is issued.
1.1.4. Inspector: Inspectors or representatives deputed by Owner.
1.1.5.
1.1.6. Project: Pipeline Project or Pipeline Unit of Indian Oil Corporation Limited (Pipelines
Division) for which the Material(s) is/are required.
1.1.7. Contract shall mean the contract as derived from:
i) The Tender Documents;
ii) Agreed Variations to the Tender Documents;
iii) Vendors Priced bid; and
iv) The Purchase Order.
1.1.8. Contract Document(s) shall mean individually and collectively the documents constituting the
contract.
1.1.9. Free Issue Material(s) means any equipment, parts or components or spares to be supplied by
Owner to the Vendor which are to be incorporated in any supply of Indigenous Material(s).
1.1.10. Purchase Order or Order means Owners acceptance of the Vendors offer/bid and
includes any formal or detailed Purchase Order issued by Owner pursuant to the acceptance of the bid.
1.1.11. Tender Documents with reference to the Purchase Order mean:
Material Requisition/Request for Quote;
(ii) General Terms and Conditions of Purchase;
(iii) Technical Specifications;
(iv) Special Conditions of Purchase ( if any);
(v) Addendum(a) (if any) to the Tender Documents.
1.1.12. Total Contract Value or Total PO Value means total value of the Material(s) and services
to be supplied as specified in the Purchase Order, exclusive of reimbursable
taxes and duties
1.1.13. Stipulated Delivery Period means the date(s) for delivery of the Material(s) as stipulated in
the Contract and failing such stipulation, shall mean the date(s) for such delivery(ies) as agreed
between the Vendor and the Owner.

2.0 Interpretation of Contract Documents


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2.1.1. The several Contract Documents forming the Contract are to be read together as a whole and are
to be taken as mutually explanatory.
2.1.2. Should there be any doubt or ambiguity in the interpretation of the Contract Documents or in
any of them, the Vendor shall prior to commencing the relative supply or work for
supply under the Contract apply in writing to Owner for resolution of the doubt or ambiguity. Should
the Vendor fail to apply to Owner within 7 days from the date of receipt of the Order for its
clarification as aforesaid, the Vendor shall perform the relative work and/or make the relative supply
at his own risk.
2.1.3. Any item of supply or service relative thereto shown, indicated or included by expression
or implication in any document forming part of the Contract shall be 5 deemed to form part of the
Scope of Supply with the intent that the indication or inclusion of the supply or service within any of
the said documents shall be a sufficient indication of the Scope of Supply or service covered by the
Contract.
2.1.4. No verbal agreement or assurance, representation or understanding given by any employee or
officer of Owner or so understood by the Vendor shall anywise bind Owner or alter the Contract
Documents unless specifically given in writing and signed by or on behalf of Owner as an Agreed
Variation to the relative term(s) in the Contract Document(s).
2.1.5. Clause headings given in this or any other Contract Documents are intended only as a
general guide for convenience in reading and segregating the general subject of the various clauses,
but shall not govern the meaning or import of the clauses there under appearing or confine or
otherwise affect the interpretation thereof.

3.0 Irreconcilable Conflicts
3.1.1. Subject to the provisions of Clause 3.0 hereof, in the event of an irreconcilable conflict between
the provision of these General Terms and Conditions of Purchase and/or the Special Conditions of
Purchase and/or Addendum (a) and/or the Agreed Variations to the Tender Documents and/or the
Purchase Order and/or between any of the other said documents so that the conflicting provision(s)
cannot co-exist, to the extent of such irreconcilable conflict, the following order of precedence shall
apply so that the conflicting provision(s) in the document lower in the order of precedence set out
below shall give way to the conflicting provision(s) in the document higher in the order of
precedence, namely:
(i) Agreed Variations to the Tender Documents;
(ii) Purchase Order;
(iii) Addendum(a) to the Tender Document;
(iv) Special Conditions of Purchase;
(v) General Conditions of Purchase;
(vi) Other Contract Documents.

4.0 Reference for Documentation:
4.1.1. Purchase Order No. must appear on all correspondence, drawings, invoices, shipping
documents, packing and on any documents connected with the order.

5.0 Confirmation of Purchase Order:
5.1.1. The Vendor shall acknowledge the receipt of the Purchase Order within 10 (ten) days following
the mailing of the order and shall thereby confirm his acceptance of the purchase order in its entirety
without exceptions.

6.0 Sales Conditions:


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6.1.1. With Vendors acceptance of provision of the Purchase Order he waives and considers as
cancelled any of his general sales conditions.

7.0 Entire Contract:
7.1.1. The terms and conditions of the purchase order with specifications drawings and other
attachments annexed thereto, constitute the entire contract between the parties hereto. Changes will be
binding only if the amendments are made in writing and signed by an authorised representative of the
owner and the Vendor.

8.0 Inspection Checking Testing:
8.1.1. The equipments/ materials or workmanship covered by the Purchase Order are subject to
inspection and testing by Inspectors at any time prior to shipment and/ or despatch. Such inspectors
shall have the right to carry out the inspection and testing at any stage which will include the raw
materials, at manufacturers shop and at Fabricators shop and at the time of actual despatch before
and after completion of packing.
8.1.2. All tests, mechanical and others and particularly those required by relevant codes will be
performed at the Vendors expenses and in accordance with the Inspectors instructions. The Vendor
will also bear the expenses concerning preparation and rendering of tests required by Boiler
Inspectorate or such other statutory testing agencies or by Lloyds Register of Shipping or any other
Agency, as may be required.
8.1.3. The salaries and fees of Inspectors and their travelling, lodging and boarding expenses
will not be borne by the Vendor unless inspections become infructuous due to any omission or
commission on the part of the Vendor. Before shipping or dispatch, the equipments/ materials will
have to be checked and stamped by Inspectors who are authorised also to forbid the use and dispatch
of equipments/ materials which during tests and inspection fail to comply with the specifications,
codes and testing requirements.
8.1.4. The Vendor will have to:
8.1.4.1. Inform Owner/ Owners Inspector at least eight days in advance the exact place, date of time
of rendering the equipments/ materials for required inspection;
8.1.4.2. Provide free access to Inspectors during normal working hours to Vendors or his/its sub-
Vendors works and place at their disposal all useful means of performing, checking, marking, testing,
inspection and final stamping.
8.1.5. It shall be the responsibility of the Vendor to ensure that only such materials as have been duly
inspected and approved by the nominee of the Owner are shipped and to furnish a certificate as under:
Certified that the materials have been duly inspected and approved by the prescribed authority in
accordance with the terms of the contract and a copy of the Inspection Certificate in this behalf is
enclosed.
8.1.6. Even if the inspections and tests are fully carried out, Vendor is not absolved to any
degree from his responsibilities to ensure that all equipments and materials supplied comply strictly
with requirements as per purchase order during manufacturer, at the time of delivery, and after its
erection or startup and guarantee period as stipulated in Clause 30.0 hereof.
8.1.7. The Vendors responsibility will not be lessened to any degree due to any comments made by
Owner/ Owners representatives and inspectors on the Vendors drawings or specifications or by
Inspectors witnessing any chemical or physical tests. In any case, the equipments must be in strict
accordance with the purchase order and or its attachments failing which the owner shall have the right
to reject the good and hold the Vendor liable for non-performance of contract.
8.1.8. The materials shall be manufactured at the place named in the quotation or at such
place or places as may be approved by the Owner.


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9.0 Expediting:
9.1.1. Owner/ Owners representatives, where-ever assigned to expedite both manufacture and
shipment of equipment/ materials covered by the Purchase Order, shall have free
access to Vendors shop and or sub-suppliers shop at any time and they shall be provided with all the
necessary assistance and information to help them perform their job. Vendor shall furnish all
document such as but not limited to schedule/PERT chart testing and delivery programme and any
other information as may be called for.

10.0 Weights and Measurements:
10.1.1. The shipping documents, invoices, packing lists and all other relevant documents shall
contain the same units of weights and measurements as given in the Owners Purchase Order.

11.0 Economic Transportation:
11.1.1. The equipments/ materials are to be consigned by the most economical and expeditious
mode of transport to the consignee and Indian Port as specified in the Purchase Order.

12.0 Oil & Lubricants:
12.1.1. The first filling of oils and lubricants for every equipments shall be included in the price.
The Vendor shall also recommended the quality and quantity of oils and lubricant
required for one years continuous operations.

13.0 Spare Parts:
13.1.1. The Vendor must furnish item wised and price list of spare parts required for two years
operation of equipments. The Vendor shall provide the necessary cross sectional drawings to identify
the spare parts numbers and their location as well as in interchangeability chart.

14.0 Packing & Marking:

14.1.1. Indigenous Supply:
14.1.1.1. All containers in which the materials are supplied (including packing cases, boxes etc.)
by the supplier shall be considered as non-returnable and their cost as having been included in the
contract prices unless specifically mentioned in the contract otherwise.

14.1.2. Imported Supply:
14.1.2.1. Foreign Equipments/ materials shall be suitably packed in weatherproof seaworthy packing
for ocean transport under tropical conditions and for rail or road or other appropriate transport in India.
The packing shall be strong and efficient enough to ensure safe preservance up to the final point of
destination. In case of wooden packing material, the same must conform to requirements under Plant
Quarantine (Regulation of Import into India) order.
14.2. Equipments/ materials shall be protected by suitable coats of paint and all exposed metallic parts
protected from rust by application of rust preventive as may be necessary. All machinery surface shall
be suitably protected.
14.2.1. All fragile and the exposed parts will be packed with care and the packages shall bear the
words, WITH CARE, GLASS FRAGILE, DONT ROLL THIS END UP, THIS END DOWN, in
English.
14.2.2. Packaged equipment / material showing damages resulting from improper packing
material / packing procedure or having concealed damages or shortages at the time of
opening of packages shall be to the suppliers account.
14.2.3. Attachments and spare parts of equipment and all small pieces shall be packed


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separately in wooden cases with adequate protection inside the case and suitably tagged with
identification of main equipment items denomination and reference no. of respective assembly
drawings
All equipments/ materials shall be marked with strips bearing progressive numbers. In case of bundles
the shipping marks shall be embossed on metal or similar tag and wired securely on each side.
14.2.5. All nozzles, holes and openings as also all delicate surfaces, shall be carefully protected
against damage and bad weather. Flange faces of all nozzles shall be protected by blanks.
14.2.6. All manufactured surface shall be painted with rust preventing paint.
14.2.7. All threaded fittings shall be greased and provided with plastic cap.
14.2.8. All small pieces shall be packed in case.
14.2.9. The vendor shall be held liable for all damages or breakage to the goods due to
defective or insufficient packing as well as for corrosion due to insufficient greasing/protection.
14.2.10. On three sides of the packages, the following marks shall appear clearly visible in
indelible paint and on Vendors care and expenses.
------------------- Pipeline Project
From :
For :
Order No. :
Rev. No. :
Item :
Equipment Nomenclature :
Net Weight :
Gross Weight :
Case No. : of Total Cases:
Dimensions :
14.2.11. For every order and every shipment, packages must be marked with serial progressive
numbering. All cases will bear warning signs on the outside denoting the centre of gravity and sling
marks. Specific marking for sling should be provided for all heavy lifts weighing 5 tonnes and above.
Top Heavy containers will be earmarked as either Top Heavy or Heavy Ends. All packages that
requires special handling and transport should have their centres of gravity and points at which they
may be gripped clearly indicated and marked, ATTENTION SPECIAL LOAD HANDLE WITH
CARE IN ENGLISH LANGUAGE. When packaging material is clean and light colour, a dark black
stencil paint shall be acceptable. However where packaging materials is soiled or dark, a coat
of flat zinc white paint shall be applied and allowed to dry before applying the specific markings. A
distinct colour splash in say red-black around each package/ crate/ bundle shall be given for
identification.
14.2.12. In case of large equipments like vessels, heat exchangers etc. documents contained in
the envelopes shall be fastened inside a shell connection with an identifying arrow sign
DOCUMENT applied with indelible paint.

15.0 Shipment / Consignment:

15.1. Indigenous Supply
15.1.1. The vender shall make dispatch only after inspection, testing and release order / material
acceptance certificate issued by owner unless otherwise specially advised in writing. In the event of
vendor having been advised to hold the materials/equipments for any reason whatsoever the vendor
shall hold the material in his/its warehouse for at least 30 days without any compensation or without
any prejudice to any reduction in price already accrued on account of delays.


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15.1.2. Vendor shall exercise due care and ensure that consignment (s) are booked under appropriate
railway classifications failing which any additional freight incurred by Owner shall be to Vendors
account. Goods shall be consigned in the name of consignee to be informed by Owner in due course of
time or along with Purchase Order. Goods shall be dispatched by most economical and expeditious
mode of transport to the destination.
15.1.3. Owner reserves right to advise any change in dispatching / destination / mode of transport as
may be required. Any extra expenditure on this account will be reimbursed by Owner on submission
of satisfactory documentary evidence / as finalised within 10 days from the date when change is
ordered.
15.1.4. Vendor will be responsible to bear all expenses which may arise due to improper / insufficient /
defective documentation while dispatching materials / advising Owner according to the terms of the
Contract. Similarly, Vendor shall be responsible for the delay and / or demurrage in clearance of the
consignment due to delay in transmittal of the proper / needful documents.
16.0 Shipping Documents:

16.1.1. For Indigenous Supply:
16.1.1.1. Vendor shall send documents listed below as applicable in indicated number of sets, unless
otherwise indicated in purchase order, so that they are received at least three days before receipt of
material.
1. Invoice. - 3 copies
2. Packing list - 3 copies
3.. Manufacturers Guarantee Certificate - 3 copies
4. Drawing/ Catalogue - 3 copies
5. Vendors Certificate of inspection - 3 copies
6. Dispatch clearance - 3 copies
7. Any additional documents required to be furnished for receiving payment under the contract.
16.1.1.2. If as per the terms of L.SC or otherwise, the complete original set of documents are required
to be sent to owner through bank, the distribution indicated will confine to copies of documents
mentioned above.
16.1.1.3. The consignment unless notified separately, shall indicate following:

Senior Materials Manager,
Paradip-Haldia Barauni Pipeline
Vill: Kasberia, P.O: Khanjanchak
Dist: Purba Medinipur, Haldia, West Bengal-721602

16.1.1.4. The invoices and packing list must show uniformly the marks and numbers, contents case
wise, consignees name and place of destination. The invoice must show along with other details, the
unit rate and net total price. Packing list must show apart from other particulars actual contents in each
case, net and gross weight and dimensions and the total number of packages. The documents should be
duly signed by the Vendor's authorized representative.
16.1.1.5. All documents shall be in bilingual (Hindi & English) or only English language.

17.0 Transit Insurance:
17.1.1. Transit Insurance shall be arranged by the Owner. The Vendor shall within 24 (Twenty four)
hours of consignment /shipment convey by Fax / Email to the insurer under intimation to the owner
the dispatch particulars which should include all details but not limited to:


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17.1.2. For Indigenous supply:
17.1.2.1. 1) Cover Policy Number as mentioned in PO 2) Particulars 3) invoice no. & date 4) P.O.
ref. 5) Transporters consignment note no. and date of transportation 6) total value of the consignment

18.0 Respect for Time of Delivery:
Time of delivery as mentioned in the Purchase Order shall be the essence of the contract and no
variation shall be permitted except with prior authorization in writing from the Owner. Equipments/
Materials should be delivered, securely packed and in good order and condition, at the place and
within the time specified in the purchase order for their delivery. By time of delivery is meant the date
of L/R /date on the Bill of Lading in Port of dispatch.

19.0 Delayed Delivery:
19.1. The time and date of delivery of goods/materials/ equipment as stipulated in the purchase order
shall be deemed to be the essence of the contract. If delay occurs in delivery of material beyond a free
period of 7 (seven) days from the date of delivery stipulated in the delivery schedule, the purchaser
may at its option, without prejudice to any right it may have:
i) Accept in whole or part the delayed delivery, in which event the purchaser shall be entitled to a
discount of %(half percent) in the price of the goods delivered late for every week of delayed or part
thereof, subject to a maximum discount of 5% (five percent) of the total undiscounted/ unreduced
contract price and/or.
ii) Terminate the order in whole or part the contract insofar as it concerns the goods not delivered in
time and without prejudice to any right under (i) above in respect of goods delivered, recover price
discount from the supplier in a sum equivalent % (half percent) subject to maximum 5% of the value
of goods/ items covered by the cancellation for every week or part of a week of delay involved
between the date(s) of delivery aforesaid and the date of cancellation to cover the loss and to meet the
additional expenditure of the purchases resultant upon the delay/ failure and a) Purchase the same or
any part thereof elsewhere at the risk and cost of the Vendor. b) Recover from the Vendor the
difference between the market price and contract price prevailing on the date of termination for items
covered under (a) above. c) However the maximum liability under this clause shall be the total
contract price or part thereof for undelivered material. d) This clause shall not limit liability in any
case of fraud, deliberate default or reckless misconduct by the vendor.
iii) Time lost on account of any shipment/ consignment withheld on the specific instruction of the
purchaser, shall not be taken into account in reckoning the period of delay.

20.0 Force Majeure:
20.1.1. In the event of either party being rendered unable by force majeure to perform any obligation
required to be performed by him under the contract, the relative obligation of the party affected by
such force majeure shall be suspended for the period during which such cause lasts. The decision of
the owner will be final and binding on vendor
20.1.2. The term force majeure as employed herein shall mean acts of god, war, revolt, fire, flood,
national strikes which have a duration of seven calendar days and acts and regulations of respective
government.
20.1.3. Upon the occurrence of such cause and upon its termination, the party alleging that it has been
rendered unable as aforesaid thereby, then the vendor must advise owner by registered letter giving
full particulars and duly certified by local chamber of commerce or statutory authorities ,the beginning
and end of such causes of delay immediately but not in any case later than 15 days from beginning and
end of each cause.
20.1.4. Time for performance of the relative obligation suspended by force majeure shall stand
extended by the period during which such cause lasts


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20.1.5. If deliveries are suspended by force-majeure conditions lasting for more than 60 days, the
purchaser shall have the option of canceling the contract in whole or part, without financial
consequences to or entitlement in either party resultant upon such cancellation, which will operate as a
discharge of all future obligations under the contract, but without any rights or obligations arising out
of any antecedent breach.

21.0 Rejection Removal of Rejected Goods and Replacement:
21.1.1. In case the testing and inspection at any stage reveal that the equipment, materials and/ or
workmanship do not comply with specifications and requirement and in case of rejection of
equipments/ materials under Clause 8.0 hereof, the same shall be removed by the Vendor at his/ its
own expenses and risk within the time allowed by the Owner. The Owner shall be at liberty to dispose
of such rejected goods in such manner as the Owner may think appropriate in the event the Vendor
fails to remove the rejected goods within the period as aforesaid. Nothing shall constitute the owner as
a trustee or bailee for or in respect of those rejected material. All expenses incurred by the Owner, for
such disposal shall be to the account of the Vendor. The Vendor will have to proceed immediately
with the replacement of the equipment or part of the equipment and arrange to deliver at site( at port in
case of foreign vendor) without claiming any extra payment (including custom duty, Port charges etc)
and without prejudice to owners right as per clause 19.0 if so required by the Owner. The time taken
for replacement in such event will not be added to the contractual time of delivery.

22.0 Price:
22.1.1. The price shall be firm and not subject to escalation for any reason whatsoever till the
execution of entire order, even though it might be necessary for the order execution to take longer than
the delivery period specified in the order. The price shall be comprehensive, inclusive of but not
limited to cost of raw materials and processes, manufacturing, inspection, test, rejections, storage,
handling, adequate water proof /seaworthy packing and forwarding and all other charges up to
effecting delivery at FOR destination in case of FOR destination contract /FOB dispatch port in case
of FOB contract and additionally ocean freight and port charges in case of C&F contract.
22.1.2. In case of Indigenous supply the prices herein specified, unless otherwise expressly stated in
the total price schedule which shall be deemed to include all Central / State and other Municipal or
legal taxes, duties, levies etc including but not limited to Service tax , entry tax, Octroi, etc. which
either of the parties hereto may be statutorily liable to pay. Variation of sales tax /excise duty rate will
be paid extra/refundable if enforceable during contractual delivery period. New promulgated tax, duty
applicable during contractual delivery period on the finished product will be paid extra . However, the
benefit of any reduction must be passed on to Owner
22.1.3. Freight, taxes and duties are not intended to operate as a profit centre but are intended only to
meet the relevant costs incurred on this account. If any reimbursement or collection of the taxes or
duties by the Vendor from Owner is in excess of the freight, taxes and/or duties actually paid by the
Vendor, the Vendor shall forthwith refund such excess to Owner together with interest thereon at 1%
(one percent) per annum above the Prime Lending Rate of the State Bank of India from the date of
collection until the date of refund.

23.0 Terms of Payment:
23.1.1. Payment will be made by the Owner in accordance with the terms of payment indicated
in the Purchase Order.
23.1.2. For Indigenous supply:
23.1.2.1. Payment against VATABLE invoice shall normally be made within 30 days of receipt and
acceptance of materials at site. However, owner may consider payment of 90 percent against dispatch
documents through Owners Bankers and balance 10% within 30 days of receipt and acceptance of


20

materials at site, provided the value of purchase order exceeds Rs. 100000/= The final settlement of
Vendors invoice is liable to be withheld in the event the Vendors has not complied with submission
of drawings data and such documentation as called for purchase order and/or as required otherwise.
23.1.2.2. All bank charges of Owners Banker, will be born by the Owner.

24.0 INVOICING & NEGOTIATION OF DOCUMENTS
24.1.1. Indigenous Material(s)
24.1.1.1. Invoices and other documents shall be forwarded by the Vendor as stipulated hereunder:
24.1.1.2. Direct Payment:
i) Original plus one copy of Invoice along with requisite no. of full sets of document as per Purchase
Order to the Payment releasing office
ii) One copy of Invoice with original documents as per Purchase Order to The Consignee along with
technical catalogues, Inspection certificates and Inspectors Release Notes
iii) One copy of Invoice along with full set of document as per Purchase Order to the PO releasing
office
iv) Payment shall generally be released by way of electronic transfer 24.1.1.3. Payment against
documents through Bank
i) Where payment is to be released to the Vendor against dispatch documents through the bank, the
Vendor shall forward two complete original sets of the documents specified in clause 16.0 to the
Owners Bank .
ii) One complete set of all of the abovementioned documents shall be sent to the Payment releasing
office as advance copy. Documents will not be retired without advance copy of the documents.

25.0 Part order/Repeat order
25.1.1. Vendor hereby agrees to accept part order at Owners options without any limitation what so
ever, and also accept repeat order(s) during a period of six months from the date of original purchase
order on same unit price, terms & conditions.

26.0 Recovery of Sums Due:
26.1.1. Whenever any claim against the Vendor for payment of sum of money arises out of or under
the contract, the Owner shall be entitled to recover such sums by appropriating in whole or in part the
security deposit of the Vendor. In that event, the Vendor shall immediately make good the amount of
security deposit so fallen short. Should the security deposit be insufficient or if no security has been
taken from the Vendor, then the balance or the total sum recoverable, as the case may be, shall be
deducted from any sum then due or which at any time thereafter may become due from the Vendor
under this or any other contract with the Owner and should this sum be not sufficient to cover the
recoverable amount, the Vendor shall pay to the Owner on demand the balance remaining due with
interest at the prevalent state Bank Of Indias prime lending rate P.A.

27.0 Modifications:
27.1.1. The Owner shall have the right to make changes or modifications in quantities ordered ,
in the technical documents/ specifications comprised in the Purchase Order. The Vendor shall comply
with such a written request for changes, and shall furnish in writing to the Owner, as estimate of cost
for the changes and modifications and effect at the time of delivery. On receipt of Owners written
authorization, the Vendor shall promptly proceed with the change/ modification. An equitable
adjustment under this provision must be finalized within 10 days from the date when change is
ordered.


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28.0 Cancellation:

28.1.1. The Owner reserves the right to cancel the Purchase Order or any art thereof and shall be
entitled to rescind the contract wholly or in part in a written notice to the Vendor if:
i) The Vendor fails to comply with terms of Purchase Order.
ii) The Vendor fails to deliver the goods on time and/ or replace the rejected goods promptly.
iii) The Vendor becomes bankrupt or goes into liquidation;
iv) The Vendor makes a general assignment for the benefit of creditors; and/ or A receiver is appointed
for any of the property owned by the Vendor.
v) Change in constitution of vendor
vi) In the opinion of the owner the cessation of contract becomes necessary owing to any cause
whatsoever.
28.1.2. Upon receipt of the said cancellation notice, the Vendor shall discontinue all work on the
Purchase Order and materials connected with it.
28.1.3. The Owner in that event will be entitled to procure the equipment/ materials or services thus
involved in the open market and recover the excess payment over the Vendors agreed price, if any,
from the Vendor reserving to itself the right to forfeit the security deposit/ PBG , placed by the Vendor
against the contract.
28.1.4. The provision of this clause shall not prejudice the right of the owner from invoking the
provisions of clause Delayed delivery as aforesaid

29.0 Patents and Royalties:
29.1.1. On acceptance of the Purchase Order, the Vendor will be deemed to have entirely indemnified
the Owner and Owners representatives from any legal action or claims regarding compensation and
consequences thereof for break of patent rights which the Vendor deems necessary to apply for
manufacturing the ordered equipments/ materials or which can, in any way, be connected in the
manufacture. The vendor shall at its own risk and expenses defend any suit for infringement of patent
or like suit brought against the purchaser and shall pay all damages, cost award in such suit and shall
keep the purchaser indemnified from the against all consequences thereof

30.0 Guarantee:
30.1.1. The Vendor shall guarantee that any and all materials used in execution of the Purchase Order
shall be new, are of best material, workmanship of highest caliber and are manufactured in strict
compliance with characteristics, requirements and specifications and that the same shall be free from
any defects. The Vendor will guarantee that all materials and equipments shall be repaired or replaced,
as the case may be, on priority basis, at its own risk and expense in case the same have been found to
be defective in respect of material, workmanship of smooth and rated operation within a period of 12
months after the same have been commissioned, or 18 months from the date of shipment, whichever is
earlier. As an alternative to repair or replacement of defective item(s) the purchaser has an option to
ask for reimbursement of the total landed cost of the item(s) including interest incurred up to delivery
at site and storages thereof.
30.1.2. The guarantee period for the part that may be altered, repaired or replaced shall be 12 months
from the date on which the same is commissioned.
30.1.3. Checking and approval of the Vendors drawings by the Owner or his Inspectors or acceptance
by the Owner or its Inspectors of any equipments and materials or its replacement will not relieve the
Vendor of its responsibility of supplying the equipments / materials strictly according to the
specification and according to the guarantee by the Vendor.
30.1.4. The Vendor shall within 30 days of confirmation of Purchase Order furnish a Bank


22

Guarantee as Security Deposit in the amount equivalent 10% (ten percent) of the PO value. The
Vendor shall within 30 days of confirmation of Purchase Order furnish a Bank Guarantee as Security
Deposit in the amount equivalent 10% (ten percent) of the PO value of the equipments/ materials to
support the costs associated with delayed delivery under clause 19.0 and guarantee under Clause 30.0,
in the form prescribed by the Owner (Annexure B). The Bank Guarantee shall remain in force for the
entire period covered by the guarantee PLUS THREE MONTHS. It will be the responsibility of the
Vendor to keep the Bank Guarantee fully subscribed. Any shortfall in the value of the Bank Guarantee
as a result of encashment by the Owner either in full or in part in terms of the contract shall be made
good by the Vendor within one week of the occurrence thereof.
30.1.5. The Security Deposit can also be deposited in the form of Demand Draft or SWIFT/Electronic
transfer to the Owners bank within 30 days indicating the PO reference, and submitting proof of the
cash transfer.

31.0 Non Waiver:
31.1.1. Failure of the Owner/ Owners representatives to insist upon any of the terms of conditions
incorporated in the Purchase Order or failure of delay to exercise any rights or remedies therein or by
law or failure to properly notify Vendor in the event of breach, or the acceptance of, or payment for
any goods hereunder or approval of design shall not release the Vendor and shall not be deemed a
waiver of any right of the Owner or Owners representatives to insist upon the strict performance
thereof or of any of his or their rights or remedies as to any such goods regardless of when goods are
shipped, received or accepted nor shall any purported oral modification or revision of the order
by Owner/ Owners representatives act as waiver of the terms hereof.

32.0 Non Assignment:
32.1.1. The Purchase Order shall not be assigned to any other agency by the Vendor without obtaining
prior written consent of the Owner.

33.0 Vendors Drawings and Data Requirement:
33.1.1. The Vendor shall submit drawings, data and documentation in accordance with but not limited
to what is specified in the Tender Document and/ or the Purchase Order and as called for in Clause,
9.0, EXPEDITING above. The types, quantities and time limits of submitting this must be respected
in its entirety failing which the Purchase Order shall not be deemed to have been executed for all
purposes including settlement of payment since the said submission is an integral part of Purchase
Order.

34.0 Technical Information:
34.1.1. Drawings, specifications and details shall be the property of the Owner and shall be returned
by the Vendor on demand. The Vendor shall not make use of drawings and specifications for any
purpose at any time except for the purpose of the Owner. The Vendor shall not disclose the technical
information furnished to or gained by the Vendor under or by virtue of or as a result of the
implementation of the Purchase Order to any person, firm or body corporate authority and shall made
all endeavors to ensure that the technical information is kept CONFIDENTIAL. The Technical
information imparted and supplied to the Vendor by the Owner shall at all times remain the absolute
property of the Owner.

35.0 Services of Vendors Personnel:
35.1.1. Upon three week's advance notice, the Vendor shall depute the necessary personnel to India for
supervision or erection and start-up of the equipment and train a few of the Owners personnel for the


23

operation and maintenance of the equipment, if required by the Owner. The terms and conditions for
the service of the Vendors personnel shall be mutually settled.

36.0 Arbitration:
36.1.1. In the event of any dispute or difference arising out of a Notified Claim of the VENDOR and
any dispute arising out of an amount claimed by the OWNER against the VENDOR, be referred to the
arbitration by an Arbitral Tribunal comprised of 3 arbitrators selected in accordance with the
provisions of the Arbitration & Conciliation Act, 1996.The provisions of the Arbitration &
Conciliation Act, 1996 and all statutory re-enactments and modification thereof and the rules made
there under shall apply to all such arbitrations. or any statutory modifications or re-enactment thereof
and rules framed there under from time to time shall apply to such arbitration.
36.1.2. It is specifically agreed that the OWNER may prefer its Claim(s) against the VENDOR as
counter claim(s). The VENDOR shall not, however, be entitled to raise as a set-off, defence or
counter-claim any claim which is not a Notified Claim included in the VENDORS Final Bill. The
Venue of the arbitration shall be (.) or New Delhi, India provided that arbitrators with the
consent of the owner and the vendor may agree upon any other venue. Venues other than New Delhi,
India would be London or Singapore. Laws of India only would be applicable. Arbitrator shall give his
award separately in respect of each claim and counter claim and shall not be entitled to review any
decision opinion or determination (however expressed ) which is stated to be final and /or binding on
vendor in terms of contract documents.

37.0 Vendors liability
37.1.1. The Vendors workmen or employees shall under no circumstances be deemed to be in
Owners employment and the Vendor shall hold himself responsible for any claims which they or their
heirs, dependents or personal representatives may have or make for damages or compensation for
anything done or committed to be done in the course of carrying out of the work covered by this
Purchase Order, whether arising on Owners premises or elsewhere and agrees to Indemnify the
Owner against any such claim or claims if made against the Owner and all cost (as between attorney
and client) of proceedings, suits or action which the Owner may incur or sustain in respect of the
same. The Vendor shall also procure and keep in force at his own cost comprehensive automobile
Liability insurance for adequate coverage in respect of all his vehicle visiting or plying in project
premises. The Vendor shall also be responsible for compliance of existing laws in respect of their
workmen and employees
37.1.2. The vendor should take adequate insurance cover for their site personnel deputed by
them

38.0 Legal Interpretation:
38.1.1. The contract shall be governed by the Laws of India for the time being in force to interpret all
the commercial terms and abbreviations used in this Tender which have not been otherwise defined.
The rules of INCO TERMS 2000 shall be applied.

39.0 Limitation of liability:
39.1.1. The maximum liability shall be limited to 100% of contract price except in case of fraud and
and / or willful negligence. The vendor shall not be liable for consequential losses on account
of production revenue or profit.

39.1.2. Provided always that such limitation shall exclude any amounts recovered under any policy
(ies) of insurance taken out and / or maintained by the vendor pursuant to the provisions of the
Contract on behalf of owner.


24

40.0 Government of India Liability Clause:

40.1.1. It is expressly understood and agreed by and between the tenderers and Indian Oil Corporation
Limited that Indian Oil Corp. Limited is entering into this agreement solely on its own behalf and not
on behalf of any other person or entity. In particular, it is expressly understood and agreed that the
Govt. of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It
is expressly understood and agreed that Indian Oil Corporation Limited is an independent legal entity
with power and authority to enter into contracts solely in its own behalf under the applicable Laws of
India and general principal of contract Law. The tenderers expressly agrees, acknowledge and
understand that Indian Oil Corporation Limited is not an agent, representative or delegate of the Govt.
of India. It is further understood and agreed that the Govt. of India is not and shall not be liable for any
acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly,
tenderers hereby expressly waive, release and forego any and all action or claims, including cross
claims, impleader claims or counter claims against the Govt. of India arising out of this contract and
covenants not to the Govt. of India as to any manner, claim, clause of action or thing whatsoever
arising of or under this agreement.

41.0 Headings:

41.1.1. The headings of the conditions hereof shall not affect construction thereof.


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Annexure-A

Addendum to General Conditions of Purchase

The following new clause is added to General Conditions of Purchase (GCP)

15.1.5 The materials to be dispatched through a transporter registered as per Carriage by Road Act
2007 and Carriage by Road Rules, 2011. The Consignment Note/ Lorry receipt must carry the
registration number as per the rules stated in The Carriage by Road Rules, 2011.


26

INSTRUCTIONS TO TENDERERS
A. General

1. Tender Documents shall remain the property of Owner.
2. The tender papers shall be completely filled in, and shall be submitted with requisite information
and Annexures. Any tender incomplete in particulars shall be liable to be rejected.
3. Signing of tender
3.1. All pages of the tender and all tender documents shall be signed by the tenderer or his duly
authorised person (s) by enclosing the original authorisation copy
3.2. It shall not be necessary for the bidder to return the all whole tender document (big Volumes) duly
signed as a token of their acceptance of the same while submitting their bid. Instead, the bidder may
also submit an undertaking along with the Index Page of tender document duly signed to the effect that
he has fully read and understood the tender requirements and accepts all terms and conditions of the
tender (except for the ones mentioned in the deviation statement) and his offer is confirmation to all
terms of tender
3.3. Each page of the priced Schedule of Rates (SOR) shall be duly signed and stamped (in original)
by the tenderer. Price bid submitted without original signature & stamp of the tenderer as described
above shall be summarily rejected.
3.4. Prices must be duly filled and submitted by the bidder strictly in Schedule of Rates format
enclosed with the tender document bearing stamp and signature on each page. Non-compliance shall
lead to rejection of the bidder.
4. Scanned copy / photocopy of price bid is not acceptable and such bids shall be summarily rejected.
5. The un-priced copy of SOR, with prices blanked out and mentioning Quoted or Not Quoted
against each item is to be submitted along with technical bid duly signed and stamped by the bidder in
original on each page. Except for the price the unpriced copy should be exact replica of the price bid.
6. Tender and all correspondences /documents relating to tender shall be type written in English
language only.
7. If the space in the tender form or any schedule or Annexure thereto is insufficient, additional pages
shall be separately added. These shall be page numbered and shall also carry the tender documents
number and shall be signed by the tenderer and entered in the index for the tender.
8. Technical and commercial deviations if any from the requirement of tender shall be mentioned
prominently in separate sheets serially numbered. Deviations indicated anywhere else in the tender
will not be considered
9. The tenderer shall clearly indicate in his quotation firm delivery period from the placement of
purchase order for item of equipment offered.
10. The owner reserve right to reject, accept or prefer any tender or abort the tendering process without
assigning any reason whatsoever. If the owner in its discretion considers that in the interest of the
requirement the quantum of supply requires a split, then Owner may split the supply quantity between
two or more tenderers
11. The tenderer shall quote on the terms and conditions of the tender documents without addition,
subtraction, amendment or substitution or other deviation there from to and without inter-partition of
any other sale condition(s) of the tender.
12. Cost of Preparation and Submission of Bids
12.1. The tenderer shall prepare the tender at his/its/their own risk and shall bear all the costs of
preparing and submitting his/its/their tenders, as well as all other costs of tendering for the supply/
work The OWNER shall take no liability for these costs
13. The quotation shall contain particulars of shipping/consignment, net weight, gross weight and
package net dimensions


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14. Tenders are to be submitted in triplicate, out of which, One copy will bear the price ie PRICED
OFFER and remaining two copies will be kept blank for prices (UNPRICED OFFER).These should be
marked as ORIGINAL and DUPLICATE .Priced and unpriced offers should be submitted in separate
sealed covers super scribing on the envelopes as PRICED OFFER and UNPRICED OFFER as
applicable, indicating our tender Enquiry number and due date. Further both the priced and unpriced
offers should be put into one envelope super-scribing on it our tender Enquiry number and due date.
Unpriced offer should contain complete technical details, catalogues, drawings ,deviation if any from
terms and conditions and /or commercial conditions etc and Earnest Money Deposit i.e. Bid Bond
(EMD). Purchaser will not be responsible for the EMD submitted along with in the PRICED Bid of
technically unsuccessful Bidders. The sealed tenders addressed by designation to The Sr. Materials
Manager, Indian Oil Corporation Limited, Paradip Haldia-Barauni Pipeline, Vill-Kasberia, P.O.
Khanjanchak, Haldia 721602, West Bengal, INDIA. must reach by 1430 hrs. (Indian Standard Time)
on the date of submission indicated in the tender notice. In case of any discrepancy between Original
copy and Duplicate copy, original copy will be considered for evaluation of offer.

15. If EMD amount is up to Rs.1,00,000/- or equivalent USD, EMD shall be accepted in the form pay
order or Demand Draft or through Electronic Clearance System (ECS)/SWIFT transfer.

16. In case of Electronic transfer, the details of the deposit (Name of the Bank. Transaction details
etc.) shall be furnished by the bidder in the technical offer/unpriced bid.

17. If EMD amount is more than Rs.1,00,000, equivalent USD, EMD shall be accepted in the form of
Bank Guarantee also. Validity of BG in lieu of EMD shall be 3 months beyond bid validity.

18. Wherever, EMD is asked for in the tender, offers received without EMD shall be liable for
rejection.

19. Earnest Money shall be forfeited in the following circumstances:

19.1. In case the tenderer alters / modifies / withdraws the bid suo-moto after opening the bids
(Technical bids in case of two bid system) and within the validity period. In such a case, the tender
submitted by the tenderer shall be liable to be rejected.

19.2. In case the tender is accepted and the vendor fails to deposit the performance bank guarantee

20. The sealed tender must reach the tender receiving authority at the address specified before time
limit specified therein. Any tender received by owner after the date and time for submission of tender
prescribed in the tender will be liable for rejection.

21. The main price bid will be considered for evaluation and no cognizance will be given to the
supplementary /supporting documents attached to the price bid as breakup of prices.

22. Corrections and alterations

22.1. Correction /alteration should be avoided however if become unavoidable then entry to be
corrected /altered should be neatly cancelled by drawing a line date of submission indicated in the
tender notice. In case of any discrepancy between Original copy and Duplicate copy, original copy
will be considered for evaluation of offer.


28

22.2 Overwriting and/or erasing with or by the application of correcting (white)/erasing fluid(s) for
correcting the rates is banned. Wherever the rates are corrected with white /erasing fluid, the bids will
be summarily rejected.

23. Rates to be quoted in Figures and Words
23.1. Tenderers shall quote in firm figures on terms and condition of tender and without addition,
subtraction, amendment or substitution or other deviation there from and without inter-partition of any
other sale condition(s) of the tender qualification. Tenders containing qualifying expressions such as
Subject to minimum acceptance or subject to prior sale etc. shall be liable for disqualification. Each
figure stated shall also be repeated in words, If some discrepancies are found between the rates given
in words and figures of the amount shown in the tender, the following procedure shall be applied :
23.1.1. When there is a difference between the rates in figures and words, the rate which corresponds
to the amount worked out by the tenderer shall be taken as correct.
23.1.2. When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect,
the rate quoted by the tenderer shall be taken as correct.
23.1.3. When it is not possible to ascertain the correct rate in the manner prescribed above the rate as
quoted in words shall be adopted.
24. Date of delivery
24.1. In case of ex-works / FOR destination contract, the date of L/R /receipt at site shall be considered
as date of delivery.
24.2. In case of FOB /C&F contract, the date of Bill of Lading will be reckoned as date of delivery
25. Addenda
25.1. Addenda to the tender documents may be issued prior to the date of opening of the tender /price
bid to clarify/ modify specification, requirement or tender terms. All such addendum will form part of
tender documents.
26. Tender document shall consist of the following:
i) Notice inviting tender
ii) Checklist for bidders
iii) Instruction to Tenderers
iv) General conditions of purchase
v) Form of tender
vi) Specifications
vii) Schedule of rates/ Enquiry cum offer
viii) Schedule of inspection
ix) Customers reference
x) Any other documents which may be of interest to the purchaser.
27. Tender is liable for rejection if the tenderer does not fill in and sign the required Annexures,
specifications, etc. as specified in the tender.

28. Tender is liable for rejection if the tenderer submits unacceptable terms and conditions.
29. Tender is liable for rejection if the tenderer submits offer which is not according to our format.
30. Validity of offer
30.1. The validity of irrevocable offer shall be at least 4 months from date of opening of techno-
commercial bid.
30.2. Tender is liable for rejection if the tenderer Stipulates the validity period less than what is stated
in the Tender Form.
30.3. In case the tenderer alters / modifies / withdraws the bid suo-moto after opening the bids
(Technical bids in case of two bid system) and within the validity period, the tender submitted by the
tenderer shall be liable to be rejected


29

30.4. In exceptional circumstances, the owner may solicit vendors consent for an extension of the
period of validity of offer without any deviation including change in the prices. In such cases the
vendor has to extend the validity of offer and EMD without alteration of price or can withdraw his
offer. If the tenderer still deviates or changes price, the offer will be rejected.
30.5. The owner reserves the right to reject the offer(s) in case tenderer(s) give suo moto increase and
not to consider suo moto reduction for evaluation.
30.6. After opening of price bid, if a vendor increases the price, though within the validity period and
even though the offer remains lowest, the bid will be rejected, the EMD will be forfeited and bidder
debarred (Holiday listed) for future enquiries.
30.7. Suo-moto increase in price or withdrawing of offer within the validity period shall not be
allowed and action shall be taken to Holiday List the vendor
31. Earnest Money Deposit (EMD)
31.1. The tenderer as a condition for consideration of the tender shall furnish BID SECURITY
(Earnest Money Deposit) in the form of demand draft / Bankers Pay Order drawn on a local Bank in
favour of Indian Oil Corporation Ltd.
31.2. Bank Guarantee (format enclosed in tender document) from any scheduled bank operating in
India may be furnished in lieu of if the amount of Earnest Money Deposit is not less than Rs 100,000/-
(Rupees One hundred thousand only) or equivalent USD value as per terms and conditions of tender
notice/NIT without which the offer will be considered as non-responsive and rejected.
31.3. The branch issuing the Bank Guarantee shall be situated in India.

31.4. EMD for Foreign bidder is accepted only In EURO /US Dollar /UK Pound equivalent to the US
Dollar value indicated in the tender notice.
31.5. EMD for Indian bidders is accepted only in Indian Rupees.
31.6. In case of Single bid system, the bidder should submit EMD in a separate cover (not along with
the techno-commercial bid).
31.7. Tender is liable for rejection if the tenderer does not submit acceptable instruments towards
EMD along with technical/commercial (unpriced) bid, but submits with the price bid in the case of
Two Bid System of Tendering.
31.8. The Bidders can remit the tender fee and EMD by way of SWIFT transfer also. The bidders
should submit a copy of their Bankers SWIFT message copy as proof of remittance of tender fee/
EMD in a separate envelope in UNPRICED BID. Bids received without a copy of SWIFT
MESSAGES (in case of payment by SWIFT transfer) are liable to be rejected.

Beneficiary Name : INDIAN OIL CORPORATION LIMITED -
PIPELINES DIVISION
Account No 10521992827
Beneficiary Bank : STATE BANK OF INDIA,
HALDIA REFINERY CAMPUS BRANCH.
P.O. HALDIA OIL REFINERY,
PIN 721606 (W.B)
FAX- 03224-252295, PHONE-03224-252857
City HALDIA
Country INDIA
SWIFT bank identifier Code: SBIN0007090

Remittance information should contain: Name of the tenderer, Tender No. & purpose- Tender Fee /
EMD
31.9.2. Please attach a copy of your SWIFT message with the tender documents for reference.


30

31.10. The EMD will be forfeited under the following instances:
31.10.1. In case the tenderer alters / modifies / withdraws the bid suo-moto after opening
the bids (Technical bids in case of two bid system) and within the validity period.
31.10.2. Successful bidder, if fails to:
i) Furnish performance guarantee in form of security deposit
ii) Accept the purchase order
32. Disclosure on Relationship with Director
32.1. The Vendor is required to state in his offer (as per Annexure-B) whether he is a relative of any
Director of Indian Oil Corporation Limited or the vendor is a firm in which any Director of Indian Oil
Corporation Limited or his relative is a partner or the vendor is a private company in which any
director of Indian Oil Corporation Ltd. is a member or Director

33. Tenderer shall clearly indicate their legal constitution and the person signing the tender shall state
his capacity as also the source of his ability to bind the tenderer. The Power of Attorney or
Authorization, or other document constituting adequate proof of the ability of the signatory to bind the
tenderer, shall be annexed to the tender. The owner may reject out right any tender unsupported by
adequate proof of the signatorys authority.

34. Tender is liable for rejection if the tenderer does not disclose the full names and addresses of all
his partners or Directors as applicable wherever called for in the tender.

35. Where the tender/offer is made by a consortium, the members of consortium shall nominate or
appoint a leader amongst them in the consortium agreement itself by whom and/or whose behalf the
tender/offer is being made, as shall also indicate with reference to each, whether such member is
manufacturer of the items tendered for or not, and if manufacturer, to what extent the items tendered
are to be manufactured by it/him. In the event of any equipments intended to be supplied by
manufacturer, wherever not party to the consortium, the tenderer shall also specifically indicate the
proposed source of manufacturer(s) of the relative equipments as also the member of the consortium
with authority to bind the said manufacturer(s) and shall be accompanied by proof of such authority.
All dealing had with and / or all acts, deeds, matters, things done by or payment made to and invoices
/documents drawn and/or negotiated by the leader of the consortium or the purchaser /owner shall be
binding upon each member of the consortium. Each member of the consortium shall be jointly and
severally liable to the owner in respect of all liabilities and obligation of the vendor as per contract.
36. In all cases where the tenderer is not a manufacturer, the tender/offer shall indicate to the proposed
manufacturer(s) of the equipment/ materials tendered and shall be accompanied by proof of the
authority or person(s) tendering to bind such manufacturer.

37. Any effort by a bidder / bidders agent /consultant or representative to influence the owner in any
way concerning scrutiny /consideration /evaluation / comparison of the bid or decision concerning
award of contract shall entail rejection of the bid.

38. Each tenderer/bidder shall give a declaration in the prescribed format annexed to the Form of
Tender that he/it/they is/are not under any holiday/black list declared by the OWNER or by any
Department of the State or Central Government of India or by any other Indian Public Sector
Organisation, and that there is no inquiry in respect of any corrupt or fraudulent practice pending
against him/it/them.

38.1. In case he/it/they are under any such list, or any inquiry is pending, he/it/they shall in the
declaration give full details thereof. Such declaration in respect of a partnership firm or association of


31

persons shall cover every partner or member of the association, and in the case of Company, shall
cover every Director and Principal Shareholder of the Company and any Holding Company and/or
subsidiary Company(ies) if any.

38.2. If a tenderer is on any such List or if any such inquiry is pending against it/him/them or if the
Bidder makes a false declaration, the OWNER reserves the right to reject the Bid, and if the Bid has
resulted into a contract, the contract is liable to be terminated pursuant to the provisions of Clause 28.0
of the General Conditions of purchase..
39. All information disclosed to the tenderer by way of tender document should be considered as
confidential and shall not be disclosed to any party except as necessary for carrying out the
supply/work. Necessary action on violation will be taken in addition to his becoming liable to be
Holiday listed.
40. Tender is liable for rejection if the tenderer stipulates his own conditions.
41. Collusive or fraudulent tenders
41.1. In case it appears to the OWNER, after examining the tenders received, that any 2 (two) or more
tenders are collusive or otherwise manipulated to the disadvantage of the OWNER and against the
spirit of ethical competition, the OWNER reserves the right to summarily reject such tenders. It shall
not be incumbent on the OWNER to prove any collusion or other malpractice in this regard.

42. Purchase / price preference to public sectors /NSIC registered unit will be applicable as per Govt.
of India guidelines from time to time.

43. Tenderers should super scribe on all the mailing envelopes tender No. & due date.

44. Bidders have to quote for full quantity .The offer which is not for full quantity will be liable for
rejection.

45. Where delivery is of prime consideration, non-compliance of the same will be a ground for
rejection of offer.

46. Telegraphic / Fax /E-Mail/ open price bid shall not be accepted.

47. Tenderers should respond to the tender either by submitting their bids or by regret letter explaining
the reasons for non-submission of the offer. If the tenderer does not respond against our three
consecutive limited tender enquiries, the name of the tenderer will be removed from the list of
vendors. (Applicable in case of limited tender only)

48. The OWNER reserves the right to consider/evaluate only substantially responsive tenders. A
substantially responsive tender is one, which, in the opinion of the OWNER (which shall be final and
binding on the Tenderer(s)), substantially conforms to all the terms, conditions, specifications and
requirements of the Tender Document without material deviations or reservations in respect of any of
the following :

(a) scope, quality or performance of the work;
(b) OWNERs rights or the tenderers obligations under the contract as per the tender documentation ;
(c) Such deviations the correction of which would affect the competitive position of other tenderers,
who have submitted substantially responsive bids ;
(d) Any tender unaccompanied by the earnest money in a form which is not acceptable as per the
Tender Documents, or falling short of the


32

requirement of the Tender Document, shall be liable for rejection
49. No credit will be given for goods offered which conform to alternative standards, even if superior
to the standards prescribed.
50. Negotiation will not be conducted with the bidders as a matter of routine. However, corporation
reserves the right to conduct negotiations. However, negotiations will be held with the lowest tenderer.
51. Loading deviations to tender condition:
51.1. The commercial conditions put forward by the tenderers shall be loaded to their quoted cost as
indicated hereunder for evaluation:
i. Delayed Delivery clause: Difference of the rate between the GPC and that offered by the vendor
shall be added to the quoted price as loading for non acceptance of the delayed delivery discount.
ii. Payment Terms: In case bidders take deviations to the specified payment terms, loading for interest
implication at 1% higher than IOC's Prime Lending Rate shall be done.
iii. Specific Discount: Any specific discount indicated in the original offer shall be considered to arrive
at the effective price for evaluation.
iv. Discount for prompt payment: This will not be considered for the purpose of evaluation.
v. Freight components: When vendor does not mention freight component, the same shall be
considered as inclusive /nil.
vi. Taxes & Duties: When vendor does not mention Taxes & Duties, the same shall be considered as
inclusive and Borne by vendor.
vii. CENVAT/VAT benefit: For the purpose of evaluation of offers, Cenvat benefit on account of
excise duty /CVD /VAT will be considered for evaluation.
viii. Royalty Inflow: In case of any benefit to IOC R&D for the usage of IOC R&D formulations by
the tenderer in the form of royalty, such royalty inflow net of prevailing taxes / surcharges, will be
deducted from the quoted price as specified elsewhere in the tender documents.
ix. Inspection charges : In case a foreign vendor does not quote inspection charges in spite of having
been stipulated in the tender document to indicate inspection charges, the same shall be considered as
nil and inclusive.
x. Component/spares/ accessory: If a vendor doesnt quote for some component/spares/ accessory
specifically indicated in the tender for consideration along with equipment, the same shall be
considered as inclusive and free supply
xi. Performance bank Guarantee: In case bidder does not agree to submit PBG as per tender
requirement, their offer will be loaded with 10% of their landed cost of the material. In case PBG is
agreed for less than 10%, loading shall be for the differential.
xii. Transit Insurance: Transit insurance shall be done by IOCL. In case the bidder quotes insurance
charges inclusive, no rebate shall be given for the purpose of evaluation.
52. Currencies of Bid and Variation of Custom duty/Foreign exchange
52.1. Indian bidders will submit bid in Indian Rupees only. For goods and services which the bidder
will supply from outside India, the prices shall be quoted in Indian currency or in EURO/USA
Dollar/GBP. The rate of exchange to be used by the bidder for currency conversion shall be BC selling
rate as published by State Bank of India.. Indian bidder may offer CIF component along with custom
duty and foreign exchange rate and amount. Variation of Custom duty and exchange fluctuation during
scheduled delivery period only and other than on raw materials will be borne by owner. In case bidder
spends less foreign exchange component for import, Exchange/custom duty the same shall be passed
on to owner.
52.2. For foreign bidders bid prices to be EURO /USA Dollar /UK Pound.
53. The vendor shall confirm acceptance of IOCLs GCP in totality. Any specific
deviation from the GCP shall be indicated separately.
B. Specific Instructions for Indian Bidders
54. Quotation


33

54.1. Price shall be on FOR/FOT ex-works/destination.
54.2. If quoted on Ex-works basis then
a. Indicate Packing and Forwarding charges in terms of percentage on basic cost.
b. Indicate freight charges up to the site in terms of percentage on basic cost.
c. Indicate Inspection charges (Third party) in terms of percentage on basic cost if included in Price.
Third party Inspection will generally be carried out by the Owner or agencies appointed by the Owner
at Owners cost.
d. Insurance will be arranged by owner.
e. Indicate dispatching point.
f. Indicate Excise duty rate. Clearly indicate whether it is included or extra.
g. Indicate CST/local ST rate/VAT rate. Clearly indicate whether it is included or extra.
h. Excise duty/ Sales tax will be paid extra at actual within the contractual delivery date, or approved
extended contractual delivery time. However, the benefit of any reduction must be passed on to IOCL
i. Any variation of rate in service or introduction of new tax, wherever applicable, on material ordered,
during the contractual period shall be reimbursed/adjusted against submission of necessary document.
If the above variation is made applicable after opening of the price bid, the same shall also be
reimbursed against documentary evidence.
j. Any increase in the rates of existing taxes (including Excise Duty & Sales Tax) beyond the
contractual delivery date is to be borne by the tenderer.
55. Evaluation of Offer
55.1. The evaluation will be made on the basis of total landed cost at site only.
A) In case of FOR Ex-works
a) Transit Insurance @0.011%
b) Freight @ 2%
c) Sales Tax and excise duty as applicable
B) Third party Inspection charges if included in Price will be deducted from the price quoted for
evaluation & while ordering.
C) Inspection charges if quoted Extra on actuals , when inspection charges are asked specifically in
the tender, then offer will be loaded @ -- % of basic prices and reimbursement will be made on actual
subject to maximum -- %
56. Payment Terms:
56.1. 90% payment against dispatch documents through Bank. Balance 10% within 30 days after
receipt and acceptance of material at site. All payments shall be made in Indian Rupees. Bank charges
of owners Banker will be on owners account. Bank charges of vendors Banker will be on vendors
account. Payment as above can be made by directly submitting dispatch documents to the payment
releasing office without routing through bank.
56.2. Payment can be made through e-payment mode also. For this purpose, bidder shall give their
consent along with their bank particulars.
57. PAN and Sales Tax Registration No.
57.1. The tenderer(s) shall indicate his/their Permanent account Number (PAN) and Sales Tax
Registration number in the form of information about tender annexed to the form of tender. In the
absence of the same, the tender shall be liable to be rejected.
58. The bidder if it is a Micro, Small Or Medium enterprise as per the Micro, Small & Medium
Enterprises Development Act,2006 (MSMED Act 2006) and registered with the Authorities under the
above Act for the items/ services under procurement in this tender, then party has to indicate the
Entrepreneurs Memorandum number (Twelve Digit) and enclose a copy the certificate issued by the
Authorities under the Micro, Small & Medium enterprises Development Act 2006. 59. All the
payments in Indian Rupees (other than against dispatch documents through bank) will be released
through e-banking only. The successful bidder should provide their bank details as per the annexed


34

format at the time of acceptance of Purchase Order.

C. Specific Instruction for Foreign Bidders
60. Quotation
60.1. Price shall be on FOB /C & F and shall
a) Indicate Packing and Forwarding charges in terms of percentage of quoted FOB price.
b) Indicate Inspection charges (Third party) in terms of percentage of quoted FOB price. or included in
the quoted FOB price.
c) Indicate freight charges up to destination PORT or included in the quoted FOB price
d) Insurance from Port of Exit to Port of Discharge will be arranged by owner.
e) Indicate dispatching point.
f) In case of ocean import, offers should be on FOB major international Gateway Sea port of exit
basis. However, bidders shall quote firm ocean freight charges up to designated port of entry in India.
g) Name of sea port must be mentioned by the vendor. Terms such as any USA sea port or any
European sea port should not be quoted.
h) In case of air cargoes, offers should be on FCA major international gateway of exit basis. Offers
from smaller airports or any airport should not be quoted.
61. Evaluation of Offer:
61.1. The evaluation will be made on the basis of total landed cost at site only. Foreign currencies will
be converted on the basis of BC selling rate of State Bank of India as on the date of opening of price
bid.
61.2. In case of FOB /C&F price, following will be added to arrive at total landed cost
a) Port handling charges @ 2 % on FOB cost
b) Marine Insurance @ 0.3 % on total C&F cost
c) Inland freight @ 2% on FOB cost
d) Custom duty as applicable
61.3. Inspection charges if quoted Extra on actuals then offer will be loaded @ - % of basic prices
and reimbursement will be made on actual subject to maximum - %
62. Payment Terms:
62.1. 100% payment against presentation of shipping document through irrecoverable letter of credit
to be established through Indian scheduled Bank on its branch at Vendors country. In case confirmed
L/C is required by vendor, the same has to be mentioned and vendor has to confirm that L/C
confirmation charges will be borne by Vendor.
63. Dealing with Indian agents
63.1. The Owner will deal with the Bidders on principal to principal basis, without involvement in any
manner in India or abroad of any agent or consultant or associate or other person howsoever described.
However, in case Bidder insists having an agent / consultant or representative howsoever described
(other than a permanent employee of the Bidder or a representative stationed with the permission of
the Reserve Bank of India and other concerned authorities), the Bidder shall at the time of submission
of the offer disclose full particulars / description of such agent / consultant or representative
howsoever described together with the precise role of such person or persons: commission,
remunerations or charges agreed to be paid to them: the manner of payment:
approval or registration of agreement / arrangements between the Bidder and such agent or consultant
or representative or retainer or associate or servicing facility with all concerned authorities including
Central Govt. / Reserve Bank of India/DG&D: and Permanent Income Tax Account Number of the
Agent in India.
63.2. It may, however, be noted that the role of the agent in relation to this tender will
be limited to the following:
i) Intimating publication of NIT:


35

ii) Obtaining the tender documents on behalf of bidder by payment of the prescribed tender fee
whenever required and mailing the tender documents to the bidder:
iii) The bidder are required to send their bids directly to Owner and as such bids through agents in
India will not be entertained. However, if the bidder intends to use their agent only to ensure its safe
delivery to Owner: they are allowed to do so, provided the bid documents are put by the bidder in a
sealed cover addressed to Owner prior to handing over to their agent for its delivery to Owner.
iv) Attending the tender opening provided such agent has a power of attorney / letter of authority
authorizing him to attend the tender opening on behalf of the bidder. Provided further that such a
power of attorney / letter of authority is submitted to owner prior to the time and date of opening for
scrutiny and acceptance or otherwise.
v) Making arrangements for local travel and stay etc. of their principals for their meetings, visits,
presentations, seminars etc. in India.
vi) Advising Principals on local laws, rules, regulations, tax liabilities and restriction.
vii) In respect of Service Contracts and Turnkey projects helping the principals in making other local
arrangements for customs clearance, warehousing and other local inputs:
viii) In respect of equipments requiring after sales technical services of substantial nature maintaining
requisite infrastructure.
63.3. The bidders may note that the agents in India will not be allowed to perform any other role:
63.4. Further, it may be noted that any remuneration of commission or charges agreed between the
bidder and such agent / consultant / representative etc. should be payable only in non-convertible
Indian Currency in India in the event of the bid being accepted the Owner shall pay the amount
equivalent to the commission or charges of such agent / consultant / representative in Indian Currency
(TT selling rate) against the price payable under the contract from the payment to bidder.
63.5. The bidder shall be obliged to inform all changes in the terms of appointment / payment between
the bidder and such agent / consultant / representative.
63.6. If at any stage prior to the award of the work or after the award or after completion of work it
transpires that any information or particulars furnished by the bidder are in any manner incorrect then
the Owner shall without prejudice to any other of its rights, have the option to exclude the bidder from
consideration , cancel the contract if awarded without prejudice to right to recover all losses and
damages and compensation for all consequences and prohibit the bidder from participating in or
continuing with any other bid or contract.
64. The tenderer shall indicate in his quotation the country of origin of each item of equipment offered.
65. In case of wooden packing material, the same must conform to requirements under Plant
Quarantine (Regulation of Import into India) order.


36

Annexure - B
DECLARATION OF RELATIONSHIP WITH DIRECTORS OF IOCL
The Tenderer shall declare the following information in exhaustive details:-
i Whether proprietor is a Director or is related to any Director of IOC present or retired within the
past 2 years.
ii Whether any partner or member of the firm is a Director or is related to any Director of IOC present
or retired within the last two years.
iii Whether any of the Directors of the Company is a Director or is related to any Director of IOC
present or retired within the past two years.
LIST OF BOARD OF DIRECTORS EFFECTIVE 30
TH
MARCH, 2012

.
Shri R.S.Butola
Chairman
.
Shri Rajkumar Ghosh
Director (Refineries)
Indian Oil Corporation
Limited
Limited Corporate Office SCOPE Complex Core 2
Plot 3079/3 7, Institutional Area
Sadiq Nagar Lodhi Road
J.B.Tito Marg New Delhi - 110 003.

New Delhi-110 049.

.
Dr.R.K.Malhotra
Director (R&D)
.
Shri M.Nene
Director (Marketing)
Limited
Limited, R&D Centre

(Marketing Division)
Sector 13 lndianOil Bhavan,

Faridabad-121 002.
G-9, Ali Yavar Jung
Marg Haryana.
Sandra (East)

Mumbai- 400 051.

.
Shri Sudhir Bhalla
Director(Human Resource)
Shri V. S. Okhde,
Director(Pipelines)
Indian Oil Corporation Limited Indian Oil Corporation Limited

Corporate Office
Corporate Office

Plot 3079/3

Plot 3079/3

Sadiq Nagar

Sadiq Nagar
J.B.Tito Marg J.B.Tito Marg

New Delhi-110 049.

New Delhi-110 049.

Shri AM.K.Sinha
Director(Pianning & Business
9
.
Shri Sudhir Bhargava
Additional Secretary
Development) Ministry of Petroleum & Natural Gas
Indian Oil Corporation Limited Shastri Bhavan
lndianOil Bhavan New Delhi -110 001.
No.1, Sri Aurobindo Marg
Yusuf Sarai
New Delhi-110 016.


37

LIST OF BOARD OF DIRECTORS EFFECTIVE 30
TH
MARCH, 2012

Shri P.K.Goyal
Director (Finance)

Shri Anees Noorani
Vice Chairman & MD

Corporate Office
Zodiac Clothing Co.Limited
Apte Properties, 2nd Floor
Plot 3079/3
Sadiq Nagar
J.B.Tito Marg
New Delhi-110 049.
10/76, Off Dr.E.Moses Road
Worli
Mumbai-400 018.
Dr.(Smt.) lndu Shahani Prof.(Dr.) V.K.Bhalla
56, Hill Park 21/1, Cavalry Line

A.G.Bell Road

Delhi University
Malabar Hills Delhi- 110 007.

Mumbai-400 006.

14th Main, HSR Layout, Sector 3 Gate No.8 Near Delhi South Campus
Bangalore-560 102. New Delhi-110 021.

Shri N.K.Poddar
Shri Shyam Saran,
Shree Subham Chairman,
151, Block 'G' Research & Information System for
New Alipore Developing Countries,
Kolkata-700 053. CORE IV-8, 4th floor,
India Habitat Center,
Lodhi Road,
New Delhi - 110 003.

Dr. Sudhakar Rao
F-2, Manipal Vista
1, Connaught
Road (Off Queens
Road) Bangalore-
560 052.

Prof.Gautam Barua Smt. Shyamala Gopinath

Director
Apartment No.1103

Indian Institute of Technology

Girnar Heights

Guwahati-781 039.
Bhakti Park, Wadala East
Mumbai-400 037.
Shri Michael Bastian Smt.Sushama Nath
'Cecilia'
No.1186, 22nd Cross

D-95, 3rd Floor
Anand Niketan


38

Annexure-C
Special Instruction to Tenderers

1. Evaluation of the tender shall be done on overall landed cost basis.

2. Bidders have to quote for all items in the BOQ/SOR failing which their offer will be
summarily rejected. Commercial Checklist to be filled up and furnished.

3. Delivery Period of the subject tender will be 2 (Two) months from date of PO for all the items.
LR date will be considered as date of dispatch.

4. Bidder must not indicate rate in the un-priced BOQ/SOR else offer of the bidder will be
summarily rejected.

5. Owner has hosted the complete tender document on the Web site (https://iocletenders.gov.in).
The renderer is expected to download the tender documents fully read and understood the same
and submit/upload scanned copy online in IOCLs e-tendering site https://iocletenders.gov.in
their acceptance to all tender terms and conditions except deviations, if any duly signed and
stamped in all the pages. The tenderer shall submit the tender online only on or before the due
date and time set out for the same. TENDERS SUBMITTED IN ANY OTHER FORM
WILL NOT BE ACCEPTED.

6. The techno-commercial part of the tender documents shall be submitted in a single folder. The
bidders are required to upload the scanned copy of all documents in this folder.

7. Vendor to furnish the COMMERCIAL CHECK LIST and upload the same.

8. The Price Bid / BOQ shall be submitted online only. Physical Price bid should not be
submitted in a sealed envelope.

Location wise Addresses for delivery of Batteries are as follows:

i) At Telwa Bazar RCP --- Battery Bank for CP unit (address-IOCL CP station, Telwa
bazar, Simultala, Jamui, BIHAR)
ii) At Ratanpur RCP --- Battery Bank for CP unit (address-IOCL CP station, Ratanpur,
Kirakado road, Jamui, BIHAR)
iii) At Lakhisarai RCP--- Battey Bank for CP unit (address-IOCL CP station, Pachna
road, Lakhisarai, BIHAR)
iv) At Deoghar RCP --- Battery Bank for CP unit (address-IOCL CP station, Aam gachi,
Dumka road, Deoghar, JHARKHAND). However, these batteries are to be supplied
at Telwa Bazar RCP address given in Sl. No.1 above.

Contact Persons:
Deputy Operations Manager
Indian Oil Corporation Ltd.
PHBPL, Barauni, BIHAR
Phone Nos.: 06243-275842

Distribution of Batteries and Battery Stands as mentioned in the Technical Specification.

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