TAP INTO DYNAMICS

Automotive Integration
The Industry Solution for Automotive Suppliers
20 Jahre
2
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Konzept Briefmarke
Business Software without limitations
Microsoft Dynamics one of Microsofts seven
business areas offers fully integrated business
applications for small and medium-sized enterprises
as well as for mid-sized organisations with which
business processes between employees, customers,
suppliers and partners can be fully and consistently
integrated. The solutions help to optimise strategic
business processes starting from fnances, business
analyses and supply chain management to manu-
facturing and trade, project management, customer
relationship management and e-commerce through
to human resource management.
Industry competence for medium
sized enterprises
The business solutions are based on standard
software and provide a perfect ft for the needs of
growing mid-sized companies at an excellent price
performance ratio. They are implemented in very
little time, user-friendly and can easily be adapted
to changing requirements. All Partners are centrally
evaluated by Microsoft Dynamics which ensures a
consistently high standard of quality and protects
the investments customers make with respect to
future software releases.
As the standard software Microsoft Dynamics NAV
is truly international by adapting the language layer
the industry solutions can be applied in well over
100 countries.

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Overview
The industry solution Automotive Integration is a
modularly designed software which was developed
onthe basis of Microsoft Dynamics NAV and supports
allthe typical business processes of suppliers, be they
internal or external processes. interfacing with
automotive OEMs or with other suppliers (1, 2, 3
tiersuppliers).
Depending on the complexity of requirements, the
different Automotive Integration modules can be
used for order processing, production, logistics and
procurement.
Suppliers in the automotive industry specify their
business relationships in the form of framework
contracts and Basic Order Agreements. Among other
details, in these contracts and orders the parts to be
delivered and the terms and conditions are defned.
All this is then processed on the basis of delivery
schedules and just-in-time orders. Cumulative deli-
vered quantities give information about the deliveries
made. Delivery notes, transportation data, invoices
as well as credit memos can be exchanged using
remote data transfer.
The complex process involving Third Party Logistics
(3PL) gives information on the fow of goods between
the supplier, consignment warehouse and end
customer. Integrated load carrier management per-
mits accurate unit load tracking of outside stock.
The fact that Automotive Integration has been fully
integrated with the Manufacturing Module of Micro-
soft Dynamics NAV, makes it the perfect all-in-one
solution for automotive suppliers in the felds of
plastics or metal processing. The Parametrizable
Event Control will issue a warning whenever pro-
cesses deviate from the defned standard. This way
exceptions from the standard canbe controlled.
Target group
Metal and plastics-processing suppliers to the
automotive industry
1,2,3-tiers
Enterprises with simple to complex automotive
processes
Framework contracts and Basic
OrderAgreements
Saving of terms and conditions
Unloading point
Allocation of packaging material
Cumulative delivered quantities (own, customer,
supplier, manufacturing)
Regular call-offs, just-in-time releases
Allocation to contracts or orders
Remote data transfer of invoices and Evaluated
Recept Settlement (ERS)
Exchanging of invoice data
Credit memo from customer and to supplier
Load Carrier Management
Inventory management of load carriers at
custo mers or forwarding agents
Calculation of required packaging material
quantities on delivery
Third Party Logistics service provider
(3PL,eLLZ)
Data exchange with third party logistics
service center
Event Control and Workfow support
Event Control indicates deviations from standard
Optional Workfow to support business processes
Electronic Data Interchange between customer
and supplier
Standardized formats (VDA, Odette, EDIFACT,XML)
AUTOMOTIVE InTEgrATIOn
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In accordance with the recommendations of the
german Automotive Industry Association (VD), the
formats VDA, Odette or EDIFACT are used for data
exchange. The phyical interfaces of the data exchange
partners are handled with converters. Automotive
Integration supports the most widely used converters.
Consistent automotive process in the Microsoft
Dynamics NAV ERP system
Sales, order processing
Purchasing, procurement
Logistics
Manufacturing
FULLY COnTrOLLED SUPPLIEr PrOCESSES
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Order processing - EDI messages.
The following types and formats of messages are
supported for order processing of supplier itmes
Call-offs by customer
(VDA 4905, DELInS, DELFOr)
JIT-relase orders by customer Kunden
(VDA 4915, DELINS, DELJIT)
Delivery note and transportation data to
custome (VDA 4913)
Forwarding note (VDA 4922)
Invoice data for customer
(VDA 4906, IN VOIC)
Credit memos from customer (VDA 4908,
INVOIC)
goods tag (VDA 4902)
goods receipt / issue slip (VDA 4912)
Irrespective of all the above formats all types of
messages can be exchanged using the XML-format.
Framework contracts and
release orders
In the automotive industry a framework contract
always relates to an item to be delivered (Fig. 2).
The contract contains among others information on
the unloading point, packaging material, reference
and code number of the customer and the cumulati-
ve delivered quantity.
On the basis of the type of contract it is possible to
distinguish contracts between suppliers from stan-
dard sales contracts.
For these types of contract also the Load Carrier
Management feature can be used (cf. section on
Load Carrier Management).
Sales
Incoming call-offs and just-in-time release orders
are allocated to the framework contract and
converted into order items. From this point on,
the quantities will have an anticipatory effect on
production planning.
Automotive Framework Contract
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For all PUS-marked (pick-up sheet) orders, the
incoming call-offs are frst collected on a pick-up
sheet and then allocated to the items on the PUS
orders. The PUS release number is transmitted
along with each internal and external process.
regular call-offs and just-in-time release orders are
received via the converter and allocated to the existing
order in Microsoft Dynamics NAV on the basis of the
framework contract code. They can be read in auto-
matically or each call-off can be checked
beforehand. Incoming call-offs take precedence over
existing ones. Just-in-time release orders specify
partial quantities of a regular call-off to be delivered
on a specifc day. Information on delivery quantities,
dates, cumulative delivery quantities, history of
just-in- time deliveries and calculated quantities for
an order can be accessed anytime. Thanks to the
built-in logic the system recognizes which quanti-
ties are in transit and will automatically correct the
quantity to be released on the order.
A registered call-off position reduces the disposable
stock of an item on the specifed delivery date,
which means that it has an anticipatory effect.
Delivery notes and transportation
orders
In addition to the delivery notes generated from an
order or from goods outgoing also the material tags
can be printed. The number and structure of ma-
terial tags depends on the items to be delivered.
The most frequently used VDA 4902 formats (KLT,
DIn A4) are included. The goods receipt/issue slip
according to VDA 4912 and the forwarding order
according to 4922 can also be printed. Before being
sent out electronically, the individual delivery notes
are completed with the transportation data.
Order types
Automotive Framework Contract release order
1 item
PUS order e.g. spare parts order OPEL
Standard order
Sales order several items, any items with the
possibility of using Load Carrier Management
Shipping
Transportation orders by remote data transfer
Forwarding documents
Material tags with bar code
goods receipt/issue slips
FrOM ThE InCOMIng CALLOFF
Material tag acc. to VDA 4902 with 2D bar code
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Invoice data, credit memo
The quantities delivered under a Framework Con-
tract are released for invoicing. The invoices can
either be printed or be sent electronically using the
EDI format. If Evaluated receipt Settlement (ErS)
was agreed with the customer, an internal invoice is
created in Microsoft Dynamics NAV on the basis of
the delivery note data transmitted by the customer
by rDT.
Purchasing processes -
procurement
The supplier processes on the procurement side are
organised in analogy to order processing. The
following types of messages are supported for the
processing of orders of supplier items:
Call-offs to the supplier (VDA 4905, DELINS,
DELFOr)
JIT releases to the supplier ( VDA 4915,
DELINS, DELJIT)
Delivery note and transportation data from
suppliers ( VDA 4913)
Evaluated receipt Settlement to
(VDA 4908, INVOIC)
Also all of these types of messages can be ex-
changed using the XML format.
Basic Order Agreements and calloffs.
The terms and conditions for a part to be purchased
from a supplier are defned in a Basic Order Agree-
ment. Call-offs can be generated by entering an
item together with the quantity and and date. JIT
release orders are generated on the basis of these
regular call-offs (Fig.4). After their release, the call-
offs and JIT orders are sent to the converter and
then on to the supplier by rDT.
Purchasing, procurement
Call-offs and just-in-time releases can be sent from
a Basic Order Agreement to the supplier using EDI
Credit memos to the supplier can be generated
...TO ThE ShIPMEnT OF An OrDEr
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Automotive basic order agreement
These orders can either be printed, or sent by fax or
E-mail. The supplier sends an advance shipping
notifcation and goods receiving data using the cor-
responding EDI format. he will also refer to a Basic
Order Agreement in order to facilitate allocation.
This allocation can either be done manually after a
previous check or automatically. All transactions are
logged and the history can be confrmed anytime.
Load Carrier Management
In accordance with the recommendation of VDA 4927,
Load Carrier Management was fully integrated into
this solution. It covers everything from the dispatch
processes, the scheduling of load carriers, their
positioning in production, inventory management,
inventory in-transit carriers to the receiving of empties.
On the basis of the process description of the VDA
4927 guideline which stipulates the rDT process
between the customer and supplier, the following
message types have been implemented:
Account statements of load carrier inventory
accounts (view)
Load requirements empties (management)
Inventory data (view)
Load carrier (LC) is the generic term for pallets,
containers, transport aids, loading aids etc.
In the goods outgoing process the number of load
carriers required for an upcoming delivery can be
determined. The packing instruction (master, single,)
can be saved as part of the master data of items
to be delivered. Also the design of the material tag
(KLT VDA4902, DINA4,..) is saved here for each load
carrier, which may differ from customer to customer.
Load Carrier Management
Inventory account for customers or
forwardingagents
Packing proposals depending on Framework
Contract and therefore also on customer
hierarchy of packaging materials (single,
master,accessory)
Allocation of packaging material immediately
after order completion report from production
Outer packaging of packaged goods
Scheduling of packaging material
return of empties
WELL PACkAgED
Load carrier management
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goods can also be placed in containers immediately
after the manufacturing process and the containers
can then be tracked until shipment of the goods.
Special labels are printed.
Any references to batches are aways retained.
The load carrier proposal either proposes the repa-
ckaging of goods, or goods which are already
inside containers are allocated to an upcoming
delivery. Prior repackaging is easily possible.
After the printout of delivery notes, the correspon-
ding material tags are be printed. Simultaneously
an entry is made in the inventory accounts of the
account holders. Account holders may be forwarding
agents,end customers or suppliers. Inventories and
changes of inventory are transparent at anytime.
If the load carrier structures (master, single, )
of an item are copied into the production bill of
materials,they can also be scheduled when creating
the production orders. Once the load carriers are
returned as empties they can logged in and the cus-
tomer as well as the warehouse inventories will be
correspondingly adjusted
Third Party Logistics (3PL,eLLZ)
If a customer does not receive direct shipments
from the supplier but withdraws goods from the
consigment warehouse of a Third Party Logistics
Provider at the time he needs them, these logistics
processes will be supported by Automotive
Integration. The following message types are
supported for the electronic interchange of data
between supplier and third party logistics:
Delivery note transportation data supplier to 3PL
Confrmation of receipt EDL to supplier
Stock issue notifcation EDL to supplier
All according to VDA 4913.
Planning board, control center
The capacity utilization rate for machines, work
stations or groups can be displayed and planned
graphically.Wherever possible, arrangement runs
ensure optimal utilization taking different variable
parameters into account, such as due date, customer
priority and sequence.
TrAnSPArEnT FLOW OF gOODS
Third Party Logistics (3PL, eLLZ)
Graphic planning board
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Event Control
Wherever large data volumes are exchanged on a
daily basis, it makes sense to receive information
about variations from the normal course of business
processes. Parametrizable Event Control ensures
that the person responsible is always kept abreast of
postponed dates or changed quantities, for example.
A control template permits the user to branch into to
the relevant processes and thus facilitates a suitable
response to the situation.
Together with the Optional Workfow, all events in
business processes can be controlled.
Converter or Web-EDI
The EDI messages are read into Microsoft Dynamics
NAV by a communication software (converter) or
transmitted to it.
The interfaces for the most widely used converters
have been implemented in Automotive Integration.
The interface checks at certain time intervals,
whether there are in- or outbound data from the
converter and imports or exports them. All data
movements are logged as part of the process. The
log also contains information on errors which may
have occurred. The formats (VDA, EDIFACT, Odette,
XML,) of the data exchanged with partners are
processed as needed.
If there is no inhouse converter the data may also
be exchanged by Web-EDI. In this case the web ser-
vice of the provider will be connected with Microsoft
Dynamics NAV and the data prepared by Automotive
Integration.
Third Party Provider (3PL,eLLZ)
Support of logistics processes to the third party
provider or consignment warehouse
Event Control, Workfow
Controlling of non-standard events
Optional Workfow
External connection
Interfaces for most widely used converters
Internet-based via Web-EDI
DATA EXChAngE
Example for integrated Workfow
Support illustrated in Visio
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No matter whether your concern are production capa-
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Enjoy the benefts of the globally successful business
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Thanks to our network of partners we can offer a lar-
ge number of additional industry-specifc solutions
for industry and trade.
COMPUTEnZ IT-SOLUTIOnS
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20 Jahre
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Konzept Briefmarke
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