Geek Stuff - Synchronize Two Folders On A Mac With Automator and Rsync - Branko Jevtić's Piece of Web

9/12/14 12:23 AM Geek Stuff - Synchronize two folders on a Mac with Automator and Rsync - Branko Jevti!
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I really miss some good Automator tutorials online. It's such a
great and I guess underrated and underused tool. Here I'll show
you how to combine it with rsync to easily synchronise two
folders.
Share:
Downloads
Finished workflow, ready to use (for OS X
Mountain Lion)
zip | 308 kb
Make a backup before you try it out on your files!
I suggest you make some dummy folders and fill them with some random
files to test it out first.
You'll start by opening automator.app, you can find it in your Application folder it has
a nice icon which reminds me of eve from Wall-E. Once you start it, it will ask you
what kind of workflow you're going to make, we'll choose Workflow:

Geek Stuff Blog Automator Mac Terminal Unix
Synchronize two folders on a Mac with Automator and
Rsync
Power of Automator and Unix combined
You can find the finished workflow (for Mountain Lion) from the tutoria on the right so
you can use it right away and see how it's done for yourself.
And here it is for the patient ones, step by step...
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9/12/14 12:23 AM Geek Stuff - Synchronize two folders on a Mac with Automator and Rsync - Branko Jevti!'s Piece Of Web
First action we're going to add is "Ask for Finder Items" (it's inside Files & Folders
category, but best way to find actions is to use search), that action simply opens
finder window where you can choose file(s) or folder(s).
And here we can write some custom text in "Prompt" field, you can specify which
folder will it open as a starting point (Start at), and we'll specify that we want only
folders and we do not want multiple selection option.
Next we'll add "Set Value of Variable" action which will get the folder that you chose
and write it's name into a variable that we'll use later with Rsync.
Next, we'll repeat it, we need another pair of Ask for Finder Items and Set Value of
Variable actions. First we add Ask for Finder Items:
The important thing here, is to ctrl + click (right click) on the Ask for Finder Items text
and choose "Ignore Input" option, if you do not do this the whole thing will not work.
Then we'll add Set Value of Variable
And we'll click on Variable drop down and choose New variable and name it for
example "target_folder".
Next step is optional, we'll add confirmation window (Ask for Confirmation action)
that will ask us if we chose the right folders and print out the names of the folders
we're going to sync:
Here you start writing something like "You'll be syncing from" than you drag the
variable "source_folder" from variable list below, continue by writing " to " and than
drag "target_folder" variable from the list, and finish your confirmation text, for
example " is that right?".
Here you're also have to say to automator that you want to ignore input from previous
action.
Next we'll add two Get Value of Variable actions that will pick up the values of source
and target variables:
Again, ignore the input from the Ask for Confirmation action.
Because of the "--delete" option rsync will delete any files it finds in the
target folder that are not found in the source folder! Omit this option if
you want just to add missing (and newer) files from the source folder.
After that, add Run Shell Script action which will tell rsync what to do:
You have to change "Pass input" to "as arguments" and than
write rsync -va --delete "$1/" "$2/" $1 represents first variable that you're
sending in, and $2 second one (first one being source_folder and second one
target_folder). You can play with rsync options here and maybe exclude some files
from syncing. You can omit --delete option if you don't want rsync to delete files
from the target folder that don't exist in the source folder.
And here is another optional action, we'll add New TextEdit Document at the end.
That will open new TextEdit window with output from Rsync, so you can see what
Rsync actually did.
Share:
Comments
What a nice Workflow. Same people with brains
gotten figure this out, well done.
reply
Madmurdog
17. Mar 2010 at 10:17 AM
Marvelous !
I was searching such tutorial a long time ago,
thanks so much :-)
reply
Crocodil
22. Apr 2010 at 8:28 PM
This works great! I was wondering if there is a way
to set it up so that once you choose to run the script
from the menu bar, it does not ask you to choose
folders at all.
reply
Janis
1. Oct 2010 at 5:40 AM
Sure, if you want to have it with predefined folders
you delete everything from automator workflow
except "Run Shell Script" and "New TextEdit
Document" (if you want to see the output). And in
"Run Shell Script" enter something like this:
rsync -va --delete "/path/to/folder1/"
"/path/to/folder2/"
bananica
13. Oct 2010 at 12:11 AM
Reply to: Janis
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And that's it! Now we're going to save it, the best way I think is to save the workflow
into your Scripts folder (you go to your home folder and there you'll find Scripts
folder). I named mine workflow "RsyncTutorial". Then if you have Script Menu turned
on in menu bar (If you don't you can enable it by running AppleScript Utility, located
at /Applications/AppleScript/, and checking the "Show Script Menu in menu bar"
checkbox) you'll see something like this when you click on the Script Menu:
And if you click on it your workflow will start by asking you for folder to sync from.
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Great tutorial, thanks!
reply
David
3. Oct 2010 at 3:05 PM
I too have been looking for some time for an easy
solution for this. So thank you! However, I keep
generating a shell script error. I started with exactly
what was cited, leaving the values "$1/" and $2/"
then tried replacing the text within the quotes to
"Source_Folder" and "Target_Folder" respectively.
Still an error. What am i doing wrong? Thank you!
reply
Eric
22. Oct 2010 at 7:35 PM
Hi Eric. I'm not sure I understand it right. You
should leave "$1/" and "$2/" in the run shell script
window. It basically should look just as it is on the
screenshot above. Folder names (paths) are passed
as arguments to shell script ($1 is first argument we
pass to it and $2 is second one) so these names we
use in automator itself are irrelevant to bash script.
bananica
22. Oct 2010 at 7:48 PM
Reply to: Eric
Hvala puno puno puno i pozdrav iz Pule!
reply
Igor Dimini!
7. Nov 2010 at 10:07 PM
Really nice tutorial, thank you very much
reply
Dalen
19. Mar 2011 at 11:56 AM
Hi, like Eric I keep getting a shell script error. The
folder copies, but the contents do not. Help needed!
reply
Nivesh Galaiya
19. Mar 2011 at 2:30 PM
Hi, Nivesh, could you send me your automator
workflow? If you send me your e-mail over the
contact form I have on
http://www.bananica.com/Contact/ I'll reply with
mine, so you can send me the files and I'll take a
look.
bananica
20. Mar 2011 at 12:47 AM
Reply to: Nivesh Galaiya
Hi there,
your idea of using automator is great!
Do you know if is possible to do a bydirectional
syncronization? meaning a mirror sync where the
most recent file version (no metter where is stored if
in target or destination) is copyed to the other
folder.....
That's what I'm looking for....
thanks
Luca
reply
luca
22. Mar 2011 at 6:33 PM
Hi Luca. Yes it's possible. You can read more about
it here
bananica
28. Mar 2011 at 11:24 AM
Reply to: luca
Really awesome. Thanks for posting. Just a quick
question though. With this script, the original
"Source" will not be altered so only the "Target" will
be altered?
reply
Iqbal
27. Mar 2011 at 4:23 AM
Yes, that's right. Source folder is left intact.
bananica
28. Mar 2011 at 10:23 AM
Reply to: Iqbal
Also my thanks, this will help me a lot.
reply
LastofAdozen
23. May 2011 at 2:17 PM
Actually, my second "ask for finder items" always
get TWO items. the first one again, and the second
one. Even if I drag your first three commands into a
new window, this happens, whereas it does NOT
happen in your script. some hidden details?
reply
lastofAdozen
24. May 2011 at 5:07 PM
oops read read directions ... the bit about ignore
input ...
reply
lastofadozen
24. May 2011 at 5:11 PM
last comment. It might improve the tutorial if you
say what the "ignore input" does even graphically.
E.g. breaking the link between the above panel and
the panel one is editing. Thanks again.
reply
lastofthree
24. May 2011 at 5:30 PM
Awesome tutorial. Love the layout for your blog :D
was super easy to follow and make sense of
automator!
reply
Aaron
25. Jun 2011 at 8:12 PM
Thank you Aaron! Glad you liked it, and the layout
as well, some find it weird with right/left
alignments :)
bananica
27. Jun 2011 at 12:07 PM
Reply to: Aaron
Very clear tutorial. Thanks.
Is it possible to use this or something similar to do a
bidirectional sync between two Macs over an
network?
reply
Karl
8. Aug 2011 at 7:35 PM
Thanks! Now I don't have to buy special software to
Niklas
do my backups. :-)
Is there an easy way to schedule running of the
workflow in OS X Lion?
reply
20. Sep 2011 at 10:58 AM
All my files and folders from source_code got lost. I
can't find them anywhere, they didn't copy to
destination_folder and they were deleted. Is there
any way to recover that? Please help, im desperate.
reply
Conrad
14. Oct 2011 at 4:19 PM
Thanks - just what i needed. copies my scanned
photos to an external disk once run.
This may be a bit confusing though on step no 8. I
think should be on step number 7. 'Again, ignore the
input from the Ask for Confirmation action.'
reply
ade
15. Oct 2011 at 5:34 PM
You were right! I changed it. Thanks!
bananica
9. Nov 2011 at 8:39 AM
Reply to: ade
Great tutorial, thanks! I am looking for a way to do
this over a network between my laptop and my
MacPro. I saw your tut on bidirectional
synchronization on one machine, but is this possible
between two machines? I've got about 8GB of files
that I need to keep synced.
Thank you!
reply
Jason A.
1. Nov 2011 at 4:02 PM
Jason A.
it is possible but this workflow won't support it
without some editing. Quite frankly I haven't
figured it out yet but for that I just manually do it in
terminal or iTerm with the I.P. addy of the 2
computers.
Grant
9. Nov 2011 at 7:45 AM
Reply to: Jason A.
Hi Jason!
I am myself syncing some folders on my laptop and
desktop macs. I'm using rsync over ssh to do it. I'm
gonna try to write a tutorial how to do it. There
might be some other ways to do it, but this one
works for me.
bananica
9. Nov 2011 at 8:06 AM
Reply to: Jason A.
This tutorial is great, I h ave been looking for
something like this.
However I have a question. Once the folder sync is
set up, will it automatically then sync everything
between the folders in the future. Without having to
manually run it every time?
reply
CJ
25. Dec 2011 at 4:29 PM
Thanks!
Hi there, this is an amazing idea, and was actually
the first time I have ever used Automator; so go you
for educating me there.
I was wondering if there was a way of making this
script run permanently, so it updates the target
from the source automatically?
i.e. I drop a file into 'documents' on my system
drive, and it automatically backs up on my backup
drive.
reply
Ken
5. Jan 2012 at 3:36 PM
Thank you so much for this tutorial.
I tried the modified version of your instructions
found on practically efficient dot com.
I have not used the terminal nor the Automator
before, so I apologize in advance for my total lack of
knowledge.
When I type this command in Terminal:
rsync -aE --delete ~/Desktop/testerfolder/
"/Volumes/My Passport/"
I am getting the error:
rsync: opendir /Volumes/My Passport/.Trashes
failed: Permission denied (13)
rsync error: some files could not be transferred
(code 23) at /SourceCache/rsync/rsync-
42/rsync/main.c(992) [sender=2.6.9]
The files actually did copy though.
When I type this command in Terminal:
rsync -va --delete "~/Desktop/testfolder/"
"Volumes/My Passport"
I get these error messages:
building file list ... rsync: link_stat
"/Users/Jan/~/Desktop/testfolder/." failed: No
such file or directory (2)
done
rsync: push_dir#3 "/Users/Jan/Volumes" failed:
No such file or directory (2)
rsync error: errors selecting input/output files, dirs
42/rsync/main.c(580) [receiver=2.6.9]
rsync: connection unexpectedly closed (8 bytes
received so far) [sender]
rsync error: error in rsync protocol data stream
reply
Jan
11. Jan 2012 at 6:08 AM
42/rsync/io.c(452) [sender=2.6.9]
And no files are copied.
When I wrote and saved this in a RunShellScript in
Automator:
"Volumes/My Passport/"
it didnt work. I tried with both -va and -aE and
with and without quotes around the source folder.
I got this message:
The action Run Shell Script encountered an error.
Check the actions properties and try running the
workflow again.
Thanks again, so much.
I hope it isn't a bother to help me sort this out.
Hi Jan!
The problem with this one:
"/Volumes/My Passport/"
Is that you're syncing to root of your attached disk,
and there are always some hidden folders in roots of
hard disks (one is .Trashes for deleted files) and
these are usually locked. And rsync is trying to
delete .Trashes because there's no such folder in
your testerfolder/ folder.
So I would suggest that you make a folder on you
My Passport disk and then run it, for example:
"/Volumes/My Passport/test_target/"
Here:
"Volumes/My Passport"
you're missing "/" before Volumes, when you put it
like this without "/" you're telling it to search for a
folder Volumes in the folder you're currently in, so if
you're in your home folder ("/Users/Jan/") it will
look for /Users/Jan/Volumes/My Passport/ and
there's probably no such folder.
And there's another problem. "~" is a shortcut for
home folder, so instead of writing /Users/Jan/ you
put just ~, but, if you use that shortcut than you
can't put the whole path under quotes.
So the simple solution would be to create some
folder on your My Passport disk and than sync it to
that. Like I wrote above:
"/Volumes/My Passport/test_target/"
Btw. you need quotes around My Passport path
bananica
11. Jan 2012 at 8:51 AM
Reply to: Jan
because you have space in the volume name (My
Passport), you could do without quotes, but than
you have to escape space character like this:
/Volumes/My\ Passport/test_target/
Does not work here (Mac OS 10.6.5, MacBook Pro):
Shell script seems to run in an endless loop.
Running the corresponding rsync script from the
shell works flawlessly though.
May I send you my automator workflow for
examination?
reply
tomasio
16. Jan 2012 at 2:03 PM
Does this also subfolders? if i have a subfolder with
files in the source_folder, does it sync that to the
target_folder?
reply
Polo
25. Jan 2012 at 6:52 PM
Great workflow. I have been using this for some
time now and find it really useful. I would like to
know if it is possible to add a if/then/else command
to the apple script? I want to be prompted if i would
like to run a dry run first. Something like:
set question to display dialog "Would you like to run
a Dry Run?" buttons {"Yes", "No"} default button 1
set answer to button returned of question
if answer is equal to "Yes" then
rsync -vaun --exclude=".*" --exclude=".*/" "$1/"
"$2/"
end if
if answer is equal to "No" then
rsync -vau --exclude=".*" --exclude=".*/" "$1/"
"$2/"
end if
I know i could just create a separate workflow for
dry run mode... but that would be too easy!
Thanks
reply
Adrian Cartlidge
21. Feb 2012 at 6:34 PM
Thanks for the clear tutorial! I've never used
automator before and followed perfectly ( I think).
Two questions, though:
I'm trying to sync about 1 tb of data from one
external drive to another. When I do this, my Mac
HD begins to fill up with data. Does all of the data
temporarily visit my HD, or did I do something
wrong?
Second question is, do you know of an action to
display a progress bar to estimate the time to run
this script?
Thank you so much for your help!
reply
Matthew Richie
2. Mar 2012 at 1:16 AM
Thanks. Great info and tutorial.
reply
Marcelo
29. Mar 2012 at 6:58 PM
If I change $1 and $2 to valid paths, can I add it to
the Source folder as a Folder Action so it runs
whenever a new file is added or existing file
changed?
Do I save the workflow as an app or a script or
what?
Thanks.
reply
Simon
30. Apr 2012 at 12:42 AM
great tutorial!
thanks guy now i've a question
this task run once the syncing. is it possible to create
a script that constantly monitors a folder and real-
time replication to target folder?
thanks anywaY!
regards
Simon
reply
Simon B
13. May 2012 at 11:19 AM
This is really wonderful stuff, automator is
underrated indeed. Almost love how well this one
works i am missing a progress/status while
updating/rsyncing two folders though any chance
for that?
reply
Steffen
15. May 2012 at 11:46 PM
Combined with the bidirectional approach from the
other post and something like 'lsyncd' hm : )
reply
Steffen
16. May 2012 at 3:22 PM
What I needed seemed so simple -- a way to
synchronize a folder on my office MAC with a folder
on a portable device so I could share them with my
home MAC. I did NOT want to have to re-copy the
entire folder everyday (it is 4 gigs!) and I did not
want to have to keep track of which files I modified
everyday. Information on the internet pointed to
3rd party software - some free and others with a
fee. REALLY? Those were my options? A potential
for malware/spyware or monthly charges? After a
few hours, I came upon this tutorial. I took the time
to follow the instructions, which, at first, seemed
very complicated and intimidating. But each step
was explained. I had to take a leap of faith when it
came to interpreting "Here you're also have to say
to automator that you want to ignore input from
previous action." I wasn't sure if I'd missed a step,
but it turned out to be the same step as 4. It took
about 20 minutes to build it in Automator - a
program I've never used before. I ran it. IT
WORKED! It deleted what I deleted. It created what
reply
David Vaccaro
19. Jun 2012 at 7:21 PM
I created. The folders where in sync. I recommend
this procedure to anyone trying to synchronize two
folders on a Macintosh. Thank you bananica!
I think it's important to note that this is a one way
sync. At least that's how it works for me. Still handy
though and with another workflow to sync in the
other direction it's very useful.
reply
Brian Gerry
10. Sep 2012 at 8:14 AM
Thnaks for this great tutorial
I do have 2 questions :
Q1
Is there a way to select a sub folder coming from an
app (Open Package Contents) ; it would be usefull to
backup a huge MMO folder under Wine for
example).
I tried the shell method but i got an error : rsync -va
--delete "/Applications/Games (video)/Uru
Live.app/Contents/Resources/drive_c/Uru Live/"
"/Volumes/d2 Quadra/MMO Backup/Uru Live/
Q2
I used to use arRsync, but since I upgrade to Lion it
crash whenever i tried to backup those huge folder
plenty of files.
Your Automator Script either.
It work well on some medium size folder sync.
Are ther some usage limit with Rsync ?
Thanks
reply
Varum
16. Oct 2012 at 6:36 PM
Q1 : R1
Work well with the command line method ; You just
need to be very, very careful when typing the path.
Especially behavior differ if you use a / at the end of
the source and destination path ...
/ mean "the content"
Without / mean the folder and its content.
If you omit / for dest, it seems that Rsync try to
create a subfolder and crash if it exist...
Sorry for posting in hurry
Q2 : I don't find any answer. It crash ALL the mac
with LOTRO folder (20G0 / 10 000 files). All other
MMO are Ok ....
reply
Varum
16. Oct 2012 at 7:46 PM
Well, I really really wish I hadn't done this. I have
no idea what happened but the script didn't work,
and it ended up deleting everything.
I set it to copy out of my main work folder and the
whole thing has disappeared, it's not in my trash
reply
Kim
20. Nov 2012 at 11:35 PM
either. Seeing as I was trying to make this command
work in order to back up in in the first place I don't
have any back ups except an old one from several
weeks back. I've just lost a whole load of work and
I'm slightly in shock right now.
Do you know how I might be able to reverse this
command. Also I can't see any of the files in my
recycle bin.
I'm actually quite upset. I followed all the steps
perfectly and then downloaded your script to test.
To anyone else, please please back up before you try
this.
Apologies for my slightly dramatic post yesterday. I
have re-analysed the Automator workflow I made
and can only assume that I got the two folders
mixed up. As the rsync command effectively makes a
mirror of the source folder in the destination folder,
selecting an empty folder as the source will leave
you with an empty destination folder, regardless of
what was in it.
I've tried it again with some assitance from Branko
and it's working great, so don't be put off using this
script, just be careful because it's potentially quite
dangerous if used incorrectly, as I found out the
hard way :(
Kim
21. Nov 2012 at 10:40 PM
Reply to: Kim
Great tutorial, thanks for sharing!
reply
Rene
26. Nov 2012 at 10:30 AM
Ran into it adopted logic and bingo: works great !
Thanks for sharing. This is a lifetime saver!
reply
Mick
11. Dec 2012 at 1:54 PM
This is a great tutorial!
I have some questions:
1. Is it possible to set default value for "Set Value of
Variable" action in the workflow without showing a
dialog when running it as an application?
2. Is it possible to show the progress of rsync output
while it is running without waiting until it finishes
and output to the textedit?
3. When there are files with Chinese names involved
in the sync, the output in textedit shows, for
example, \#346\#262... for Chinese characters. Do
you have any idea to fix it?
Thanks a lot.
reply
Jason
26. Feb 2013 at 5:30 PM
Here i find a usefull comment about extended
attributes from extra88:
Yes, the version of rsync that comes with all versions
of OS X is rather outdated. However, if you're going
to use that version, you really should add another
switch, -E. This tells rsync to include "extended
attributes," various file properties, not just resource
forks, that can be found on OS X files that aren't
generally found on other Unix-based operating
systems.
Note single-dash parameters do not have to be
written separately 'rsync -a -v -E' and 'rsync -avE'
do the exact same thing.
The easiest way to get a newer version of rsync on
your Mac is to install Carbon Copy Cloner. Buried
deep within the application is
/Applications/Carbon\ Copy\
Cloner.app/Contents/MacOS/ccc_helper.app/Contents/MacOS/rsync
Within the current version of Carbon Copy Cloner
(3.5.1) is rsync version 3.0.6. With this (and I think
all versions of rsync that don't come from Apple),
the -X parameter is what tells it to include extended
attributes, so '/Applications/Carbon\ Copy\
Cloner.app/Contents/MacOS/ccc_helper.app/Contents/MacOS/rsync
-avX --delete /path/to/source/
/path/to/destination/'. You might also add the -A
switch to preserve ACLs (non-Unix file permissions)
but if you just making a folder to folder backup
within an account on your computer, preserving
ACLs probably isn't important.
reply
hopeless
27. Feb 2013 at 10:16 AM
Great tutorial! Thank you! It worked perfectly for
me!
reply
Brett
13. Jul 2013 at 1:27 AM
Amazing.
Is there a way for doing this but on two different
computers?
If i edit my personal directory on my MacBook Pro,
i want those changes to be there when i turn my
iMac at home.
Is this possible?
reply
David
7. Sep 2013 at 10:20 PM
Hi- This tutorial is amazing... except I used another
trick and a symlink to put my Dropbox onto one of
my external drives. Now, when I run this script,
trying to sync a folder in that Dropbox with a folder
on another external drive, it hangs up on the
'syncing' bit and nothing seems to happen... any
reply
Jason
11. Sep 2013 at 12:37 AM
thoughts??
help!
I made a test folder with only 3 items in it and
followed your steps carefully including the --delete
command. Then I ran the workflow but it started
deleting everything from my external drive that
contained the target folder instead of only the folder
itself. I managed to get it back from my other drives
but what happened here? Any ideas?
reply
Graham
11. Nov 2013 at 6:07 PM
This is great. Having a progress bar would make it
excellent ;)
reply
jay
29. Nov 2013 at 3:36 PM
This still does not work. Even if I copy/paste your
shell script mine is in an endless loop :(
Do the quotes in the shell script really have to be
typed with quotation marks like "$1/" or should it be
$1 instead?
reply
tomasio
19. Dec 2013 at 3:42 AM
Hey there! So, this works great out of the box for
what it does, but I'm curious (and have seen a
couple of other commenters ask this as well) about
setting this up to automatically sync?
I have a networked drive and I'd love to
automatically sync to that drive ala Dropbox
whenever I add/remove files from my source folder.
So, if I add a new movie to my folder, the syncing
process will automatically run and send my new file
to the external drive. The same would be true for
deleting files.
Any thoughts?
reply
Corey
14. Feb 2014 at 2:00 AM
So this is working great, except for it's
copying(creating?) a .ovf file for everything it syncs
to the other folder... not completely sure what an
.ovf file is or how to make it stop making them! any
insight into this matter would be greatly
appreciated :)
reply
Robotech
4. Apr 2014 at 2:00 AM
Is there a way to show progress?
reply
David
11. May 2014 at 2:02 AM
Why did it enlarge both folders? The folder I wanted
to mirror was 49GB and the other folder was 45 GB.
reply
MoJoe
11. May 2014 at 6:39 PM
Now both folders are 54 GB.
Great workflow!
I was wondering if there is a way to not copy the
icon of the source folder and delete the icon of the
target folder. Can anyone answer?
reply
Matteo
2. Jul 2014 at 11:04 AM
What you want to do is exclude "Icon" file which is
the folder icon. You can do that by adding exclude
option: " --exclude='Icon'"
Branko
4. Jul 2014 at 3:19 PM
Reply to: Matteo
@Brank0 | I've written this script rsync -vaE "$1/"
"$2/" and adding the exclude option it still copies
the icon. Instead, if i don't put the -E it deletes the
icon of the target folder and create an empty file
named "Icon".
reply
Matteo
4. Jul 2014 at 7:24 PM
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