Report A

29
REPORT A - PRE CONTRACT STAGE

TABLE OF CONTENT
NO CONTENT PAGES
1 1.0 ACKNOWLEDGMENT
2 2.0 PROJECT TITLE
3 3.0 LOCATION
4 4.0 BACKGROUND OF THE PROJECT
5 5.0 CONSULTANT AND THEIR ROLES
6 6.0 PRE-CONTRACT COST ESTIMATE
.0 PREPARATION OF TENDER DOCUMENT
! !.0 TENDER REPORT
!.1 T"PE OF TENDER
!.2 NUMBER OF TENDER
!.3 TENDER ANAL"SIS
# #.0 T"PE OF CONTRACT
10 10.0 MAIN PROBLEMS ENCOUNTERED IN PRE-CONTRACT
STAGE.
11 11.0 STUDENT$S ANAL"SIS
12 12.0 CONCLUSION
UiTM SERI ISKANDAR, PERAK
29
1.0 ACKNOWLEDGMENT
Assalamualaikum WBT
Alhamdu Lillah, first of all thanks to Allah S.W.T for blessing, I able to finished my
report with successful within my ractical Training for the past four months, work hard to
understand the re!uirement about the topics gi"en.
#irstly, thanks a lot especially for $r %aden $ohd u&aseti Asnawi and $r 'alim
'ashim, the principal of $IT( (roup Sdn Bhd for the opportunity gi"en to me to &oin this
company for my practical training and my practical super"isor $r Adnan Suhot for his kind
and guidance through the period of completing this report. A lot of thanks to each one for
struggle to gi"e idea on this report done as smooth.
#urthermore, I would like to con"ey my thousand appreciations to my super"isor )n.
)sham $amat in super"ising me right from the beginning till the end of the practical was
completed. Besides that, I would also like to thank to all lecturers in *uantity Sur"eying
+epartment, #aculty of Architecture, lanning and Sur"eying for all their supports.
#or all my friends, thank you for sharing the ideas and always gi"e your help when I
am in trouble. ,ot forget to my practical staff, thanks for many kinds of helps and co-
operation from all. I hope this report will satisfy all especially my courses lecturers.
Thank you "ery much.
$ay Allah S.W.T bless all of them. Insya Allah.
29
2.0 PROJECT TITLE
PROPOSED A DOUBLE STORE" BUNGALOW HOUSE AT
NO.16% JALAN BERANANG 32&5#A% SEKS"EN 32% BUKIT
RIMAU 40460 SHAH ALAM% SELANGOR DARUL EHSAN
FOR ENCIK HASNOL BIN IBRAHIM DAN PUAN NIK
BAINURA BINTI NIK JAAFAR
TENDER NO' TD&B&32&HBI&2010
29
3.0 LOCATION OF THE PROJECT
Location of this pro&ect is situated at lot ,o../, 0alan Beranang 12345a, Seksyen 12,
Bukit %imau 676/7 Shah Alam, Selangor +arul )hsan. The location of this site is !uite
strategic because it is near the main road, which is connected to the city. The distance of this
location from Shah Alam town is about .4km and 8uala Lumpur is about 17km. Therefore, it
is easy to obtain facilities such as bus stop or 8T$ as public transports. It is also strategic
place because the location is near the federal highway about 9km and Shah Alam highway
about .
Besides that, this site is also e!uipped with basic facilities such as water supply,
electric supply and telephone. This site is also located near other facilities such as the
market, field, mos!ue, schools, industry area and etc. that are why it is suitable to become a
housing area. This location is also located near education center such as Sekolah
$enengah 8ebangsaan Bukit 8emuning, Sekolah 8ebangsaan Bukit 8emuning, Bukit
%imau 8indergarten. This location also near with the shopping mall area such as :arrefour
Bukit %imau and Aeon $a;"alu 8ota 8emuning. Besides, it also near to the :olumbia Asia
'ospital.
That is why this pro&ect is successful and gain ama<ing respond from the client and
that is the reason the client planned to construct to this location.
29
4.0 BACKGROUND OF THE PROJECT
The client for this pro&ect was )ncik 'asnol bin Ibrahim and constructed a double
storey bungalow house at ,o../, 0alan Beranang 12345A, Seksyen 12, Bukit %imau 676/7
Shah Alam, Selangor +arul )hsan.
The contractor that has been chosen from the tender report for this pro&ect was Alaf
intar Sdn. Bhd. The contract sum of this pro&ect is %$ %$., 2.=, =62./4. The date of
commencement of this pro&ect is on 27 $arch 2775>#riday? and the date of completion is on
21 0uly 27.7>#riday?. This pro&ect is a fi;ed construction period of twel"e >.2? months from
the date of handling of site to the contractor. The type of tender that use in this pro&ect is
Tender by In"itation. The contract that use is W+ 271 >without !uantities?.
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BRIEF INFORMATION OF TENDER
a? :onsultant re-Tender )stimate @ %$ .,765,5.2.==
b? +ate of :losing of Tender @ .2th #ebruary 27.7
c? #i;ed :ompletion eriod of :ontract @ .2 months
d? Tender Aalidity eriod @ /7 days
e? );piry +ate of Tender Aalidity eriod @ .2th April 27.7
f? Type of Tender @ Tender by In"itation3
Selecti"e Tendering from
ArchitectBs appro"ed
g? Type of :ontract @ Lump sum 3 without !uantities
#rom art of the :ontract
h? Tender bond @ %$ .,477.77
i? L.A.+ @ %$ 177.773+ay
S:C) C# WC%8S
The Works let on this contract are as follows@
a? reliminaries and (eneral :onditions
b? Building Works
c? );ternal Works Within Lot Boundary
d? $echanical D )lectrical Works
29
5.0 CONSULTANTS AND THEIR ROLES
4.. :C,SELTA,TS #C% T'IS %C0):T
a? Architect @ 'ASA Architect Sdn. Bhd.
b? Structural )ngineer @ S,S :onsultant
c? $echanical and )lectrical )ngineer @ F,AA D Associates
d? *uantity Sur"eyor @ $IT( (roup Sdn. Bhd.
4.... A%:'IT):T
Being a leader, Architect is the only person who can gi"e the order to the other consultants
that been appointed in the pro&ect. Cften regarded as the building team, Architect is
responsible to design a building from the beginning to the satisfaction of the client before
super"ising the erection of the building until the completion and feedback stage of the
pro&ect. Below are the scopes of work of an Architect.
.. Inception Stage %ecei"ing :lientBs briefing.
2. #easibility Stage Endertake site in"estigations. :onsult with Town lanner and other
Statutory Authorities.
)"aluate and prepare in capital and re"enue terms feasible studies to
form part of Cption Appraisal.
repare or Epdate +e"elopment :ontrol lan.
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1. Cutline roposal %ecei"e Scheme Brief and prepare detail programmed for this stage.
Agree and order site in"estigation.
repare outline plans and pro"ide ser"ices in connection with
en"ironmental studies.
repare report on recommended site and constrains and
opportunities.
:onfirm +: including preparing of Block lan of scheme identifying
main departments and showing relationships with any earlier
de"elopment and possible future de"elopment.
Assist in preparing of :ost lan.
ro"ide information of Budget :ost Statement.
6. Scheme +esign repare detail plans and contributes to re"ision of cost plan.
+efine means of escape and compartments.
repare preliminary room layout ele"ation.
:onsult #ire +epartment.
Incorporate pro"isional ser"ice distribution and <oning layouts
With $echanical D )lectrical )ngineer co-ordinate plans including
Eser Cutlet and All terminals.
29
4. +etail +esign +etail out co-ordination of construction, structure and ser"ices.
repare final plans.
repare final room layouts.
Agree on final room layouts.
/. roduction Information repare detail programme, production drawings, layout and
sections.
repare details, schedules and specifications.
=. Bills of *uantity repare tender documents.
ro"ide design certificate.
ro"ide :ertificate of %eadiness to proceed to tender.
9. Tender Action repare tender list.
In"itation to selected tenderers and agreed upon by the :lient.
%ecommend tender to :lient.
)stablish contract programme.
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4...2 :IAIL A,+ ST%E:TE%AL ),(I,))%
:i"il and structural engineers are responsible to design all the structure of the building based
on the drawing or layout that been prepared by the architect. The roles of the ci"il and
structural engineers are @-
2. #easibility Stage )"aluate structural implications of site options and contribute to cost
assessments.
repare structural assessment of site and option.
Assist in update of %eports to final to enable :lient to agree the
Appro"al in rinciple Submission.
1. Cutline roposal Ad"ise on site constrains on structure foundations and site work.
Ad"ise on layouts.
ro"ide structural engineering information for incorporation into report
to include outline of any specific unresol"ed problems and which shall
demonstrate that scheme is cost effecti"e.
6. Scheme +esign +efine structural layouts and refine structural layout to accommodate
compartmentation and ser"ices <oning.
repare designs and co-ordinate with building elements.
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4. +etail +esign repare detail design and check designs against cost plan.
/. roduction Information repare production drawings.
=. Bills of *uantity ro"ide design certificate.
9. Tender Action :ontribute to tender list.
);amine tenders recei"ed and make recommendations.
Agree key dates for the contract.
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4...1 $):'A,I:AL A,+ )L):T%I:AL ),(I,))%
$echanical and electrical engineer is responsible in design and in"ol"ed in electricity works.
The roles of mechanical and electrical engineer are@-

2. #easibility Stage ropose strategies and cost implications against options.
)"aluate feasibility studies in capital and re"enue terms, collaborate in
e"aluation and recommendations.
Assist in update of %eports to final agreed from to enable :lient to
agree the Appro"al in rinciple Submission.
1. Cutline roposal Appraise site en"ironmental conditions and establish fuel policy.
repare site strategy for ser"ice distribution.
repare the )ngineering +: drawings.
ro"ide structural engineering information for incorporation into report
to include outline of any specific unresol"ed problems and which shall
demonstrate that scheme is cost effecti"e.
29
6. Scheme +esign repare detail plans in accordance with co-ordination policy.
:ontribute to re"ision of cost plan.
%efine ma&or plant areas and builder work re!uirements.
With ArchitectBs co-ordinate plans including Eser Cutlets and All
Terminals and si<e of ma&or elementsG prepare detail design for
specific areas.
4. +etail +esign repare detail design and check designs against cost plan.
/. roduction Information repare builderBs work detail input to cost checks.
Ad"ise on contract conditions rele"ant to )ngineering work.
#inali<e specification schedule.
=. Bills of *uantity ro"ide design certificate.
);amine tenders recei"ed and make recommendations.
Agree key dates for the contract.
29
4...6 *EA,TITH SE%A)HC%
The principle task of *uantity Sur"eyor is to ad"ise on financial matters concerning the
pro&ect and to achie"e "alue for money in the construction of the building. Also known as
:ost :onsultant of the Building Industry, below is the scope of work done by *uantity
Sur"eyor according to the construction stages.
.. Inception Stage %esponsible in determining the method of finance for the pro&ect and
clientBs financial standing.
2. #easibility Stage reparing feasibility report and setting a cost limit for the pro&ect.
1. Cutline roposal reparing gross cost plan according to the building elements.
6. Scheme +esign reparing detail cost plan according to each indi"idual element.
4. +etail +esign :arry out :ost check by comparing detailed cost plan with scheme
design plan.
29
/. roduction Information :ost check will be continuously carried out especially if there is
latest re!uirement.
=. Bills of *uantity reparing Bill of *uantities and pre-tender estimates.
);amine tenders recei"ed and make recommendations and ad"ised
on contractor selection.
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6.0 PRE CONTRACT ESTIMATE
The cost estimate is for the pro&ect entitle roposed a +ouble Storey Bungalow 'ouse at
,o../, 0alan Beranang 12345a, Seksyen 12, Bukit %imau 676/7 Shah Alam, Selangor +arul
)hsan for )ncik 'asnol bin Ibrahim dan uan ,ik Bainura binti ,ik 0aafar used the @-
i. reliminary estimate
ii. )lemental :ost Analysis >):A?
iii. re tender estimates
6.1 PRELIMINAR" COST ESTIMATE
At this stage client will briefly tells the architect the criteria of the building and type of
the building that he wants to construct. In this pro&ect, architect will draw the floor area
drawings or perspecti"e drawings to the *S. *S will prepare preliminary cost estimate by
using gross floor area>(#A? method.
The purposes of the preliminary cost estimate@-
o To show the total in"ol"ed for the pro&ect to the client on paper
o To find out the o"erall cost for the proposed pro&ect
o To show the element cost breakdown of the pro&ect
o To show the profit that the client will get after the construction
The method that used in preliminaries estimate is@-
6.1.1 G()** F+))( A(,- .GFA/ M,01)2
This method is easy for the client to understand. The !uantity sur"eyor likes this
method because it is easy to get the cost data from the past pro&ect. :alculating the gross
floor area does this method. This gross floor area then multiply with the cost per s!uare
meter.
29
6.2 ELEMENTAL COST ANAL"SIS .ECA/
After the client agrees in stage preliminary cost estimate, architect will draw the
drawings in more detail for *S to estimate base on architect drawings. The drawings does
not detail as pre-tender estimate. *S can make assumption on the estimate that not gi"en
based on the similar past pro&ect. *s Will use )lemental :ost Analysis method to get the
figure. This method is much better than any method because client will get to know the
)lemental :ost Analysis. This easy to the client to prepare the pro&ect cost because client
can see !uantity in more detail
In this stage, *S also can gi"e ad"ice to the client about the material that use in this
construction so that the cost for the pro&ect is reliable to the design and "alue for the client.
6.3 PRE TENDER ESTIMATES
After the client agrees with the preliminaries cost estimate and )lemental :ost
Analysis >):A? stage, *S will proceed the decision from pre"ious stages to pre-tender
estimate stage. In this stage, the architect must pro"ide the specific and detail drawings for
the *uantity Sur"eyor to prepare the Bills of *uantities >B*? and Tender +ocument
After the Tender +ocument has been done, the in"itation to tendering started. *S
also will fulfill the document tender sum after they fulfill the document tender and submit
back to the *S.
After the *S will make a tender report base on the tender documents that ha"e been
submitted back by the contractors. *S Will suggest the best contractor to the client for this
pro&ect. It depends to the client to choose the contractor for the pro&ect
29
.1 INTRODUCTION
Tender document is a document that has to be prepared by *S for the contractor to
fulfill it when tender process is going on. Tender document gi"e the information about the
propose pro&ect such as location, title of pro&ect, specification, bills of !uantities, drawing and
others information according to the pro&ect.
*uantity sur"eyor has to make a report when choosing the best contractor that will
handle the propose pro&ects base on the tender document before. Tender document is the
process of offer and acceptance between the client and contractors. :ontractors will
complete to offering the best price to the client to get the proposed pro&ect.
.2 TENDER DOCUMENT RE3UIREMENT
Tender document ha"e to fulfill all basic necessity re!uirement below@-
i. The tender document must be fair to the both parties between the client and the
contractor
ii. %e!uirement in the tender document ha"e to follow the go"ernment policies and
go"ernment appro"al
iii. All works and goods to be proceeding must gi"e the proper definition and
specification. Tender document must not ha"e any argument or uncertainty
i". All re!uirement in the tender document are the basic of the contract which has to be
proceeding by the contractor
29
.3 PURPOSE OF PREPARING THE TENDER DOCUMENT
4. Information about the client re!uest
44. To tell about the contractorBs !ualification to in"ol"e in the pro&ect
444. )asy for the client to choose the right contractor to handle the pro&ect
45. To in"ite the contractor to gi"e their price for the propose pro&ect and complete with
other contractor to get and handle the propose pro&ect
5. To tell about the contractorBs !ualification to in"ol"e in the pro&ect
54. *S will use tender document as their reference during the construction
544. To tell the contractor all information according to the purpose pro&ect
.4 POLICIES IN THE TENDER DOCUMENT
i. Balance between time, physical problems and risk
ii. Time taken to prepare the document must take !uite some time in order to ensure
that the information gi"en is completed and low risk is put on the shoulder of the
client
iii. The *uantity Sur"eyor must choose the appropriate contract for the client and
condition of contract that li"e up to their needs are made
i". :ontents of tender document must be fair to both parties
29
There are few stages in the preparation of tender document. $iT( (roup Sdn Bhd is
produce the tender document based on the clientBs re!uest. This tender document used for
search and select the contractor for this pro&ect. 2 month has taken the time for complete
this tender document begin from .4
T'
September 2779 >$onday? and this tender document
complete and a"ailable to tenderer on .5
th
,o"ember 2779 >Wednesday?.
They are stages in preparing the tender document@-
i. %ecei"ing the drawing
ii. Taking off by element
iii. +ouble check
i". )diting
". +raft printing
"i. $aster printing
.5.1 R,6,45478 01, 2(-9478
*uantity Sur"eyor get the drawing from the architect or the engineer that ha"e been
prepared by them. *S will study the drawing before going on the ne;t stage. *S will inform
the Architect or )ngineer if there are any mistake. The Architect or engineer will re-do any
mistake and produce the new drawings to the *S.
29
.5.2 T-:478 );; <= ,+,>,70
After studying the drawing, *S will take off element by element. In this pro&ect = staff
and 1 practical students are in"ol"ed in this taking of. All the !uantity that has been taking off
will be transferred into the Bills of *uantities >B*?. Bills of *uantities will stated into the
tender document.
.5.3 D)?<+, 61,6:
*uantity Sur"eyor will double check the taking off to a"oid any mistake
.5.4 E240478
After double checking, *uantity Sur"eyor will correct all mistakes that ha"e been
done. This is to make sure that tender document does not ha"e any mistake.
.5.5 D(-;0 @(470478
The first stage of printing is draft printing. Besides that, this stage is to ensure that
the document is complete. *S will check the draft printing is correct before the
master printing.
.5.6 M-*0,( @(470478
After all stages ha"e done, final printing will be done. $IT( (roup Sdn Bhd are
prepared = copies the document tender for this pro&ect based on the clientBs re!uest.
29
.5. F)(> ); T,72,(
The form of tender is important for the tenderers. #or those contractors who want to
enter the tender, they must fill up the form with contractorBs name, address and total amount
of the tender as a main !ualification to get the propose pro&ect. The contractors must sign
and seal with company seal. If the contractor failed to do so, the tender document in in"alid.
.5.! I7*0(?604)7 0) T,72,(,(
Instruction to tenderer is general instruction to all contractors about the tender
re!uirement such as tender documentation fess, "isit to site and en!uiries, where to buy and
submit the tender document. Instruction to tenderer is a guideline to the contractor on how to
fill the form of tender. >);ample for instruction to tenderer attach at appendi;?.
.5.# GENERAL SUMMAR" OF TENDER
All prices in e"ery item from the bill of !uantities ha"e to be transferred to the final
summary. The name of tenderer, the address of tenderer, name of witness with address
ha"e to be fill by the contractor.
.6.1 P(,-><+,* 0) A++ T(-2,*
Trade preambles are a description according to all works that ha"e to be done in the
purpose pro&ect. The contractor is not to price these trade preambles but to include any sum
he considers, necessary in complying with such clauses in the "arious unit rates. >);ample
for reambles to All Trades attach at appendi;?.
29
.6.2 S@,64;46-04)7*
Specifications in tender document will show how should be done, material that will
use in construction and etc. it is important to the contractor to follow the specifications during
the construction. *S will refer to the specifications when dispute happen. Specifications will
be a part of tender and contract document. >);ample for Specifications attach at appendi;?
.6.3 A@@,7246,*
4./.=.. List of +rawing
All drawing number has to be list under the list of drawing in appendi;
4./.=.2 Schedule of +ay work %ates
The schedule of day work rates is pro"ided for the "aluation of works
e;ecuted on a day work basic pursuant to the :ondition of :ontract. ,o works shall
be carried out as day work e;cept on the instruction of the Architect or S.C
4./.=.1 rices of Basic $aterials
:ontractor must put price for the basic material for construction like prices for
concrete, reinforcement bar and etc.
4./.=.6 articular of Workers
:ontractors must put in the worker profile in tender document. This is
important for support the company profile.
29
4./.=.4 #orm for :ontractor Background
:ontractors must put in the companyBs background profile in tender
document. This is important for *S to make a tender report base on the e;perience,
suppliers for main materials, letter of reference from bank, financial statement for the
last 1 months.
4./.=./ List of Aendor Anti Termite
:ontractor must follow the client re!uest and accept the supplier chosen by
the client.
29
!. 0 TENDER REPORT
This tender report is based on submissions recei"ed from tenderers with regards to
the roposed a +ouble Storey Bungalow 'ouse at ,o../, 0alan Beranang 12345a, Seksyen
12, Bukit %imau 676/7 Shah Alam, Selangor +arul )hsan for )ncik 'asnol bin Ibrahim dan
uan ,ik Bainura binti ,ik 0aafar.
!.1 T"PE OF TENDER
The tender was based on Tender by In"itation3 Selecti"e Tendering from ArchitectBs
appro"ed list.
!.2 NO OF TENDER
The documents were made a"ailable to tenderers commencing 25th 0anuary 27.7.
Three >1? tenderers were responded to the tender document.
All tenderers were re!uired to submit their tenders on the not later than .2 noon on .2th
#ebruary 27.7 at the office of@-
'ASA Arkitek Sdn. Bhd. Cffice,
.9-., 0alan Cpera L E232, Taman TT+I 0aya,
67.47 Shah Alam, Selangor +arul )hsan.
:od
e
Tenderer Tender Sum >%$? osition
- $IT( (roup Sdn Bhd. %$ .,765,5.2.== -
231 Imbang %akan Sdn. Bhd. %$ .,2=6,427.69 .
131 Alaf intar Sdn. Bhd. %$ .,126,45/.74 2
.31 ,oblehouse +esigner 'ome Sdn. Bhd. %$ .,6=6,.1/.77 1
29
!.3 TENDER ANAL"SIS
Arithmetical checks were carried out on all tenders. )rrors were found in two >2? of
the tenders. The errors were due to mistakes in multiplying, addition and transfer. The errors
subse!uently change the tendererBs position. The tenders, the corrected tender sum and
their re"ised position are depicted below.
:ode Tenderer
Criginal
Tender Sum
> %$ ?
Criginal
osition
:orrected
Tender Sum
> %$ ?
Arithmetical :heck %e"ise
d
ositio
n
)rror >%$? I
231
Imbang
%akan Sdn.
Bhd.
.,2=6,427.69 . - - - .
131
Alaf intar
Sdn. Bhd.
.,126,45/.74 2 .,126,46/.74 -47.77 -7.771I 2
.31
,oblehouse
+esigner
'ome Sdn.
Bhd.
.,6=6,.1/.77 1 .,664,/1/.77 -29,477.77 -..5=I 1
:orrected Tender Sum due to Arithmetical )rror
The Tendered Sum shall be the basis of acceptance of tender and not the :orrected Total.
Any error found, shall be rationali<ed prior to signing of :ontract.
29
!.4 ANAL"SIS AND EAALUATION OF TENDERS
The tenders were e"aluated based on the financial or commercial proposal only.
Since the tender was based on selecti"e tendering, tenderers selected were deemed to be
capable in carrying out the proposed work to warrant in"itation. 'ence, $IT( (roup Sdn
Bhd did not analyse the tendererBs capabilities in terms of e;perience and resources.
The criteria of the e"aluation in descending order of importance are as follows@
i. Tender documents duly filled in and a formal offer made >Sufficiency of Tenders
submitted?.
ii. :ompetiti"eness and reasonableness of tender.
iii. ricing all sections of the tender documents and Bills of *uantities.
All tender documents are checked to ensure that tenderers had made "alid and
proper offers. A full checklist3analysis is gi"en in the following appendices@
Appendi; A - Breakdown of Tender by Section
Appendi; B - Breakdown of Building Works per Enit
Appendi; : - )lemental :ost Breakdown for Building Works
Appendi; + - :omparison of $a&or %ates
)"aluation was based on comparati"e analysis between our re-Tender estimate and the
TendererBs submission.
29
!.5 COMMENTS ON THE SUBMISSION
9.4.. Tenderer /3/ J 0ALL:C, >$? S+,. B'+.
The tenderer made a "alid and proper offer and complied with all ma&or tender
re!uirements. The tenderer submitted a complete tender. The tenderer 0ALL:C, >$? S+,.
B'+ submitted the lowest offer and the arithmetical error are not found. The tendererBs
o"erall offer is within the acceptable margin of .7I
+escription
Tenderer
>%$?
*s )stimate
+ifference
with estimate
ercentage
+ifference
I
Tenderer
>%$?
reliminaries .,47.,295..6 .,66=,777.77 46,295..6 1.=4 I .,47.,295..6
Building
Works
26,629,417.55 22,195,79/./7 2,715,666.15 5... I 26,629,417.55
$echanical
and
)lectrical
Works
4,=75,69..77 6,=1.,777.77 5=9,69..77 27./9 I 4,=75,69..77
);ternal
Infrastructure
.,/42,/7/.47 .,4/5,1/1.47 91,261.77 4.17 I .,/42,/7/.47
Street
Lighting and
Telephone
211,2=6.97 269,9.4.77 -.4,467.27 -/.24 I 211,2=6.97
Tender Sum 11,2=7,777.77 17,=99,==...2 2,69.,229.99 9.7/ I 11,2=7,777.77
9.7/I higher than the $IT( (%CE Sdn Bhd estimate.
The pricing for reliminaries is generally acceptable 1.=4I higher than the *S
estimate. The total building works is higher, 5...I higher than the *S estimate. The cost per
m2 (#A for type A2a >main unit? is %$.=2.74 is higher than the *S estimate which is
%$.65.46. The rates for Infrastructure Works is higher, 4.17I higher than the )ngineer
estimate. The rates3pricing for );ternal Telephone Infra and Street Lighting Ser"ice /.24I
lower than the )ngineer estimate. The pricing for $echanical and )lectrical works is 27./9I
higher than the :onsultant estimate.
9.4.2 Tenderer 23/ J AI$A :C,ST%E:TIC, S+,. B'+.
Tender Sum
>%$?
:orrected Tender Sum >%$? )rror
Criginal
osition
%e"ised
osition
11,2=7,777.77 - - . 2
29
re!uirements. The Tenderer submitted the second lowest offer and the arithmetical error
found is small. +ue to the error, this tender will be the lowest bid recei"ed after correction.
The tendererBs o"erall offer is within the acceptable margin of K3- .7I, i.e. 9.7=I higher
than the *S estimate. The pricing for reliminaries is generally lower i.e. -17..=I lower than
the *S estimate.
+escription Tenderer >%$? *s )stimate
+ifference with
estimate
ercentage
+ifference I
reliminaries .,7.7,477..6 .,66=,777.77 61/,477.77 -17..= I
Building Works 22,45.,92..44 22,195,79/./7 272,=16.54 7.5. I
$echanical and
)lectrical Works
=,./.,6//.77 6,=1.,777.77 2,617,6//.77 4..1= I
);ternal
Infrastructure
2,..4,9./..7 .,4/5,1/1.47 46/,642./7 16.92 I
Street Lighting
and Telephone
226,29/.77 269,9.4.77 -26,425.27 -5.9/ I
Tender Sum 11,2=1,2.=.24 17,=99,==...2 2,696,66/..1 9.7= I
The total building works is reasonable, 7.5.I higher than the *S estimate. The cost
per m2 (#A for type A2a >main unit? is %$.4=.7. is higher than the *S estimate which is
%$.65.46. The rates3pricing for Infrastructure Works are higher, 16.92I higher than the
)ngineer estimate. The rates3pricing for );ternal Telephone Infra and Street Lighting Ser"ice
5.9/I lower than the )ngineer estimate. The pricing for $echanical and )lectrical works is
"ery high, 4..1=I higher than the :onsultant estimate.
9.4.1 Tenderer 63/ J S%I $A,SA,( S+,. B'+
Tender Sum :orrected Tender Sum >%$? )rror Criginal %e"ised
Tender Sum
>%$?
:orrected Tender Sum
>%$?
)rror
Criginal
osition
%e"ised
osition
11,2=1,2.=.24 11,26/,61/./4 -2/,=97./7
>7.79I?
2 .
29
>%$? osition osition
11,/57,777.77 - - 1 1
re!uirements. The tendererBs o"erall offer is within the acceptable margin of 5.62I higher
than the *S estimate
+escription
Tenderer
>%$?
*s )stimate
+ifference with
estimate
ercentage
+ifference I
reliminaries .,47/,91..49 .,66=,777.77 45,91..49 6..1 I
Building Works 26,657,597.72 22,195,79/./7 2,.7.,951.62 5.15 I
$echanical and
)lectrical Works
4,=25,66/.77 6,=1.,777.77 559,66/.77 2...7 I
);ternal
Infrastructure
.,//4,1.2.27 .,4/5,1/1.47 54,569.=7 /... I
Street Lighting and
Telephone
214,/1..77 269,9.4.77 -.1,.96.77 -4.17 I
Tender Sum 11,/57,777.77 17,=99,==...2 2,57.,229.99 5.62 I
The pricing for reliminaries is generally acceptable 6..1I higher than the *S
estimate. The total building works is acceptable 5.15I higher than the *S estimate. The
cost per m2 (#A for type A2a >main unit? is %$.=2.4. is higher than the *S estimate which
is %$.65.46. The rates3pricing for Infrastructure Works is higher, /...I higher than the
)ngineer estimate. The rates for );ternal Telephone Infra and Street Lighting Ser"ice 4.17I
lower than the )ngineer estimate. The pricing for $echanical and )lectrical works is higher,
2...7I higher than the :onsultant estimate.
!.6 OBSERAATIONS AND RECOMMENDATIONS
29
#or the phase 09A, $IT( (%CE Sdn Bhd propose the following three >1? options to be
taken@
Cption .
$IT( (%CE Sdn Bhd recommend to re-tender this phase because from our
obser"ation, the contractor pricing for building works were not based on market price which
we belie"e due of the following reasons@-
i. The contractors speculate that the price of basic material would increase again in the
ne;t 4 or / months which will coincide with work being done on site.
ii. Speculati"e buying of ma&or item such as reinforcement bar. We strongly belie"e that
the contractor has made forward order at a premium price in anticipation of the price
going higher whereas in actual fact the price is lower at the current point of time.
Cption 2
$IT( (%CE Sdn Bhd recommend for +ekon Sdn. Bhd to be gi"en the opportunities to
price for this phase because@
i. Their price for phase 09B is fair, reasonable and competiti"e tender.
ii. It is the lowest among the tenderers for the building works.
iii. If the same 09B pricing for $ D ) and infrastructure are to be applied to 09A, we
belie"e they will also be the lowest tender for this phase.
Cption 1
If the abo"e options are not "iable, $IT( (%CE Sdn Bhd recommend for Aima
:onstruction Sdn. Bhd to be called for an inter"iew to e;plain their pricing for $ D ) and
infrastructure work which are high and they should be allowed to re-!uote these packages to
reduce o"erall price.
#.0 T"PE OF CONTRACT
29
In the construction, the contract is used as references between these parties if the
are misunderstanding happen between them. The contract wills "alid if these two parties
ha"e sign. ,ormally the client and contractor are the one who in"ol"ed in this agreement
#.1 T"PE OF CONTRACT USED
The contract that used by the client for this pro&ect is A$ :ontract 2771>with
!uantities?. This type of contract is for the pro&ects that use !uantity and price to get the
amount for the contract sum. The bills of *uantities in the contract will be come an
agreement between client and contractor
Se"eral factors why client choose to use this type of contract@-
i. :lient can know the contract sum of the pro&ect in more detail
ii. :lient also knows the price each element in the tender document
iii. Suitable for the short and long construction period
i". )asy for the *S to make an estimate when "ariation order is happen
". )asy the contractor and client to sol"e a problem when disputes happen
"i. The contract document is more detail in many aspects
"ii. Become a guideline to *S when the constructions ha"e any problems
10.0 MAIN PROBLEMS ENCOUNTERED IN PRE-
CONTRACT STAGE
29
The pre contract stage is "ery important in construction industry. roblems that *S is
facing in this stage would make the pre contract process running slower. #or this pro&ect,
many problem encountered in pre contract stage
10.1 PREPARATION FOR PRELIMINAR" ESTIMATE B FEASIBILIT" STUD"
In the early stage, *S has to prepare preliminary estimate and feasibility study report
to pro"ide some indication of prior to construction. This report shall be re"ised once all
drawings from other consultant are made a"ailable for more accurate costing and return for
the purposed pro&ect. *S must prepare this report until client is satisfied with the proposal.
This will take a lot of time to prepare this preliminary estimate and feasibility study
10.2 PREPARATION OF BILL OF 3UANTITIES .B3/
*S will face the problems in preparation of *B when they had the changes occur
according to the clientBs needs. Therefore, *S must remeasure once again to get the new
!uantity. This situation will make the preparation of tender documents become slower and
late.
10.3 INSUFFICIENT INFORMATION IN DRAWINGS
Insufficient information in drawings is one of problem that *S must face off. *S will
not be able to taking off properly. *S must wait the information from the architect or engineer
10.4 DIFFERENCES IN DRAWINGS
In some case, there is deference between the Architect and the )ngineer drawing.
#or e;ample the architecture drawing is not related to the structural drawings. So the
problems to the *S when make a taking off
10.5 PREPARATION OF TENDER DOCUMENT
29
Cne of the big problems faces by the *S in is when preparing the document tender.
*uite often the *S ha"e other work on other pro&ect to do. Besides taking off work need
se"eral numbers of people and cannot be done by only one person. And the abo"e factors
make the *S take a lot of time to complete their work. #or this pro&ect, preparation of tender
document taken the 2 month to complete. This is because many problems is happen
10.6 PREPARATION OF TENDER REPORT
+uring the tender e"aluation process, too much arithmetical checking had been made and
makes the process to prepare the tender report slower
11.0 STUDENT ANAL"SIS
29
As a student in +iploma *uantity Sur"eyor, after complete the pre-contract stage
report, there are se"eral information that I get from my analysis. Analysis was made to this
stages and analysis are@-
11.1 TEAMWORK$S
+uring the pre-contract stage, all consultants sit together and discuss the @?(@)*,
pro&ect. The information from this discussion will help to produce a good !uality of document
tender. )ach one consultant has own task in this pro&ect and to make this propose pro&ect
became smoother by work as teamwork. Teamwork also can pre"ent any dispute in the
future in this purpose pro&ect
11.2 PROFESSIONALISM
As a *uantity Sur"eyor, there are many tasks in the pre-contract stage. #rom the
inspection until the preparation of contract document, *S has to work hard to make this
document in good !uality for the client. In the pre-contract stage, the main task for *S in
construction industry is to manage the financial of the client during the construction to make
sure the work does not e;ceed the cost of propose pro&ect
11.3 TIME MANAGEMENT
In the pre contract stage, the time management is "ery important. This is to make the
propose pro&ect can be constructed as soon as possible without neglecting the !uality of
work. It has to be planned well in other to sa"e cost in early pre contract stage. $ost of the
pre"ious pro&ect failed to meet an agreement due to dispute between the consultants. Thus,
it takes a long time in pre contract stage before it goes to the post contract stage
12.0 CONCLUSION
29
The pre-contract stage is a critical stage and important in the construction pro&ect
where all the parties in"ol"ed ha"e to contribute their roles and fully responsibilities. This is
to ensure that the pro&ect can run smoothly and complete in time. Interaction among the
parties in this stage is the answer to this pro&ect either it will success or not.
The difficulty with all the method used is in the selection of the appropriate rate to be
applied. :onsiderable e;pertise on the pro&ect concerned is therefore desirable to obtain
consistently reliable results. The ad"antage of using any of the methods in order to obtain an
estimate of e;pected cost is speed of the process.

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REPORT A - PRE CONTRACT STAGE

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